HomeMy WebLinkAbout09-08-2005 Airport Commission IOWA CITY AIRPORT COMMISSION
MEETING AGENDA
AIRPORT TERMINAL BUILDING
1801 S. RIVERSIDE DRIVE
IOWA CITY, IOWA
THURSDAY, SEPTEMBER 8, 2005 - 5:45 P.M.
1. Determine Quorum
2. Approval of Minutes from August 11, 2005 meetings
3. Public Discussion - Items not on the agenda
4. Items for Discussion/Action:
A. Farmers National Company-Consider Resolution Approving Professional Management
Services Agreement to Manage Farm Land
B. Runway 07 Project- Earth Tech
(1) Update
(2) Consider Resolution Awarding Contract and Authorizing the Chairperson to
Sign and the Secretary to Attest a Contract for Construction of the Box Culvert
Project
C. Aviation Commerce Park
D. Airport"Operations": Strategic Plan-Implementation; Budget; and Airport Management
(1) Update
(2) Resolution Approving Second Consultant Services Agreement with Snyder &
Associates for Temporary Management Services.
E. Airport Viewing Area
F. Subcommittees-Update of current and establishment of new ones
G. Annual Report to City Council
5. Chairperson's Report
6. Commission Members' Reports
7. Staff Report
8. Set next regular meeting for October 13, 2005 at 5:45 p.m.
9. Adjourn
Y
MINUTES DRAFT
Iowa City Airport Commission
August 11, 2005
Iowa City Airport Terminal—5:45 PM
Members Present: Randy Hartwig, Chair; Greg Farris; Howard Horan; Dan Clay
(advisory member)
Members Absent: Carl Williams, John Staley
Staff Present: Sue Dulek, Michael Tharp
Others Present: Dave Hughes, Earth Tech; Bruce Ahrens, Farmers National
Company; Harry Wolf, Iowa Realty
DETERMINE QUORUM:
Chairperson Hartwig called the meeting to order at 5:47 PM.
RECOMMENDATIONS TO COUNCIL: None.
APPROVAL OF MINUTES FROM JULY 14, JULY 27, AND AUGUST 8, 2005
MEETINGS:
Chairperson Hartwig asked if there were any additions or changes to the above-named
minutes. Horan moved to accept the minutes of the July 14, July 27, and August 8,
2005 meeting as submitted; seconded by Farris. Motion passed 3-0 (Staley and
Williams absent).
PUBLIC DISCUSSION: None.
ITEMS FOR DISCUSSION/ACTION:
A. Runway 07 Project—Earth Tech
1. Update—Hartwig stated that last Friday morning, the FAA called and
stated that Congress did not appropriate enough funds to cover all of the
projects the FAA had planned. Consequently, the Runway 7/25 project did
not receive all the funds we were expecting for this year, which means a
delay. Hughes then discussed the box culvert and grading/earthwork
projects that Earth Tech is involved in. The box culvert work should start
in September, according to Hughes, but the grading/earthwork project will
need to be delayed until the FAA. provides additional funding.
2. Farris moved to rescind Resolution No. A-05-15, passed on August 11,
2005, re: construction of earthwork (Phase 2); seconded by Horan.
Resolution No. A-05-15 was rescinded on a roll call vote, 3-0 (Staley
and Williams absent).
3. Farris moved the resolution approving Consultant Agreement with Earth
Tech for general professional services with each project to be approved
I
via a"project task order;"seconded by Horan. Resolution No. A-05-17
passed on a roll call vote, 3-0 (Staley and Williams absent).
4. Hartwig moved the resolution approving"Project Task Order No. 1" for t-
hangar floor installation in buildings B and C; seconded by Farris.
Resolution No. A-05-18 passed on a roll call vote,3-0 (Staley and
Williams absent).
5. Horan moved the resolution approving"Project Task Order No. 2" for
pavement rehabilitation in north t-hangar taxi lanes and west terminal
apron; seconded by Farris. Resolution No. A-05-19 passed on a roll call
vote,3-0 (Staley and Williams absent).
B. Farmers National Company—consider renewing agreement. Bruce Ahrens of
Farmers National Company spoke briefly with the Commission members about
the relationship of Farmers National Company, previously known as Doane-
Western, with the City of Iowa City and the Airport to manage the agricultural
land at the Airport. The 1982 agreement is renewed automatically unless the
Commission provides notice by the end of September. He spoke of the different
crops that have been planted on this land. Ahrens stated that he would prefer to
enter into a new agreement with the same terms as the 1982 agreement. Hartwig
asked that this issue be put on the September meeting agenda.
C. Aviation Commerce Park—Harry Wolf with Iowa Realty showed the members
the proposed re-platting of the Commerce Park. He said the land has been
rezoned to commercial, and that Planning and Zoning is reviewing the proposed
platting. This takes into account the proposed Super Wal-Mart and the various
changes that will take place with that project. The conversation turned to the
appraisal values, and the need to make some decisions before Wolf starts
marketing this remaining land. The members discussed various ideas on how to
handle the sale or lease of this land, and asked questions in regards to the Wal-
Mart project, timeframes, etc. (TAPE ENDS) Wolf told the members that in the
next few weeks, he hopes to be back to the Commission with a formal
recommendation for their approval regarding pricing.
D. Sertoma Fly-in—Hartwig stated that this is the last of the month, and he hoped
that others could make it.
Hartwig made the motion to move Item G—Parcel of Land (Parcel No. 1020177001)
to the next place on the agenda; seconded by Horan. Motion carried 3-0 (Staley and
Williams absent).
G. Parcel of Land: Parcel No. 1020177001 (the"Hagen parcel" located on Highway
1 between land owned by Patricia Wade and Ann Hargrave)—Hartwig stated that
the issue here is that they need to decide if they want to pursue some use of this
land, whether it be to sell or to lease. Members discussed the issue of having the
F.A.A. approve something like this, as they would need their approval in order to
sell this land. The discussion turned to the parcel of land, the size of it, and what
Ti
the value of it would be. The issue of selling versus leasing was also discussed at
length. There was a consensus to obtain the FAA's permission to sell or enter
into a long term ground lease. Hartwig will keep this item on the agenda and will
contact the FAA.
E. Airport"Operations": Strategic Plan-Implementation; Budget; and Airport
Management—Clay spoke to the members about creating an Annual Report for
presentation to the City Council. He and Tharp are working on this, and he will
share this with the members once they have a working draft. Clay stated that he
hopes they have something for the members to review by the next meeting.
The discussion next turned to the issue of hiring an employee, most likely a half-
time employee, to provide support services to the Airport. Tharp is currently
doing most of these tasks. Clay and Hartwig met with Sylvia Mejia,the City
personnel director to work on a job description. A discussion ensued regarding
how this job will be structured, type of experience needed, and the
duties/responsibilities. Clay stated that he would go ahead and make the changes
that Sylvia Mejia suggested, and then he would pass a draft of the job description
to the Commission members for their input. Tharp suggested the title be Airport
Operations Specialist, and that the position should have some authority(i.e., pay
bills, make phone calls for work order-type jobs, etc.) as well as be a three-
quarter-time position versus half-time.
Clay also stated that the University of Dubuque is interested in continuing their
internship program with the Airport.
F. Obstruction Mitigation Project—Stanley Consultants—Hartwig stated that they
need a summary report on what has been done, and they can then send that to the
F.A.A.
G. Subcommittees—update of current and establishment of new ones—Hartwig
stated that he would like to set up a couple subcommittees, but that maybe they
should wait until the employee position is filled. Ideas for subcommittees, so far,
are: finance, infrastructure, and marketing/PR committee. Hartwig also stated
that he would like to have some type of committee that deals with the various
leases, and could keep up-to-date on these types of things. The discussion turned
to various ideas, including a land-use committee. Hartwig stated that he would
like to set up a finance committee and an infrastructure committee first. (TAPE
ENDS)
CHAIRPERSON'S REPORT: None.
COMMISSION MEMBERS' REPORT: None.
STAFF REPORT: None.
SET NEXT REGULAR MEETING FOR: September 8, 2005 at 5:45 P.M.
ADJOURN: Meeting adjourned at 7:28 P.M.
Airport Commission
ATTENDANCE RECORD
YEAR 2005
(Meeting Date)
TERM 1/13 2/10 2/16 3/10 4/14 5/12 6/9 7/14 8/11
NAME EXP.
Daniel Clay 3/1/08 O/E X X X
Randy 3/1/09 X X X X X X X x X
Hartwig
Greg Farris 3/1/07 --- --- --- --- --- --- --- X X
John Staley 3/1/06 X X X X X X X X 0
Carl 3/1/10 X X X X X X X 0 0
Williams
Howard 3/1/08 --- --- --- 2 X X
Horan
KEY: X = Present
O = Absent
0/E= Absent/Excused
NM= No meeting
--- = Not a Member
Prepared by: Susan Dulek,Assistant City Attorney,410 E.Washington St., Iowa City, IA 52240-319-356-5030
RESOLUTION NO.
RESOLUTION APPROVING PROFESSIONAL MANAGEMENT SERVICES
AGREEMENT WITH FARMERS NATIONAL COMPANY FOR FARM
MANAGEMENT SERVICES.
WHEREAS, on August 24, 1982, the Iowa City Airport Commission and Doane-Western, Inc.
entered into a contract entitled "Management Agreement" to manage farm land at the Iowa City
Airport; and
WHEREAS, Farmers National Company is the successor in interest to Doane-Western, Inc; and
WHEREAS, said agreement has been renewed automatically each year on October 1;
WHEREAS, Farmers National has approached the Commission and is requesting that it enter
into a new and updated agreement to continue to manage approximately 230 acres of land to
be used to grow crops; and
WHEREAS, it is in the Commission's best interest to enter into an agreement with Farmers
National, Inc., in substantial compliance with the attached Professional Management Services
Agreement, including the handwritten changes noted by the City Attorney's Office.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT:
Upon the direction of the City Attorney's office, the Chairperson is hereby authorized to sign an
agreement in substantial compliance with the attached agreement.
Passed and approved this day of , 2005.
CHAIRPERSON
Approve. by
ATTEST: 5 -a -6
SECRETARY City Attorney's Office
It was moved by and seconded by the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Farris
Hartwig
Horan
Staley
Williams
Farmers
National
Company=
FNC Farm
#73948
Farm Name: Airport
Bruce Ahrens,Accredited Farm Manager
Professional Management Services Agreement
(10wet Q1thvport Co v., vu, issl
General
This Professional Management Services went("The Agreement")is entered into between Farmers
National Company,("Farmers National"), and the e_:. .:: : o::- - •
("Clients.")
Farmers National is a Nebraska Corporation whose corporate offices are located at 11516 Nicholas Street,
Suite 100, Omaha,Nebraska, 68154. The Clients are more fully identified on the Client Information sheet,
attached
The property subject to this Agreement("The Property")is described under the Legal Description,
attached
The parties acknowledge and agree that the terms of this agreement may only be changed by the mutual agreement of the
parties,in writing. The parties also agree that whenever any of the information contained in this Agreement,or any of its
attachments,changes,they will promptly notify the other party in writing. The notification of changes made to Farmers
National shall be made to the Customer Service Department at the address set forth above. The Agreement or the appropriate
attachment(s)hereto,shall be modified to reflect any such changes.
Professional Management Services
Farmers National is duly licensed and qualified to provide Professional Property Management Services for the Clients. The
Clients desire Farmers National to provide such services under the terms and conditions set forth herein. Such services shall
include,but shall not necessarily be limited to those set out in the Professional Management Services section,attached.
The parties acknowledge that this Agreement does not attempt to include all of the details relative to the
Professional Management Services provided to the Clients,but it is intended to provide a general understanding of
the duties and responsibilities of the parties.
Term of Agreement
This Agreement shall take effect on the date set forth below,and shall remain in full force and effect
thereafter until terminated in writing by either party, by giving the other party advance written notice of termination
between August 1st and September 30th of any calendar year. Such notice shall cause the Agreement to be
terminated effective March 1st of the following calendar year,unless otherwise mutually agreed between the
parties.
If this Agreement is terminated by the Clients,they agree that,for a period of one year following the effective date of
termination,they will not directly or indirectly enter into a management agreement or similar relationship with any employee
or former employee of Farmers National. This limitation shall apply only to employees or farmer employees of Farmers
National who have personally participated in providing management services to the Clients during the term of this Agreement.
_1_
Agency Relationship
It is mutually understood and agreed that the relationship between the Clients and Farmers National shall be that of Principal
and Agent. The Clients acknowledge having been provided with the Agency Relationship Disclosure that accompanies this
Agreement. The relationship of Principal and Agent shall be limited to the particular Management Services contracted for
hereunder. As so limited,the duties,responsibilities,and authorities of the parties hereto shall be governed by the Laws of
Principal and Agent in effect in the state where the Property is located.
Management Fees
Management Fees will be based upon the type of management service selected by the Clients. There is a flat fee
arrangement for Tailored Management Professional Agricultural Services and a percentage fee arrangement for Complete
Professional Agricultural Management Services. The Clients shall designate the preferred arrangement on the Management
Fee schedule attached hereto, and incorporated herein.
Percentage Fees
The Clients agree to terms and conditions set forth in Attachment 1 if complete Professional Agricultural
Management Services is selected. Clients agree to pay Farmers National a base fee. Base fees are structured upon
the anticipated ongoing volume of management activities to be performed. The base fee to be paid by the Clients is
set out under the Complete Professional Agricultural Management Services attached.
The Clients agree to pay Farmers National percentage fees based on the gross farm income and are charged
in addition to the base fees. Percentage fees are charged and collected as income is received. All income is to be
paid directly to Farmers National so that it can be properly accounted for. Percentage fees are based upon the lease
type or operating arrangement utilized on the Property during the farm year, and is set out under the Complete
Management Services attached
If this Agreement is terminated,the Clients agree to make a final percentage fee payment to Farmers
National,based upon the estimated inventories of crops and/or livestock as of the effective date of termination. The
final percentage fee shall be due and payable on or before the effective date of termination. In the event the
Property is sold and the transaction is closed during the term of this Agreement,management fees shall be prorated
to the date of closing.
Flat Fee
The Clients agree to the terms and conditions set forth in Attachment 2 if a Tailored Professional Agricultural
Management Service is selected:
The Clients agree to pay Farmers National an agreed upon flat fee to perform the specific agricultural services set
forth on the Tailored Agricultural Management Services sheet attached hereto and incorporated herein. The Clients
acknowledge that this fee is based upon an estimate of the time to be required in providing the services selected by
the Client, and the hourly rates determined by Farmers National.
A flat fee shall be determined for each farm year(March 1 to February 28) that this Agreement is in effect.
While the fee may remain the same for subsequent farm years, the Clients understand and acknowledge that
Farmers National may determine that a fee adjustment may be necessary for future farm years. If Farmers National
determines that an adjustment is necessary,they shall notify the Clients in writing,between August 1st and
September 30th. If the parties are unable to agree upon the fees to be charged during the upcoming farm year, this
agreement shall be terminated effective March 1st of the following year. Flat fees shall be billed to the Clients,at
times mutually agreed upon between parties, and set forth on the Tailored Management Services schedule.
The Clients may add additional Tailored Management Services during the term of this Agreement. If they
do so, the parties will agree upon an additional flat fee to cover the additional services to be provided by Farmers
National.
-2-
Accounting
Farmers National will perforin all of the accounting associated with the management of the Property,in conformity with its
usual and customary accounting practices, and in accordance with any specific guidance provided by the Clients on the Special
Accounting Instructions sheet, attached. Specialized or customized accounting activities may be subject to an extra charge.
It is mutually understood and agreed that whenever Farmers National Company pays for items or services
that are needed for the management or operation of the Property, the Clients will promptly reimburse Farmers
National. With respect to major improvements,however,Fanners National shall confer with and obtain the prior
approval of the Clients before commencement of the project.
The Clients may provide for their funds to be held in an interest bearing trust account. If so desired, the
Clients shall execute the Interest Bearing Account Authorization Addendum form, attached.
If the Clients have directed Farmers National Company to utilize an interest bearing account in the
management of the Property, Farmers National may secure reimbursement for the costs of such items or services
from funds available in said account. If no such account is utilized, or if the funds in the account are insufficient to
cover the payments made, Farmers National will advise the Clients of the amount due on the accounting statement
sent to the Clients at the end of the month The Clients will reimburse Farmers National for the full amount due
upon receipt of the statement. In the event that reimbursement is not received when due, the Clients agree to pay a
service charge to Farmers National. F N C ec 4c- to es �ect '1-k
Insurance k. , CNC • el t Ca bj, �l pc UC j
Farmers National Company realizes the importance of protecting r e assets of our client's farm property and one such
protection is the procurement of a farm liability policy in the client's names. - :..• .• -- .. •
-:. -- -'-: :, ,' - . n rcywtr a l-r i rI I'It unr ^ r1 . 1 • . - . - . . •. . . - -
Declaration of Authority&Power of Attorney (c S u '4 I ccct ^itts coy t= -44A l S it( st
The Clients,by executing this Agreement, grant the authorized employees of Farmers National access to any relevant
governmental records pertaining to the Property and germane to its professional management.
In addition, the authorized employees of Farmers National are authorized to act in the name, place, and
stead of the Clients with respect to the professional management of the Property. The authorized employees of
Farmers National are vested with full power and authority to do and perform all actions necessary or appropriate to
the professional management of the Property. This shall include the execution, delivery and/or recording of any
leases, documents,forms,or other papers, as fully to all intents and purposes as the Clients might or could do,with
full power of substitution and revocation. The Clients ratify and confirm all that the duly authorized employees of
Farmers National lawfully do or cause to be done on behalf of the clients.
The Clients agree to give Farmers National any additional Powers of Attorney needed to professionally manage the
Property in the manner described herein. This may include,but is not limited to, Powers of Attorney required by
government agencies for participation in government programs.
Successors in Trust
This Agreement shall be binding upon the heirs,successors,assigns,or personal representatives of the
parties hereto. 11
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-3-
Effective Dates
This Professional Management Services Agreement is entered into and between the parties on AuqusC 18t?>
Professional Management services shall commence on: 1st day of March 20 06
Legal Description of the Property
State: Iowa County: Johnson Approximate Acres: 219.4
Legal Description:
Cropland acres at the Iowa City Municipal Airport located in Sections 15, 16,21,&22. All Township 79 North—Range 6
West of the 5th P. M.
Attachments:
This Professional Management Agreement provides the following services and fee arrangements for the above
property:
[ ] Complete Professional Agricultural Management Services and Fees (Attachment 1)
[ ] Professional Hunting/Fishing Management and Fees(Attachment 3)
[ ] Professional Mineral Management and Fees(Attachment 4)
Addendums:
[ J ] Interest Bearing Account Authorization (Addendum 1)
[ ] Special Accounting Instructions(Addendum 2)
[ V ] Principal Correspondent Designation(Addendum 3)
[ ] Other:
Clients
Iowa City Airport Commission
Signature: Signature:
Acceptance By Farmers National Company
Signature:
-4-
CLIENT INFORMATION
Type of Ownership: [ ] Single [ ] Multiple [ J ] Corporate [ ] Partnership[ ] Trust[ ] Other:
(For all Partnership,Corporate,&Trust Ownership: Please list each individual owner name&percent ownership for insurance purposes)
AB#400696
Iowa City Airport Commission On File O '469 ..
Name Tax ID Number %of Ownership
Municipal Airport Iowa City Iowa 52240
Address City State Zip Code
•
( ) ( 319 ) 356-5045 ( )
Home Phone Number Office Phone Number Fax Number
Email address
AB#
Name Social Security or Tax ID Number % of Ownership
(This number will be used for IRS reporting)
Address City State Zip Code
Spouse's Name Spouse's Social Security or Tax ID Number Spouse Date of Birth
( ) ( I ( 1
Home Phone Number Work Phone Number Fax Number
Email address Date of Birth
AB#
Name Social Security or Tax ID Number %of Ownership
(This number will be used for IRS reporting)
Address City State Zip Code
Spouse's Name Spouse's Social Security or Tax ID Number Spouse Date of Birth
f I ( 1 ( I
Home Phone Number Work Phone Number Fax Number
Email address Date of Birth
-5-
Agency Relationship Disclosure
It is mutually acknowledged between Fanners National and the Clients that Farmers National will act exclusively as the agent
of the Clients hereunder, and not as a Tenant's agent or dual agent. As such,Farmers National's duties and obligations shall be
as follows:
1.To perform the terms of the Professional Agricultural Services Agreement made with the Clients;
2.To exercise reasonable skill and care for the Clients;
3.To promote the interests of the Clients with the utmost good faith,loyalty, and fidelity,including:
a. Seeking rental terms which are acceptable to the Clients,except that FNC shall not be obligated to seek
additional offers to lease the property while the properly is subject to a lease or letter of intent to lease;
b. Presenting all written offers to and from the Clients in a timely manner regardless of whether the property is
subject to a lease or a letter of intent to lease;
c. Disclosing in writing to the Clients all adverse material facts actually known by FNC; and
d. Advising the Clients to obtain expert advice as to material matters about which the FNC knows,but the
specifics of which are beyond the expertise of FNC;
4.To account in a timely manner for all money and property received;
5.To comply with all requirements of any applicable Real Estate License Act,and any rules and regulations
promulgated pursuant to such act; and
6.To comply with any applicable federal,state, and local laws,rules,regulations,and ordinances, including fair housing
and civil rights statutes and regulations.
Farmers National acting as the Clients' agent shall not disclose any confidential information about the Clients unless disclosure
is required by statute,rule, or regulation or failure to disclose the information would constitute fraudulent misrepresentation.
No cause of action for any person shall arise against Farmers National acting as Client's agent for making any required or
permitted disclosure.
Farmers National acting as Clients' agent owes no duty or obligation to a tenant,except that Farmers National shall disclose in
writing to any tenant all adverse material facts actually known by Farmers National. The adverse material facts may include
adverse material facts pertaining to:
1.Any environmental hazards affecting the property which are required by law to be disclosed;
2.The physical condition of the property;
3.Any material defects in the property;
4.Any material defects in the title to the property; or
5.Any material limitation on the Clients' ability to perform under the terms of the lease.
Farmers National owes no duty to conduct an independent inspection of the property for the benefit of the tenant and owes no
duty to independently verify the accuracy or completeness of any statement made by the Clients or any independent inspector.
Fanners National may show alternative properties not owned by the Clients to prospective tenants and may identify competing
properties for lease without breaching any duty or obligation to the Clients.
Farmers National may not designate or retain the services of any other brokers as subagents,without the express written
consent of the Clients. Any such subagents so retained shall be compensated,if at all,by Farmers National,and not by the
Clients. Any designated broker who is acting as a subagent on the Clients'behalf shall be a limited agent with the obligations
and responsibilities set forth above.
The Clients acknowledge having been provided with any Agency Disclosure information prepared by the State Real Estate
Commission having jurisdiction in the state where the property is located,if providing such information to Clients is required.
Additional information specific to state regulation may be attached.
Nebraska Real Estate Disclosure Missouri Real Estate Disclosure
South Dakota Real Estate Disclosure Ohio Real Estate Disclosure
Other:
-6-
-Attachment 1-
Complete Professional Agricultural Management Services
The Professional Agricultural Management Services that Farmers National will perform are as follows:
• Complete detailed analysis of farming operation and provide recommendations.
• Analyze applicable Government Farm Program considerations and provide recommendations.
• Develop an annual operating plan and budget including capital improvements,if applicable.
• Make recommendations regarding farm or ranch operators as needed.
• Analyze alternative lease types or operating arrangements.
• Negotiate and prepare an annual written lease or operating agreement.
• Prepare and implement necessary crop and/or livestock marketing plans.
• Conduct regular inspection visits to the farm and/or meetings with the operator followed by written reports.
• Risk Management review and insurance recommendations to include crop,property,and liability insurance needs.
• Provide financial reporting services including periodic and annual reports to the Clients.
•
• Payment of Real Estate Taxes
Farmers National to pay Real Estate Taxes from Client Account before they become due at no additional charge
® Client to pay.
Crop Marketing Directions
Unless otherwise directed by the Clients on a case-by-case basis,the Clients direct Farmers National to handle the marketing of
crops as follows:
Market according to Farmers National's recommendations Sell crops at harvest.
Consult with the Clients prior to sale Q Do not handle marketing
The parties have mutually agreed to the following additional arrangements relative to the services to be provided:
Agricultural Services Management Fees
The Clients and Farmers National have agreed to the following Agricultural Services Management Fees:
1.Base Management Fee: $600 per year
2.Percentage Management Fees:
a. Cash Rent Lease-- 8% e. Custom Operating Agreement-- 8%
b. Bushel Rent Lease--9% E Rental House—20%
c. Blended Share Lease—9% g. Sale of Previous Crop Inventory—5%
d. Crop Share Lease-- 10%
3. A minimum yearly fee of$1,000.00 shall be charged as part of the foregoing fees for each farm listed.
Base fees will be collected annually in February of each farm year this Agreement is in effect.
In cases where a Property is operated with multiple lease types and/or operating arrangements,Percentage Management Fees
shall be calculated based upon the dominant lease type in use on the farm during the farm year. The dominant lease type shall
be determined based upon where the majority of the farm income is derived. All percentage fees will be taken as income is
received.
Clients
Iowa City Airport Commission
Signature: Signature:
Acceptance By Fanners National Company
Signature:
-Addendum 1-
Interest Bearing Account Authorization
This will be a pending account until money is received to open the account.
The Clients,by executing this authorization in the space provided below,direct Farmers National to deposit funds
drawn from income and moneys collected on their account into an interest bearing account. To the extent required
or allowed by law, the characteristics of the account shall be as follows:
1. None of the interest earned on the funds in the account shall belong to,or otherwise inure to the benefit of Farmers
National.
2. The funds in the account shall not be commingled with any funds of Farmers National.
3. The account shall be a demand type account.
4. The account shall be federally insured.
' 5. The account shall be open to audit or examination at all reasonable times.
6. Where required by applicable local law, Farmers National shall notify any appropriate regulatory agencies
of the existence of the account.
7. The account shall be designated and identified as a trust account.
The clients understand and agree that administrative fees may be charged by the financial institution handling the
account. The amount of any such fees shall be disclosed in advance to the client.
The client hereby requests and authorizes Farmers National to pay all expenses incurred in the professional
management of the Property out of Fanners National's non-interest bearing trust account.
The parties acknowledge that the foregoing provisions shall replace any previously executed Interest Bearing
Account Authorization.
Clients
Iowa City Airport Commission
Signature: Signature:
This addendum pertains to the Agricultural Services Agreement entered into between the parties on
August 11, 2005
Addendum 3
Principal Correspondent Designation
The Clients will identify certain matters that they desire to be specifically informed about, and will indicate to Farmers
National circumstances wherein they desire to be consulted prior to the making of final management decisions. To
accommodate these situations,the Clients wish to designate the following individual as the Principal Correspondent. The
parties acknowledge that the Principal Correspondent will then advise and consult with the other Clients, and will
communicate their decisions and recommendations to Farmers National.
Principal Correspondent: Iowa City Airport Commission al i v p9,i/Sw1 AB#400696
All Clients are to be sent routine periodic accounting statements,narrative reports, and other similar information,
except those identified below
Client:
Client:
Client:
In addition to the Clients,please send routine periodic accounting statements, narrative reports, and other similar
information to the following Additional Correspondents (Limit 3):
Additional Correspondent:
Address:
Phone: Email Address:
Additional Correspondent:
Address:
Phone: Email Address:
Additional Correspondent:
Address:
Phone: Email Address:
This addendum pertains to the Agricultural Services Agreement entered into between the parties on
August 11,2005
gr irials)(fuiliah)lnioals)(Inniab)
-4
•
• MANAGEMENT AGREEMENT
(% 3ron)
Doane-Western, Inc.
8900 Manchester Road
St. Louis,Missouri 63144
No. 3948 Iowa City Airport
Gentlemen:
Doane-Western,Inc.has authority,as agent,to proceed with management of the real estate Identified below.Doan®-
Westem,Inc.will hereinafter be referred to as DOANE-WESTERN and the undersigned as OWNER.In consideration
of DOANE-WESTERN's and OWNER's mutual covenants,the parties agree as follows: '
SCOPE OF MANAGEMENT
The authority of DOANE-WESTERN as my agent is to do,in the best Judgement of Doane-Western personnel,that which is in
keeping with proper management of the property for my best interest.The management is to cover the operation of the real
estate and personal property that the OWNER may maintain thereon,including such as:
1. Preparing and supervising farm plans,livestock management,field management,crop rotation,soil treatment,drainage main-
tenance and additions,erosion control,and rehabilitation and maintenance of improvements.
2. Supervision of repair,alteration or removal of present buildings In compliance with the plans approved by the OWNER.
3. Suggesting a type of operation adapted to the farm,i.e.,direct operation through employed labor or operation through con-
trolled tenancy.
4. Supervising the carrying out of the plan of operation and the work of the tenants or operators;consulting with them regularly
in regard to cultural and other practices adapted to the farm.
S. The authority to negotiate lease agreements and renew or extend such agreements;to collect rentals,sell crops.livestock
and other farm products,make purchases and make settlements,and otherwise carry out the agreements made in behalf of
the properties.
GENERAL PROVISIONS
DOANE-WESTERN and OWNER mutually agree to the following provisions:
6. DOANE-WESTERN Is to give OWNER advantages of wholesale or other buying connections In making purchases for the farm
needs.
7. DOANE-WESTERN shall furnish written reports to advise the progress of work on the farm,and in the reports will show condi-
tions on the farm.progress being made, and plans for future work and development.
8 DOANE-WESTERN expenditures for other than normal operating or budget expenses Shall not exceed 3 500.00
without written approval of OWNER.
9. OWNER shalt have In force public liability Insurance and if hired labor is Involved,employees'liability or workmen's compen-
sation insurance,or such other insurance as may be necessary for the protection of the interests of the OWNER and DOANE-
WESTERN.
HANDLING FUNDS
OWNER agrees to select one of the following methods of handling funds, which method will be Indicated by the owner on the
agreement attached hereto as"Exhibit A."
10. Any money collected by DOANE-WESTERN may be(1)deposited in a DOANE-WESTERN client account and held for the ac-
count of this property or(2)may be deposited In a bank.Said accounts may be within or without the state wherein the pro-
perty is located.
11. From deposits handled through a client account or farm bank account Doane-Western is authorized to make payments in
behalf of.the property including such items as taxes,insurance and management fees.Any funds so held am to be paid to
OWNER at any time requested, except that Doane-Western may pay accounts that have been contracted and Doane-
Western may withhold funds necessary for obligations created or budgeted but not yet due.
FEES
•
12.
$ 4zeL the DOANE-WESTERN fee alI beCMIPcat tits ownirt% fico h a minimum o
uu per year payable S 36—00 monthly each due after the rendition of the service and as billed by
DOANE-WESTERN. A fractional Initial billing is to be made If necessary to make future billings on regular dates.The ad-
justed fee shall be calculated and payable as of December 31 of each year or at the termination date in the event of the sale
of the tam It is agreed that the gross income shall be determined:
OW.28/2-82
�/ 446
HULi t !c5O W bd 1-11 lHtl'ItN`u NH I LWt-k LU. geld 97..1 eurr4 11.J 1J17a.o'4 I r a r.oar!au
i
a Byfaking all Income collected for the year plus inventory as of December 31 or termination date of the landowner's share
of the farm products produced during the year but remaining uncollected or unsold,such as livestock,grain, growing
crops and farm seed valued at Current local market prices.
b. By deducting from the above:(1)The cost of all livestock feed and minerals purchased for the landowner with the fore-
going accounting period;end the landowner's inventory of all crops,feed end livestock as of the previous January 1.or at
the time management starts, If management starts within the yew.(2)The superintendent's or foreman's salary where a
farm is operated with hired labor rather than with a tenant.
In the event the farm is sold after December 31,19. R 1 and prior to a point in time permitting calculation of a percent fee.
. the monthly fee shall be$ 1 23 fl ft per month starting January 1 of the current year.After the first year of this agree-
ment,DOANE-WESTERN reserves the right to adjust the fee on ninety(90)days written notice to the OWNER.The notice,by
reference to date and number of this agreement shall be sufficient to incorporate the fee adjustment as an amendment to the
agreement.
13. The management fee will cover all travel expenses from the local DOANE-WESTERN office to the property but will not In-
clude expenses for other trips as authorized by OWNER.
14. DOANE-WESTERN shall be entitled to an additional fee in the event special or extra work is performed by DOANE-
WESTERN,with OWNER's approval,for such items as:(1)Extensive new building,rehabilitation or conservation programs
not now contemplated;(2)adyice and consultation related to the sale of the farm;(3)special accounting or tux services;(4)
other special services.
PERIOD QF MANAGEMENT
15. Management shall commence on Au rst 1
P> 19 'A 7 and service shall continua until December
31, 19 R2_,and this agreement shelf automatically renew from year to year.After December 31, 19 S.2_(same date
above),either party may terminate this agreement by mailing to the other,not later than October 1 of the current year,written
notice of termination in which event this agreement shall terminate oh December 31 of such year.Any other term or provi-
sion herein to the contrary notwithstanding in the event DOANE-WESTERN exercises its right to adjust the fee specified in
Section 12 hereinabove,then,and in such event,OWNER shall have the right,exercisable at anytime within ninety(90)days
after the sending of DOANE-WESTERN'S tee adjustment notice,to terminate this agreement on written notice to DOANE-
WESTERN.If the farm is sold during any period of management herein after December 31,19-.112._(same date as above).
DOANE-WESTERN's fee shall continue far ninety(90) days following actual date of closing the sale unless OWNER shall
have given DOANE-WESTERN written notice of such sale at least ninety(90) days prior to closing of such sale.
• MISCELLANEOUS
16. This agreement shall be binding on the parties hereto,their helm,executors,administrators and assigns,including such or
OWNER's successors in title and their assigns,who shall have received actual or constructive notice of this agreement.In
connection therewith,this agreement may be recorded or otherwise made of official record at DOANE-WESTERN'S election
end cost.
17. DOANE-WESTERN shall not be responsible for any damages caused by the interruption or curtailment of any obligation de-.
. scribed above if such interruption is beyond the control of DOANE-WESTERN.
18. This shall constitute the entire agreement between the parties and supersede all prior statements or agreements between
the parties.This agreement may not be modified orally,and no modification shall be valid unless agreed to in writing.
u9nescmMIam - ' Approximately 172 acres farmland located in Iawa City
Municipal Airport in Sections 21, 22, 15, and 16, Twp. 79 North,
Range 6 West of the 5th P.M. in Johnson County, Iowa
J
Agreed to and accepted: OW - ,' - / _ ,'. .
�/ '
•
�r i
ANE-WESTERN, INC. Address at��.l. •.r. i t
Pr' -..�.r...,a.-
6:6 Potts. 52-740
Date . /L�(/Ft.. - Date tre/6 fl
OW-28/2.e2
)ANE AGRICULTURAL SERVICE,
INF
- I gteATIOM TO ACCOMPANY SERVICE AOL.. .41ENT
ort
394L F Iowa City Air
:•41 1, Farm No. & Name mutate) p •- Date-Service St:last-Jan.-1. 1961
^:' r2 Owner IN City of Iowa City. - Airport Commission c/o E•. •K., Jones., -Airport Mqr.
ME AND ADDRESS)_ _ :-:• •. _ • -
a: 3• Acres 167 in Johnson t ., :-.'. Lama' I ,- ••
• (COUNTY) Isr4' . ,•
t
t..44 .q, Management assigned to K. Garton- r f,�,, _
(Staff Man)
360.00 - •(�. .
l',3,21. Fees $ per Payable $30.00 Monthly_:; .::. -_ +i:7Lr:: .
•• :• . - r
: 6 Doane Job No. 1 020
30 101 .
'f �' .ti DIV. SECT. PROD. JOE (SEE ACCT.MANUAL FOR INSTRUCT1oNS1
�, ,.
it Send billssfocservices toittrrtyamski--Mitt MA1ii IFnwa'-Ili. T,,.a •_r. . •
ANC OF ONEN OR DOANE A.tr.y0-FFI9E).• _ •
8. Funds are to be - X Sent Direct to Client
;.; - -.Deposited in DA.S1 Client gr CsstoinptAcEouat:c�
•' _ Despoited In Bank
•- : � _�. To be called Farm Account
:: '
4%''A �` of Accounts X Client will Handle Direct
,E' - -r'.•TyPe Statement of Account (Simple dr. & Cr.)
` ::. Cost Accounts
O.;I umber of copies of reports for client 2
=Are original transmittals and bills to be sent to client? X Yes
,tit i- -- - No
•
-12 'Type of Farm Operation Cash Rent
r;'. • —]S_. Cash Rent & Crop Share
le.:-0_'::.. 50/50 Livestock Lease
=:,Sit'. Direct Operation
43 •Tenant or Foreman To be secured
` =z•.�•. •-. (NAME) 1ADDRESSI
:.?? a. Client reports Income Tax on X Cash Basis ______ Accrual Basis
.-
< ;:. : .
"4'•`:415:Secure the following information
;t. • • • and attach all necessary forms (a))C Legal Description
V •. and records to this sheet: (b)__X_ Insurance Information None
� (c)_X Tax Information No taxes
(d)..3L_Accounts due from Tenant None
Wit '` (e)___X_ Lease Information
I:i:'..'�. • (f) .� Last Balance Sheet or Audit Report .
v.., '`• ' (g) Inventories
f"�:
CITY OF IOWA CITY
anismora
MEMORANDUM
Date: August 31, 2005
To: Airport Commission i SEP — 1 2005
From: City Manager '
Re: Revision to Aviation Commerce Park Listing Agreement -•
Attached is a revised listing/appraisal of the properties remaining in the Aviation Commerce
Park. The purpose of this memorandum is to recommend to the Airport Commission their
support for amending the listing agreement in accordance with the recommendation of Harry
Wolf that we proceed with a two-lot scenario for the sale of the remaining property. This
recognizes the effect of the purchase of the Wal-Mart property and, accordingly, a revaluation of
the remaining properties was in order. With your favorable recommendation, I would intend to
recommend to the City Council their approval of an amended listing agreement.
Attachment
mgrlmenVa iatlen commerce park doe
O///
•
1
N 1. IOWA RFALT'Y COMMERCIAL 3272nd tlet52241
,Sulfa201
COMMERCIAL REAL ESTATE SERVICES,WORLDWIDE. 31945441989
319-887-6565 Fax
August 26, 2005 www.mwaaammealaLcom
Steve Atkins
City of Iowa City
410 E. Washington
Iowa City, Ia 52240
Re Repricing Aviation Commerce Park
Dear Steve,
After careful review of the 7-29-05 Cook Appraisal of the Aviation Commerce Park as well as my own
reassessment of the market, I would recommend we amend the listing of the Park as follows:
Lot 8 at$7.50 per square foot and Lots 3-7 +9-11 incl ROW(large lot') at$4.95 per square •
foot. The listings will be subject to the successful replatting and the completion of the
improvements. In both cases the Lots should be 'pad ready', in other words, all utilities and
infrastructure completed to the site, the site at a reasonable finish grade, and no unusual soil
conditions. In the case of the `large lot', the old pavement should be removed at the Sellers
expense.
•
I have attached a revised Exhibit D and E to the Listing agreement as well as a chart of the difference
in the new pricing versus the April 2004 pricing model as background.
Should you agree with this recommendation,please sign below and we will prepare the appropriate
documentation for your execution.
Sincerely,
Harry R. Wol
Regional Director
Approved this day of August,2005.
Steven Atkins, City Manager
Enc
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toom :- PROPERTY EXHIBIT
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IOWA DEVELOPMENTCITY, IOWA PART TWO
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EXHIBIT"E"
AVIATION COMMERCE PARK
•
Pricing Model
Lots Size/SF Price psf. Purchase
Price
1 +2 947,866 $3.30 $3,131,724 Sale Pending
8 92,109 $7.50 $690,818
3-7+ 9-11 incl ROW 565,207 $4.95 ' $2,797,775
Totals 1,605,182 $6,620,316
The above pricing is valid as of 2005.
Pricing is subject to review and adjustment at Commission/Owners discretion.
2 Lot Sconorlo 10 Lot Scenario
ORIGINAL MODEL
Total purchase price per April'04 price list $5,161,493
Less estimated expense of sale @ 7% -361.304
Net purchase price(Round to): $4,800,000 $4,800,000
NEW MODEL
Price Property offer of$3,131,724 less
$148,952 (4.75%) expense of sale -2,982,772 -2,982,772
9 lot scenerio (per 7-29-05 appraisal) -3,105,000
Lot 8 sale: 92,109 sf @$7.50 less
$47,150 (6.7%) expense of sale -643,850
"Large lot"sale: 565,207 sf @$4.95 less
$139,889 (5.0%) expense of sale -2,657,886
Estimated increase in value of New Model -$1,484,508 -$1,287,772
over April'04 pricing model
EXHIBIT "E" LtS% enc, AyfetAiLeAA-
w \`fit -313wh B\t°c.til
AVIATION COMMERCE PARK 1
Pricing Model
Lots Size/SF Price psi. Purchase Lease Rate
Price
I 60,076 $3.50 $210,266 $0.29
2 193,482 $2.50' $483,705 $0.14
3 275,603 $1.75 $482,305 $0.14
4 313,924 $2.50 $784,810 $0.14
5 137,904 $2.50 $344,760 $0.29
6 94,754 $4.50 $426,393 $0.29
7 42,253 $4.50 $190,139 $0.29
8 54,250 $4.50 $244,125 $0.29
9 53,761 $4.50 $241,925 $0.29
10 92,230 $4.25 $391,978 $0.29
11 63,429 $4.50 $285,431 $0.29
12 35,331 $4.50 $158,990 $0.29
13 39,280 $4.50 $176,760 $0.29
14 39,454 $4.50 $177,543 $0.29
15 39,423 $4.50 $177,404 $0.29
16 38,919 $4.50 $175,136 $0.29
17 46,628 $4.50 $209,826 $0.29
Totals 1,620,701 $5,161,493
The above pricing is valid as of April 2004.
Pricing is subject to review and adjustment at Commission/Owner's discretion.
sue/EXMBR-E.duc
10
11 �
I
Prepared by: Susan Dulek,Assistant City Attorney,410 E.Washington St., Iowa City, IA 52240-319-356-5030
RESOLUTION NO.
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE
CHAIRPERSON TO SIGN AND SECRETARY TO ATTEST TO A CONTRACT
FOR THE BOX CULVERT PROJECT.
WHEREAS, Iowa Bridge & Culvert, Inc. has submitted the lowest responsible bid of $910,000
for the box culvert project within the runway 7/25 extension project, the Commission's
consultant, Earth Tech, recommends accepting said bid, and the FAA has concurred in the
award
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT:
1. The contract for the box culvert project is hereby awarded to Iowa Bridge & Culvert, Inc.,
subject to the condition that awardee secure adequate performance and payment bond,
insurance certificates, and contract compliance program statements.
2. The Chairperson is hereby authorized to sign and the Secretary to attest to the contract for
the Iowa Bridge & Culvert, Inc. project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract compliance
program statements.
Passed and approved this day of , 2005.
CHAIRPERSON
Approved by _
ATTEST: 1
SECRETARY City Attorney's Office
It was moved by and seconded by the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Farris
Hartwig
Horan
Staley
Williams
TABULATION OF BIDS
IOWA CITY REGIONAL AIRPORT
IOWA CITY,IOWA
PROJECT.Runway 7-25 Extension
Phase 1:Willow Creek Box Culvert
FAA AIP Project No.3-19.0047.10
Oat.of Bids:August 22,2005 T5chI991Ne Excavating Co. Iowa Bridge&Culvert.LC. Taylor Construction,Inc.
Engineer's Estimate 425 Julien Dubuque Or. 409 North Avenue B 7413 Columbus St.
Dubuque,IA 52003 Washington,IA 52353 Now Vienne,IA 52085
ITEM SPEC. ESTIMATED UNIT TOTAL - UNIT TOTAL UNIT TOTAL UNIT TOTAL
NO. NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
1 P-110-4A Mobilization and Demoblfirn0on L5 1.0 $ 48,100.00 5 48,100.00 $ 108,700.00 $ 100,700.00 5 50,000.00 5 50,000.00 3 99,000.00 5 99.000.00
2 0-752-5.1 Triple 12'by 1D Cast-ln-Place Box Culvert LFT 450.0 S 1.825.00 S 832.200.00 5 1.745.00 5 795,720.00 S 1,700.00 $ 775,200.00 5 1,747.00 3 798,032.00
3 D-752-5.2 Celt-In-Place Headwall(Inlet) EACH 1.0 5 38,500.00 $ 38.500.00 S 59325.00 S 58,325.00 5 50,000.00 $ 50,000.00 5 47,000.00 $ 47,000.00
4 D-752-5.3 Casl-In-Place Headwall(Outlet) EACH 1.0 5 40,200.00 S 40,200.00 S 59,440.00 S 59,440.00 5 40,000.00 $ 40,000.00 3 50.000.00 5 50,000.00
Total Estinoted Consbudbn Con $ 957.000.00 51.020.185.00 $ 915,200.00 5 992.832.00
' BID BOND 10% BID BOND 10% BID BOND 10% BID BOND 10%
OBE 5% DBE 1.07% OBE 5.07% DBE 100%
EarthTeeh 500 S.W.7th Street p 515.244.1470
Suite 301 r 515.244.4803
A Tyco International Ltd.Co,panr Des Moines,IA 50309 wrw.earthtech.corn
August 24,2005
Mr.Randall D.Hartwig
Iowa City Airport Commission
1801 S.Riverside Drive
Iowa City,IA 52246
RE: Extension of Runway 7/25
Willow Creek Box Culvert
Iowa City Municipal Airport
City of Iowa City,Iowa •
FAA AIP Project No. 3-19-0047-10
Earth Tech ID No.80275
Dear Mr.Hartwig:
We have reviewed the bids received by the City of Iowa City on August 22, 2005, for the above-mentioned
project.
Three bids were received. Bridge&Culvert,LC of Washington,Iowa,was the low bid received and was in the
amount of$915,200.00. The low bid was lower than the engineer's estimate by $41,800.00. Iowa Bridge &
Culvert, LC was able to achieve the DBE goal of 5.0%. Actual DBE participation was shown in the bid to be
5.07%.
We would recommend award of a contract in the amount of$915,200.00 to Iowa Bridge&Culvert,LC for this
project.
If you have any questions or need additional information,please contact our office at your convenience.
Very truly yours,
Earth Tech
S. 1,1 •
-}-•-
David B.Hughes,P.E.
Cc: Mr. Edward Hyatt,Federal Aviation Administration(w/enclosures)
L1uvh‘pRiectuon5‘wpumucWtoa2405.&.doe
U.S. Department
of Transportation
Central Region 901 Locust
Federal Aviation Iowa,Kansas, Kansas City,Missouri 64106
Administration Missouri,Nebraska (816)329-2600
August 25, 2005
Mr. Randy Hartwig
Airport Commission Chair
Iowa City Municipal Airport
629 S Riverside Drive
Iowa City, IA 52246
Dear Mr. Hartwig:
Iowa City Municipal Airport
AIP No. 3-19-0047-10
Concurrence in Award
We concur in the award of contract to Bridge & Culvert, LC of Washington, Iowa, for
development proposed by this project. Our concurrence in award of this contract represents a
determination for eligibility of costs and should not be construed as a commitment of Federal
funds.
You will need to submit an executed sponsor certification for construction contracts.
A preconstruction conference should be scheduled. Provide us a minimum of ten days advance
notice. After the preconstruction conference,you are authorized to issue a Notice to Proceed,
when satisfactorily executed grant offer and contract documents (specifications, performance
bond, and payment bond) have been submitted to our office.
Any changes to the approved DBE participation must be approved by you, the sponsor, and the
FAA Civil Rights Office. You must adequately monitor the DBE program to insure that the
named DBE's actually perform a commercially useful function on this project, and are paid
promptly.
If you have any questions contact me at (816) 329-2629.
Sincerely,,(//) (///y
enal
Edward A. Hyatt, P.E.
Airport Engineer-IA
t
Prepared by: Susan Dulek,Assistant City Attorney,410 E.Washington St., Iowa City, IA 52240-319-356-5030
RESOLUTION NO.
RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 2 WITH EARTH
TECH FOR ENGINEERING SERVICES FOR RUNWAY 7-25 EXTENSION PROJECT
FOR THE REROUTING OF WILLOW CREEK AND CONSTRUCTION OF BOX
CULVERT.
WHEREAS, the Iowa City Airport Commission entered into a contract entitled "Professional
Services Agreement" with Earth Tech on August 16, 2004 to provide engineering services for
the runway 7-25 extension project;
WHEREAS, Part 1(A) of said agreement provides that the parties will enter into supplemental
agreements for phases 2 and 3;
WHEREAS, the Commission and Earth Tech entered into Supplemental Agreement No. 1 dated
April 14, 2005;
WHEREAS, the Commission and Earth Tech now desire to enter into Supplemental Agreement
No. 2, a copy of which is attached, for construction engineering services during the construction
of the rerouting of Willow Creek and a triple concrete reinforced box culvert; and
WHEREAS, it is in the best interest of the Commission to enter into Supplemental Agreement
No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT:
The Chairperson is hereby authorized to sign Supplemental Agreement No. 2.
Passed and approved this day of , 2005.
CHAIRPERSON
ApprovedCby _`
ATTEST: z` �1 .- -c)'
SECRETARY City Attorney's Office
It was moved by and seconded by the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Farris
Hartwig
Horan
Staley
Williams
EXTENSION OF RUNWAY 7-25
FAA AIP PROJECT NO.3-19-0047-10
IOWA CITY, IOWA
SUPPLEMENTAL AGREEMENT NO.2
WHEREAS, a Professional Services Agreement was entered into between Iowa City Airport Commission, Iowa
City, Iowa (Client), and Earth Tech, Inc. (Consultant), Des Moines, Iowa, dated August 16, 2004, for the
preliminary design of Dane Road Relocation and Runway 7-25 Extension; and
WHEREAS, the Client and the Consultant entered into Supplemental Agreement No. 1 dated April 14,2005, for
final design of grading of the 800-foot extension of Runway 7-25 and grading of the full-length parallel taxiway
to Runway 7-25 and the relocation of Dane Road; and
WHEREAS, the Client and the Consultant now desire to enter into Supplemental Agreement No. 2 for
construction engineering services during the construction of the rerouting of Willow Creek and a triple concrete
reinforced box culvert.
NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement as follows:
I. Scope of Services
Services to be provided under this Supplemental Agreement No. 2 include construction engineering
services during the construction of the rerouting of Willow Creek and a triple concrete reinforced box
culvert. The Project Description and Scope of Services are further defined in Attachment A.
II. Compensation
Compensation for the above services will be on a cost plus fixed fee basis in accordance with Part III of
the original agreement. The direct labor, overhead, direct expenses and fixed fee are shown in
Attachment B. The compensation for the services shall be a not-to-exceed amount of Eighty-Four
Thousand Nine Hundred Dollars($84,900.00)without authorization of the Client.
III. In all other respects, the obligations of the Client and the Consultant shall remain as specified in the
Professional Services Agreement dated August 16, 2004, and subsequent amendments.
i
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 2 as of the dates
shown below:
IOWA CITY AIRPORT COMMISSION
By: Date
Randall D. Hartwig
Chairperson
EARTH TECH, INC.
By Date September 1, 2005
Joe A. Becker
Vice President
L:\work\ADMIN)AGREE\SUPPLE\SA I ICRunway7-25.doc
proved By
-a —VS
City Attorney's Office
i
Attachment A
EXTENSION OF RUNWAY 7-25
CONSTRUCTION OF WILLOW CREEK BOX CULVERT
IOWA CITY MUNICIPAL AIRPORT
IOWA CITY, IOWA
FAA AIP PROJECT NO. 3-19-0047-10
A. Project Description
The project is described as a portion of the Extension of Runway 7-25 at the Iowa City Municipal
Airport, Iowa City, Iowa. The runway extension is approximately 800 feet toward the west. This phase
of the project involves the rerouting of Willow Creek outside of the proposed runway safety area.
Willow Creek will be routed under the runway safety area through a triple 12-foot by 10-foot concrete
reinforced box culvert.
B. Scope of Services
The work to be performed by the Consultant shall encompass and include detailed work, services,
materials, equipment and supplies necessary to provide construction engineering services during the
construction of the noted elements. Work shall be divided into the following tasks:
Construction Phase
0
1. Assignment of Construction Manager — This task consists of assigning a project engineer
who will coordinate Project activities and will be the principal liaison between the Sponsor,
Consultant and regulatory agencies.
2. Assemble Construction Documents—This task consists of assisting the Sponsor in assembling
the contract documents for execution by the Contractor and the Sponsor.
3. Pre-Construction Conference — This task consists of attending and conducting a pre-
construction conference with representatives of the Contractor, Sponsor, Consultant, FAA and
affected utilities.
4. Construction Surveying — This task consists of providing lines, grades, and measurements
necessary for work contracted for under the bid documents. Horizontal and vertical control to
be provided for the installation of the box culvert includes:
a. Set stakes on centerline of box culvert at+1-50-foot intervals.
b. Set stakes on back of parapet.
c. Set two benchmarks for use by contractor.
d. Stake construction limits as necessary.
5. Shop Drawings and Submittals — This task consists of reviewing shop drawings and other
submittals as required of the Contractor by the contract documents for conformance with the
I
design concept of the Project and compliance with the information given in the contract
documents.
6. Construction Assistance—This task consists of answering design interpretation questions from
the Sponsor, Contractor,review staff and appropriate agencies.
7. Pay Applications — This task consists of preparing and processing monthly applications for
payment to the Contractor and forwarding to the Sponsor for execution with recommendations
for approval and payment. This task also includes preparation of federal reimbursement forms
for the Sponsor.
8. Testing of Materials — This task consists of providing field testing and materials testing in
accordance with the Construction Inspection Program. A subconsultant will provide limited
quality assurance testing for Portland cement concrete compressive strength, establishing
Proctor values for the subgrade, culvert backfill material and granular base used for the box
culvert. Contractor will provide acceptance testing for Portland cement concrete.
9. Site Visits—This task consists of providing periodic site visits to the construction site by design
personnel at appropriate stages of construction to review the quality of the work and to
determine, in general,whether the work conforms to the contract documents.
10. Change Orders — This task consists of coordinating with the Sponsor and Contractor in
preparing and processing contract change orders.
11. Construction Observation — This task consists of providing field observation during
construction to review the work of the Contractor to determine if the work is proceeding in
general accordance with the contract documents and that completed work appears to conform to
the contract documents.
Staffing requirements may be adjusted during the Project in relation to the level of construction
activity.
12. Non-Compliance Reporting—This task consists of reporting to the Sponsor any work believed
to be unsatisfactory, faulty or defective or does not conform to the contract documents, and
advising the Sponsor of any work that should be corrected or rejected.
13. Contractor Modifications — This task consists of reviewing, evaluating and making
recommendations to the Sponsor on suggestions for modifications that have been made by the
Contractor.
14. Project Files — This task consists of maintaining files for correspondence, reports of the job
conferences, shop drawings, and sample submissions, reproductions of original contract
documents including addenda, change orders, field modifications, additional drawings issued
subsequent to the execution of the contract, Engineer clarifications and interpretations of the
contract documents, progress reports and other Project-related documents.
15. Daily Reports—This task consists of the resident field representative keeping a diary, log book
or report for those times on site, recording hours on the job site; weather conditions; data
relative to questions of extras or deductions; list of visiting officials and representatives of
manufacturers, fabricators, suppliers and distributors; activities; decisions, observations in
f
general and specific observations in more detail when necessary, as in the case of observing test
procedures.
16. Punch List — This task consists of conducting a review of the Project near completion and
preparing a list of items ("Punch List")to be completed or corrected.
17. Final Review — This task consists of performing a field observation of the completed Project
before a final application for payment is processed for the Contractor.
18. Project Closeout—This task consists of assisting the Sponsor with Project completion and final
closeout documentation from the Contractor for the FAA by providing a statement covering the
following:
a. Sponsor Certification for Final Acceptance.
b. Final Outlay Report—Standard Form SF-27I.
c. Final Project Cost Summary.
d. Final Construction Report
• Brief narrative of work accomplished as well as any excluded items.
• Summary of key milestone dates — Receipt of Bids, NW, Substantial
Completion, Contract Date,Final Inspection, Final Acceptance.
• Explanation of liquidated damages (if required).
• Statement of compliance with contract labor provisions (payroll reviews,
complaints, etc.)Reference AC 150/5100-6.
• Summary of final contract quantities.
• Explanation of under runs and overruns.
• Change Order Summary.
• Testing Report Summary including a copy of all acceptance test results.
• Final Inspection Report including signature of consultant.
• Contractor's Final Statement of Completion — typically submitted as the final
payment request.
e. Summary of DBE Utilization.
19. Record Drawings - This task consists of providing the Sponsor with a copy of "Record
Drawings" of the construction plans for the Project based on the construction observation
records of the review staff and Contractor showing those changes made during construction
considered significant. Two copies of the "Record Drawings" in electronic and reproducible
format will be provided to the Sponsor. One electronic copy would be for the FAA. Electronic
drawings shall be in Micro Station V8 format. Task does not include updating of the Airport
Layout Plans.
20. Project Administration - This task consists of office administration and coordination of the
project. Interoffice meetings, general day-to-day administrative responsibilities, and typing of
interoffice memoranda and minutes of meetings are included in this task.
L:\work\ADM IN\AGREE\SUPPLE\S A2ICRunway7-25.doc
w
5‘ C voiPc{-
Sue Dulek
From: todd.madison@faa.gov
Sent: Monday,August 29, 2005 8:52 AM
To: Hughes, David ( Des Moines )
Cc: edward.hyatt@faa.gov; Randy D. Hartwig; Eaton, Steve; Sue Dulek (Susan-Dulek@iowa-
city.org); Wayne.Halter@faa.gov;jan.monroe@faa.gov
Subject: Re: Iowa City Airport- Updated CIP Data
EEn w_
IOW Grant BCA-procedure-dra BCA-Cases-Master-
History.xls(16 KB) ft Flnal-8-22... 8-22-03.doc(...
David,
Thanks for the updated cost estimates. Several years ago when the total project was
estimated, it appeared that the total discretionary cost of the project could be completed
for less than $5 million in discretionary funds.
Now, the remaining portion of the project will require more than $5 million in
discretionary funding. As such, the FAA requires a Benefit Cost Analysis (BCA) be
completed and approved by the FAA before we can consider discretionary funds in excess of
$5 million for the entire project cost.
Please note that a BCA is required for the entire project cost and not costs for a single
year.
The attached spreadsheet shows that total discretionary costs expended to date on this
project are about $1.47 million in discretionary funding.
(See attached file: IOW Grant History.xls)
Use the following web site to access FAA requirements for a Benefit Cost Analysis (BCA) :
http://www.faa.gov/arp/ace/aip/aip-620.cfm
In addition to FAA Airport Benefit-Cost Analysis (BCA) Guidance dated December 15, 1999,
the BCA shall also be completed in accordance with the attached draft BCA guidance. A
draft "how- to" guide for the preparation and review of BCA's was developed.
Additionally, some of the more common BCA interpretations were collected and made into
case examples to assist airport sponsors during BCA preparation. These draft best
practices documents are attached:
"Best Practices, Incorporation of Benefit Cost Analysis (BCA) Procedures into the Airport
Planning Process"
(See attached file: BCA-procedure-draft final-8-22-03 .doc)
"BCA Case Examples"
(See attached file: BCA-Cases-Master-8-22-03 .doc)
Please follow the process as outlined in the above guidance and submit the required
documents at your earliest convenience. The BCA is a time consuming process that requires
both FAA review at the regional and headquarters level. Until the BCA is approved by the
FAA, consideration for discretionary funding will be limited to $5 million for the entire
project cost.
If you have any questions or need additional information, please contact me.
Sincerely,
Todd M. Madison, P.E.
1
ft
Airport Planning Engineer - Iowa
FAA Central Region Airports Division, ACE-611C
901 Locust
Kansas City, Missouri 64106-2325
Tel: (816) 329-2640
Fax: (816) 329-2611
email: todd.madison@faa.gov
web: www.faa.gov/arp/ace
"Hughes, David
Des Moines ) "
<David.Hughes@ear To
thtech.com> Todd Madison/ACE/FAA@FAA
cc
08/29/2005 08:12 Edward Hyatt/ACE/FAA@FAA, Wayne
AM Halter/ACE/FAA@FAA, "Randy D.
Hartwig"
<rdhartwig@hartwigmotors.com>, "Sue
Dulek (Susan-Dulek@iowa-city.org) "
<Susan-Dulek@iowa-city.org>,
"Eaton, Steve"
<Steve.Eaton@earthtech.com>
Subject
Iowa City Airport - Updated CIP
Data
Todd,
We are submitting revised CIP budget dollars for the completion of Runway
7-25 extension at the Iowa City Municipal Airport. We have inflated the construction
estimate to reflect the impacts that fuel cost have had on previously submitted budget
numbers. A summary of the cost is as follows:
Obstruction Removal $ 1, 935, 000
Grading and Drainage $ 3,700,000 (Includes grading and drainage for
parallel taxiway)
Paving and Lighting $2,515, 000 (Does not include paving and lighting for
parallel taxiway)
Total Runway Extension Estimated Cost $ 8,150, 000
The obstruction removal cost is based on an obstruction removal project that was funded by
the state of Iowa. The FAA, Owner and Consultant should review this obstructions and
determine how we should proceed with their mitigation. Some identified in the obstruction
removal project may be able to be mitigated without complete removals. Also we need to
have discussions regarding the proposed approach slope for Runway 25, the Approved ALP
shows a 34:1 slope while it appears that the Obstruction Removal Report prepared by
Stanley is based on a 20:1 approach slope for the runway end.
As we discussed, once we have met and discussed these items, we will prepare updated ACIP
data sheets for your use. You will be able to use these budget numbers without the ACIP
Data sheets to update the current funding request for the Iowa City Municipal Airport
since the obstruction removal portion of the project requires better definition prior to
finalizing the ACIP Data sheets.
2
S
i
If you have any questions or require any additional information, please let us know.
David B. Hughes, P.E.
Earth Tech
Des Moines, Iowa
(515) 244-1470
(515) 244-4803 Fax
This e-mail is intended to be delivered only to the named addressee(s) and may contain
information that is confidential and proprietary. If this information is received by
anyone other than the named addressee(s) , the
recipient (s) should immediately notify the sender by e-mail and promptly delete the
transmitted material from your computer and server. In no event shall this material be
read, used, stored, or retained by anyone other than the named addressee(s) without the
express written consent of the sender or the named addressee(s) .
[attachment "IOW Obstruction Removals.pdf" deleted by Todd Madison/ACE/FAA] [attachment
"Paving - Runway 07 Extension CIP Funding REV 2 .pdf" deleted by Todd Madison/ACE/FAA]
[attachment "Phase 3 Grading Estimate Rev 1.pdf"
deleted by Todd Madison/ACE/FAA]
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3
rt AtvPVit • ►', AvPk
Sue Dulek
From: todd.madison@faa.gov
Sent: Wednesday,August 24, 2005 11:03 AM
To: rdhartwig@hartwigmotors.com
Cc: daniel-clay@uiowa.edu; Susan-Dulek@iowa-city.org; Kay.Thede@dot.iowa.gov;
Angela.Muder@faa.gov; nicoletta.oliver@faa.gov; Edward.Hyatt@faa.gov;
jan.monroe@faa.gov
Subject: Playground @ Iowa City Municipal Airport
Viewing Area.doc IOW Grant
(53 KB) History.xls(16 KB)
Randy,
We received your request to use existing airport property for a public viewing area
consisting of a shelter house, display boards, 4-foot chain link fence and play equipment.
Thank you for submitting FAA Form 7460-1 along with a map and scalable drawing as
+aquested in our letter dated October 19, 2004. We did not receive a response to our
offer concerns as expressed in our letter dated October 19, 2004 (copy attached) .
(See attached file: Viewing Area.doc)
Before we can consider your request, please provide a written response to the concerns
expressed in the attached letter and please provide the requested documentation.
In regards to item 2 of our letter, we confirmed from the drawing that the taxiway
centerline leading to the apron is about 96 feet from the fence that satisfies the
requirement for a taxiway object free area of 65.5 feet from taxiway centerline for
Airplane Design Group II. On the north side of the viewing area, it is our understanding
that the 35-foot wide paved area is actually a service road that is not used by aircraft.
Please confirm our understanding that it is a service road because it is about 26 feet
from the centerline of the service road to the fence.
We understand that this effort is part of the airport's public relations outreach efforts
to be a good neighbor to the community, and as we suggested previously, the second floor
of the terminal building would provide a safe environment for the public to view the
airport and learn about the airport. As shown on the attached spreadsheet, the airport
has accepted about $7.8 million in Federal Airport Improvement Program funds since 1988,
and of that amount, about $1.3 million was for land acquisition.
(See attached file: IOW Grant History.xls)
It will be difficult to explain and justify why the airport needs additional Federal
funding when the airport is not using existing property to generate revenues to make it as
self-sustaining as possible. It may be construed by the public that the airport has land
to use, free of charge, for recreational purposes, which is not an aviation compatible
land use.
Had we not already sent the 2005 grant, I was considering holding it until this matter was
resolved.
The play equipment was not part of the previous request, and the addition of the play
equipment presents additional safety concerns for inviting children into an aviation
environment. A 4-foot chain link fence separating the play area from the Aircraft
Operations Area (AOA) may not be adequate protection to keep curious individuals out of
the AOA. Unless the playground area is monitored for safety and security, this would seem
to be a liability for the airport that would not easily be insured in today's market
conditions for aviation operations.
1
r
J
Please consider our concerns, and please consider the use of the terminal building for
your public outreach efforts. We look forward to receiving a written response to our
concerns before we can consider your request for the viewing area. If you have any
questions or need additional information, please contact me.
Sincerely,
Todd M. Madison, P.E.
Airport Planning Engineer - Iowa
FAA Central Region Airports Division, ACE-611C
901 Locust
Kansas City, Missouri 64106-2325
Tel: (816) 329-2640
Fax: (816) 329-2611
email: todd.madison@faa.gov
web: www.faa.gov/arp/ace
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2
I"
Grant Project Total Total
Location Number FY Code Project Descr Entitlement Discretionar Total Land
Y
Iowa City, 1001-1988 1988 RE RW IM Rehabilitate Runway 187,935.00 128479.00 316,414.00
Iowa City, 1001-1988 1988 RE TW IM Rehabilitate Taxiway 7,800.00 0 7,800.00
Iowa City, I 002-1991 1991 REAP IM Rehabilitate Apron 55,800.00 0 55,800.00
Iowa City, 1002-1991 1991 RE RW IM Rehabilitate Runway 288,833.00 0 288,833.00
Iowa City, I 002-1991 1991 ST LA SZ Acquire Land For Approaches 294,840.00 0 294,840.00 294,840.00
Iowa City, I 003-1992 1992 PL PL MA Conduct Airport Master Plan Study 0 61,380.00 61,380.00
Iowa City, 1004-1995 1995 PL PL MA Conduct Airport Master Plan Study 90,030.00 3,598.00 93,628.00
Iowa City, i 005-1998 1998 ST LA SZ Acquire Land For Approaches 844,812.00 177,086.00 1,021,898.00 1,021,898.00
Iowa City, 1006-1999 1999 ST RW SF Improve Runway Safety Area 110,326.00 1,057,945.00 1,168,271.00
Iowa City, I 007-1999 1999 ST RW IM Extend Runway 776,275.00 0 776,275.00
Iowa City, 1008-2000 2000 ST RW SF Improve Runway Safety Area 1,103,044.00 8,702.00 1,111,746.00
Iowa City, 1009-2001 2001 ST RW IM Extend Runway 527,562.00 531,977.00 1,059,539.00
Iowa City, 1010-2004 2004 ST RW IM Extend Runway 450,000.00 .941,058.00 1,391,058.00
Iowa City, 1011-2005 2005 ST RW IM Extend Runway 150,000.00 0 150,000.00
TOTAL 4,887,257.00 2,910,225.00 7,797,482.00 1,316,738.00
City of Iowa City
MEMORANDUM
TO: Airport Commission
FROM: Susan Dulek, Assistant City Attorney
DATE: September 2, 2005
RE: "Comment" on Agenda Items for September 8, 2005 meeting
Agenda Item 4A-Farmers National Company
The Commission and Doane-Western entered into an agreement in 1982 to manage the
approximate 245 acres of agricultural land, a copy of the agreement is in the agenda packet.
Farmers National Company bought Doane-Western about ten years ago. Farmers National
Company, in turn, has contracted with two individuals, Tom Williams and Jim Dane, to farm
the land the last few years. Mr. Williams pays rent to Farmers National Company based on
his yield, and Mr. Dane paid annual rent. Due to the constraints of the runway extension
project, Farmers National only contracted with Mr. Williams this year. The 1982 agreement
is renewed automatically unless the Commission chooses to terminate it by September 30.
Bruce Ahrens of Farmers National would like to enter into a new agreement, a copy of which
is attached to the proposed resolution in the packet. The Commission can: 1) enter into a
new agreement; 2) continue on with the 1982 agreement; or 3)terminate the relationship
with Farmers National and either enter into an agreement with another company to manage
the farm land or manage the farm land itself. I have made a few changes to the proposed
agreement, and I believe that Mr. Ahrens has approved them all with the exception of the
insurance provision. I am waiting to hear back from him on that. In my opinion, the City's
general liability policy should be sufficient, and I am unsure if the City can even purchase a
"farm policy" given that it is not in the farming business.
Agenda Item 4B-Earth Tech
Earth Tech received 3 bids for the box culvert project. A copy of the bid tab is in the packet
as is a letter from Edward Hyatt to the Chair dated August 25, 2005 concurring in the award,
and a letter from David Hughes to the Chair dated August 24, 2005 recommending the
award to Iowa Bridge & Culver, Inc., the low bidder at $915,200. Earth Tech's estimate of
the project was $957,000.
Earth Tech is also requesting that the Commission enter into Supplemental Agreement No.
2. A resolution and copy of Supplemental Agreement No. 2 are in the packet. The agenda
does not specifically list this item, but the Commission can still take action.
Agenda Item 4C-Aviation Commerce Park
The packet contains a Memorandum from the City Manager. The listing agreement with
Iowa Realty Commercial includes a pricing schedule, and the City Manager is
recommending amending the schedule. I have previously provided copies of the listing
agreement to you, but if anyone needs one, let me know and I can mail it or fax it to you.
The packet only includes Exhibit E, which is the pricing schedule. The agreement cannot be
amended without all three parties agreeing to do so.
Agenda Item 4D-Bill Flannery/Snyder&Associates
The temporary management agreement with Snyder &Associates expires on September
13, 2005. Snyder&Associates is interested in entering into another agreement with the
Commission. I do not have a copy of the proposed agreement yet.
If you have questions about this matter, please do not hesitate to contact me.
Copy to:
Michael Tharp
Prepared by: Susan Dulek,Assistant City Attorney,410 E.Washington St., Iowa City, IA 52240-319-356-5030
RESOLUTION NO.
RESOLUTION APPROVING SECOND CONSULTANT SERVICES
AGREEMENT WITH SNYDER & ASSOCIATES, INC. FOR TEMPORARY
MANAGEMENT SERVICES.
WHEREAS, on September 14, 2004, the Iowa City Airport Commission and Snyder &
Associates, Inc. entered into a contract entitled "Consultant Services Agreement" to provide
airport management services on a temporary basis at the Iowa City Municipal Airport that
expires on September 13, 2005; and
WHEREAS, the parties wish to enter into a second agreement for another year; and
WHEREAS, it is in the Commission's best interest to enter into the Consultant Services
Agreement with Snyder &Associates, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT:
The Chairperson is hereby authorized to sign the Consultant Services Agreement, a copy of
which is attached.
Passed and approved this day of , 2005.
CHAIRPERSON
Approved by
ATTEST:
SECRETARY City Attorney's Office
It was moved by and seconded by the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Farris
Hartwig
Horan
Staley
Williams
City of Iowa City — Airport
Revenue & Expenditures
August 2005
io
rREVE: 09.02.05 14:20:41 Page: 1 -
Iowa City General Ledger System
August 2005 Revenue
FY 2006 Revenue Reporting
For the period 08.01.05 to 08.31.05
Estimated YTD Period
Account Revenue Revenue Revenue Remainder %
363220 Sale Of Autos 12554.38 -12554.38
369100 Reimb Of Expenses 50.00 50.00 -50.00
381100 Int. On Investments 41.19 -41.19
382100 Land Rental 41948.00 6687.50 6216.92 35260.50 15.94
382200 Building/Room Rental 160756.00 25183.00 12214.00 135573.00 15.67
384200 Vending Machine Comm 40.00 21.60 21.60 18.40 54.00
384900 Other Commissions 10382.00 6359.40 6359.40 4022.60 61.25
393120 General Levy 112000.00 9333.33 102666.67 8.33
*** GRAND TOTAL *** 325126.00 60230.40 24861.92 264895.60 18.53
fEXPE: 09.02.05 14:20:12
Page: 1
Iowa City General Ledger System
August 2005 Expenditures
FY 2006 Expense Reporting
For the period 08.01.05 to 08.31.05
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance % Used
411000 Perm. Full Time 80790.00 5378.62 2707.20 75411.38 6.66
413000 Temporary Employees 2468.00 1432.50 -2468.00
414500 Longevity Pay 1050.00 1050.00
421100 Health Insurance 14921.00 325.63 14595.37 2.18
421200 Dental Insurance 616.00 23.34 592.66 3.79
421300 Life Insurance 266.00 108.00 108.00 158.00 40.60
421400 Disability Insurance 565.00 21.12 21.12 543.88 3.74
422100 Fica 6181.00 604.09 318.60 5576.91 9.77
. 423100 Ipers 4645.00 434 .50 219.92 4210.50 9.35
424500 Monthly Cellular/PCS 50.00 25.00 -50.00
431010 Filing Fee 58.00 -58.00
432020 Annual Audit 187.00 187.00
432050 Appraisal Services 800.00 800.00
432060 Consultant Services 3000.00 2419.76 782.00 580.24 80.66
432070 Management Services 10000.00 10000.00
433030 Long Distance Serv. 67.00 .96 66.04 1.43
435051 Wireless Phone Serv. 8.00 8.00
435055 Postage 10.00 10.00
435060 Legal Publications 86.00 10.08 75.92 11.72
436030 Transportation 600.00 1000.00 -400.00 166.67
436050 Registration 665.00 665.00
436060 Lodging 875.00 875.00
436080 Meals 250.00 250.00
437010 Comp. Liability Ins. 9444.00 7798.00 1646.00 82.57
437020 Fire & Casualty Ins. 14333 .00 600.00 13733.00 4.19
437030 Worker's Comp Ins. 306.00 306.00
437200 Loss Reserve Payment 5000.00 5000.00
438010 Stormwater Utility Charges 739.34 -739.34
438030 Electricity 13139.00 2256.52 1234.69 10882.48 17.17
438070 Heating Fuel/Gas 5265.00 507.79 331.69 4757.21 9.64
438080 Sewer Utility Charge 1311.00 705.55 605.45 53.82
438090 Water Utility Charge 1456.00 274.89 1181.11 18.88
439030 Testing Services 1284.00 457.60 357.60 826.40 35.64
439060 Other Prof Services 777.00 777.00
441010 Vehicle Repairs and Maintenance 1363.00 1363.00
EXPE: 09.02.05 14:20:12 Page: 2
Iowa City General Ledger System
August 2005 Expenditures
FY 2006 Expense Reporting
For the period 08.01.05 to 08.31.05
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance % Used
442010 Bldg. Rep. & Maint. 2307.00 363.59 294.59 1943.41 15.76
442020 Repair Of Structure 544.00 544.00
442030 Repair of Heating Equip 1504.00 1504.00
442040 Repair of Cooling Equip 1460.00 1460.00
442060 Repair of Electric/Plmbg 450.00 450.00
443010 Equip. Rep. & Maint. 133.00 133.00
443050 Radio Equipment Rep. 98.00 98.00
443060 Telecom Equip. Rep. 73.00 73.00
443080 Other Repair & Maint 8725.00 294.00 8431.00 3.37
445060 Laundry Service 766.00 257.17 27.55 508.83 33.57
445070 Equipment Service 807.00 74.00 733.00 9.17
445140 Outside Printing 266.00 266.00
445230 Technical Services 2477.00 555.00 370.00 1922.00 22.41
446100 City Attorney Chgbck 2887.00 2887.00
446130 ITS-PC/Peripheral Support 535.00 535.00
446140 ITS-Computer Replacement Chargeb 82.00 82.00
446160 ITS-Network/Internet Charge 360.00 60.00 300.00 16.67
446200 Photocopying Chgback 462.00 462.00
446220 Local Phone Service 54.72 -54.72
446230 Long Distance Chargeback 5.00 5.00
446300 Phone Equipment/Line Change 1495.00 65.00 1430.00 4.35
446320 Mail Chargebacks '322.00 24.99 297.01 7.76
446350 City Vehicle Repl. 12000.00 1001.30 10998.70 8.34
449060 Dues & Memberships 361.00 361.00
449140 Tools & Equip. Rent. 1480.00 1480.00
452010 Office Supplies 120.00 ' 120.00
454020 Subscriptions 193 .00 193.00
454040 Books, Mag. , Newspap 3.00 3.00
455100 Misc Peripherals 71.00 71.00
461040 Ag Chemicals 487.00 57.80 429.20 11.87
461050 Ag Materials 13.00 13.00
462030 Sanit. & Ind. Supp. 289.00 46.83 242.17 16.20
465050 Other Fuels 2061.00 266.48 1794.52 12.93
465060 Grease & Oil 85.00 85.00
466020 Lumber/hardware 153.00 153.00
rEXPE: 09.02.05 14:20:12
Page: 3
Iowa City General Ledger System
August 2005 Expenditures
FY 2006 Expense Reporting
For the period 08.01.05 to 08.31.05
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance % Used
466030 Paint & Supplies 235.00 235.00
466040 Plumbing Supplies 47.00 47.00
466050 Electrical Supplies 540.00 34.99 505.01 6.48
466060 Bldg. & Improv. Mat. 59.00 59.00
466070 Bldg. & Const. Supp. 583 .00 583.00
467020 Minor Equip. Rep Mat 55.00 55.00
467100 Auto & Light Truck 108.00 108.00
467140 Snow Removal Equip. 149.00 - 149.00
467160 General Equipment 8.00 8.00
468030 Asphalt 185.97 185.97 -185.97
468050 Sand 42.00 42.00
469040 Traffic Ctrl. Improv 903 .00 903.00
469190 Tools & Minor Equip. 103.00 145.64 -42.64 141.40
469260 Fire Ext. & Refills 108.00 108.00
469320 Misc Supplies 480.00 480.00
473010 Contracted Improv. 10000.00 537.24 55.50 9462.76 5.37
490190 Interfund Transfers Out- Fu 85440.00 7120.00 78320.00 8.33
*** GRAND TOTAL *** 321194.00 37386.51 8471.93 283807.49 11.64