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Home My WebLink About01-08-2004 Airport Commission t. t_ C-`o$f IOWA CITY AIRPORT COMMISSION AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE THURSDAY, JANUARY 8, 2004—5:45 P.M. I. Determine Quorum II. Changes/Amendments to Minutes of December 9, 2003 meeting III. Review of Expenditures IV. Public Discussion—Items Not on Agenda V. Unfinished Items for Discussion/Action: VI. Items for Discussion/Action: a. Runway 07 project -Earth Tech contract b. Environmental Assessment(consultant-H.R. Green Co.) c. Obstruction mitigation project(consultant-Stanley Engineering) Construction schedule ii. Phase II, Supplemental agreement d. Aviation Commerce Park(ACP)—Iowa Realty Prospects/activity report ii. Marketing plan/expenditures review iii. Site improvement recommendations iv. Contract renewal e. Strategic Plan i. Review action steps ii. Council report iii. ABS report—Final VII. Chairperson's Report VIII. Commission Members' Reports IX. Administrative Report X. Set Next Regular Meeting for February 12, 2004 at 5:45 p.m. XI. Adjournment rTh r s;eb 01 J0-14 oA 0 Agenda summary- 8 January 2004 a. Runway 07 project—City staff has been in contact with Earth Tech to develop a contract for Phase 1 for the Commission's review and approval. A final version should be ready for the Commission by the time of your meeting. The agreement will be contingent on receiving a grant for the project. b. Environmental Assessment— H.R. Green prepared a response to the FAA comments and forwarded a revised report to the FAA. Joe Trnka, from H.R.Green will be at the Commission meeting to answer questions on the draft MOA agreement and how the United hangar fits into the EA. c. Obstruction mitigation project—Stanley Engineering has started the mitigation program. They are meeting with obstruction owners and developing a list of contractors. Bids will be solicited. Mike Donnlley, from Stanley will be at the meeting to review a mitigation schedule with you. d. Aviation Commerce Park—Tracy Overton will be at the meeting to discuss his January report with the Commission.The sales/lease agreement between the Commission,the Council and Iowa Realty expires in January 2004. Renewal of the agreement will be an agenda item. The original agreement is in your information packet. e. Strategy/business plan—The final report from Airport Business Solutions was received on December 9. A review and comments were sent to the Commission on December 23. Additional comments will be discussed by the Commission. All comments will be forwarded to ABS for the final report. After the deliverables are received,the final ABS invoice will be paid. There will be discussion on how this report would be incorporated into the Strategic Plan and when the City Council will be sent a final report. MINUTES IOWA CITY AIRPORT COMMISSION TUESDAY,DECEMBER 9,2003—5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Randy Hartwig, Baron Thrower,John Staley STAFF PRESENT: Sue Dulek,Ron O'Neil CALL TO ORDER: Chairperson Thrower called the meeting to order at 5:45 p.m. APPROVAL OF MINUTES: The minutes of the November 13,2003,Commission meeting were approved as submitted. REVIEW OF EXPENDITURES: O'Neil reviewed the check requests for December with the Commission. O'Neil said the SPCC Plan expenditure was the only bill not budgeted for in the FY 04 budget. O'Neil also said the AAAE dues for the next year were budgeted at the corporate rate. He suggested continuing with the individual rate. It would save the Commission about$400.00. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: No items were presented. UNFINISHED ITEMS FOR DISCUSSION/ACTION: O'Neil said that in response to the remarks by Staley,he contacted ABS to request they check the employment numbers they had attributed to the University of Iowa in their Airport Business Plan. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park(ACP)—Tracy Overton, from Iowa Realty,presented his monthly report to the Commission. Overton said he has sent information to a potential buyer that is looking for 2 to 3 acres for a medically related use. He will follow up on that lead. Overton said he is running a new ad. It will run every two weeks. He presented a copy of the ad to the Commission. Overton gave the Commission a copy of a letter from the president of Iowa Realty,confirming that he thought the pricing for the lots was reasonable. O'Neil said the agreement with Iowa Realty expires in January. He included a copy of the proposed extension amendment and a copy of the original agreement in the Commission's info packet. Thrower suggested this be on the agenda again for the January meeting. b. Runway 07 project—O'Neil said he and Dulek have been working with Earth Tech on an agreement for the project. O'Neil said he had just received the revised draft today and he distributed a copy of the agreement to the Commission. O'Neil said that unless the 1 Commission wanted to discuss it sooner,this would be an agenda item for the January meeting. c. Environmental Assessment project—O'Neil said he received several copies of the Historic Building Inventory and Evaluation report from H.R. Green. The report was also sent to the FAA. Hartwig asked how this was related to the project that Earth Tech would be doing? O'Neil said there is some crossover. Green was assigned to determine the historic and environmental impact. Earth Tech would be doing the obstruction mitigation,in relation to the Runway 07 project. Thrower asked about the MOA that was referenced in the report. O'Neil said this involved the technical agreement between the Commission and the other governmental bodies that have jurisdiction and he thought that Joe Trnka, from H.R. Green,could better explain this to the Commission at their next meeting. Thrower asked O'Neil if it was being explained to whomever makes the final decision on the United hangar that the Commission has concluded that unless additional funding is received, the building will have to be demolished? O'Neil said he does not know how clear that is spelled out in Green's report. He would defer to Trnka to explain that to the Commission at the next meeting. The FAA is the federal agency that makes final decision. Their top criterion is safety. The building is an obstruction. Thrower said it needs to be clarified what the intentions are for mitigating the obstruction. Green and Stanley will have to work together on this. d. Obstruction mitigation project-O'Neil has asked Stanley Consultants to provide a construction timeline for the obstruction mitigation. O'Neil said that Mike Donnelly,the project principal,was out of the country on another project and could not attend the meeting. Thrower said to remind Stanley that one of the reasons they were selected to do this project was that they are local and said they could provide the service required to stay on schedule. O'Neil said Stanley was going to send another engineer to the meeting but she would not have been as familiar with the project as Donnelly. O'Neil said he wants to complete the construction part of this project during the winter months when it should be less disruptive. e. Strategic planning—Thrower said he wanted to get with everyone and see where they were with their part of the document. He had drafted a template and O'Neil provided it in the info packet. Thrower said he wanted to be able to provide something to the Council as soon as possible. O'Neil said the next Council meeting is December 16 and the first meeting in January is the 6'". Staley said he has discussed the FY 2005 budget with O'Neil and he did not have any recommended changes at this time. Hartwig said he would like to work together on the plan more as a group, either as the Commission as a whole or as a subcommittee. Thrower said he would work with Hartwig as a subcommittee. Thrower said that when the Commission first decided to put this plan together,they were fully staffed at five members. This has changed in the last six months,yet the commitment to the Council is still there to produce a planning document. He said the Commission should decide as a group if they need more time or if the three remaining members can complete the project. O'Neil said he had discussed the Strategic Plan with the City Manager and explained that at this time,the budget the Commission submitted in October for FY 2005 would not change. Atkins concern was having a budget to work with to be able to present to the Council. 2 • O'Neil said the expenditure side of the budget was set and the Commission was working on a way to improve the revenue side of the budget. O'Neil said a copy of the final ABS report could be sent to the Council. Thrower said he had reservations about sending the ABS report as a stand-alone document. Thrower said there were useful parts of the document,but there were some weaknesses that may not adequately relay to Council the intentions of the Commission. O'Neil said the final document was received today and he had only had about 20 minutes to review it. There were very few changes from the draft document the Commission received in September. Thrower said he would like to have more time to review it before it is sent to the Council. O'Neil said he had explained to Atkins that there was little change from the document the Council received in September. Staley and Hartwig said they would also like more time to review the final ABS report. Thrower said that in whatever document is given to the Council, it should lay out the appropriate direction for the facility, its governance,the capital structure,and its expense model. Thrower said he and O'Neil did a survey to identify capital improvements needed at the Airport. O'Neil will work with Public Works to try to identify costs for these improvements. The challenge is to produce ideas for revenue to make the improvements. The FRO should be included in finding revenue sources. Their business should benefit in the long run if the infrastructure is maintained at a high level. Staley asked what kinds of user fees are charged at airports? Hartwig said commercial service airports usually have service fees in addition to what is collected at general aviation airports. O'Neil said the fees charged at general aviation airports are usually the fuel flowage fees. O'Neil said some of the improvements on the list might be grant eligible. Although aviation fees contribute about$8.3 million annually to the State general fund,the State has decided to use the majority of that money for non-aviation uses. The State's grant program the last two years has all but disappeared. O'Neil said the Johnson County state representatives have supported legislation for aviation funding in the past. Thrower recognized Mark Anderson. Anderson said that in the airports he has been in,there have been fees charged for tie-downs and overnight parking. He did not think enough would be collected to pay for any capital projects. ELECTION OF VICE-CHAIRPERSON/SECRETARY Thrower said that because of the Commission resignations and his election to chairperson,a new vice-chairperson would need to be elected. Staley nominated Hartwig. Thrower seconded the nomination. There were no other nominations. The vote for Hartwig was 2—0,with Hartwig abstaining. CHAIRPERSON'S REPORT: Thrower said he will be discussing airport improvements with Jet Air and see what their involvement could be. O'Neil said the president of Jet Air said he would attend a meeting to discuss this with the Commission. Thrower said to invite Mr.Timmons to the January meeting. Thrower said he would try to contact Mr.Timmons before the meeting. Thrower said his survey of the airport was informative and he said there are definite capital improvement needs to be addressed. 3 COMMISSION MEMBERS'REPORTS: Hartwig said he thought it would be appropriate to mention that the 100th anniversary of the Wright Brothers first successful flight will be celebrated on December 17th,2003. ADMINISTRATIVE REPORT: Dulek said there was a nice article in the Des Moines Register about the 100 years of flight. She said the Wright Brothers lived in Cedar Rapids before moving to Ohio. O'Neil said the FAA appropriations bill passed the Congress and has been sent to the President for his signature. The first phase of the Runway 07 project,worth about$1.4 million,will be funded through that federal legislation. It will probably be February before the grant is officially offered. The NDB was decommissioned on November 24, 2003 at 9:00 a.m. It was costing too much to maintain. The Commission budget meeting with the Council will most likely be January 22nd or 27th. There was a memo in the packet that Dulek prepared concerning the rules involved with the Iowa open meeting legislation. O'Neil said he is working with someone that would like to teach ground school classes. She has discussed what she would like to do and how this could be coordinated with the FBO. She would like to teach a private pilot class and an instrument class. The Fire Department annual inspection said that all of the outlets on the north t-hangars needed to be relocated to inside the hangar. O'Neil said the buildings were built to code and he will have a discussion with the Fire Marshall. There would be a significant cost to rewire the three buildings. In the FY 2004 budget,the Commission allocated money to install a telephone for the conference room. This would be useful to groups that rent the room. The Commission said to go forward with having the phone installed. There will be a block on the line so only prepaid or 800 long distance calls could be made from the phone. O'Neil said an updated emergency phone numbers list was included in the packet. There was a memo in the packet on the latest developments on the LAAS system. Council will appoint the two new Airport Commission members at their meeting on January 6, 2004. O'Neil said he is on a State DOT aviation committee that is reviewing the Aviation Systems Plan for Iowa. This is the State's Airport Master Plan. Iowa City is in the Enhanced category,which is the top level of general aviation airports. O'Neil said he has submitted a proclamation for the Council agenda for December 16 to declare December 17 as Aviation Day, in honor of the 100 years of powered flight. The Mayor will make the proclamation. Thrower said he will not be in town, but he encouraged other Commission members to attend the Council meeting. 4 SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for January 8, 2004,at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 6:37 p.m. Baron Thrower, Chairperson 5 IOWA CITY AIRPORT COMMISSION January 2004 Airport Expenditures Account 46110 Amount 121717 Overhead Door North access gate repair 209.50 121718 Walker Welding Tractor snow blade repair 135.00 121719 Midwest Janitorial Dec service 280.40 121720 License Bureau Tank management fee-Hangar#35 65.00 121721 IPAA Annual dues 100.00 121723 City of Iowa City Sewer&water—Nov&Dec 512.06 121724 Airport Business Solutions Business report-paymt#4-final 1535.36 121725 Walker Welding Materials-100LL pump cabinet 45.50 121726 Walker Welding Materials-100LL pump cabinet 50.75 Account 37430 121722 Gazette Communications Bid ad—Bldgs B&C 465.50 The above listed expenditures was reviewed by the Iowa City Airport Commission on January 8, 2004. 500 S.W. 7th Street, Suite 301, Des Moines, Iowa 50309 L� 1 r: Ilii Qt:u 3. . LIJJL December 10,2003 �p� Mr. Edward Hyatt,P.E. • Federal Aviation Administration • Airports Division ACE-600 901 Locust • Kansas City,Missouri 64106-2325 RE: Iowa City Municipal Airport • Extension of Runway 7-25,Phase I Proposed A/E Contract Telephone Dear Mr.Hyatt: 515.244. 1470 Enclosed for your review and comment per request of Mr. Ron O'Neil is a final draft of the proposed contract format and scope of services for Phase I of the Extension of Facsimile Runway 7-25 at the Iowa City Municipal Airport. We are currently in the process of negotiating the engineering fees for this phase of the project with the Iowa City 515.244.4803 Municipal Airport. The contract is in similar format to other engineering services projects that we have contracted with the city of Iowa City. Please review the contract format and proposed work-scope for the Phase I engineering services. We will incorporate your comments into the final document that we anticipate being presented for approval by the Iowa City Airport Commission at their meeting on January 8,2004. If you have any questions or comments, please do not hesitate to call. Very truly yours, Earth Tech,Inc. David B. Hughes,P.E. Project Manager Enclosures: As noted cc: Mr. Ron O'Neil, Iowa City Municipal Airport L.work MarketingiowaCit9airpon\EH121003.1u doe E A R T H `) T E C H At7Jco INTERNATIONAL LTD.COMPANY Ron O'Neil To: Trnka, Joe Subject: RE: draft MOA for Iowa City Muni The next Commission meeting is December 9 at 5:45 p.m. (That is a Tuesday.) It would be a good time for you to bring the Commission up to date on the EA. Since Congress finally passed Vision 100, the AIP funding bill, we should expect a grant sometime in the next couple of months to reimbuse the Commission for the EA. The sooner we can have the EA finished, the better. —Original Message— From: Trnka, Joe Imailto:jtmka@hrgreen.com] Sent: Thursday, November 20, 2003 2:47 PM To: Ron O'Neil (E-mail); Mark Schenkelberg (E-mail) Cc: Blum, Richard; Byers, Carl Subject draft MOA for Iowa City Muni Ron &Mark, Attached is a draft memorandum of agreement(MOA)for the demolition of the old United Hangar at the Iowa City Municipal Airport. Please look it over and let me know what you think. We need a draft MOA(a signed one would be better) before we can circulate the draft Section 4(f)Statement component of the draft EA.The MOA is required for the draft Section 4(f) Statement and in order to comply with the requirements of Section 106 due to the adverse effect finding, which applies to both the demolition of the building and to the relocation of this historic building to a different location. Keep in mind that this MOA has been developed in the anticipation that the hangar will be demolished, not moved and rehabilitated or restored in another location.The coordination that Ron has done thus far with the city council and the historic preservation entities in Iowa City clearly indicates a lack of either resources or interest in preserving this building. Thus, the public history document as a mitigation becomes especially important. The Iowa SHPO, the FHWA, and the Iowa DOT have all become strong supporters of the use of public history documents as mitigation for adverse effects to historic property.The commitment to prepare a document like this would really help demonstrate that"all possible measures have been taken to mitigate"for the loss of the old United Hangar,which is required under Section 4(f)when a federal project"uses" historic property. I have not run this past the SHPO yet, but I'd like to get their review soon, perhaps after the Thanksgiving holiday, unless Mark would like to do that coordination instead. There is little merit in circulating a MOA in an EA/Section 4(f) statement if it has not been reviewed at least once by the SHPO-better yet to have received at least a preliminary concurrence from the SHPO. Of course, the Airport Commission should review it as well as the Mayor's office&city council, prior to publication of the EA/4(f)to avoid having anyone inadvertently surprised by the MOA at a public meeting. Thanks, Joe Joe Tmka, AICP, CEP Project Manager/Environmental Scientist Howard R. Green Company 8710 Earhart Lane SW, PO Box 9009 Cedar Rapids, IA 52409-9009 Phone: (319) 841-4380, (800) 728-7805 Fax: (319) 841-4012 Email:jtmka@hrgreen.com Web Site:www.hrgreen.com "Pluralitas non est ponenda sine necessitate" "Do not create unnecessary entities" (Find the simplest answer to the problem) William of Occam, 14th Century Philosopher 1 DRAFT November 20,2003 MEMORANDUM OF AGREEMENT BETWEEN THE U.S. FEDERAL AVIATION ADMINISTRATION AND THE IOWA STATE HISTORIC PRESERVATION OFFICER REGARDING THE RUNWAY EXTENSION PROJECT AT THE IOWA CITY MUNICIPAL AIRPORT, IOWA CITY,JOHNSON COUNTY,IOWA WHEREAS, the U.S. Federal Aviation Administration, Central Region (the FAA) has determined that the runway extension project at the Iowa City Municipal Airport will have an adverse effect on historic property due to the demolition of the Old United Hangar (inventory#52-04404), which is eligible for inclusion in the National Register of Historic Places(NRNP), and, WHEREAS the FAA has consulted with the Iowa State Historic Preservation Officer (hereinafter, SHPO) in accordance with Section 106 of the National Historic Preservation Act, 16 U.S.C. § 470 (the Act),and its implementing regulations (36 CFR Part 800); and WHEREAS, the FAA has consulted with the SHPO pursuant to 36 CFR 800.2(c)(1) and have come to an agreement on the project Area of Potential Effects (hereinafter, APE) pursuant to 36 CFR 800.4(a)(l); and, WHEREAS, the Advisory Council on Historic Preservation (hereafter Council) has been notified of the adverse effect finding and has been invited to enter into consultation pursuant to 36 CFR 800.6 (a)(1) but has concluded that its participation in the consultation process will not be necessary to resolve the adverse effects; and, WHEREAS, the Iowa City Airport Commission and the City Council of Iowa City have participated in the consultation and have been invited to concur in this Memorandum of Agreement(MOA); NOW, THEREFORE, the FAA and the SHPO agree that the undertaking shall be implemented in accordance with the following stipulations in order to take into account the effect of the undertaking on historic properties. Stipulations The following shall occur: 1. The FAA shall ensure that funding for the construction of the proposed runway extension is withheld until this MOA has been signed by all parties. 2. The Iowa City Airport Commission shall ensure that the following stipulations are carried out: 1 DRAFT November 20,2003 A. The Old United Hangar shall be recorded in accordance with the applicable standards of the Historic American Building Survey/Historic American Engineering Record (HABS/HAER) guidelines for the recovery and preservation of important elements of this historic building, as found in Appendix A of this MOA. B. The Airport Commission, in consultation with the FAA and the Iowa SHPO, will prepare a public historic booklet that tells the story of the development of the Iowa City Municipal Airport, as found in Appendix B of this MOA. This booklet will document the origin of the airport, early aviation achievements that took place there and the change in the airport over time. The booklet will be illustrated with historic photographs, maps, and text that describes the history of the airport in a way that will increase public awareness and appreciation of the history of the Iowa City Municipal Airport, which is one of the oldest airports in continuous operation in the State of Iowa. C. Unanticipated Discoveries. No human remains or suspected mortuary features have been identified within the airport and none are anticipated to be found during the implementation of this undertaking. However, it is understood that any human remains, mortuary features, and/or grave-associated funerary objects discovered within the permit area are protected by provisions of the Iowa Codes 144.34 and 263B.7 through 263B.9, and the Iowa Administrative Code Section 685, Chapter 11. The applicant shall ensure that, if human remains, mortuary features, and/or grave associated objects are encountered, all construction and excavation activities will cease immediately within the area. The area will be secured; the material will be left in place with no further disturbance. A tarp, plastic sheeting, or other appropriate covering will be placed over the exposed remains and weighted with loose soil along the edges and the top. The SHPO and the Director of the Burials Program at the Office of the State Archaeologist of Iowa (319) 384-0740 will be contacted immediately. In the event that other discoveries of historical, architectural, or archaeological significance are encountered, all construction and excavation activities will cease immediately within the area. The area will be secured, the material will be left in place with no further disturbance, and the SHPO will be contacted immediately. The SHPO will respond within 48 hours of the discovery. 2. Administrative Conditions A. The signature of the FAA and SHPO on this document signifies their concurrence with the schedule and methodologies of the recordation plan as set out in Appendix A of this MOA. B. Modification, amendment, or termination of this agreement as necessary shall be accomplished though consultation and written agreement of all the signatories. C. Disputes regarding the completion of the terms of this agreement shall be resolved by the signatories. If the signatories cannot agree, any one of the signatories may request 2 DRAFT November 20,2003 the participation of the Advisory Council on Historic Preservation (Council) to assist in resolving the dispute in accordance with 36 CFR 800.7. D. This agreement shall be null and void if its terms are not carried out within five (5) years from the date of its execution, unless the signatories agree in writing to an extension for carrying out its terms. Execution of this MOA by the FAA and the SHPO, its subsequent filing with the Advisory Council on Historic Preservation (Council), and implementation of its terms, is evidence that the Corps has afforded the Council and the SHPO an opportunity to comment on the Iowa City Municipal Airport Runway Extension Project and its effects on historic properties, and that the FAA has taken into account the effects of the undertaking on historic properties. U.S. FEDERAL AVIATION ADMINISTRATION, CENTRAL REGION By: Date: (TBD) IOWA STATE HISTORIC PRESERVATION OFFICER By: Date: Lowell Soike, State Historic Preservation Officer State Historical Society of Iowa CONCUR: Mr. Baron Thrower, Chairman,Iowa City Airport Commission By: Date: (Print or type name and title of signer) Mr. Ernie Lehman, Mayor,Iowa City By: Date: (Print or type name and title of signer) 3 DRAFT November 20,2003 APPENDIX A DOCUMENTATION PLAN FOR THE OLD UNITED HANGAR IOWA CITY MUNICIPAL AIRPORT JOHNSON COUNTY,IOWA The Old United Hangar(the building) shall be documented using the methodology standardized by the Historic American Building Survey(HABS) Level II methodology. This methodology is documented in HABS/HAER Guidelines: Recording Structures and Sites with Measured Drawings (HABS 1993) and in Guidelines for Documenting Historic Military Structures (USACERL 1994)prepared by the U.S. Army Corps of Engineers Construction Engineering Laboratories(USACERL). HABS Level II documentation includes: • Written data: detailed history and description • Photographs: photographs of exterior and interior views on large-format negatives. • Drawings: select existing drawings,where available,to be photographed on large- format negatives or photographically reduced Mylar. Significant aspects of the building will be photographed using a large-format camera operated by a qualified photographer. The depth of written detail will be commensurate to the information available. The documentation is to meet the requirements for ready inclusion in the records of the State Historical Society of Iowa, as follows: • A Photographic Catalog Field Sheet will be completed for each sleeve of black and white negatives. • An original or copy negative of each large-format photograph. • One set of photographic prints of each large-format photograph,printed on archivally stable paper. The photographs will include exterior perspective views, a general view from the distance showing the building's environment and landscaping, and views of significant interior and exterior details. For the interior, views should reveal the interior framing, any unusual methods of fastening or joining frame members,and other details that help to relay the building's construction history. 4 DRAFT November 20,2003 • Drawings that document the significant elements of the building in correct relation and proportion to each other, with label,north arrow, overall dimensions, and the date of the drawing. • Available historic photographs or illustrations shall be included if available. ADDITIONAL REQUIREMENT Professional Qualifications of Personnel: This work will be carried out by persons who meet minimum professional qualifications set forth in the Secretary of the Interior's Standards and Guidelines for Historic Preservation(Federal Register 48:190-44716- 44742)for architectural historians and historians. The designated principal investigator(s) and key personnel must have their qualifications clearly set forth by vitae or other documents. The principal investigator must be able to document involvement in the project, and will be held responsible for the technical quality of the work. 5 DRAFT November 20,2003 APPENDIX B BOOKLET PUBLICATION A HISTORY OF THE IOWA CITY MUNICIPAL AIRPORT JOHNSON COUNTY,IOWA General Features: The publication will tell the story of the history of the Iowa City Municipal Airport, one of the oldest continuously operating airports within the State of Iowa. The booklet will focus on the establishment of the airport in 1918, significant accomplishments made there, and how the installation has grown and changed over the years. The booklet will focus on the early history of the airport (1918 to 1940), its involvement in the development of both the national airmail system and commercial passenger service,and other early achievements. To a somewhat lesser degree,the booklet will also describe the major expansion of the airport in 1940-1941, activities conducted there during World War II (1941-1945), and the changes and growth that have taken place there since 1945. The publication is anticipated to be approximately 36 pages in length. It is to be authored by a professional historian(s)with demonstrated writing ability and familiarity with historic research in general and aviation history in particular. It is to be professionally edited,produced by a professional graphic artist consultant, and printed by a printing firm capable of producing high-quality materials. The booklet will be equivalent in readability, graphic design, and quality of cover and paper to the recent Iowa Department of Transportation public history booklet titled Clinton, Iowa:Railroad Town (2003),written by Deborah Morse-Kahn and Joe Tmka. At least 2,000 copies will be printed. Distribution will be made as indicated below. The manuscript will also be submitted to Iowa Heritage Illustrated(formerly the Palimpsest) for consideration as an article in this magazine of public history. Contents: The body of the text will document the following: First Flights in Iowa City—Several manned aircraft flights were conducted in Iowa City prior to the establishment of the airfield that has become the Iowa City Municipal Airport. The earliest known manned aircraft flight was conducted in 1910 at the old Johnson County Fairgrounds (which are no longer extant). Early History of the Airport—This period includes the origin, early development, and many of the significant accomplishments of the airport, which took place between 1918 and 1940. This period is the most significant component of the overall history of the airport. Some of the earliest airmail flights were staged out of the airport and the airport was the scene for some of the earliest commercial passenger flights in the Midwest. Between 1918 and 1930, the original pasture quickly grew into an airport with gravel and sod runways, hangars, offices, lights,and a control tower. The Old United Hangar,which was built in 1929-1930, is the sole extant component of this early period. 6 DRAFT November 20,2003 World War II—The War Department funded the expansion and conversion of the airport into a modem major installation, complete with three concrete, all- weather runways. This expansion was originally intended to host interceptors for the aerial defense of the Arsenal in Rock Island, Illinois and military production plants in Eastern Iowa, such as the Iowa Army Ammunition Plant in Burlington. However,that need did not arise and the airport instead served in a training role, providing military pilot cadets with basic flight training that complimented the academic-based ground school conducted at the nearby University of Iowa. Postwar Development—The airport and its surroundings have undergone substantial changes since the end of World War II.Urban development has nearly engulfed the airport,which was originally surrounded by farm fields. The airport itself has undergone major expansion, with the construction of a terminal building,hangar buildings, and other facilities. The publication will contain, as available, historic and current photographs, maps, and drawings that will illustrate and compliment the historic text. These illustrations should include historic and current photographs of aircraft and personnel engaged in typical aviation activity;maps, drawings,or aerial photographs of the various layouts of the airport over time; and historic documents such as rate sheets or advertisements for commercial passenger service (if available). The booklet will contain a bibliographic reference of major sources and will also provide a list of where a reader might find further information of interest on the topic. Production: A copy of the draft text and photographs/illustrations shall be submitted to the SHPO for review and comment. The final booklet may be prepared once the SHPO comments have been received and addressed. A final mockup of the booklet shall be provided for SHPO review and comment. The final booklet may be published once the SHPO review comments have been considered and addressed. Distribution of copies: The State Historical Society of Iowa shall receive 100 copies of the published booklet; the Iowa City Historic Commission shall receive 200 copies;the Federal Aviation Administration shall receive 100 copies;the Iowa City Municipal Airport shall receive 200 copies; and the Johnson County Historical Society shall receive 50 copies. The University of Iowa Library and the Iowa City Public Library shall each receive 10 copies and each school library within Iowa City and Johnson County shall receive one copy. One copy shall be provided to each of Iowa's public libraries,to each of Iowa's university, community college, and other college libraries, to each areawide education agency,to and to each regional and state library. Finally, one copy will be provided to each local and regional newspaper within the Iowa City area. 7 SUPPLEMENTAL AGREEMENT NO. 1 This Supplemental Agreement,made and entered into by and between STANLEY CONSULTANTS,INC.(Consultant) and the Iowa City Airport Commission(Client)amends their agreement of 29 August 2002,for Consultant to provide services to the Client for the Iowa City Airport Obstruction Removal Study Project,as follows: Scope of Services Refer to Exhibit I-Scope of Services Fees and Payments Refer to Exhibit II-Compensation Except as specifically amended by this Supplemental Agreement,all the terms and conditions of the original Agreement dated 29 August 2002 shall remain in full force and effect IN WITNESS WHEREOF, the parties have caused this Supplemental Agreement to be executed on the date below indicated. STANLEY CONSULTANTS,INC. I By: `-. ° By: MIC I. MCKENNA,Vice President Date: l2 - oat- 03 Date: Attest:KimBurdalcin n Attest: By: cL By: • 16335 Airport Obstruction Removal Study SC2281 1299 • Exhibit 1 Supplemental Agreement No. 1 SCOPE OF SERVICES Phase II: Engineering Design and Contract Administration for Obstruction Mitigation 1.0 BACKGROUND: The Phase II Engineering Design and Contract Administration services described herein are based on the results of the Phase I study. 2.0 BASIC SERVICES: CONSULTANT will provide the following Professional Services for the Iowa City Airport Obstruction Mitigation Project: 2.1. Property Owner Outreach: Contact affected property owners to determine their willingness to have the airport mitigate the obstruction(s)on their property. 2.2 Property Owner Contact or Negotiations: 2.2.1. Tree Removal and Trimming: • Contact property owners who have expressed interest in having their tree removed or trimmed. • Present temporary easement or access permission agreements to property owners.Note:the Client will provide Agreement documents. • Coordinate the removal of obstruction#120 with the property owner. 2.2.2. Obstruction Lighting: • Meet with representatives of St.Mary's Church to discuss the lighting of their church steeple. CONSULTANT will present agreements required and provided by the CLIENT. 2.2.3. Johnson County Courthouse Flagpole: • Present recommendation to a representative of the Johnson County Courthouse to lower the Courthouse's flagpole. csw/mjm:kkb:d:shared:McKennaIC Ahport Ph 2 Ex 1&2.doc 1 2.2.4. Hargrave McEleney Sign and Light Poles: • Notify Hargrave McEleney of the sign and light poles that are obstructions. • Request that the property owner obtain three(3) cost estimates for the lowering the sign and poles. CONSULTANT will review the cost estimates for reasonableness. • Approve payment upon completion of the work. 2.2.5. University of Iowa Power Plant Stack Airspace Study(7460): • Notify the University that the Power Plant Stack is an obstruction and will require corrective action. 2.2.6. Mid American Poles: • Notify the Mid American company of type and location of their obstructions, and recommended action to resolve the obstruction. Note: CONSULTANT will not be responsible for the acquisition of easements or property involved in the relocation of overhead or underground utilities; or for associated design work It will be the responsibility of the utility owner to secure required easements or property and design the relocation. 2.2.7. Menards: • Contact Menards and request a copy of their 7460 document. 2.3. Design Phase: 2.3.1 CONSULTANT shall: • Prepare two(2)Project Manuals consisting of plans, specifications, and bidding documents; one for Tree Removal and Trimming; and one Project Manual for Obstruction Lighting. The Tree Removal and Trimming Contract will include trimming or removal of trees and surface restoration to mitigate Iowa City Airport obstructions. The Obstruction Lighting Contract will include obstruction lighting for the Iowa City Airport Hangers B and C; and St.Mary's Church Steeple. - Provide obstruction lighting design for the Iowa City Airport Hangers B and C in accordance with Federal Aviation Administration Advisory Circular(AC) 70/7460-1 K. - Provide obstruction lighting design for St.Mary's Church Steeple in accordance with Federal Aviation Administration csw/mjm:kkb:d:shared:McKennaaC Airport Ph 2 Er 1&2.doc 2 Advisory Circular(AC) 70/7460-1K, Chapter 4, Item 45, Nonstandard Lights. - Identify the trees to be removed or trimmed,the property owner's name and address, and the contractor's responsibilities. The trees included in this contract are designated as obstruction numbers 5, 8, 89,90, 92, 93, 114, 121, and 141. • Prepare Project Manuals based on the following conditions: - Drawings and specifications will be developed using English units. - Drawings will be developed using CONSULTANT'standard drawing size,title block,format, CADD standards and symbology. - CADD drawings will be developed using Bentley's Micro Station. - Specifications will be developed using Microsoft Word. - Technical specifications will be developed using Construction Specification Institute's(CSI) standard Divisions and three- part format; and CONSULTANTS standard outline type format. - Front-end documents will be developed from Engineer's Joint Contract Documents Committee(EJCDC)standard documents. • Review Iowa City ordinances and Federal Aviation Administration (FAA)standards. • Furnish five(5)final copies of each Project Manual to CLIENT. 2.3.2 CONSULTANTS Basic Services will be considered complete on date when final copies of Contract Documents have been delivered to CLIENT. 2.3.3 Conditions of Service: BASIC SERVICES described herein are based on following: • The following information and data will be provided by CLIENT on which CONSULTANT will rely: - Full information as to CLIENTS requirements for Project including design objectives and constraints. - Available information pertinent to Project including reports. csw/mjm:kkb:d:shared:McKennalC Airport Ph 2 Ex 1&2.doc 3 - Affidavits, temporary easement document or other legal documents as required from the City Attorney's Office. - Building plans of the Iowa City Airport Hangers B and C. • CONSULTANT assumes that the dispositions provided in the Obstruction Table of the Snyder&Associates 2000 Airport Layout Plan are approved. Note: CONSULTANT will not be preparing any Airspace Studies (7460s). • CLIENT will provide access to the Air National Guard property for design or construction purposes. 2.4. Bidding Phase: CONSULTANT shall: • Furnish seven (7)copies of each Project Manual for bidding purposes. • Assist CLIENT in advertising for, and obtaining bids for the Work; and where applicable,maintain record of prospective bidders to whom Bidding Documents have been issued. • Attend a maximum of one(1)Pre-Bid Conference for the Tree Removal/Trimming Contract and one(1)Pre-Bid Conference for the Obstruction Lighting Contract; and receive and process Contractor deposits or charges for Bidding Documents. • Issue Addenda to clarify or revise change Bidding Documents. • • Attend Bid Opening, prepare Bid tabulation sheets, and assist CLIENT in evaluating Bids and awarding contracts for Work. • Assist CLIENT in documenting Bids received for one(1)Tree Removal and Trimming Contract and one (1) Obstruction Lighting Contract. 2.5. Construction Phase: 2.5.1 CONSULTANT shall: • Consult with CLIENT and act as CLIENTS representative as provided in General Conditions of the Construction Contract (EJCDC). The extent and limitations of duties, responsibilities and authority of CONSULTANT as assigned in said General Conditions shall not be modified,except as CONSULTANT may otherwise agree in writing. All of CLIENT'S instructions to Contractor will be issued through CONSULTANT,who shall have authority to act on behalf of CLIENT in dealings with csw/mjm:kkb:d:shared:McKenna:IC Airport Ph 2 Ex 1&2.doc 4 Contractor to extent provided in this Agreement and said General Conditions except as otherwise provided in writing. • Furnish up to five(5) copies per contract of Contract Documents to Contractor for construction purposes. • Participate in Pre-Construction Conference, if any,prior to commencement of Work at Site. • Make visits, as described in Article 2.5.3, during construction to observe the progress of Work. Such visits and observations by CONSULTANT are not intended to be exhaustive or to extend to every aspect of Contractor's work in progress or to involve detailed inspections of Contractor's work in progress beyond responsibilities specifically assigned to CONSULTANT in this Agreement and Contract Documents, but rather are to be limited to spot checking, selective sampling, and similar methods of general observation of Work based on CONSULTANT'S exercise of professional judgment. Based on information obtained during such visits and such observations, CONSULTANT will determine in general if Contractor's work is proceeding in accordance with Contract Documents,and CONSULTANT shall keep CLIENT informed of progress of Work. CONSULTANT shall not,during such visits or as a result of such observations of Contractor's work in progress,supervise, direct,or have control over Contractor's work, nor shall CONSULTANT have authority over or responsibility for means, methods,techniques, sequences, or procedures of construction selected by Contractor, for safety precautions and programs incident to Contractor's work, or for any failure of Contractor to comply with Laws and Regulations applicable to Contractor's furnishing and performing the Work. Accordingly, CONSULTANT neither guarantees performance of any Contractor nor assumes responsibility for any Contractor's failure to furnish and perform its work in accordance with Contract Documents. • Issue necessary clarifications and interpretations of Contract Documents as appropriate to orderly completion of Contractor's work. Such clarifications and interpretations will be consistent with intent of and reasonably inferable from Contract Documents. CONSULTANT may issue Instructions to Contractor authorizing minor variations from requirements of Contract Documents. • Recommend Change Orders to CLIENT, as appropriate,and prepare Change Orders as required. csw/mjm:kkb:d:shared:McKenna3C Airport Ph 2 Sr 1&2.doc 5 • Evaluate and determine acceptability of"or-equal"materials and equipment proposed by Contractor. • Require such special inspections or tests of Contractor's work as deemed reasonably necessary, and receive and review all certificates of inspections,tests, and approvals required by Laws and Regulations or Contract Documents. CONSULTANT'S review of such certificates will be for purpose of determining that results certified indicate compliance with Contract Documents and will not constitute an independent evaluation that content or procedures of such inspections, tests,or approvals comply with requirements of Contract Documents. CONSULTANT shall be entitled to rely on results of such tests. • Determine amounts that CONSULTANT recommends Contractor be paid. By recommending any payment, CONSULTANT shall not thereby be deemed to have represented that observations made by CONSULTANT to check quality or quantity of Contractor's work as it is performed and furnished have been exhaustive, extended to every aspect of Contractor's work in progress,or involved detailed inspections of Work beyond responsibilities specifically assigned to CONSULTANT in this Agreement and Contract Documents. Neither CONSULTANT'S review of Contractor's work for purposes of recommending payments nor CONSULTANT'S recommendation of any payment including final payment will impose on CONSULTANT responsibility to supervise,direct,or control Contractor's work in progress or for means,methods, techniques, sequences, or procedures of construction or safety precautions or programs incident thereto, or Contractor's compliance with Laws and Regulations applicable to Contractor's furnishing and performing the Work. It will also not impose responsibility on CONSULTANT to make any examination to ascertain how or for what purposes Contractor has used moneys paid on account of Contract Price,or to determine that title to any portion of work in progress, materials, or equipment has passed to CLIENT free and clear of any liens, claims, security interests,or encumbrances, or that there may not be other matters at issue between CLIENT and Contractor that might affect amount that should be paid. • Receive bonds, certificates, or other evidence of insurance not previously submitted and required by Contract Documents, certificates of inspection,tests and approvals, Samples and other data which are to be assembled by Contractor in accordance with Contract Documents to obtain final payment. • Conduct inspection to determine if Work is Substantially Complete promptly after notice from Contractor that Contractor csw/mjm:kkb:d:shared:McKenna:IC Airport Ph 2 Ex 1&2.doc 6 considers entire Work ready for its intended use, in company with CLIENT or Obstruction Owner and Contractor. If after considering any objections of CLIENT, CONSULTANT considers Work Substantially Complete, CONSULTANT shall deliver certificate of Substantial Completion to CLIENT and Contractor. • Conduct fmal inspection to determine if completed Work of Contractor is acceptable so that CONSULTANT may recommend, in writing, final payment to Contractor. Accompanying recommendation for final payment, CONSULTANT shall also provide a notice that Work is acceptable to best of CONSULTANTS knowledge, information, and belief and based on extent of services provided by CONSULTANT under this Agreement. 2.5.2. Duration of Construction Phase. • Construction Phase will commence with execution of first Construction Agreement for Project or any part thereof and will terminate upon written recommendation by CONSULTANT for final payment to Contractors.The maximum duration of Construction Phase services is a period not exceeding 365 consecutive days from the award date of the initial contract. 2.5.3. Conditions of Service: • CONSULTANT shall not be responsible for acts or omissions of any Contractor, of any of their subcontractors, suppliers, or of any other • individual or entity performing or furnishing any of Work. CONSULTANT shall not be responsible for failure of any Contractor to perform or furnish the Work in accordance with Contract Documents. • Visits to Project site for observation of construction for the Tree Removal and Trimming Contract will involve one(1)site visit per address to verify that the trees have been removed or trimmed and that adequate surface restoration has been preformed. A construction observation report documenting the date and results of the field visit will be prepared. Visits to Project site for observation of construction for the Obstruction Lighting Contract will involve one (1)site visit by CONSULTANT. 2.6 ADDITIONAL SERVICES: The following ADDITIONAL SERVICES are not included in BASIC SERVICES: • Preparation of Airspace Studies(7460s). csw/mjm:kkb:d:shared:McKennalC Airport Ph 2 Ex 1&2.doc 7 • Services resulting from incongruities between the City of Iowa City ordinances and Federal Aviation Administration(FAA)standards that may require application for variance. • Performing topographic surveys. • Services to investigate, or make measured drawings of existing conditions or facilities; or to verify accuracy of drawings or other information furnished by CLIENT. • Services resulting from CLIENT'S request to evaluate additional alternative solutions beyond those identified in BASIC SERVICES. • Services resulting from significant changes in scope, extent or character of portions of Project including, but not limited to,changes in size, complexity, CLIENT'S schedule, or method of financing, and revising documents when such revisions are required by changes in Laws and Regulations enacted subsequent to effective date of this Agreement, or are due to any other causes beyond CONSULTANT'S control. • Services required as a result of CLIENT'S providing incomplete or incorrect Project information on which CONSULTANT had previously relied. • Preparation of documents for alternate bids requested by CLIENT. • Services attributable to variation in number of construction contracts from number indicated under BASIC SERVICES. • Services required attending additional meetings, conducting additional Site trips, or providing additional copies of Contract Documents. • Services required to resolve conflicting review comments. • Services required to re-bid Work. • Preparation of additional Bid Documents for alternate bids or prices requested by CLIENT. • Assisting CLIENT in connection with Bid protests,re-bidding, or negotiating contracts for construction,materials, equipment, or services. • Evaluation of substitutions during the Bid phase. • Visits to Project Site beyond extent indicated under BASIC SERVICES. • Construction surveys and construction staking. • Revision of Drawings and Specifications occasioned by acceptance of substitute materials or equipment(other than "or-equal" items). csw/mjm:kkb:d:shared:McKennrIC Airport Ph 2 Ex 1&2.doc 8 • Evaluation of unreasonable claims or excessive number of claims submitted by Contractor or others in connection with the Work. • Additional or extended services during construction made necessary by (1) emergencies or acts of God endangering the work, (2)an occurrence of a Hazardous Environmental Condition, (3) Work damaged by fire or other cause during construction, (4) significant amount of defective, neglected, or delayed work by Contractor, (5) acceleration of progress schedule involving services beyond normal working hours, or(6)default by Contractor. • csw/mjm:kkb:d:shared:McKenna:IC Airport Ph 2 Ex 1&2.doc 9 Exhibit 2 Supplemental Agreement No. 1 COMPENSATION Phase II: Engineering Design and Contract Administration for Obstruction Mitigation 1.0 COMPENSATION for BASIC SERVICES: The CONSULTANT will be compensated an HOURLY FEE WITH CEILING in the amount of Fourteen Thousand Seven Hundred Dollars($14,700)for BASIC SERVICES SECTION 2.1 to SECTION 2.2; and a LUMP-SUM amount of Thirty-nine Thousand Seven Hundred Dollars($39,700)for BASIC SERVICES SECTION 2.3 to SECTION 2.5 as described in Supplemental Phase H: Engineering Design and Contract Administration for Obstruction Mitigation. 2.0 COMPENSATION for ADDITIONAL SERVICES: CONSULTANT will be compensated on a HOURLY basis for Direct Labor and Reimbursable Expenses for ADDITIONAL SERVICES in accordance with Hourly Fees and Charges Fiscal Year 2003-2009(Form CB 03/04), copy attached. esw/mjm:kkb:d:shared:McKennalC Airport Ph 2 Ex 1 &2.doc 10 a <1 IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 ' Office Phone(319)3546-5045 30 Item. Consider a resolution authorizing the Mayor to sign and the City Clerk to attest an amendment to the agreement with Iowa Realty Commercial to sell andlor lease 17 commercial lots in the Airport's Aviation Commerce Park. This agreement provides for a 12-month extension for services with Iowa Realty Commercial to sell or lease lots in the subdivision known as the Aviation Commerce Park. The agreement provides criteria for leasing and/or selling the parcels. This is a joint agreement with the Airport Commission and the amendment was approved by the Airport Commission at their meeting on December 9, 2003. RESOLUTION NO. 180 RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN AND THE SECRETARY TO ATTEST AN AMENDMENT TO THE AGREEMENT WITH IOWA REALTY COMMERCIAL TO SELL AND/OR LEASE PROPERTY IN THE AVIATION COMMERCE PARK WHEREAS, it is a goal of the Airport Commission to generate as much income as possible for the Iowa City Municipal Airport, and; WHEREAS, the Airport Commission and the City Council have worked cooperatively to develop a 17-lot commercial subdivision on Airport property, and; WHEREAS, the Airport Commission has agreed to contract with NAI Iowa Realty Commercial to lease the property known as the Aviation Commerce Park subdivision and the Iowa City City Council will consider said agreement at the Council meeting on December 16, 2003, and; WHEREAS, the amendment to the agreement will extend the agreement for an additional 12 month period. (see attached amendment) NOW, THEREFORE, BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE CITY OF IOWA CITY, IOWA, that the Commission approves the attached amendment, and authorizes the Chairperson to sign and the Secretary to attest said amendment. It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES NAYS ABSENT Thrower Staley Hartwig Passed and approved this 9 day of December, 2003. Approved by Baron Thrower, Chairperson ATTEST: City Attorney's Office AMENDMENT Regarding the Listing Agreement dated January 13, 2003, between NAI Iowa Realty Commercial (hereinafter called "Agent"), the City of Iowa City, a municipal corporation, (hereinafter called "Owner"), and the Iowa City Airport Commission (hereinafter called "Commission") relating to the property known as Aviation Commerce Park in Iowa City, Iowa. The parties hereto agree as follows: As to paragraph#5 TERM; 12 shall be deleted and replaced with 24 All other Terms and Conditions of the Listing Agreement shall remain the same. AGENT: NM Iowa Realty Commercial Date: Tracy K. Overton, Regional Director OWNER: City of Iowa City Date: Ernest Lehman, Mayor COMMISSION Iowa City Airport Commission Date: Barron Thrower, Chairperson f�lt"r L^ r r r Prepared by: Ron O'Neil,Airport Manager,1801 S.Riverside Drive,Iowa City, IA 52246(319)356-5045 RESOLUTION NO. 03-18 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH IOWA REALTY COMMERCIAL TO SELL AND/OR LEASE PROPERTY IN THE AVIATION COMMERCE PARK WHEREAS, it is a goal of the Airport Commission to generate as much income as possible for the Iowa City Municipal Airport, and; WHEREAS, the Airport Commission and the City Council have worked cooperatively to develop a 17-lot commercial subdivision on Airport property, and; WHEREAS, the Airport Commission and the City Council have agreed to contract with NAI Iowa Realty Commercial to sell or lease the property known as the Aviation Commerce Park subdivision, and; WHEREAS, attached, marked Exhibit 1, and incorporated herein is the Listing Agreement that the Iowa City Airport Commission has approved by resolution on January 6, 2003. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,that the Council approves the attached agreement, and authorizes the Mayor to sign and the City Clerk to attest said agreement. It was moved by Vanrlarhnefand seconded by Wilburn the Resolution be adopted, and upon roll call there were: • AYES NAYS ABSENT Lehman X Champion • _X_ Kanner Pfab Vanderhoef X Wilburn X O'Donnell Passed and approved this7 da January, 2003. .ti Approved by Ernest Lehman, ayor ATTEST: .J' Pf . 7l�tiW 12. -�i r —ea Marian arr, City Clerk City Attorney's Office EXHIBIT 8 1 LISTING AGREEMENT This Agreement is being made and entered into among NAI Iowa Realty Commercial (hereinafter called "Agent"), the City of Iowa City, a municipal corporation, (hereinafter called "Owner), and the Iowa City Airport Commission (hereinafter called"Commission") in Iowa City, Iowa. RECITALS: Whereas,the Owner desires now to offer the land lots in Aviation Commerce Park(hereinafter called"the lots"or"the Property")for sale as well as for lease contingent upon approval by the Federal Aviation Administration to sell the lots; Whereas,the Owner desires the Commission to recommend to it whether an offer to purchase should be accepted; Whereas,the Owner desires the said lots may still be offered for lease by the Commission with consultation with the Owner; and Whereas,the Agent desires to be the Owner's agent in selling the lots and the Commission's agent in leasing the lots. AGREEMENTS: NOW,THEREFORE, it is agreed as follows: 1. COMMISSION. The Commission has the sole right and authority to review and approve any land lease transaction. Attached, marked Exhibit"A", and incorporated herein is an agreement for the listing of the lots by Agent. 2. OWNER.The Owner has the sole right and authority to review and approve any land sale transaction The City Manager may accept an offer to purchase on the contingency that said offer must be approved by the Owner. The Owner may not enter into a land sale transaction without receiving the Commission's recommendation. If the Owner rejects the Commission's recommendation,the Owner and the Commission shall meet to discuss the potential sale transaction, but the Owner maintains the sole right and authority to enter into said transaction. 3. SALES AND LEASE PROCEDURES. An outline of the land sales transaction is attached, marked Exhibit°B", and incorporated herein, and shall be utilized for the sale of the lots.An outline of the land lease transaction is attached, marked Exhibit°C", and incorporated herein, and shall be utilized for the lease of the lots. 4. AGENCY. Owner hereby employs Agent and Agent accepts such employment by Owner as the exclusive agent with the sole right and authority, to offer for sale and to sell the land, designated as lots 1-17 on Exhibit "D" which is attached and incorporated herein, (hereinafter referred to as the°Property"). 5. TERM.The term of this Agreement and Agent's employment, right and authority shall be extended for 12 months from the last date affixed below. 6. AGENTS RESPONSIBILITIES.Agent hereby agrees as follows: a. To secure and compile appropriate and customary written information with respect to the sale of the Property. b. To exert Agent's best efforts to perform its obligations under this Agreement including, but not limited to, enlisting the efforts and resources of Agent's organization, and.to: (i) list the Property for ale with any local or other appropriate multiple listing services; (ii) advertise the Property for sale in a commercially prudent manner. Agent shall advertise the Property at terms and conditions that have been approved in advance in writing by Owner and attached hereto as Exhibit "E°. Agent acknowledges that the Owner anticipates recording Restrictions and Covenants and that he will notify potential buyers of said restrictions and covenants. c. To submit monthly progress reports to the City Manager and the Airport Manager by the first day of each month, concerning the status of marketing, interested parties and any negotiations together with current market information affecting the Property. At the request of Owner, Agent shall attend meetings of Owner relative to the scope of this Agreement, and at the request of the Commission, Agent shall attend meetings of Commission relative to the scope of this Agreement. d. To solicit active cooperation from other qualified brokers in the sale of the Property. e. To use its best efforts to sell the Property at the terms approved by Owner. 7. PAYMENT OF SALE COMMISSION. Agent acknowledges and agrees that Owner shall be obligated to pay sales commissions and fees, as set forth below, only to Agent. Agent shall be entirely responsible for payment and satisfaction of any and all co-brokerage obligations due any other brokers or sales agents working with Agent, or who have procured for Agent, or referred to Agent, a buyer. 8. OWNER'S RESPONSIBILITIES. Owner hereby agrees as follows: a. During the term of this Agreement, Owner shall pay Agent a sales fee per transaction for a Buyer procured by Agent as follows: 7% of the first$500,000 of gross sales price 6%of the second$500,000 of gross sale price 5%of the next$1,000,000 of gross sale price 3%thereafter b. In addition, Owner shall pay Agent a sales fee, as set forth above, for a sale effected by Owner within 360 days following the termination of this Agreement, provided: (i) Agent has previously shown the Property to the buyer; (ii) such buyer is included on a written list of prospective buyers submitted to Owner within ten (10) calendar days following the termination of this Agreement. c. Except as specifically set forth herein, to refrain from negotiations with prospective buyers or their agents and to direct to Agent all prospective buyers 2 and their agents, and all brokers, and other persons or entities interested in purchasing the Property. d. To cooperate with Agent and to permit Agent to conduct all negotiations and other dealings with all prospective buyers and their agents. e. At the time of settlement promptly deliver a complete abstract showing good and merchantable title to the date of transfer and execute a warranty deed to the property for delivery to the buyer, or enter into a contract for deed. 9. LISTING AGREEMENT WITH COMMISSION. The Listing Agreement entered into between the Commission and Agent on April 5, 2001, is hereby terminated. Agent waives all fees, commissions, and other financial remuneration that it may be due under said agreement, including but not limited to an early termination fee under Paragraph 2 and a commission for leasing lot 10 to Rob Nichols and fully releases the Commission from any and all liability, including all claims, demands, and causes of action of every nature arising out of said agreement. 10. NON-DISCRIMINATION. Agent covenants its employees, and agents shall not discriminate agaihst any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status, or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. Agent shall remain in compliance with all requirements of 49 CFR Part 21, Non-Discrimination in Federally Assisted Programs of the Department of Transportation. 11. TIME OF ESSENCE. Time is of the essence as to this Agreement and each of its terms and provisions. 12. ASSIGNMENT. Agent shall not assign or allow assumption of this Agreement except with prior written consent of Owner and Commission. In the event this Agreement Is assigned by Owner in conjunction with the sale of lots, with such an assignment to occur only with the express consent of Agent, Owner shall be released from liability for all matters arising after the effective date of the assignment. 13. NOTICES. Any notice required or permitted to be given hereunder shall be in writing and: As to Owner shall be delivered by: (i) certified mail, return receipt requested; or (ii) prepaid Federal Express or other similar overnight delivery service, in care of City Manager, Iowa City Civic Center,410 E.Washington Street, Iowa City, Iowa 52240. As to Commission shall be delivered by: (i) certified mail, return receipt requested; or(ii) prepaid Federal Express or other similar overnight delivery service, in care of Airport.Manager, Iowa City Municipal Airport, 1801 S. Riverside Drive, Iowa City, Iowa 52246. As to Agent shall be delivered by: (i) personal service; (ii) certified mail, return receipt requested; or(iii) prepaid Federal Express or other similar overnight delivery service, addressed to: Tracy K. Overton, NAI Iowa Realty Commercial, 568 Highway 1 West, Iowa City, Iowa 52246. 3 Notice by personal service shall be deemed delivered upon service. Notice by certified mail shall be deemed delivered three business days following deposit of the mailing with adequate postage, addressed to the receiving party's most current address for the purposes of notice, or upon receipt of the certified mailing by the party to whom directed, whichever first occurs. Notice by overnight delivery service shall be deemed given on the next business day following sending of the notice addressed to the receiving party at their most current address for the purposes of notice. Addresses for purposes of notices may be changed by a party from time to time upon providing formal notice of such change to the other party. 14. AMENDMENT. This Agreement may be modified in writing only, duly signed by all parties. 15. APPLICABLE LAW. This Agreement is declared to be a contract of the State of Iowa and shall be construed in accordance with the laws of Iowa. 16. ENTIRE AGREEMENT. All negotiations, considerations, representations and understandings, prior proposals or earlier written documents between the parties as to the sale of the Property are Incorporated into this Amendment, which contains the entire agreement of the Parties as to the sale of the Property. The Parties agree and acknowledge that no representations, warranties or agreements, other than as set forth in this Amendment have been made by the parties to each other as to the sale of the Property. IN WITNESS WHEREOF, the parties have executed this Amendment as of the _ day of January 2003. AGENT: WITNESS: NAI IOWA REALTY COMMERCIAL 11,- � Tra K. Overto Regional Director COMMISSION: WITNESS: THE IOWA CITY AIRPORT COMMISSION Ma : Secretary Mark • jCI on, Chairperson AirK. 7e0isal maruR' 4 • COMMISSION ACKNOWLEDGMENT STATE OF IOWA ) )SS: JOHNSON COUNTY ) • dt,3 On this � day of rant":et, . 2882 before me, Sc,tiara ror i , a Notary'Public in and for the State of Iowa, personally appeared Mark. Anderson and "Trac Doer-host , t l c rsorilly known,who, being by me duly sworn�i say thaItthey are the Chair and Se ar , ret`idcUverr of the Iowa City Airport Commissiornarat the instrument was signed and sealed on behalf of the Commission, by authority of Resolution No. 01-r 4 passed adopted by the Commission, on the 7 day of .Inn„nerd 00p3tee2;and that Marl[ An4pcert and Trac, Dular 4M acknowledged the execution of the instrument to be their voluntary act anUU deed of the Commission, by it voluntarily executed. ,r, SONDRAE FORT i? Commission issbn Nunn E xp15es Srnadrw- 'nrt 3 Notary Public in and for the State of Iowa OWNER: WITNESS: THE CITY OF IOWA CITY • Marian}C. Karr, City Clerk melt Lehman, Mayor CITY ACKNOWLEDGMENT • STATE OF IOWA ) )ss: JOHNSON COUNTY ) ao3 On this /3 TO' c day of `3aaurarry , 2eO2, before me, the undersigned, a notary public in and for the State of love, personally appeared Ernest W. Lehman and Marian K. Karr,to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said municipal corporation; that said instrument was signed and sealed on behalf of said municipal corporation by authority of its City Council; and that the said Mayor and City Clerk as such officers acknowledged that the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Servidniut e."6 Notary Public in and for the State of Iowa Approved by SONDRAE FORT Commission Number 159791 City Attorney's Office My Expires �is 3 5 EXHIBIT A This governs the legal relationship (hereinafter called "Lease Agreement") between NAI Iowa Realty Commercial (hereinafter called "Agent") and the Iowa City Airport Commission (hereinafter called "Commission')with regard to leasing lots 1-17 in Aviation Commerce Park as designated on Exhibit "C" of the Listing Agreement(hereinafter called "the Property"). 1. AGENCY. Commission hereby employs Agent and Agent accepts such employment by Commission as the exclusive agent with the sole right and authority, to offer for lease and to lease the rentable portions of the Property Commission acknowledges that Tracy Overton is its project representative. Agent shall assign Tracy Overton to this project through the expiration of the original term of this Lease Agreement. If Agent assigns a person other than Tracy Overton to this project, said person must be acceptable to Commission. if said person is of equal competence and experience to Tracy Overton, but is not acceptable to Commission, Commission may elect to terminate this Lease Agreement, and if Commission does elect to terminate, Commission shall pay to Agent an early termination fee of $2,500, and not the full early termination fee of $5,000 provided in Paragraph 3 below. If said person is not of equal competence and experience to Tracy Overton and is not acceptable to Commission, Commission may elect to terminate this Lease Agreement without incurring any early termination fee. 2. TERM. The term of this Lease Agreement and Agents employment, right and authority shall commence upon execution of the Listing Agreement and terminate upon termination of the Listing Agreement, unless sooner terminated by a ninety(90)day written notice by one party to the other party, with or without cause. In the event the parties continue to observe this Lease Agreement following the expiration of its stated term without formally renewing the Lease Agreement, it shall be deemed to continue on a quarter to quarter basis subject to the ongoing termination rights of the parties. 3. EARLY TERMINATION. In the event the Commission elects to terminate this Lease Agreement prior to the expiration of the original term, then Commission shall pay to Agent, at the time of notice,a $5,000.00 termination fee, except as provided in Paragraph 1 above. In the event the Agent elects to terminate Commission prior to the expiration of the original term, Agent agrees to furnish, upon demand by the Commission and without cost, copies of all basic notes and sketches, charts, computations, diagrams, charts, maps, and marketing materials prepared or obtained by Agent pursuant to this Lease Agreement, without restrictions or limitation as to the use relative to the marketing of the Property. In such event,Agent shall not be liable for the use of such documents by the Commission or others. 4. AGENT'S RESPONSIBILITIES.Agent hereby agrees as follows: a. To secure and compile appropriate and customary written information with respect to the leasing of the Property. b. To exert Agent's best efforts to perform its obligations under this Lease Agreement including, but not limited to, enlisting the efforts and resources of Agent's organization, and to: '(I) list the Property for Lease with any local or other appropriate multiple listing services; (ii) to place the appropriate signage on the Property; and (iii) advertise the Property for lease in a commercially prudent manner. Agent shall advertise the Property at monthly rentals and terms that have been approved in advance in writing by Commission. c. To submit written monthly progress reports to Commission by the first day of each month beginning February 1, 2003, concerning prospective tenants and the status of any lease negotiations together with current market information affecting the Property. At the request of Commission,Agent shall attend meetings of Commission relative to the scope of this Lease Agreement. d. To solicit active cooperation from other qualified brokers in the leasing of the Property. e. To use its best efforts to lease the Property at the rentals and upon the terms approved by Commission. f. Agent will not be held liable for the performance of any term, covenant or condition contained in any agreement pertaining to the Property except as set forth in this Lease Agreement and in any other written Lease Agreement between the parties. 5. PAYMENT OF LEASING COMMISSION. Agent acknowledges and agrees that Commission shall be obligated to pay leasing commissions and fees, as set forth below, only to Agent. Agent shall be entirely responsible for payment and satisfaction of any and all co-brokerage obligations due any other brokers or leasing agents working with Agent, or who have procured for Agent, or referred to Agent, a tenant. 6. COMMISSION'S RESPONSIBILITIES. Commission hereby agrees as follows: a. During the term of this Lease Agreement, Commission shall pay Agent a leasing fee equal to twenty-five cents ($.25) per gross square foot of land area under lease. The leasing fee shall be due and payable in three (3) equal annual installments with the first installment due at the time of lease execution and each of the two remaining annual installments due on/or before the subsequent lease execution anniversary dates. b. In addition, Commission shall pay Agent a leasing fee, as set forth above, for leases executed by Commission within one (1) year following the termination of this Lease Agreement, provided: (1) Agent has previously shown the Premises to that tenant; (ii) Agent has had active negotiations with tenant; and (iii) such tenant is included on a written list of prospective tenants submitted to Commission within ten (10) calendar days following the termination of this Lease Agreement. c. Except as specifically set forth herein, to refrain from negotiations with prospective tenants or their agents and to direct to Agent all prospective tenants and their agents, and all brokers, and other persons or entities interested in leasing the Premises. d. To cooperate with Agent and to permit Agent to conduct all negotiations and other dealings with all prospective tenants and their agents. All tenants, lease terms, and lease conditions shall be approved by Commission, with all leases to be signed by Commission upon Commission's lease form. e. Reasonable and customary expenses incurred by Agent in providing leasing services to the Property shall be at Agent's sole cost and expense. [given that it is doubtful that lots will lease, as opposed to sell, it seems to me that such costs should be dealt wfin the listing agreement itself] 7. COMMISSION INDEMNIFICATION OF AGENT. Commission will indemnify, defend and save Agent safe and harmless from all claims in connection with the Property and from liability for damaged property and injuries to or death of any person, except in those cases where the damage to property or injuries or death to persons is caused by, or contributed to, Agent's willful malfeasance, bad faith, reckless disregard of duty or negligence. EXHIBIT B Aviation Commerce Park Lot Sale Procedures After Purchase Offer has been received by Agent: 1. Agent delivers copy of Offer to City Manager and Airport Manager. 2. Agent works with Airport and City Manager on negotiating favorable terms and conditions, including but not limited to Counter-Offers. 3. Agent forwards copy of final terms and conditions to City Manager and Airport Manager. 4. City Manager may accept offer contingent upon approval by City Council. 5. Agent presents Offer, whether or not accepted by City Manager, to Commission for its recommendations. 6. Commission makes recommendation to Owner. 7. If Owner disagrees with Commission's recommendation, Commission and Owner shall, within a reasonable period of time, meet and discuss said offer prior to Owner's final action, but Owner retains sole right to accept or reject offer. 8. Owner votes on whether to accept offer. EXHIBIT C Aviation Commerce Park Lot Lease Procedures After Lease Offer has been received by Agent: 1. Agent delivers copy of Offer to City Manager and Airport Manager. 2. Agent works with Airport and City Manager on negotiating favorable terms and conditions, including but not limited to Counter-Offers. 3. Agent forwards copy of final terms and conditions to City Manager and Airport Manager. 4. Agent presents Offer to Owner for its recommendations. 5. Owner makes recommendation to Commission. 6. If Commission disagrees with Owner's recommendation, Commission and Owner shall, within a reasonable period of time, meet and discuss said offer prior to Commission's final action, but Commission retains sole right to accept or reject offer. 7. Commission votes on whether to accept offer. • A Na.1Ut1111Y1D1UN us into •-Y ur PREPARES BY: WI Ran Ott-,%7 S �T-�PA�,,I��-tr.>u1� I Iowa City, __ .gra PLAT PR/TA9s11 EY• oMEIWI mmvmE& GTNER•R ATt • 1069 CONSULTANTS IXC. City or Ion City City Attorno , ' 1017 SOUTH.GIBERT S7. 410 E. Tmhln ton Street 410 E. WW1 G • IOTA CET, IOTA 67240 loan City, Iola 62240 ' Ion City, Ic I-. M M .''"JI- Hyl, -I�I� �I{' • \ I . • "', 17 E�'II 1�5 "It F, .>et.�.- lg.._+ + I; �f7V17Y' Yra+r7r 16177a1t l,. I I7 I �� I f. N ALCMJx PAM M FEAT T1�iELr RSLQa�N I I V � �° I e.rgey R a7 U • w4IT. 9� I RAT[ARC A3 AT Rent?RG Lr M Tr..7Ue• ' 41eaN •`. T..-1n.7f I 31NGC7 LANPs iILA¢OCe Ls}YL M/[4f 7 \�_ t .•\ oast' 9� 11 ' 7 Writ' a mw,ot 1 . . � In* im•`•""Bial-L---'do8d'+Y .. -I T- _--dour -----' Tair—' f:--•.._.._.-1_ I•- 1'a T. itir .... W.rn OMMPV OVY W.A�' vCf Iabfnealir -' i..r ` -� li ®t ": 5 3 10.E N i ):i t�� E 4'"gmoTu ,.b1i 1milltor r I e. lao TSAR t%8 IW �� C a`VUMW'KO MO OS .et �. , s:Y. CIFILSITSfl i I N.1_ 11 ,n .. —;• /•' '••too WAR Race UYT CI 501 1:151•111189 Wit -- P. '• --...- ,'.- — - -----_---__---_--_�-__-- ! ` -- NPOVdaat 2857.75 mDeu-T cora if , . 6L9a141-nal-eeY DT Ila lalPAt SOS II TNaaY I eECE aT AT PACE IDN Of Lan' 1 Lots I.UNH,et II • • c.Z ily ' I thine Rog®-NaST?s'a County th I LEGEND AND ' NOTES rn>Ktte EXHIBIT "E" AVIATION COMMERCE PARK Pricing Model _ Lots SIze/SF price net Purchase Price .ease Rate 1 60,076 $4.50 270,342.00 $0.29 2 193,482 $2.65 512,727.30 $0.14 3 275,603 $2.65 730,347.95 $0.14 4 313,924 $2.65 831,898.80 $0.14 5 137,904 $3.00 413,712.00 $0.29 6 94,754 $3.30 312,925.09 $0.29 7 42,253 $4.15 175,349.95 $029 8 54,250 $4.15 225,137.50 $0.29 9 53,761 $4.15 223,161.91 $0.29 10 92,230 $3.30 304,359.00 $0.29 11 63,429 $3.50 222,001.50 $0.29 12 35,331 $4.10 144,857.10 $0.29 13 39,280 $4.10 181,048.00 $0.29 14 39,454 $4.10 161,781.40 $029 15 39,423 $4.10 161,634.30 $0.29 16 38,919 $4.10 159,567.90 $0.29 12 46.828 $4.00 186,512.00 $0.29 TOTALS 1,820,701 S 5,197,343.60 Average gross price per sq.ft $ 3.21 • The above pricing is valid as of December, 2002. Pricing is subject to review and adjustment at Commission/Owner's discretion. r •• � all IOWA CITY MUNICIPAL AIRPORT • D M FY 2004 Business Plan Strategic Plan Tactical Implementation Financial Model Baron D. Thrower Chairman Iowa City Airport Commission November 17, 2003 Version 1.1 I FY 2004 Business Plan Purpose The purpose of this document is to communicate the ideas, analysis and decisions,which will guide the future role, direction and value proposition of the Iowa City Airport In approaching the development of our business plan, three key strategic objectives need to be considered or established: Establishing a unified understanding of and reason for the City of Iowa City to have and benefit from an Airport Communicate and execute proven activities, which will improve the financial performance of the Iowa City Airport Establish a process for integrating airport planning with city, county, state and federal agencies in areas of economic development,transportation and homeland security. 2 FY 2004 Business Plan Strategic Plan - Vision TO BE PROVIDED BY Randy Hartwig To provide a safe and secure, high quality general aviation facility through the efficient use of resources.To present a positive"front door"to our community.To be user friendly to tenants,visitors,and the community at large and to consistently respond to their needs in an equitable,effective,and financially efficient manner. 3 FY 2004 Business Plan Strategic Plan - Market Differentiators -To be provided by Randy Hartwig As provided for within the Airport Business Solutions Report, the City of Iowa City owns and operates a general aviation airport that is located approximately 2 miles southwest of the City center. The governance model established for the airport was codified within Chapter 330.17-330.24 of the 1995 Iowa City Code of Ordinances; Title 13-1, which established a charter for a 5 member Airport Commission. The role of the Iowa City Airport Commission is to establish a decision making process, operational operating model and long term direction setting, thus ensuring the efficient and effective performance of the airport. What makes the Iowa City Airport unique to Eastern Iowa in many respects is what makes Iowa City unique and that is, the community in which we serve. Johnson County has over 110,000 residents of which Iowa City represents 63,000, which is the sixth largest population center in the State of Iowa. Iowa City's unemployment rate at 3%, which is lower than the overall 4.1%of the State of Iowa. When we look at where our fellow Iowa City residents work, we find higher concentrations in Non-agricultural 74.4, Services 66.5 and Government 28.2 as compared to the rest of the state. The Iowa City economy is diverse,strong and positioned for growth. The Iowa City Airport is a hub for the transportation needs of many of the major employers such as the University of Iowa, University of Iowa Hospitals, Pearson, Hy Vee, Lear Corporation, Kum & Go, Wal-Mart and Procter & Gamble. Additionally, the Iowa City Airport is home to key elements of our communities Home Land Security support personnel,such as the Army Reserve, National Guard and CMI Air Patrol. Location: In short, the number one market differentiator of the Iowa City Airport is "Location". By being within 2 miles of the city center and less than 7 miles to each of the noted employers, the Iowa City Airport creates an unparallel opportunity for shorter travel time, which translates into more time for the business at hand. When one calculates the amount of time saved from not having to arrive at a commercial airport, check baggage, clear security and then connect through the major hubs, such as Chicago, Atlanta and Denver,clearly a direct flight into Iowa City saves time and resources. The Iowa City Airport provides the aviation front door service for our community while supporting the needs of healthcare, business and homeland security. Services: The Iowa City Airport offers air charter, aircraft sales, maintenance, fuel, hanger services and flight training. Each of the noted services creates jobs here in Iowa City as the demand for them increases proportionately with the number of customers and aircraft utilizing the airport. 4 FY 2004 Business Plan Strategic Plan - Market Differentiators -To be provided by Randy Hartwig 5 FY 2004 Business Plan Strategic Plan - Strategic Objectives -To be provided by Baron Thrower 6 FY 2004 Business Plan Strategic Plan - Key Processes -To be provided by Baron Thrower The Iowa City Airport,as a government entity, primarily has responsibility for the following processes: Grant/Project Funding Request/Authorization. Leased Airport Property Management Facility Inspection(Safety, Maintenance and Regulatory Compliance) Schedules Facilities and Equipment Maintenance. Public Communications. Monitors off-airport construction for compliance with zoning and regulations. Maintains appropriate records and licenses in order to remain in compliance with local, state and federal codes and regulations. Develops and coordinates on going planning and evaluation of airport services including writing, updating and administering of the long-range plan. 7 FY 2004 Business Plan Tactical Implementation - Value Proposition 8 FY 2004 Business Plan Tactical Implemenation - Cost Management To be provided by Baron Thrower&Ron O'Neil 1. Solicit bids,select low cost provider and outsource snow removal. 2. Solicit bids, select low cost provider and outsource lawn maintenance (grass cutter and runway weed control). 9 FY 2004 Business Plan Tactical Implementation - Revenue To be provided by Baron Thrower 1. Establish a facilities improvement fee of$15.00 per aircraft parked on airport property for more than 2 hours (excludes aircraft hangered at facility); chargeable by the FBO and paid to the Iowa City Controllers Office at the end of each month. 2. Increase the Monthly Rate of all Hanger Leases at time of renewal. 10 FY 2004 Business Plan Tactical Implementation - Regional Planing Integration To be provided by Baron Thrower 11 FY 2004 Business Plan Financial Model - Submitted Budget TO BE PROVIDED BY Ron O'Niel. 12 FY 2004 Business Plan Financial Model - Revised Budget TO BE PROVIDED BY John Staley. 13 IOWA CITY MUNICIPAL AIRPORT Q 1801 South Riverside Drive Iowa City, Iowa 52246 a ' Office Phone (319) 356-5045 w 36 April 1, 2003 Mr. Michael Hodges President, CEO Airport Business Solutions 365 Arroyo Drive Roswell, Georgia 30075-1258 Dear Mr. Hodges: Enclosed is a signed copy of the business agreement, and the initial payment of $ 5000.00. This is your Notice to Proceed. The Commission will be contacting you soon to schedule the initial informational meeting sometime in April. The goal is to have the draft report available by July 7 so it can be reviewed and discussed at the July Commission meeting. If you have questions, please contact me at(319) 356-5045 or e-mail at ron-oneiliowa- citv.org Sincerely, .61S4 Ronald J. O'Neil Airport Manager Cc: Airport Commission Sue Dulek, Assistant City Attorney Section IV CONSULTANT AGREEMENT /t n + THIS AGREEMENT, made and entered into this -4 - day of V v l! �%�l ,QO: , in Iowa City, Iowa, by and between the Iowa City Airport Commission, of Iowa City Iowa, hereinafter referred to as the"Commission", and Airport Business Solutions, of Roswell, Georgia, hereinafter referred to as "ABS". WHEREAS, the Commission and City Council have agreed that it is in the best interest of the Iowa City Airport to develop a business and strategy plan for the Airport, and; WHEREAS, the Commission has researched consultants and has selected ABS as the most qualified consultant to provide the required technical assistance, and; WHEREAS, in consideration of the terms and conditions listed in this agreement, the Commission has agreed to employ ABS to develop a business and strategy plan for the Iowa City Airport. NOW THEREFORE, it is agreed by and between the parties hereto that the Commission does now contract with ABS to provide services as set forth herein. I. SCOPE OF SERVICES The goals of the Commission are to work towards a self—sufficient airport, enhance management practices and improve marketing and promotion of the airport to the community. ABS agrees to provide a plan to work toward those goals, and to do so in a timely and satisfactory manner. The Scope of Services for a plan is described in Attachment A — Scope of Services and is hereby incorporated into this agreement. II. TIME OF COMPLETION ABS shall complete the following phases of the Project in accordance with the schedule shown. A. Within 90 days from the Notice to Proceed, a draft Airport Strategic Business Plan, based on Tasks 1 through 5 in Attachment A of this agreement, will be presented to the Commission for review and public comment. The plan will, at a minimum, address the items outlined in Task 1 through Task 5. B. Within 30 days of receipt of the final comments from the Commission, ABS will provide 10 copies of the final Airport Strategic Business Plan to the Commission. III. GENERAL TERMS A. ABS shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. 1. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. _2 - Section IV 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the Commission terminate this Agreement, ABS shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "lump sum" amount listed in Section IV. The Commission may terminate this Agreement upon seven (7) calendar days' written notice to ABS. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D. It is understood and agreed that the retention of ABS by the Commission for the purpose of the Project shall be as an independent contractor and shall be exclusive, but ABS shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the Commission that all Commission records and files pertaining to information needed by ABS for the project shall be available by said Commission upon reasonable request to ABS. The Commission agrees to furnish all reasonable assistance in the use of these records and files. F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. At the request of the Commission, ABS shall attend meetings of the Commission relative to the work set forth in this Agreement. Any requests made by the Commission shall be given with reasonable notice to ABS to assure attendance. H. ABS agrees to furnish, upon termination of this Agreement and upon demand by the Commission, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by ABS pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, ABS shall not be liable for the Commission's use of such documents on other projects. The Commission agrees to tender ABS all fees in a timely manner, excepting, however, that failure of ABS to satisfactorily perform in accordance with this Agreement shall constitute grounds for the Commission to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. J. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. K. Original contract drawings shall become the property of the Commission. ABS shall be allowed to keep mylar reproducible copies for ABS's own filing use. L. Upon signing this agreement, ABS acknowledged that Section 362.5 of the Iowa Code prohibits a Commission member from having an interest in a -3- Section IV contract with the Commission, and certifies that no member of the Commission, has an interest, either direct or indirect, in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. M. ABS agrees at all times material to this Agreement to have and maintain professional liability insurance covering ABS's liability for ABS's negligent acts, errors and omissions to the Commission in the sum of $1,000,000. IV. COMPENSATION FOR SERVICES Based on the Scope of Services defined in this agreement, the Commission agrees to pay ABS a not-to-exceed total of $15,000.00 (defined as "lump sum" amount), exclusive of travel and project-related expenses. Project-related expenses include, but are not limited to, telephone and fax charges, shipping/postage, travel/meals, meeting facilities, materials, and document preparation. Proje,,, - leravel related expenses will be reimbursed based on receipts and shall not excee• = •,;•.. 20% of the lump sum. Expenses in excess of 20% of the lump sum must be pre-appro'-• •y the Commission. The project will include two visits, the first to initiate the project and the second to present the plan to the Airport Commission and City Council. V. MISCELLANEOUS A. All provisions of the Agreement shall be reconciled in accordance with the laws of the State of Iowa. C. It is further agreed that there are no other considerations or fees contingent upon or resulting from the execution of this Agreement, that it is the entire Agreement, and that no other fees or considerations have been solicited. FOR T��OMMISSION ' By: _ FOR ABS By: / f jj II /�/1 4 o , Title:ch(i ttgoiS'., . did2 ,, ..1< u'hiw.'3StJn I Title: rz s t�e AA CC 0 / Date: -7 1io ;SID .5 Date: I c ca3 ATTEST: Approved by: Commission Attorney's Office 3 a s - o3 Date pw\tormslconsag Vim, ATTACHMENT A—SCOPE OF SERVICES STRATEGIC BUSINESS PLAN IOWA CITY MUNICIPAL AIRPORT Project overview Research/Statistical Analysis ABS will provide reasonable activity projections based on research from national local and state aeronautical trends. In addition to reviewing information from pertinent state and national aviation organizations, Airport Business Solutions (ABS) will review information from, but not limited to the following: a. Historical based and itinerant aircraft information b. FAA form 5010 Master Record c. Airport Minimum Standards * d. Aviation community e. Fixed Base Operator f. Historical fuel sales data g. Five to ten year flight operations reports h. Facility inventory * Property inventory * j. Airport equipment * k. Airport assets Property leasing trends m. Comparison to regional and national statistics n. Review of airport operational history o. Evaluation of current rent structure p. Analysis of all existing leases q. Ten year economic analysis(revenues and expenses) r. Examination of current Master Plan * s. General aviation flight activity t. New pilot licenses issued u. Aircraft registrations v. Local demographics w. Financial modeling x. Community profiling y. Industrial development trends and activities z. Commission responsibility as authorized under the Iowa Code * Information available through the Airport Manager Tasks The following tasks will be performed by ABS— Task 1 - Plan goals ABS will determine a set of goals for the airport based on immediate and five-year priorities. Criteria used to determine goals will be base on: a. Financial capabilities b. Services c. Infrastructure d. Federal grants as part of the Master Plan e. Training f. Community involvement g. Flight activity h. Commercial development Economic development j. Interviews with, but not limited the following: the Airport Commission, Iowa City Council members, the Chamber of Commerce, the City of Coralville, the Iowa City Planning Department, Iowa City Area Development (ICAD), and the Iowa City-Coralville Convention and Visitors Bureau Task 2- Plan implementation ABS will prepare a well-defined implementation plan as part of the five-year plan. The plan will include: a. Implementation schedule b. Milestones/benchmarks c. Flexibility d. Scheduled review e. Need for workshops f. Community involvement g. Options and alternatives h. Commercial development Economic development Task 3- Identify best management practices for the airport ABS will analyze the airport's strengths and weaknesses, identify and comment on the strengths and weaknesses and advise appropriate techniques to maximize the strengths and minimize the weaknesses. ABS will review the capital improvement plan, through information including but not limited to: a. Policy documents * b. Leases and or operating/use agreements * c. Capital improvement plans d. Operating procedures e. Pertinent past experiences * f. Staffing history g. Operational activity trends * h. Five to ten year budget analysis * Legal issues j. Staff * Information available through the Airport Manager In addition, ABS will identify and develop the various types of management documents that may need to be developed or updated for efficient airport operations. ABS will provide assistance in developing or updating selected operation documents. Analysis will help identify deficiencies in the following areas: a. Leasing policy b. Standard lease language c. Rates and charges policy d. Minimum standards e. Rules and regulations f. Communications policy g. Media response policy h. Request for proposal language Task 4 —Financial analysis ABS will provide financial projections for a five-year planning period. The analysis will include: a. Benchmarks for projected financial milestones b. Key financial indicators c. A break-even analysis d. Projected profit and loss e. Cost recovery detail f. Cost/benefit analysis g. Projected annual cash flows Task 5—Market plan ABS will provide a complete market analysis and provide a series of marketing strategies to maximize airport revenues. The strategies will include price structures, promotional actions, marketing programs, sales forecasts and public relations strategies. Marketing recommendations may include: a. Airport open houses b. Media plan c. Hosting charitable events d. Fly-ins e. Community relations f. Young Eagle program g. EAA events h. Static air shows Airport tours j. Commercial property marketing k. Commission/FBO promotions Deliverables In addition to the on-site meeting to initiate the project, ABS will meet with the Airport and City Council to present the final Strategic Business Plan. Ten (10) copies of the final report and one electronic version (MS Word or Word Perfect) will be delivered to the Commission upon completion of the project and final payment. Ron O'Neil To: mhodges@airportbusiness.net Subject: RE: Invoice I have turned in a check request to accounting. There were several grammatical errors in the report. The report is on the Commission agenda for their January 8th agenda. I will send you a list of the corrections after that meeting. After the corrections are made and we receive the final copies(10 hard copies and one electronic version), the final check will be released. If you have additional questions, please contact me at(319)356-5045 or this e-mail address. —Original Message— From: Michael A. Hodges, MAI [mailto:mhodges@airportbusiness.net] Sent: Monday, December29, 2003 12:57 PM To: Ron O'Neil Subject: Invoice Please advise of the status of our final invoice. Michael Sent via BlackBerry from Michael A. Hodges, MAI,Airport Business Solutions, +1-678-461-4300. 1 lig c- I‘ : I �� La City of Iowa City PROCLAMATION Whereas,on December 17, 1903,the Wright Brothers accomplished the first powered flight of a "heavier than air" aircraft and opened the door to some of the greatest adventures and accomplishments ever witnessed by humankind; and 'Whereas,Iowa City has been a part of the Nation's aviation system since 1918; and 'Whereas, aviation is now an essential part of Americans' everyday lives, and strengthening our air transportation system is necessary to maintain the economic and social benefits we are accustom to; and Whereas, Iowa is the home of many prominent businesses that rely on aviation for their success; and . Whereas, Iowa is where the Wright Brothers spent their formative years and was the home of many world renowned members of the aviation community, including Ellen Church, Amelia Earhart and Clyde Vernon Cessna; and Whereas, the future of aviation is dependent upon a well-informed and educated populace and the celebration of powered flight is also a celebration of ingenuity and creativity. Now, therefore,I, Ernest W. Lehman,Mayor of Iowa City, Iowa, in celebration of the centennial of flight, do hereby proclaim December 17,2003, as Aviation D y ta, • Mayor Signed in Iowa City, Iowa, • ' • . this 16th day of December, 2003. . — \OW/'••• t Jotr �7 (ow/,N r 3^"mr'`et City Council Meeting Schedule and Work Session Agendas December10,2003 CITY OF IOWA CITY www.icgov.org • MONDAY, DECEMBER 15 Emma J. Harvat Hall 6:30p Special Formal Council Meeting To follow Council Work Session Special Formal • Council Pictures • Review Agenda Items [Atkins] • Review Zoning Items [Franklin] • • TUESDAY, DECEMBER 16 Emma J. Harvat Hall 7:OOp Formal Council Meeting TENTATIVE FUTURE MEETINGS AND AGENDAS • THURSDAY, DECEMBER 25 CHRISTMAS HOLIDAY—CITY OFFICES CLOSED • FRIDAY, DECEMBER 26 CHRISTMAS HOLIDAY—CITY OFFICES CLOSED • THURSDAY, JANUARY 1 NEW YEAR HOLIDAY—CITY OFFICES CLOSED • MONDAY, JANUARY 5 Emma J. Harvat Hall 6:30p Special Formal Council Meeting • Organizational Meeting To follow Special Formal Council Work Session • TUESDAY, JANUARY 6 Emma J. Harvat Hall 7:OOp Formal Council Meeting Meeting dates/times/topics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters Downtown Historic Preservation Survey West Side Plan Private Sponsorship of Public Services No Smoking within 20' of City Building Entrances Lawn Parking for U of I Football Games • I ! 1 '�' � City Council Meeting Schedule and CITY f IOWA CITY Work Session Agendas December10,2003 www.icgov.org • THURSDAY, JANUARY 8 TBD 8:OOa-5:OOp Special Council Work Session • Council Priorities Retreat • TUESDAY, JANUARY 13 Emma J. Harvat Hall 6:30p—9:OOp Special Council Work Session • Budget • THURSDAY, JANUARY 15 Emma J. Harvat Hall 8:30a—12:OOp Special Council Work Session • Budget • MONDAY, JANUARY 19 Emma J. Harvat Hall MARTIN LUTHER KING JR DAY HOLIDAY—CITY OFFICES CLOSED • TUESDAY, JANUARY 20 Emma J. Harvat Hall TBD Special Council Work Session 7:OOp Formal Council Meeting • WEDNESDAY, JANUARY 21 County Administration Building 4:OOp—6:OOp Special Council Work Session • Joint Meeting: JC Board of Supervisors, IC Community Schools,Cities of Coralville and North Liberty • THURSDAY, JANUARY 22 Emma J. Harvat Hall 1:OOp—4:OOp Special Council Work Session • Budget • TUESDAY, JANUARY 27 Emma J. Harvat Hall 6:30p—9:OOp Special Council Work Session (if needed) • Budget Meeting dates/times/topics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters Downtown Historic Preservation Survey West Side Plan Private Sponsorship of Public Services No Smoking within 20'of City Building Entrances Lawn Parking for U of I Football Games t_t.'p-, % City Council Meeting Schedule and CITY IOWA CITY Work Session Agendas December 10,2003 www.icgov.org • MONDAY, FEBRUARY 2 Emma J. Harvat Hall 6:30p Council Work Session • City Conference Board • Remaining Agenda TBA • • TUESDAY, FEBRUARY 3 Emma J.Harvat Hall 7:OOp Formal Council Meeting • MONDAY, FEBRUARY 16 Emma J. Harvat Hall PRESIDENTS' DAY HOLIDAY—CITY OFFICES CLOSED • TUESDAY, FEBRUARY 17 Emma J. Harvat Hall TBD Special Council Work Session 7:OOp Formal Council Meeting • MONDAY, MARCH 1 Emma J. Harvat Hall 6:30p Council Work Session • City Conference Board • Remaining Agenda TBA • TUESDAY, MARCH 2 Emma J. Harvat Hall 7:OOp Formal Council Meeting Meeting dates/times/topics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters Downtown Historic Preservation Survey West Side Plan Private Sponsorship of Public Services No Smoking within 20'of City Building Entrances Lawn Parking for U of I Football Games DRAFT IOWA PUBLIC AIRPORTS ASSOCIATION 2004 LEGISLATIVE PRIORITIES 1)Increase the Aviation Assistance Program appropriation from the current$500,000 to at least$750,00. The extra funds are required to meet the basic safety needs of the state's public airports. 2) Continue the current appropriations for vertical infrastructure projects at the state's commercial service and general aviation airports. 3)Provide a special appropriation of$500,000 to be used as a portion of required local match for Federal Airport Improvement Program nonprimary entitlement grants and Small Community Air Service Development Program. General aviation airports have turned down nearly$300,000 because they did not have local funds available for match. General aviation airports are entitled to$10.2 million during federal fiscal year 2004,but will be required to provide a five-ten percent local match. In addition, successful grants for the federal Small Community Air Service Development program require significant local and regional support. State participation in this program would increase Iowa's commercial service airports chances of obtaining a grant to improve service,market service,and reduce prices. 4)Re-establish the Aviation Trust Fund. In the early 1990's the Aviation Trust Fund was eliminated by the General Assembly,with all aviation generated funds going to the state's General Fund. The members of the Iowa Public Airports Association urge Lawmakers to reestablish the Aviation Trust fund during the 2004 legislative session. IOWA CITY AIRPORT COMMISSION AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE THURSDAY, JANUARY 8, 2004— 5:45 P.M. Determine Quorum II. Changes/Amendments to Minutes of December 9, 2003 meeting III. Review of Expenditures IV. Public Discussion— Items Not on Agenda V. Unfinished Items for Discussion/Action: VI. Items for Discussion/Action: a. Runway 07 project - Earth Tech contract b. Environmental Assessment (consultant-H.R. Green Co.) c. Obstruction mitigation project (consultant-Stanley Engineering) Construction schedule ii. Phase II, Supplemental agreement d. Aviation Commerce Park (ACP) — Iowa Realty Prospects/activity report ii. Marketing plan/expenditures review iii. Site improvement recommendations iv. Contract renewal e. Governance Structure for the Iowa City Airport Commission f. Strategic Plan i. Review action steps ii. Council report iii. ABS report— Final VII. Chairperson's Report VIII. Commission Members' Reports IX. Administrative Report X. Set Next Regular Meeting for February 12, 2004 at 5:45 p.m. Xl. Adjournment Ron O'Neil From: Trnka, Joe jjtrnka@hrgreen.com] Sent: Tuesday, January 06, 2004 9:40 AM To: Blum, Richard; Ron O'Neil (E-mail) Subject: conversation with Mark S. Ron & Dick, I spoke with Mark Schenkelberg this morning about the EA and historic building survey reports that were provided to him last month. He said he will try to have the EA reviewed by mid-January. Once his review of the EA is complete, he should be able to tell us if he is forwarding it on internally for review prior to public release or if more work is required. Mark has reviewed the historic building report. He said it looked good and he was going to forward it to the Advisory Council on Historic Preservation (ACHP) soon, which is a required step in the process due to the adverse effects to the Old United Hangar. It is likely that the ACHP will choose to not get involved in the project but we have to offer them the chance in accordance with the Section 106 regulations. Mark is planning on forwarding the draft memorandum of agreement (MOA) to the Iowa SHPO sometime soon for SHPO review and comment. The Iowa SHPO will stay involved in the project and will probably suggest some modifications of the MOA before they will sign it. FYI, a copy of the draft MOA is found in Chapter 7 of the historic building survey that was provided to you last month. A signed MOA is required in order to comply with the requirements of Section 106 and Section 4 (f) and provides mitigation measures to compensate for the demolition of the hangar. Joe Joe Trnka, AICP, CEP Project Manager/Environmental Scientist Howard R. Green Company 8710 Earhart Lane SW, PO Box 9009 Cedar Rapids, IA 52409-9009 Phone: (319) 841-4380, (800) 728-7805 Fax: (319) 841-4012 Email: jtrnka@hrgreen.com Web Site: www.hrgreen.com "Pluralitas non est ponenda sine necessitate" "Do not create unnecessary entities" (Find the simplest answer to the problem) William of Occam, 14th Century Philosopher 1 Ron O'Neil From: Eaton, Steve[Steve.Eaton@earthtech.com] Sent: Monday, January 05, 2004 3:39 PM To: Ron O'Neil (E-mail) Cc: Hughes, David ( Des Moines ) Subject: Runway 7-25 Extension -Estimate of Hours & Costs Part .staffhour.estimatei Ron, Attached for your review is a file that provides our estimate of hours for each part of Phase I of the Extension of Runway 7-25 at the Iowa City Municipal Airport. The estimate of hours follows the detailed scope of services that we previously sent. The hours are based on our understanding of the scope and the level of effort required to complete each element of Phase I of the Extension of Runway 7-25. They may differ from the independent cost analysis and may require discussion. At the bottom of the second page is the estimate of cost for Phase I of the project. The estimated labor costs are in accordance with Part VII of the contract. The estimated expenses are for miscellaneous direct cost as defined in Part VII of the contract. The subconsultant cost are direct cost as provided by each subconsultant for the project. Tallgrass Historians has two lines; one for the historic documentation of the "United Hangar" and one for Archaeological review of the area associated with the extension of Runway 7-25. Terracon costs are for subsurface investigation for the Willow Creek Relocation. We have included a contingency cost that would only be used upon authorization by the Airport Commission. The listing at the right had side at the bottom of this page is to show the breakout costs of each major element of Phase I as defined by the scope of services. We will contact you to review this information in detail. Steve <<Part viii.staffhour.estimate.PDF>> *** eSafe scanned this email for malicious content *** *** IMPORTANT: Do not open attachments from unrecognized senders *** 1 1/5/2004 Page 2 Part Y® Iowa City Municipal Airport Iowa City,Iowa Extension of Runway 7/25 STAFF HOUR ESTIMATE Senior Project Staff CADD Project Description of Work Professional Professional Professional Operator Tech. Support Total 14 Cross Sections 2 4 4 10 c. Final Project Specifications 24 32 56 d. Estimate of Probable Construction Cosl ...__.... 6 8 .__8 24 e_ Engineering Report 4 e ...__.._._.__ 18.__.__._.._. 24 i. Permits 20 40 40 40 16 156 g. Grant Application _-_ _ 4 4 4 12 h. Duality Review 16 8 8 16 48 I. Conferences and Meetings e 8 8 ,-_ 8 32 j. Project Administration 16 4 16__....__ 36 k. Bid Assistance .__-- 8 _—_ 6 2 18 I. Pro-Bi Conference 8 4 12 m. BM Document Interpretation 4_ 4 2 10 Subtotal 60 178 232 234 0 96 800 G. Relocation of Dane Road and Rummy 7-25 Extension 1 Preliminary Design Phase a. Data Collection and Review 4 8 120 132 b. Base Mappirgt__.--__ 4 8 _—. 12 C. Pavement Design _ 8 12 4 24 -- d. Preliminary Design Dmwiims _ 1 Tine Sheet _ _ 2 4 6 2 General Project tayput _ _$ 4 8 14 3 Existing Topographic Plans _—_ ...____ 4 8 12 4 Conceptual Layout Plans _ 4_ 12 12 28 5 Typical Sections 4 6 6 16 e. ConsbucUan Phasing and Safety Plan _ _ 4 2 8 14 f. Construction Cost Estimate 4 4 4 12 g. PrellmMary Design Report _ _ 4 8 4 8 24 h. Conferences and Meetings 16 16 4 36 I. Project Administration _ _ 12 6 20 Subtotal 28 50 66 66 120 20 350 Total Hours 126 386 564 460 222 242 2,000 Estimated Labor Costs $188,500.00 Subdivison of Estimated Total Costs Estimated Expenses $1,300.00 Pavement Management Plan for Airfield $8,200.00 Teilgesv Historian-Historic $20,000.00 Update of DBE Program $5,600.00 Taligrass Historians-Archaeological $4,300.00 Historic Documentation of'United Hangar $40,800.00 Terracon-Geotechnical investigation $8,500.00 Willow Creek relocation Preliminary Design Phase $57,200.00 Estmated Subcansullante $32,800.00 Final Design Phase $79,600.00 Estimated Total Costs $222,600.00 Relocation o1 Dane Road 8 Rummy 7-25 Contingency $22,000.00 Extension-Preliminary Design $31,200.00 Maximum Amount Payable $244,600.00 Estimated Total Costs $222,600.00 4dtimsona au Septum CST..m.n...,,.v uvb.7a ta,s..mPe i sa,. 1/5/2004 Page 1 Part VM Iowa City Municipal Airport Iowa City,Iowa Extension of Runway 725 STAFF HOUR ESTIMATE Senior Project Staff CADD Project Descdptlon of Work Professional Professional Professional Operator Tech. Support Total C. Pavement Management Plan for Aidbd __ _ 1 Pavement hwentory 4 — 8 8 _ _ 20 2 Visual Pavement Review 12 12 24_ 3 Develop Maintenance Program 4 8 _.. 12 4 Prepare Pavement Management Plan Report 2 8 24 34 Subtotal 0 22 24 8 12 24 90 D. Update of DBE Program 4 8 24 24 60 E. Historic Documentation of'United Hangar .._._.._. 1 Define Alternatives .._ .._._._ 4 16 16_ 36 _2 Prepare Memorandum of Agreement 4 16 r 20 3 Prepare Section 40)Statement 8 80 401 24 152 4 Hangar Recordation _ 8 8 5 Coordination and Adminishallon 2 8 4 14 Subtotal 2 32 112 40 0 44 230 F. Willow Creek Relocation 1 Preiminary Design Phase a. Design Conference 8 8 2 18 b. Data COIlec0on and Review _ 4 8 .__.__ e0 102__ a. Subsurface infomation _ ' 4 4 d. Base Mapping 4 40 44 e. Hydhaudc Design 40 40 16 06 f. nrcheeolgpcal Resource Survey — 4 — 4 g. Preliminary Design Drawings 1 Me Sheet 2 4 6 2 General Project Layout 4 4 8 16 _ 3 Existing Topographic Plans 4 4 8 16 4 Conceptual Layout Plane _ B 12 16 ___ 38 5 Typical Sections 4 4 8 16 h. Construction Phasing and Safety Plan _ — 4 8 _ 4 16 I Constnmtion Cost Estimate 4 8 8 20 j. Preliminary Design Report 4 8 8 20 k Conferences and MeoWgs 8 e __. 8 24_ I. Project Administration 18 16 32_ Subtotal 32 98 106 112 90 34 470 2 Design Phase __ _...._____ a. Wiialbation of Final Design _—_ b. Final Design Documents -- 1 TAe Sheet 2 4 6 2 Legend and General Notes 4 4 2 10 —_-- 3 Schedule of Drawings — 2 4 6 4 Schedule of Quantities 4 __. 8 8 20 5 General Project layaut 2 2 4 _ 8 6 Boning Locations and Logs __ 4 4___ 8 7 Safety and Sequencing Plans 4 4 8 16 _ 8 Existing Conditions and Removal Plans 2 2__..._ 4 8 9 Typical Sections __ —.—_. — 2 __ 4 4 ___,____. _10 10 Plan and Profiles _ 8` 16 24 _ V 48 11 Grading Plane __ 4 8 12____ 24 12 Culvert Details 24 60 80 184 __—_-- _ 13 Eroslen Control Plans 2 ___4_.._.....___a___ _14._ • Ron O'Neil From: Michael A. Hodges[mhodges@airportbusiness.net] Sent: Wednesday, December 31, 2003 9:44 AM To: 'Ron O'Neil' Cc: 'Baron Thrower(E-mail 2)'; 'Randy Bisgard (E-mail)' Subject: RE: Invoice Ron - I received the attached e-mail from you, and have to say I am a bit surprised and confused. At the time of our last correspondence, you indicated to us that the report was okay to finalize, since the Commission and ity Council had requested no other changes. As such, we submitted 3 copies of the final report to you on December 8, in time for the December 9 meeting, as requested. Regarding grammatical errors, you, the Commission, and the City Council had the draft report for several months, and nothing was ever indicated to us about grammatical errors. While I want to be as amenable as possible, it seems inappropriate to request modifications to the report at this point that are grammatical in nature. If there were any factual issues, that would be a different matter, but minor grammatical errors seem inconsequential to the scope of the report and its conclusions and recommendations. Regarding your request for additional reports, neither the contract, nor any prior correspondence, indicated a need for 10 copies of the report. In fact, we would have specifically indicated an additional charge for more than 3 copies of a report. That is our standard procedure. As far as an electronic copy, we will be happy to send you a disk of the report, and you can make as many copies as you need. I will proceed with providing you with an electronic copy of the document. In return, I expect that the final invoice payment will be mailed at your earliest convenience. Regards, Michael PS: I am forwarding a copy of your November 17 e-mail separately requesting us to finalize the report. There was no mention of a request for 10 copies or corrections to any grammatical errors. Michael A. Hodges, MAI Airport Business Solutions 365 Arroyo Drive Roswell, Georgia 30075-1258 • (678) 461-4300 www.airportbusiness.net Original Message From: Ron O'Neil [mailto:Ron-O'Neil@iowa-city.org] Sent: Monday, December 29, 2003 2:16 PM To: mhodges@airportbusiness.net Subject: RE: Invoice I have turned in a check request to accounting. There were several grammatical errors in the report. The report is on the Commission agenda for their January 8th agenda. I will send you a list of the corrections after that meeting. After the corrections are made and we receive the final copies (10 hard copies and one electronic version) , the final check will be released. If you have additional questions, please contact me at (319) 356-5045 or this e-mail address. 1 Original Message From: Michael A. Hodges, MAI [mailto:mhodges@airportbusiness.net] Sent: Monday, December 29, 2003 12:57 PM To: Ron O'Neil Subject: Invoice Please advise of the status of our final invoice. Michael Sent via BlackBerry from Michael A. Hodges, MAI, Airport Business Solutions, +1-678-461-4300. • 2 Airport 365 Arroyo Drive Business Roswell, Georgia 30075-1258 DATE INVOICE# Phone: (678) 461-4300 sir Solutions Fax: (678) 461-4301 12/8/2003 IOW 12/8 EPP P.O.NO. BILL TO Consultant Agre... Iowa City Airport Commission c/o Mr. Ron ONeil 1801 South Riverside Drive Iowa City Municipal Airport Iowa City, Iowa 52242 PROJECT DESCRIPTION Iowa City Arpt. Business Plan QUANTITY DESCRIPTION RATE AMOUNT Consulting 100% of$15,000.00 Contract 15,000.00 15,000.00 Less Payments to Date on Contract Amount -13,500.00 -13,500.00 Expense for FedEx Shipment 12/8/03 35.36 35.36 Balance Due Upon Receipt of Invoice Total $1,535.36 Federal Tax Identification No.58-2296445 Balance Due $1,535.36 ;atQuad City International Airport $ Ji Transportation 2200—69th Avenue,PO Box 9029 USecurityMoline,IL 61265 k Prone: (309) 797-32]5 �+xo sego- Administration Fax (309) 797-3074 December 31,2003 MEMORANDUM SUBJECT: Security Awareness TO: Iowa General Aviation Airports FROM: Julio Garcia, Jr. Federal Security Director In partnership with the Iowa Department of Transportation Office of Aviation,the Transportation Security Administration(TSA) and Airport Operator Pilot Association,the Transportation Security Administration would like to make General Aviation users aware that the national security threat level has been raised at commercial service airports. The elevation to "Orange Level" requires enhanced security inspections and related law enforcement activities at commercial service airports. I would like to take this opportunity to remind everyone to be vigilant of activities at your airport. In the event of suspicious activities at your airport please call your local law enforcement immediately and remember to contact the AOPA Watch Program at 1-866-GA-Secure and please contact the Transportation personnel listed below. I would also encourage you to direct any questions regarding security issues or any questions regarding general aviation to Bob Boleyn,Deputy Federal Security Director, at(319)-270-2530, e-mail address Robert.bolevnna tsa.dot.gov or Walter Charles, Stakeholder Manager,at(309)-781-8329, e-mail address Walter.charles(aitsa.dot.gov. Thank you for your cooperation and continued vigilance. Happy Holidays! U.S. Department of Homeland Security • Transportation Security Administration 701 South 12th Street • Arlington,VA 22202 • 571-227-2829 • http://www.tsa.gov INC. .1> "Your Personal Airline" 12-17-03 Jet Air Customers, Jet Air, Inc. is pleased to offer an Instrument Ground School Course for private pilots pursuing an instrument rating or instrument pilots needing a thorough refresher. The course will be offered at Jet Air's Iowa City facility at the Iowa City Municipal airport and will be taught by Blane Anderson. Class size will be limited to 12. Classes will be on Mondays and Wednesdays from 6:30r9:00PM,beginning January 12, ending February 4. The course will be based on the ASA Instrument Flying Manual and will focus on both the practical aspects of instrument flying as well as preparation for the written test. Recommended texts include any instrument flying textbook and the Gleims Instrument Pilot FAA Written Exam test prep book (the red book). Although the class is open to the public, Jet Air customers will receive priority registration by way of this early announcement. Please register early to guarantee your spot. The fee for the class is$165.00. Fifty dollars will be due at the time of registration With the remainder due at the beginning of the first session. Enclosed is a course syllabus. Please call 248-1200, or stop by to register or if you have questions. Sincerely, Ron Duffe Manager Jet Air, Inc. 58 Illinois Route 164 1801 S. Riverside Dr. Galesburg,IL 61401 Iowa City,IA 52242 Phone:(309)342-3134 Phone:(319)248-1200 Fax:(309)342-1078 Fax:(319)248-1202 Instrument Ground School Instructor: Blanc Anderson Syllabus Session one-Instruments (Monday, January 12) • Gyro and Pitot-Static Systems • Electric and Air Power • Scan,Interpretation, Control Session two-Instrument Flying(Wednesday,January 14) • Flight maneuvers,normal and partial panel • Unusual Attitudes • Training maneuvers • Magnetic Compass Session three-Navigation (Monday,January 19) • Radar/transponder • ADF/NDB • RMI Session four-Navigation/Approaches (Wednesday, January 21) • VOR • DME • ILS • SDF/LDF • GPS Session five-Meteorology (Monday,January 26) • Frontal systems • Cloud types • Thunderstorms • Icing Session six-Meteorology (Wednesday, January 28) • • Weather reporting and forecasting • Enroute weather • Weather minimums/decision making Session seven-The IFR System (Monday,February 2) • Instrument Approaches • Holding Patterns (VOR,NDB,LOC,Interseetion) Instrument Ground School Instructor:BlaneAnderson Session eight-The IFR System (Wednesday, February 4) • En Route • Radio Failure • Vectors/Own navigation • Transition to visual/cancellation A ninth session can be added at the request of the class for review, questions, and written test prep. Instructor Blane Anderson is a Part 135 Charter pilot with Jet Air, Inc. He has given over 1800 hours of dual instruction, including 400 hours of instrument instruction. He holds a Commercial ASEL, ASES,AMEL license with a CFR rating. Due the"on demand"nature of Charter service, individual classes may be taught by another member of the Jet Air, Inc. instructional staff. Proposed Ground School Schedule Instructors: Kim Brogan-Coleman.. CFH/Will DeGraw.. DE, Chief Pilot Private Pilot Ground School Class: January 20, 2004 - April 6, 2004 Jan. 20 time: 6-9pm Jan. 27 time: 6-9pm Feb. 3 time: 6-9pm Feb. 10 time: 6-9pm Feb. 17 time: 6-9pm Feb. 24 time: 6-9pm Mar. 2 time: 6-9pm Mar. 9 time: 6-9pm Mar. 16 NO CLASS Mar. 23 time: 6-9pm Mar. 30 time: 6-9pm Apr. 6 time: 6-9pm Apr. 13 time: 6-9pm Instrument Pilot Ground School Class: January 21, 2004 -March 10, 2004 Jan. 21 time 6-9pm Jan. 28 time 6-9pm Feb. 4 time 6-9pm Feb.11 time 6-9pm Feb.18 time 6-9pm Feb.25 time 6-9pm Mar. 3 time 6-9pm Mar.10 time 6-9pm N' 0 CITY OF IOWA CITY o ADVISORY BOARD/COMMISSION n rrn APPLICATION FORM , 3M Li 27z f.- Individuals serving on Boards/Commissions play an important role in advising the Council off matteegiof interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL." THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME 41'7o/} Covnrnr3SPo►1 TERM e:4k,- or NAME DanMI C Cloy / HOME ADDRESS 3,902 rr✓IPnclsI4ap Si. , tC- Is your home address (listed above) within the corporate limits of Iowa City? X Yes No How long have you been a resident of Iowa City? (p% yarn / 5 -.CCUPATION 0n(Versrl. deotrrSScr • EMPLOYER fink" ac 1ocio. PHONE NUMBER: HOME %Nl- 36,511 BUSINESS 335'- ,s-G,3 EXPERIENCE AND/OR ACTIVITIES WHICHYOUFEEL QUALIFY YOU FOR THIS POSITION: )X san a pr?YI{ 44-e A04- /o,}L. Ky1ow/f.aye aC. je2 i✓raI Qt a3Thn . .= also t .ue-t A WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? Z heat been &.,((uae.lj fie_ AN1e4 TSutS on flit, re.es. t Cnn.., tad/ �r.Fwfp aS a. Ct./low, ,bbb,i4 " a nl d ac e.At+ta Nce Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Council will not consider your application. clerlAallbdcomapp111.doc I April 2002 'HAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? , 1A Ca. . -U 1 •t •„ . ,. - ._ ✓- 'Y - .� . ,_ w.. . eta ...f Centerrst.s - 104Id t , 'la:z ,3 a 3 ova o ppor ko s 4/ .,,.P fo co 4- o* 40 P Coni mem ay 0...1 lea/v' M. fit ,OvoctC$5 POTENTIAL CONFLICTS OF INTEREST Please identify any potential conflicts between membership on the advisory board and your personal interests, including financial interests and your duties to an employer. In particular, if you are applying to be a member of a board or commission which makes recommendations to the City Council about the allocation of City funds, please list any present affiliations you have with agencies that apply for funding from the City. "Affiliation" includes being a board member or employee of the agency. Other types of affiliations must be examined on a case by case basis by the City Attorney's office. You should also know that Section 362.5 of the Code of Iowa generally prohibits, with certain important exceptions, a member of a city Board or Commission from having an interest in a city contract. A copy of Section 362.5 is attached. -you are uncertain whether a potential conflict of interest exists or have questions about Section 362.5 of the Code of Iowa, please contact the City Attorney's office at 356-5030. 1 /� ts^ w UN Mil iy-y 4- rows. P.,.�p/,7,.c- ►gyp e`kv✓ Aevc ��.'I. o/ br s�ltss M.(a 5 //kT}OS .44'�' 0o�I r.Jo�lcl bP a ce., 1ft 4- o.e �T beir a r-- -4 I- rrl• -U m D r \/ w IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? /YES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES A- NO (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Council will not consider your application. clerk\allbdcomappll l.doc April 2002 (2)