HomeMy WebLinkAbout07-15-2004 Revised Airport Commission ' FtLz co P7
IOWA CITY AIRPORT COMMISSION
AIRPORT TERMINAL BUILDING
1801 S. RIVERSIDE DRIVE
THURSDAY, JULY 15, 2004—5:45 P.M.
(REVISED 14JUL04)
I. Determine Quorum
II. Changes/Amendments to Minutes of June 10, 2004, meeting
III. Review of Expenditures
IV. Public Discussion—Items Not on Agenda
V. •Unfinished Items for Discussion/Action
VI. Items for Discussion/Action:
a. Aviation Commerce Park (ACP)
i. Prospects/activity report—Iowa Realty
ii. Other issues
b. Runway 07 project - Earth Tech
i. Earth Tech contract
ii. Larson development proposal
c. Environmental Assessment - H.R. Green Co
d. United hangar lease
e. Obstruction mitigation—Stanley Consultants
f Strategic Plan
i. Marketing
ii. Airport governance
iii. Other issues
g. National Guard lease
h. Airport fly-in breakfast—August 29, 2004
i. FM Master Site Lease—DTFACE-05-L-00007
VII. Chairperson's Report
VIII. Commission Members' Reports
IX. Administrative Report
X. Set Next Regular Meeting for August 12, 2004 at 5:45 p.m.
XI. Adjournment
?as-re.IJ
_I \o., 64
MINUTES
IOWA CITY AIRPORT COMMISSION
THURSDAY,JULY 7,2004—5:45 P.M.
IOWA CITY AIRPORT TERMINAL
CALL TO ORDER:
Chairperson Hartwig called the meeting to order at 5:47 p.m.
MEMBERS PRESENT:Randy Hartwig,John Krstenansky,John Staley, Daniel Clay, (7:00)
Carl Williams
MEMBERS ABSENT:None
STAFF PRESENT: Sue Dulek,Ron O'Neil
OTHERS PRESENT: None
RECOMMENDATIONS TO COUNCIL:None
PUBLIC DISCUSSION—ITEMS NOT ON AGENDA:
Rick Mascari commended the Commission for the good job they are doing. He said he thought
the Commission should ask the Council to forgive the loans on the hangar buildings. He said this
was suggested by the City Manager in 2001. If that was done,the revenue from those hangars
could be applied to the operating budget and would bring the Airport closer to self-sufficiency.
He said he mentioned this idea to a couple of Council members and it received a very positive
response. Mascari said the impression he got from the Council was that they didn't want the
Airport to be completely self-sufficient.
Ron Duffe, from Jet Air, circulated a letter from the Iowa Donor Network,thanking Jet Air for
the great job they do in support of the donor organ program. The letter will be forwarded to the
City Council.
ITEMS FOR DISCUSSION/ACTION:
Airport Governance—Hartwig said Clay had developed a draft letter to send to the Council to
answer some of the questioned raised at the June 14 meeting. Hartwig said he wanted to
comment on the letter from the City Manager to the Council. He said it was well written and the
response from the Commission to the Council should address some of the elements of the City
Manager's letter.
Krstenansky said he would still like to see the Council address some specific concerns.•He said it
seems to be a matter of communication,with the Council concerned the Commission will go off
in a direction not approved by the Council. He said that he did not see anything that could not be
corrected by better communication between the Council and Commission as opposed to changing
the entire system. Krstenansky said the Commission just needs to do their job to the best of their
abilities and giving the Council the positive points of an autonomous Commission. One of the
positive points is to try to remove administration of the Airport from politics.
Williams said he has tried to reach out as a contact point for the Commission for people with
ideas about maintaining and improving things at the Airport. He said he spent time at the FAA
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conference in Kansas City last week and discussed Iowa City's situation with Iowa Department of
Transportation officials. He said there is good support for the Iowa City Airport from the MOT.
He said he has heard a lot of the history of the Iowa City Airport. Past commissions have started
out in different directions for the administration of the Airport. All have had the best interests of
the Airport in mind.
Hartwig said that after the last meeting with the Council,he was left with the impression that the
Council was expecting a response to the discussion. He said that is what the next step should be.
He said the Commission should spell out the advantages of an autonomous commission.
Staley said that there was a lot of input from the public on this issue at their February meeting.
He said it was at that meeting that the past Commission chairperson made a motion to
recommend to the Council to have the issue of governance on the ballot. Staley said if the
governance issue is on the ballot,it will take all of the Commission's time in the foreseeable
future and they will not get the things done that they have started. This would include the
Strategic Plan and a sound business plan. The Aviation Commerce Park and the Airport may not
get marketed like the Commission would like to market it. Staley said tonight's meeting is an
example. Instead of having a special meeting to discuss the strategic plan,they are spending time
on defending the current governance of the Airport.
The Commission discussed a draft letter to send to the Council. Several changes were suggested.
The changes will be incorporated by O'Neil and sent to the Commission members before the next
meeting. If there are no changes,the letter will be signed by all the Commission members and
sent directly to each Council member. This will give them time to review the rationale submitted
by the Commission before the Council's discussion on August 2°d.
The Commission discussed the business plan and how it would relate to the governance issue.
Krstenansky reviewed the outline he developed. He said one thing that would be helpful is to
have monthly updates from the various subcommittees. Another thing is to have the Commission
have better knowledge of the budgeting process.
Staley said written comments from the subcommittees would be helpful.
O'Neil explained to the Commission the annual budget timeline. He said the Finance Department
develops a preliminary budget for all departments. The departments receive the budget in late
September.It is sent to the Commission as soon as possible and scheduled for review at the next
meeting. After revisions, it is returned to Finance within about four weeks. O'Neil meets with
the Finance Department and the City Manager to discuss the revision. The Airport budget is
reviewed as a part of the City budget and sent to the Council. If there are changes made to the
budget the Commission submits,there is an opportunity to meet with the Council and justify the
budget requests.
O'Neil said the main line items the Commission is concerned with in the budget are the capital
improvement projects. Most of the other line items don't change that much from year to year.
Items such as utilities are adjusted for inflation by the Finance Department before the budget is
given to the Commission. O'Neil said it is difficult to program for many grant-eligible projects
because the FAA and MOT do not necessarily give much advanced notice for which grants will
be funded.
Krstenansky said there should be a section in the strategic plan that clearly defines the role of the
Airport Manager. He said it should also be explained why the Commission thinks it is better to
2
have a manager as opposed to having the FBO or someone else manage the Airport. A list of
duties would help the Commission know what the manager should be doing so as to avoid micro-
management.
Clay said clarifying duties would help with the communication between the manager and
Commission and between the Council and the Commission. O'Neil suggested the Commission
consider a job description for the Commission. He said one reason is that it would be helpful to
the Airport Manager. He said it would also help the Commission know what their duties are and
would clarify for the Council what the Commission considers their duties to be. Because the
Commission member's terms are staggered and they learn from each other,good habits and bad
habits are passed on and assumed to be the norm. Krstenansky said that roles and responsibilities
could be spelled out and goals could be measured during the course of the year. This will help
the Commission do their job more effectively.
O'Neil said he wanted to clarify what is discussed at weekly City staff meetings. He said the
main purpose of the staff meetings is to discuss upcoming Council issues and agendas. How
Council issues affect City departments and their interaction on items is the main theme. O'Neil
said if he has an Airport issue that needs coordination with the City Manager or other
departments,he does not have any reservations about scheduling a meeting with whoever is
responsible for the coordination.
Krstenansky said he would continue to add to the outline as information becomes available.
Clay said that he thinks the Commission needs to develop a plan on how to deal with the politics
of the referendum issue. He said he is opposed to the issue going to referendum and the time to
inform the Council is before that decision is made to place it on the ballot. He said there would
be a lot of people that would be negatively affect by this.
O'Neil said the Council would discuss this at the work session on August 2. The question is
whether the Council should vote to have a referendum on possibly terminating the Airport
Commission as an autonomous board. The discussion at the work session will not include public
comment. O'Neil said he would ask the City Manager if the Commission would be invited to
participate in the discussion at the work session on August 2.
O'Neil said if there is any written documentation the Commission wants the Council to see before
the August 2 meeting,the information would need to be turned in to the City Manager's office by
9:00 a.m. on the Thursday before the meeting. Clay suggested sending information directly to
each Council member if they wanted to get something to him or her before the packet goes out.
Dulek explained to the Commission how the issue would be put on the ballet. She said the exact
wording of the question that would be on the ballot is spelled out in the State code. Clay asked if
there would be an advisory Commission if the autonomous one were repealed? Dulek said that
was a Council decision.
Clay said it is important to develop a timeline, even though it is fairly general. The Commission
directed O'Neil to draft a timeline for them to review at their next meeting. Clay wanted to know
what the other Commission members needed to do before the next Council meeting? O'Neil said
if the Commission wants to send suggestions to him,he would put everything together and send it
to the rest of the Commission. He reminded them that they need to be careful not to be doing
business as a group through e-mail.
3
Clay suggested contacting community leaders and asking for support and assistance with
convincing the Council to maintain the current Commission system. O'Neil said the direction
given to the Commission from the Council was to discuss this issue at the July Commission
meeting and respond back to the Council. Clay asked O'Neil to check to see if the Commission
would be invited to participate in the discussion at the Aug 2 Council meeting.
Staley said the letter being drafted would be a response to the Council. Hartwig said it would be
in the Commission's best interest to meet with the Council members individually or as a group.
Clay said he has not seen anything to convince him that a change of administration would be
beneficial to the Airport. Hartwig said the Airport has unique characteristics and may not fit in a
department with transit and parking.
Mascari said he thought it would be helpful to have accurate reporting done by the local
newspaper. He said the budget reporting is not accurate. He said the Press Citizen has printed
several stories that he doesn't think were accurate or were incomplete.
Greg Zimmerman asked if the tenants at the Airport would get something from the Commission
explaining the issue if it is placed on the ballot? Dulek said the Commission could not use their
Airport e-mail, letterhead or anything like that to support or campaign against a ballot issue.
Zimmerman said he would like information before the Council discussion. Williams said anyone
can contact him by e-mail and he will send the information on to the rest of the Commission.
The Commission said they would develop some"talking points"that discussed the impact of
placing the governance on the ballot for referendum.
Clay summarized some of the Commission's discussions during the meeting. He said a written
response would be sent to the Council concerning the questions raised during the June 14th
meeting. A meeting could be scheduled with the local newspaper to discuss accuracy in
reporting. Community leaders that support the Airport should be contacted for support and the
Commission should seek an invitation to discuss this issue in person with the Council when they
meet on August 2.
ADJOURNMENT:
The meeting was adjourned at 8:07 p.m.
Randy Hartwig,Chairperson
4
HANGAR LEASE
This HANGAR LEASE ("Lease") entered into by and between the Iowa City Airport Commission
("Commission") and Kim Brogan-Coleman. In consideration of the mutual covenants contained
herein, and for other good and valuable consideration, the parties hereby agree as follows:
1. Lease of the Hangar Space.
The Commission hereby leases to Tenant the east 50 feet of the United hangar at 1701
South Riverside Drive (the "Hangar Space") located at the Iowa City Municipal Airport
(the "Airport") and described as follows: a multi-plane hangar with a 80' rolling door. The
Hangar Space shall be used and occupied by Tenant principally for the maintenance or
storage of the following aircraft:
Aircraft Make & Model all Flight School aircraft
Aircraft Registration Number NA
Aircraft Registered Owner Name NA
Registered Owner Home and Business Telephone Numbers NA
Tenant shall promptly notify the Commission in writing of any change in the information
furnished above. Tenant may request permission to store a substitute aircraft in the
Hangar Space by making a written request to the Commission. In the event Tenant is
permitted to store a substitute aircraft in the Hangar Space, all provisions of this Lease
applicable to the Aircraft shall also be applicable to the substitute aircraft.
2. Term.
The term of this Lease shall commence on August 1, 2004, and shall end on the last
day of the month of May, 2006.
Tenant agrees to notify the Commission 45-days prior to the expiration of the existing
term if the Tenant does not intend to negotiate another term. In the event Tenant shall
continue to occupy the Hangar Space beyond the term of this Lease without executing a
Lease for another term, such holding over shall not constitute a renewal of this Lease
but shall be a month-to-month tenancy only.
3. Rent.
For use of the Hangar Space, Tenant shall pay the Commission the amount of
$200.00 per month from August 1, 2004 through June 2005, payable in advance on
the first day of each month. From July 1, 2005 through May 2006, the rent will be
$300.00 per month. A 1.5% late fee (which is $3.75 per day) for rent not received by
the Commission will be charged after the fifteenth (15) day of each month.
4. Rental Deposit.
At the time of execution of this Lease, Tenant shall pay to the Commission in trust the
sum of one month's rent to be held as a rental deposit. In the event that the Tenant
renews the lease, the deposit will be held for the next lease term. If the Tenant does not
continue on with a renewed lease, the Commission shall return the deposit to the
Tenant, less any amounts due the Commission for rent and damages to the Hangar
Space.
5. Use of the Hangar Space.
a. The Hangar Space shall be used primarily for aircraft storage consistent with
federal regulations and the Minimum Standards.
b. Tenant may park his/her car in the Hangar Space during such time that Tenant is
using the Aircraft.
c. This provision is not to be construed as a prohibition for storage of maintenance
materials, cleaning materials, tools, parts, spares, and other aircraft components.
6
c. Tenant to remain liable. No termination of this Lease pursuant to this
paragraph, by operation or otherwise, and no repossession of the Hangar Space
or any part therof shall relieve Tenant of its liabilities and obligations hereunder,
all of which shall survive such termination, reposssession or reletting.
d. Damages. In the event of any termination of this Lease or eviction from or
repossession of the Hangar Space or any part thereof by reason of the
occurrence of an Event of Default, Tenant shall pay to the Commisison the rent
and other sums and charges required to be paid by Tenant for the period to and
including the end of the Term.
21. Security.
Tenant acknowledges that the FAA or another governmental entity or subdivision may
enact laws or regulations regarding security at general aviation airports such that the
Commission may not be able to comply fully with its obligations under this Lease, and
Tenant agrees that the Commission shall not be liable for any damages to Tenant that
may result from said non-compliance.
22. Thirty (30) Days Termination.
Either party to this Lease shall have the right, with cause, to terminate this Lease by
giving thirty (30) days' prior written notice to the other party. Funding from the FAA or
IDOT to move or demolish the building because it is an obstruction shall be
considered cause.
23. Non-Discrimination.
Tenant shall not discriminate against any person in employment or public accommodation
because of race, religion, color, creed, gender identity, sex, national origin, sexual
orientation, mental or physical disability, marital status or age. "Employment" shall include
but not be limited to hiring, accepting, registering, classifying, promoting, or referring to
employment. "Public accommodation" shall include but not be limited to providing goods,
services, facilities, privileges and advantages to the public.
24. FAA Provisions.
a. Tenant, for itself, heirs, personal representatives, successors in interest, and
assigns, as a part of the consideration hereof, does hereby covenant and agree
as a covenant running with the land that in the event facilities are constructed,
maintained, or otherwise operated on the said property described in this (license,
lease, permit, etc.) for a purpose for which a Department of Transportation
program or activity is extended or for another purpose involving the provision of
similar services or benefits, the (licensee, lessee, permittee, etc.) shall maintain
and operate such facilities and services in compliance with all other requirements
imposed pursuant to 49 CFR Part 21, Nondiscrimination in Federally Assisted
Programs of the Department of Transportation, and as said Regulations may be
amended.
b. Tenant, for itself, personal representatives, successors in interest, and assigned,
as a part of the consideration hereof, does hereby covenant and agree as a
covenant running with the land that: (1) no person on the grounds of race, color,
or national origin shall be excluded from participation in, denied the benefits of, or
be otherwise subject to discrimination in the use of said facilities, (2) that in the
construction of any improvements on, over, or under such land and the furnishing
of services thereon, no person on the grounds of race, color, or national origin
shall be excluded from participation in, denied the benefits of, or otherwise be
subject to discrimination, (3) that Tenant, shall use the premises in compliance
with all other requirements imposed by or pursuant to 49 CFR Part 21,
a
12
IOWA CITY MUNICIPAL AIRPORT
1801 South Riverside Drive Iowa City, Iowa 52246
Office Phone(319)356-5045
30
STRATEGIC PLAN SCHEDULE
1. 12 Feb 04 Commission meeting—Finalize ABS
report recommendations and begin plan
discussion
2. 11 Mar 04 Commission meeting—Discuss focus
groups
3. 08 Apr 04 Commission meeting—Marketing •
4. 13 May 04 Commission meeting—Initial outline
5. 10 Jun 04 Commission meeting—Marketing and
outline for executive summary
6. 07 Jul 04 Commission meeting —Outline review
7. 15 Jul 04 Commission meeting—Evaluate timeline
and discuss focus group topics
8. 29 Jul 04 Focus group: Airport tenants and users—
4:00 p.m. to 6:00 p.m.
9. 10 Aug 04 Focus group: Business and community
leaders—4:00 p.m. to 6:00 p.m.
10. 12 Aug 04 Commission meeting—Discuss focus
groups information
11. 09 Sep 04 Commission meeting —First draft of plan
and executive summary
12. 14 Oct 04 Commission meeting— Finalize draft to
send to Council for review
a'O IOWA CITY MUNICIPAL AIRPORT
1801 South Riverside Drive Iowa City, Iowa 52246
Office Phone(319) 356-5045
CoKFLG"`h
STRATEGIC PLAN SCHEDULE
1. 12 Feb 04 Commission meeting— Finalize ABS •
report recommendations and begin plan
discussion
2. 11 Mar 04 Commission meeting— Discuss focus
groups
3. 08 Apr 04 Commission meeting —Marketing
4. 13 May 04 Commission meeting — Initial outline
5. 10 Jun 04 Commission meeting — Marketing and
outline for executive summary
6. 07 Jul 04 Commission meeting —Outline review
7. 15 Jul 04 Commission meeting — Evaluate timeline
and discuss focus group topics
t0 p1L"co
8. 29-dul-04 Focus group: Airport tenants and users—
4:00 p.m. to 6:00 p.m.
9. 946-Aug 04 Focus group: Business and community
leaders—4:00 p.m. to 6:00 p.m.
o9 Ste
10. 42-Aug-Cul.- Commission meeting— Discuss focus
groups information
11. 09 Sep 04 Commission meeting — First draft of plan
and executive summary
12. 14 Oct 04 Commission meeting— Finalize draft to
send to Council for review
n
<I IOWA CITY MUNICIPAL AIRPORT
1801 South Riverside Drive Iowa City, Iowa 52246
Office Phone (319) 356-5045
P
a
July 16, 2004
Dear Airport Tenant/Customer:
The Airport Commission is continuing work on our Strategic Plan to
provide an outline for future administration of the Airport. The Airport
Master Plan details many of the capital improvements we would like to
construct at the Airport, but that is only one segment of a Strategic Plan.
We would like your ideas on the land side and airside development, as
well as marketing and administration of the Airport.
A meeting is scheduled for 4:00 p.m. to 6:00 p.m. on July 29th to solicit
ideas for the Strategic Plan. Jeff Davidson, Transportation Planner for
the City of Iowa City, will be the moderator.
After the Commission has conducted meetings for the focus groups, the
Commission will review the comments and incorporate them into the
Strategic Plan. The goal is to have the draft plan completed by October
14th to send to the Council for review.
If you have questions or would like to submit written comments, please
send the comments to the address at the top of this letter or e-mail to
the Airport Manager at ron-oneil(a�iowa-citv.orq
Sincerely,
Randy Hartwig
Chairperson, Airport Commission
Cc: Airport Commission
Jeff Davidson, Assistant PCD Director
Iowa City Municipal Airport Business Plan
Draft: July 12, 2004
1.0 IOWA CITY AIRPORT MISSION STATEMENT • 2
2.0 IOWA CITY AIRPORT GOALS AND OBJECTIVES 2
2.1 FUNCTIONAL 2
2.2 FINANCIAL 2
2.3 COMMUNITY 2
2.4 NEIGHBORHOOD 2
3.0 IOWA CITY AIRPORT STRATEGIC PLAN 3
3.1 FUNCTIONAL ASPECTS 3
3.1.1 Aviation Services 3
3.1.2 Safety 3
3.1.3 Governance &Management 4
3.2 FINANCES 6
3.2.1 Revenues 6
3.2.2 Expenses 7
3.2.3 Grants 7
3.2.4 Budget 7
3.3 COMMUNITY 7
3.3.1 Communication I Involvement with Community Government&Business7
3.3.2 Regional Planning Integration 8
14 NEIGHBORHOOD 8
1 .0 Iowa City Airport Mission Statement
Provide a top quality general aviation facility that successfully addresses and balances the
needs and concerns of the community, city, region and visiting aviators.
2.0 Iowa City Airport Goals and Objectives
2.1 Functional
Provide the region with safe and effective access to the national air transportation system
and general aviation.
Provide a quality facility that attracts and retains tenants, business and community
activity.
2.2 Financial
Operate in a fiscally responsible fashion that provides a safe and well-maintained facility.
2.3 Community
Develop in a fashion that complements the development of Iowa City and surrounding
region.
Enhance trade and business for the economic development and transportation needs of
the city, the University and surrounding region.
2.4 Neighborhood
Be a neighborhood member that brings value to area through safe and minimally
intrusive operations and development that improves the immediate area.
3.0 Iowa City Airport Strategic Plan
3.1 Functional Aspects
1-year: xxx
5-year: xxx
Long-term: xxx
3.1.1 Aviation Services
Runways
Runway 7/25 4,355' x 150' concrete, non-precision, PAPI at both ends
To be extended.
Runway 12/30 3,900' x 150' concrete,non-precision
Runway 18/36 2,533' x 150' concrete,VASI on 36 (to be closed in 2006?)
Navigational
Communication
Airport Usage
2001-2003 Approx 19,000 flight operations annually with Local Usage 19%;
Itenerant 68%; Air Taxi 11%; Military 2%. Out of this the University of Iowa
accounts for approx 30-45 flights per month (source: ABS report).
Number of Based Aircraft
Current Total: 64 (SEL: 51;MEL: 12; Helicopter: 1)
Expectations for growth: 2-3%based on national trends &more with addition of
precision approach and marketing improvements (source: ABS report)
Hangars
Current Total: xx (fully occupied; xx on waiting list as of 6/24/04)
Snow Removal
Lawn Maintenance
Terminal
Fuel Storage
Av-Gas/110LL 12,000 gal above-ground tank
Jet-A 12,000 gal above ground tank
10,000 gal underground tank(between Bldgs G&H)
Courtesy Car
3.1.2 Safety
Obstructions
Access Control
Fire
3.1.3 Governance & Management
A. Airport Commission
Roles &Responsibilities:
• Work to improve the operations, image and impact of the airport in concert
with the general community and flying community.
• Create oversight of the operation of the airport without necessarily being
involved the day-to-day decisions.
• Create and direct the long term direction of airport activity and development.
Actions for improvement:
1. Create a more business-like structure regarding oversight of airport operation
by requiring: •
a. an annual setting of goals and objectives (the fust complete set to be
established with the completed business plan);
b. delegation of responsibilities to meet those G&Os to appropriate
parties;
c. requiring regular reporting in writing regarding ongoing airport
operations and interim progress towards those G&Os;
d. requiring documentation from committees at the monthly meetings
regarding progress towards their goals. Current committees are the
Strategic Plan Committee (Krstenansky, Staley) and the Marketing
Plan Committee (Clay, Williams);
e. developing an appropriate response to slippage or failure to perform on
the part of any person to perform regarding their respective G&O
responsibilities.
2. Engage in continuing education regarding airport governance and policy:
a. Attend FAA airport conferences (note: several members attended the
June 30, 2004 conference in Kansas City)
b. Get on mailing list for relevant publications
B. Airport Manager
The commission understands that cost savings are important where possible,but
believes in a adopting policy of optimal cost effectiveness. It has been proposed
that the airport manager position be outsourced to a cooperative and capable FBO;
however, such a move may have a net negative financial impact on the airport and
its operations. For example, the advantages of having a dedicated airport manager
who is free of conflict of interest and available for duties that go well beyond the
basic operational aspects of the airport are significant. Proactive communication
with governmental agencies and pursuing grant opportunities are key functions
that would likely suffer in an `outsourced' model. Execution and documentation
with regard to these added and financially advantageous activities are required as
a part of the justification for the continuation of the current management system.
The airport manager should also have the authority to make decisions on a day-to-
day basis,yet still needs to be accountable to oversight bodies for their activities.
Roles&Responsibilities (partial list, to be expanded in the final business plan
document):
• Day-to-day decision making with regard to airport operations
• Professional representation of the airport for public and professional functions
• Point person for keeping the media informed of airport issues and representing
the airport.
• Lease negotiation
• Grant writing
• Proactive approach to improving operations at the airport
• Identify and follow-up on opportunities to improve business or the image of
the airport
• Budget preparation and documentation for justification
• Documentation of activities and reporting to the airport commission including
making them proactively aware of potential upcoming issues or opportunities
so that appropriate action can be taken in a timely fashion
Actions for improvement:
1. In order to document achievement and assure appropriate accountability of the
airport manager,the commission should receive in writing in time for
discussion at the monthly meetings a written monthly activity report by the
airport manager accounting for his efforts and progress towards established
goals & objectives, as well as the content and comments from his weekly
meetings with the City Manager.
2. There shall be an annual review of the airport manager's performance for the
year that will allow for feedback, discussion, establishment of the next year's
goals and objectives, and be used in the justification for any pay adjustments
during the budgetary cycle.
3. The Airport Manager will have a weekly meeting (in person or by phone)with
the Commission Chair or his designee to discuss relevant issues and to keep
projects moving and on track. Mere monthly feedback is too slow a cycle
time to react effectively to issues and make corrective measures. The
objective is oversight and not commission involvement in day-to-day decision
making.
4. Printouts of the most recent YTD financial information should be provided to
the commission at each monthly meeting.
5. Record-keeping policies needs to be examined and adjustments made if
necessary.
6. Rate comparables with documentation needs to be collected on an ongoing
basis and provided to the commission at an early enough date to allow
discussion and permit approval of rate changes on a regular basis.
7. Lease Negotiation. The airport manager has the authority to negotiate leases;
however, final approval still lies with the commission. The airport manager
shall provide the commission with appropriate documentation demonstrating
that the terms of the agreement are appropriate and in the best interest of the
airport. Such documentation can include comparison to current leases and
comparable rates information from other facilities.
3.2 Finances
1-year: xxx
5-year: xxx
Long-term: Reduce substantially the tax subsidy needed for the ongoing operation of
the airport.
3.2.1 Revenues
FBO/Flying Club
Jet Air, Inc. 5-year lease ending 12/31/2006
Full-service FBO providing a wide range of quality services (fuel sales,
charter, aircraft maintenance, etc.)
Brogan 2-year lease ending x/xx/2006
Flying club with marketing focused on training and education of new and
current pilots. Such activities are in line with the marketing interests of the
airport in terms of increasing the pilot base in the area and creating an attractive
environment leading to increased usage and image of the airport.
Fuel Sales
Provided by the FBO Jet Air,Inc.
Fuel flowage fee of$0.10/gal to the airport for retail sales
Fuel volumes approx. 150,000 gal from 1998 to 2003.
Hangar
1. All leases should have a common and standard language as their basis, yet be
adaptable to meet certain individual needs if necessary.
2. All lease rates should be reviewed annually with comparables documentation;.
A schedule should be set for adequate prior review by the commission so that
changes can be enacted at time of renewal.
Tie-Down Lease
xxx
Land Lease/Sale
Aviation Commerce Park (17 commercial properties)
$1.6M in improvements needs to be repaid before the airport receives proceeds
from any sales/lease revenues.
Actions for improvement:
1. Assurances of progress, but no documentation nor visible marketing activities.
Require movement &documentation of activities or change contract.
Marketing
Community Activities at the Airport:Fly-In,Airport Day,Educational/Class
Visits,Picnic Area, Football Game Days
Business Support of Marketing Activities: Sponsorships
University Involvement: JPEC Business Consulting for Marketing Activities
Media Relations: Identify key contacts in the media and maintain regular
communication.
Actions for improvement:
1. Identify commission members responsible for marketing planning.
2. Develop marketing plan and timeline for implementation
3.2.2 Expenses
Personnel (assess needs,policy, &oversight)
Capital Improvements
Repair
Preventive Maintenance
3.2.3 Grants
xxx
3.2.4 Budget
Financial Control
Process
Timeline/Deadlines
3.3 Community
1-year: xxx
5-year: xxx
Long-term: xxx
3.3.1 Communication / Involvement with Community Government &
Business
Commission/Council Communication
1. The Commission will seek to establish a regular periodic face-to-face dialog
directed at improving their relationship,their communication and their
effectiveness in coordinating efforts regarding development of the airport and the
city.
2. Establish other regular communication mechanisms that are effective and useful
to both the commission and the council.
Commission/Area Business Relationship
I. The Commission will periodically invite area business interests to discuss ways to
they can engage in mutually beneficial activities.
2. xxx
Airport Manager I City Manager Communication
1. The Airport Manager during his weekly meeting with the City Manager shall
maintain an open dialog,work cooperatively with him for the betterment of the
airport, and report back to the commission in writing(as part of his monthly
progress report)the City Manager's comments regarding ongoing activities.
2. The City Manager would be a welcome attendee at the monthly Airport
Commission meetings and his comments and input should be on the agenda on a
regular basis should he choose to attend and provide those comments so that those
inputs could be discussed if warranted.
3.3.2 Regional Planning Integration
xxx
3.4 Neighborhood
1-year: Obstruction Clearance
Picnic area at airport
5-year: xxx
Long-term: xxx
Central Region 901 Locust Street
U.S.Department Iowa,Kansas, Kansas City,Missouri 64106
of Transportation Missouri,Nebraska
PHONE 816-329-3126
FAX 816-329-3136
E-MAIL
DAROLD.SILCOTr@FAA.G O V
Federal Aviation
Administration
July 8, 2004
Mr. Ronald O'Neal
Airport Manager
Iowa City Municipal Airport
1801 South Riverside Drive,
Iowa City, IA 52246.
Dear, Mr. O'Neal:
Master Site Lease
Lease No. DTFACE-05-L-00007
I am enclosing the original and four copies of the subject lease. If this proposed lease is satisfactory,
please have signed the original and two copies and return them to me in the enclosed addressed envelope
for acceptance in behalf of the Government. The forth copy should be retained for your records until the
fully executed lease supplement is returned.
If you have any questions, please do not hesitate to write or call. My telephone number is (816) 329-
3126, E-MAIL address is above.
Sincerely,
el/
�
Darol,. G. ilcott
Re. Estate Contracting Officer
Enclosures
6)nnirntti rune, (1414nrolrirtlr,oryr) it It— ,;lir i(-
14th leadership class graduates
The 2003-2004 Community ` r
Leadership Program held its gradua-
don celebration on June 10 at the
-
Holiday Inn and Conference Center. ,
Pat Vunderink 2004 CLP Alumni �� \ Ni1` r 'Y :, ( (
Association President,welcomed ., - j t''
%everyone to the event Mike Huber,of \ \V-, 9 r . '
Carousel Nissan and 2004 Chau of the I:=. 1 - iip ! ; 5 I{g
Iowa City Area Chamber of Com- ,\f, .r, ; 4 I in, ,
merce Board of Directors,spoke on
"Leadership,You've Already Begun." ,. i -- I'' 4 i r_ '
The class gave an entertaining
presentation on their top 10"Aha's"
for the CLP year.They used percussion
instruments and involved the audience The 2003-2004 CLP graduating class.Front row,left to right Amy Blessing,Deb
Walton Helen Burford,Sarah Maierr Jackie Brewer Sheila Baldwin,Brenda Akins Lora
during the presentation. Shramek Peggy Doerge, Chey Ness. Back row left to right Ron Knoche, Rick Cummer,
The CLP class would like to give a Jim Schreck Chad Campion Pope Yamada, Ron Haines Gary Conatser, Matt Adam Ben
special thank you to Marsh Advantage Kieffer, Harry Graves, Scott Pantel,Mark Moser;Scott Hansen.
America for sponsoring the graduation
banquet and to the CLP Alumni Grosvenor from Langhorne- One class member commented,
Association for sponsoring the social. Grosvenor Associates for leading a "John Langhorne is one of the best
The 2003-2004 CLP class would successful wrap-up of the year. presenters I have heard. His speaking
also like to thank the Holiday Inn and A special thanks to John style and wry sense of humor add just
Conference Center for sponsoring the Langhorne for giving his presentation the right amount of levity to drive
wrap-up session and Maggie about Emotional Intelligence. home key points."
°til Applications for 2004-2005 CT ,P
Jclass available at Chamber office i
r �
1 i Applications for the next class of leaders on current and relevant issues
( l t - a leaders are available from the Iowa •Expose individuals to the
1 I. S i' City Area Chamber of Commerce. qualities,processes and responsibili-
11 • ,r ,, -' .v;. des of leadership
I , i The Community Leadership
develops the leadership •Be a leadership source for
( A G , potential existing in the communities community needs
�. r A .G I f] + of Johnson County.Participants •Promote a collegial relationship
explore fundamental and current among present and future leaders
UIfootball coach talks issues that have an impact on the •Have fun
community. The program,now in its 15th year,
leadershipto CLP alumni The Community Leadership educates,energizesandconnectsadi-
Program's missionis"To develop effec- verse group ofpeople to serve our com-
University of Iowa Head Football Coach Kirk Ferentz the leaders for communities of the munity. The program consists of nine
addressed"Cultivating a Climate of Leadership in Intercol- Johnson County area." full-day sessions held on the second
legiate Athletics"to a full room on June 23 at the Commu- The program goals are: Friday of each month at various loca-
nity Leadership Alumni luncheon in the University of Iowa •Attract and develop individuals tions in and around the area.
Athletics Hall of Fame. to actively participate as community To receive an application,contact
Training for success,whether on the field,in the weight leaders Lori Bailey at 319-337-9637 or
room or at the office,requires solid leadership.Area •Increase diversity of leadership in Ibailey@iowacityarea.com.Completed
business leaders hope they can translate an athletic coach's the community applications are due at the Chamber by
path to success to their professions. •Educate present and future 5 p.m.on Friday,July 30.
9
Ron O'Neil
To: Anissa Williams
Cc: Randy Hartwig (E-mail)
Subject: RE: presence requested
I will be out of town on those dates. I will see if there is an Airport Commission member that could attend.
—Original Message—
From: Anissa Williams
Sent: Wednesday,July 14,2004 8:48 AM
To: Ron Knoche;Ron O'Neil; Ron Logsden;Matt Johnson;Rick Fosse;Andy Rocca
Cc: John Yapp
Subject presence requested
Hello,
I would like to request you or a representative attend a meeting regarding Intelligent Transportation Systems (ITS).
JCCOG has been mandated by the Federal Highway Administration to have an ITS Plan in place by April 2005. In
order to begin writing the plan, I will need information regarding ITS projects from your department.
ITS projects consist of things such as interconnected traffic signals, transit vehicle locators and computer based
emergency communications.
We should be able to cover everything in approximately a half-hour. I have three suggestions for potential times. Could
you respond with what works best in order for me to optimize the number of people that can attend?
Wednesday, July 21, 2004 2:00 p.m.
Tues•ay, uy SI• 0:00 a. .
Thursday, July 2zS, 2004 2:00 p.m.
Thank you for your cooperation with this matter.
Anissa Williams
JCCOG Traffic Engineering Planner
410 E. Washington St.
Iowa City, IA 52240
(319) 356-5254
1
"Your Personal Airline°
"WINGS WEEKEND"AUGUST 14& 15
AT
IOWA CITY AIRPORT
FLIGHT INSTRUCTOR APPLICATION
Instructor Name:
Address:
City: State Zip:
Business Phone Home phone
Medical Class Exp.Date
Instructor Certificate: Exp.Date:
()CFI ()CFH ()MEI
Total time last 12 months Current
Single-Engine
Multi-Engine
Instruments
Tail Dragger
I will be available on Saturday Sunday
(Indicate if part of tbe day,what hours)
ANY QUESTION CALL JET AIR INC.319-248-1200
58 Illinois Route 164 1801 S.Riverside Dr.
Galesburg,IL 61401 Iowa City,IA 52242
Phone:(309)342-3134 ^`-- '-'-' -•- ""
)".
•
"Your Personal Airline"
DATE: July 13,2004
RE: Renew your CFI Certificate
Iowa City Airport in conjunction with the Des Moines FSDO is sponsoring a"Wings
Weekend"Saturday,August 14,and Sunday,August 15. CFI's can renew their
certificates and qualify for their"Wings"certificate by giving nine hours dual instruction
to pilots and attending an orientation class. Pilots complete their qualifications with
regular Wings criteria. One hour of air work, one hour of hood work,one hour of
landings,and their attendance at an aviation seminar. The program can offer dual for
MEL, SEL,and tailwheel. Both pilots and CFI's can qualify for the completion of the
"Wings Program"in one weekend'
,)r
�'
CFI renewal without a refresher,eomrse clinic is a saving of up to$300. The Wings pilot
candidate qualifieitt paying for the dual instruction. All pilots flight skills will be
enhanced. CFn:pIISts,and the FSDO office all benefit from this program. This
program has been very successful in Illinois.
Schedule: Saturday,August 14: 8 am.CFI orientation
9 a.m.dual instruction begins
Sunday,August 15: 8 am. CFI orientation
9 a.m.dual instruction begins
Registration fee is$3.00. Call to register participation as soon as possible with Jet Air,
Inc,319-248-1200.
For lodging contact:
Alexis Park Inn&Suites 319-337-8665
Sheraton 319-337-4058
Holiday Express 319-625-5000
Camping Available at Airport
58 Illinois Route 164 1801 S.Riverside Dr.
Galesburg,IL 61401 Iowa City,IA 52242
Phnnw•e{nn91 Aa9.A1 fa ..`___...................
•
Ron O'Neil
From: Alexis Park Inn&Suites[AlexisParklnn@mchsi.com]
Sent: Tuesday, July 13, 2004 2:14 PM
To: Undisclosed-Recipient:;
Subject: An Outstanding Letter of Support
To the Friends of Iowa City Airport:
I have been receiving "cc'd" letters from all over, being sent to the city council, the city manager, and
the daily newspapers -- all excellent, and all written to help save our independent airport commission.
One letter stands out from the rest, however— and I wanted to share it with you all. It's from Thomas
"Bill" Tinkler, a retired United Airlines pilot, Smithsonian Air& Space docent trainer, and member of
the Antique Aircraft Association in Blakesburg, IA.
Bill and his wife Sharon currently live in Edgewater, Maryland, but fly into Iowa City annually, and
have taken a special interest in the fate of our airport.
Here's Bill's excellent letter:
Sunday,July 11, 2004
Dear Iowa City Council Member,
I oppose the dissolution of the Iowa City Airport Commission. Here is why. I want to tell you a story about your
treasured airport.
In March 1921, the newly elected Republican administration was getting ready take over from the war time
Wilson government. The planned big spending cuts were the talk of the town in Washington. One thing sure to
go was the minor expenditure to keep the Post Office's Air Mail Service going.
t
In a last minute effort to save the Air Mail program, Second Assistant Post Master General Otto Praeger
scheduled a demonstration to prove the usefulness of the Air Mail Service.
Keep in mind as you read this that there was no aircraft weather service,no airplane radios for communications
or navigation, nor were there light beacons or lighted airports at the time.
But the Air Mail Service, determined to prove the capability of the Service, launched two airmail planes from
San Francisco to New York and two from New York bound for San Francisco on one of the worst winter nights
of the year. This was done on the morning of February 22, 1921. The plan was to have fresh planes and pilots
at various points along the route to pick up the mail and advance it to the next relay point.
Things got off to a bad start very early. One of the eastbound planes out of San Francisco crashed in Nevada,
killing the pilot. On the east coast,the worst snow storm of the winter was settling in. Both of the westbound
airplanes were grounded in Chicago by the storm.
The remaining eastbound airplane made it into North Platte,Nebraska,where Air Mail pilot Jack Knight was
waiting to carry the mail on to Omaha. At Omaha Jack discovered that the pilot he was supposed to turn the
mail over to was stuck in Chicago by the snow storm. Without hesitation,Jack Knight volunteered to fly the
mail on to Chicago, even though it was night, it was snowing, and he had never flown the route before.
Jack's route would take him to Des Moines, Iowa City, and on to Chicago. Flying low enough to follow the
glistening railroad tracks Jack identified Des Moines by a dull glow in the snow storm with not enough visibility
to land so continued to Iowa City. The Air Mail people who were expecting him at Iowa City had all gone
home, certain the flight was cancelled because of the storm.
Jack circled Iowa City in the dark,looking for the airport he had never seen, even in the day light. The lone Iowa
City citizen, acting as night watchman, rushed back to the airport and shot a red flare into the night sky and then
lighted a prepared kerosene torch.
Jack saw the flare, landed with the aid of the torch and refueled with the help of the night watchman.
Jack flew on into Chicago with the mail and turned it over to the waiting pilot, who continued the mail's
advancement to New York City. The mail had traversed the country from San Francisco to New York City in
thirty three hours and twenty minutes. This seems slow to us today in this age of six hour transcontinental flights
but in 1921 people were used to train speeds and three days for coast to coast mail service. This record flight
convinced the incoming administration of the usefulness of the air mail service. And sufficient funds were
provided to continue the airmail service and provide lighted airways and radio navigation facilities for the
2
' continued growth of the air mail service. This service developed into the major airline system that we have
today.
So this Iowa City citizen, serving as night watchman and this Iowa City Airport, saved the U.S. Post Office's
Air Mail Service for us all.
I would ask you to be aware of this historic background of your airport and honor those people who served so
well. Please preserve this very valuable facility for the present and future citizens of Iowa City.
Thomas W. Tinkler
Former Docent Trainer
Smithsonian National Air and Space Museum
If you would like me to come and talk to you in person I would be delighted to.
******************************************
Jay Honeck
Friends of Iowa City Airport
Owner/Innkeeper
The Alexis Park Inn & Suites
www.AlexisParklnn.com <http://www.AlexisParklnn.com>
"Your Aviation Destination"
3