Loading...
HomeMy WebLinkAbout11-11-2004 Airport Commission IOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, NOVEMBER 11, 2004- 5:45 P.M. 1. Determine Quorum 2. Approval of Minutes from October 14, 2004 meeting 3. Public Discussion - Items not on the agenda 4. Unfinished Items for Discussion/Action 5. Items for Discussion/Action: A. Runway 07 Project- Earth Tech B. Strategic Plan C. Aviation Commerce Park D. Airport Budget E. Airport Management F. Obstruction Mitigation Project- Stanley Consultants G. Airport Park H. Consider a motion to go into closed session under Iowa Code section 21.5(1)(c) (2003) to discuss with counsel imminent litigation. 6. Chairperson's Report 7. Commission Members' Reports 8. Staff Report 9. Set next regular meeting for December 9, 2004 at 5:45 p.m. 10. Adjourn • MINUTES IOWA CITY AIRPORT COMMISSION DRAFT OCTOBER 14, 2004 IOWA CITY AIRPORT TERMINAL Members Present: Randy Hartwig, Carl Williams, Dan Clay, John Staley Members Absent: None Staff Present: Sue Dulek, Jeff Davidson Others Present: David Hughes, Ron Duffe CALL TO ORDER: Chairperson Hartwig called the meeting to order at 5:47 p.m. RECOMMENDATIONS TO COUNCIL: None. • APPROVAL OF MINUTES: A motion was made by Clay and seconded by Williams to approve the minutes of August 12, 2004. Motion approved unanimously. A motion was made by Staley and seconded by Williams to approve the minutes of September 9, 2004. Motion approved unanimously. A motion was made by Williams and seconded by Staley to approve the minutes of September 16, 2004. The motion carried unanimously. PUBLIC DISCUSSION —ITEMS NOT ON THE AGENDA: No items were presented. UNFINISHED ITEMS FOR DISCUSSIONIACTION: No items were presented. ITEMS FOR DISCUSSION: A) Runway 7 Project- Earth Tech: There is discussion regarding the timing and closure of different runways for the completion of Mormon Trek. Hughes stated that once Mormon Trek is paved, it forces the closure of runway 18/36. The City is looking to build Mormon Trek as soon as possible and the impact on the airport is in the Commission's hands. Mormon Trek would be inside the runway object free area and the runway safety areas. It is explained that if the threshold is moved on runway 25 and reduced 700 feet it will affect landings, but not takeoffs. Clay expressed concern because the traffic has been that close for years and Hughes explained that it was grandfathered in. Hartwig stated that originally there was an agreement between the Commission and the City that certain runways wouldn't be closed until the others were done. Further discussion regarding the extension of runway 7 ensued. Hughes explained that they have to reconstruct part of the runway to get the curve to fit in for the extension. All of the work can be accomplished by closing 7/25 and keeping 12/30 open. It hasn't yet been decided as to whether the runway stays at 100 feet wide, or goes to 150 feet wide. If narrowed, it would require work on the intersection. It was further explained that it was more cost effective to make the addition as wide as the current runway rather than narrowing it down. • Airport Commission . October 14, 2004 Page 2 Clay questioned whether or not the Commission wants to give the City to go ahead with Mormon Trek and extend 7/25 while closing 36/18 so that there will be only one runway open at one point. Clay further asked if a decision needs to be made at this meeting and Hartwig stated it did not. Williams asked the time frame for the closures and the amount of time for the completion of the project. Hughes states that it may be 3 years or possibly as short as 2 years (leaving only runway open during this time). 36/18 would be closed due to Mormon Trek and 7/25 would be impacted for 2 construction seasons for improvements. More discussion followed regarding aircraft. It was stated that the minimum runway length desired by a commercial aircraft is 5000 feet. Clay asked what the impact would be on the airport in 2 scenarios: 1.) 18/36 closed and only 1 runway open for a period of time or 2.) 18/36 open while 7/25 is closed? Duffe explained that they need to check with the FAA because the approach becomes an Alpha approach. Duffe further explained other approach issues regarding the length of runways. Clay asked what the impact of having one runway versus two? Duffe says that if the implementation is instant, you lose the VOR approach and this is 60 to 70% of all approaches at the Iowa City airport. He further stated that the FAA should be contacted regarding approach issues at the Iowa City airport. There was further discussion between Williams and Duffe regarding wind coverage on the various runways and approach issues. Clay mentioned that if the Commission gives the go ahead to the City, the City will have the advantage of starting the project, but there will be some hardship on the airport. Clays adds, however, that Mormon Trek will cut through airport property that has land value that could bring potential income for the airport. 12/30 will become the primary runway. Staley asks what would shut this one down during construction of 7/25 to which Hughes replied that it would need to be shut down if there was any work needed on the intersection. This could be the case if 7/25 needs to be narrowed. If this happened, the airport would be closed completely. Clay asked why the Commission would give permission to the city to go ahead. He added that the two reasons he can give are 1.) It gives a good faith gesture to the city and 2.) It creates commercial lots with Mormon Trek frontage that could become income for the airport. Hughes agreed with these two points. Duffe suggested that before the runway closures happen, the approaches are changed. Clay poised the question of what the people on the field might think of not having two runways open. Duffe relied that there is nothing in the contracts guaranteeing that the runways all be open. It is determined that the two main issues are 1.)Approach issues and 2.) The reaction of the people from the field. B.) Strategic Plan: Asst. PCD Director Jeff Davidson spent some time reviewing the mission and vision statements that were agreed on in the previous meeting. Further discussion was raised concerning Strengths and Weaknesses of the airport and its facilities. A number were brainstormed to put into goals. A list of goals was composed and each member selected the ones they felt were most important. Davidson is reviewing these and bringing the results to the next meeting. Strengths • Many users • Location (proximity to the University) • Terminal • • Longer runways • Attracting new business • Security • Hanger space (land available to develop) • Airport Commission October 14, 2004 Page 3 • City/Public Support • Management (can create a position that fits with Commission's strategic goals) • Funding for the 7/25 projects, et. al. • Airport Commerce park • Governance by Commission Weaknesses • Financing • Status of physical conditions of current plants • Public perception of the airport- no public draw (lack of bar, restaurant, park, etc) and aging of condition of physical plant • Value of property (developers in Iowa City would love to get their hands on it) C.) Aviation Commerce Park: No one was present from Iowa Realty to give a report. It was discussed that it would be beneficial to get more information from Iowa Realty and that they have someone present at each meeting to provide progress reports. D.) Budget: Chairperson Hartwig passed out copies of the proposed budget and there was minimal discussion regarding the individual budget categories. Much of the discussion regarded the reduction of vehicle replacement costs and what would be done with the van. E.) Airport Management Chairperson Hartwig discussed a meeting he had with Asst. City Atty. Sue Dulek, Dan Clay, City Clerk Marian Karr, and Bill Flannery. Office organization was discussed regarding record management. The Clerk's office is helping ensure records are kept in the correct order. The overall goal related to information availability which may need to be accomplished electronically through password protection. It was also suggested that Flannery and Karr attend a Commission meeting. F.) Obstruction Mitigation: Chairperson Hartwig reported that Stanley was in the process of contracting to remove some of the trees, and that there are lights being added on B and C hangars. Also it was mentioned that Flannery is trying to keep things moving in this facet. G.) Airport Park: Clay reported that he had contacted Todd Madison at the FAA who was reluctant to term aviation property as a "park". It was suggested that a "terminal viewing area" could be installed with a shelter, children's playground and some picnic tables. Clay and Hartwig drew some plans and sent them to Madison for approval. Once those are approved, the Commission can get a second estimate for the fence. CHAIRPERSON'S REPORT: Chairperson Hartwig wrote a letter to the Iowa DOT congratulating them on an award they won. The Chair attended the Eastern Iowa Pilot's Association open house that was held two weekends previous and there was a write up in the newspaper regarding it. Received a letter from Jet Air wishing to extend • Airport Commission • October 14, 2004 Page 4 their lease. Chair's brother received a call from someone in Houston, TX wanting to buy the beacon. Chairperson Hartwig did not return the call. There is a meeting in Des Moines the first weekend in November with the DOT and it was discussed that there should be representation from the Commission. Williams said he would try to attend. COMMISSIONERS' REPORTS: Staley expressed satisfaction with Hartwig's letter to Council updating the Commission's work. Clay mentioned that it was good to make an appearance at City Council meetings but increased communications with all City entities has helped reduce the need to attend all Council meetings. Williams will give a report next meeting on security, and is working on improving communications with the Chamber. Clay acknowledged the extensive time and energy that Chairperson Hartwig has dedicated to getting things done the right way. ADMINISTRATIVE REPORT: Dulek stated the opening for the fifth Commissioner closes on October 27th and that Council will make an appointment at the November 2 meeting. Also discussed was a handout of missing agenda packets. If anyone has them, they should be dropped off for Asst. City Attorney Dulek or City Clerk Karr. Set Next Regular Meeting for November 11th, 2004 at 5:45 p.m. The meeting was adjourned at 8:04 p.m. Submitted by: Randall Hartwig, Chairperson s/clerk/airport comm/minutes/10-14-04 minutes.doc • �` .®A, CITY OF IOWA CITY - '�a� MEMORANDUM Date: October 29, 2004 To: Iowa City Municipal Airport Commission From: Jeff Davidson, Assistant Director, Department of Planning and Community DevelopmenWi Re: November 11, 2004 strategic planning session At the October meeting we completed the goal-setting portion of the strategic planning process, and conducted the initial prioritization of the goals. At our November meeting I would like to review the goals again and finalize the prioritization. Attached is a summary Of the goals with the initial prioritization. To achieve a 5-year strategic plan with 7 to 10 goals it appears we should concentrate on the goals which received at least 3 votes in the initial prioritization process. The goals which received at least 3 votes would result in a total of 10 for the 5-year strategic plan. It appears that it may be possible to combine similar goals into a total of six as follows: First priority • Establish effective management structure and improve communication with the City Council and City administration Second priority • Develop and maintain adequate funding mechanisms for airport operations and improvements: increase revenue generated by Airport operations, sell property to pay debt for infrastructure development of Aviation Commerce Park • Increase use of the airport [clarify: for aviation uses, non-aviation uses, or both?] • Increase the usefulness of the airport for economic development • Upgrade taxiways and runways • • Enhance appearance and "curb appeal" of the airport; develop park space for public use Let's finalize the goals at the November meeting and develop a higher priority/lower priority distinction for the purpose of identifying which goals should be addressed in the first, second and third years of the strategic plan, and which goals should be addressed in the fourth and fifth years of the strategic plan. For each goal, ask yourself: • Does the airport have the physical facilities to accomplish the goal? • Does the airport have the financial capacity to accomplish the goal? • Doe the airport have the human resources necessary to accomplish the goal? This is also your opportunity, if desired, to re-prioritize the goals which received 2 or fewer votes. I encourage you not to take an "everything is important" approach; this will dilute the overall effectiveness of the 5-year strategic plan. You should attempt to establish the 7 or 8 November 11, 2004 Strategic Planning Session October 29, 2004 Page 2 most important things for your airport manager to focus on for the 5-year planning period. It will be up to your airport manager to explore the various strategic alternative approaches to accomplish the goals, and develop a work plan of specific tasks for achieving the goals within the 5-year planning timeframe. If we can get through this task at the November meeting, it would be my hope to have a draft strategic plan for your consideration at the December meeting. The plan document will consist of a general description of the airport, the mission statement and vision statement, and the goals in priority order for years 1-3 and years 4-5. I will draft short narrative sections for each of the goals which you will undoubtedly wish to edit. This schedule will put us on course for a final version of the strategic plan to be approved at your January meeting, with a presentation to the City Council in late January or early February. If you want to schedule some special meetings we may be able to compress this schedule somewhat. Ultimately we will want the City Council to adopt the Iowa City Municipal Airport Strategic Plan as the official policy position regarding the future of the Iowa City Municipal Airport. I look forward to the discussion at the November meeting. Attachment cc: Sue Dulek jccogadmlmemos/11-11 stratsessicn.doc Iowa City Municipal Airport Strategic Planning Session October 14, 2004 Summary of goal prioritization Five votes • Improve communication with City Council and City administration Four votes • Sell lots to repay debt for development of Aviation Commerce Park • Increase use of airport • Increase revenue generated by airport operations • Increase the usefulness of the airport for economic development • Upgrade taxiways and runways • Enhance appearance and "curb appeal" Three votes • Develop park space for public use • Develop and maintain adequate funding mechanisms for airport improvements • Establish effective management structure Two votes • Improve communications with airport users • Maintain Commission governance One vote • Implement elements of Master Plan • Increase the number of special events at the airport • Repair and improve hangars • Add precision approach • Increase public outreach • Establish food service No votes • Refine and maintain existing safety and security status • Identify other airports as models for Iowa City Municipal Airport jccogadMa irport-notesl0-14.doc Iowa City Municipal Airport Strategic Planning Session October 14, 2004 Summary of strengths and weaknesses identified at the meeting Strengths Weaknesses Many uses Location/proximity Financing Terminal Aging condition of physical plant Longer runway Public perception Business attractor No draw for general public Security Public viewing area Hangars Restaurant Public and City support Competitive value of property New management organization Fundingfor runway extension Airport Commerce Park • Governance by Commission r • ®, CITY OF IOWA CITY w MEMORANDUM Date: November 1, 2004 To: Iowa City Municipal Airport Commission From: Jeff Davidson, Assistant Director, Department of Planning and Community Development / Re: Iowa City Municipal Airport Strategic Plan To get a head start on the drafting of the Iowa City Municipal Airport strategic plan report, I have drafted short narrative sections for the highest priority goals which we will be discussing on November 11. I would appreciate any general comments regarding these sections, and certainly bring to my attention any statements which are in error. You still have the ability to modify any of the goals in any way you wish on November 11; if you do so I will modify the narrative sections accordingly. Bring any comments to the November 11 meeting. cc: Sue Dulek jccogadm/memosfjd-stralplan.doc 1. Establish effective management structure and improve communication with the City Council and City administration. The management of the Iowa City Municipal Airport and the day-to-day airport administrative functions have been identified as being in need of improvement. This includes record keeping, communications, documentation, financial control, and marketing. There is a need for a formal policy on lease rates and charges, formalized airport rules and regulations, and a marketing plan. Communication between the Airport Manager and the City Manager should be improved. The Airport Commission has reporting responsibility to the City Council relative to the financial and operational viability of the airport; the City Manager is not directly involved. This has made it difficult for the City Manager in that he must answer to the City Council when there are issues at the airport, but he has little authority to seek change. This lack of communication between the Airport Manager/Airport Commission and City Manager/City Council has also impacted how the media deals with airport issues. A more positive team approach is needed between the Airport Commission, which sets policy for the Iowa City Municipal Airport, the Airport Manager, who conducts the daily decision making, and the City Manager/City Council, who have ultimate financial control over the airport. Better communication is needed so that the airport is integrated into other. aspects of the City of Iowa City organization. 2. Develop and maintain adequate funding mechanisms for airport operations and improvements: increase revenue generated by airport operations; sell property to repay debt for development of Aviation Commerce Park Historically, the City of Iowa City has used General Funds to make up the deficit between revenues and expenses for operation of the Iowa City Municipal Airport. The airport must develop strategies for moving closer to self-sufficiency. This will include strategies involving the fixed-base operator, fuel sales, and hangar revenues. Non-aviation revenue sources should also be investigated. The airport may never be totally self-sufficient, but there is potential for moving closer to self-sufficiency. The Aviation Commerce Park is a 17-lot commercial subdivision platted on the north end of the airport property. Roadway, water, and sanitary sewer infrastructure was extended to this area by the City of Iowa City. The arrangement between the City and the Airport Commission involves funds spent for the extension of infrastructure to be repaid from the sale of the lots in Aviation Commerce Park. Once this infrastructure debt is repaid, the subsequent sale of lots will accrue funds for the capital and operating expenses of the Iowa City Municipal Airport. 3. Increase use of the airport Use of the Iowa City Municipal Airport has been relatively flat for the past several years. Forecasts, based on current management operations, are for continued but slow growth in the next five years. Projections are based on trends pertaining to fuel usage, hangar rents, and increased aircraft traffic. If a more aggressive marketing and management plan is put into place, use of the airport could increase more significantly. A significant restriction is the lack of a precision instrument landing system approach. A lack of a precision approach limits the attractiveness of the airport for turbine and jet aircraft operators because of the possibility of not being able to get in or out of the airport on a timely basis. It is projected that the Iowa City Municipal Airport will be successful in achieving a precision instrument landing system approach with the help of the FAA. This will significantly increase aircraft activity in Iowa City. 4. Increase the usefulness of the airport for economic development Based on discussions with local community leaders, businesses, and the aviation community, the Iowa City Municipal Airport is an important asset to the area. In 1994, the Iowa City Department of Planning and Community Development conservatively placed the economic impact of the Iowa City Municipal Airport at $1.7 million annually. Today this number likely exceeds $2.5 million annually. Industry studies have clearly shown the economic benefit to the community of having a close-in regional airport. Benefits include employment (wages and salaries), lodging, food, entertainment, and other support services. Indirectly, the community benefits from access to aircraft charter, air ambulance services, organ donor flights, flight instruction, small package freight, and general aviation support to the University and private business. 5. Upgrade taxiways and runways Iowa City Municipal Airport Master Plan improvements to taxiways and runways will be conducted over the next several years. This will result in a transformation from a three- runway airport to a two-runway airport. The length of the principal runway will be extended from 4,355 feet to 5,155 feet. An ongoing program of maintenance and capital improvements consistent with the Airport Master Plan must be budgeted for and conducted to ensure the continued good condition of airport infrastructure. 6. Enhance appearance and "curb appeal" of the airport; develop park space for public use The Iowa City Municipal Airport terminal building has been recently refurbished and is considered an attractive, historically significant asset to a general aviation airport such as the Iowa City Municipal Airport. It is desirable to maintain the adjacent buildings and grounds in similar condition. An open space area with public access should be created to generate interest by the general public in the Iowa City Municipal Airport. Such space should be developed consistent with FAA regulations. Enhanced appearance of the Iowa City Municipal Airport will generate interest for use of airport property for non-aviation functions as well as aviation functions. jccogadm/alrportgoalsl O-25.doc IOWA CITY AIRPORT MARKETING PLAN Prepared by Roy Criss Goal The goal of this plan is to provide all concerned parties of the Iowa City Airport with a directional marketing plan that will assist them in increasing the viability of their general aviation facility. This plan is intended to be a flexible template only. It should serve as a "launching pad", not a definitive end-all. Considerations The Iowa City Airport community (Commission, City Council, airport employees, users and supporters) has an immediate need. This plan should be one that can be quickly instituted, utilizing local resources, at a minimal cost outlay. Introduction After conferring with representatives of the airport and Snyder&Associates, we concluded that this plan should be geared to obtaining the following objectives: • To secure continued financial support from City decision makers. • To ensure that the airport receives more positive exposure than negative exposure. • To garner community interest and support for continued airport vitality and growth. To these ends, I propose the engaged partners utilize the following approach. This approach will delineate the platform (setting the focus), establish supportive initiatives and spell out specific action items that can be taken to achieve said initiatives. THE PLAN The Platform The basic structure is composed of three pillars: A. Community education and public relations. B. Business considerations. C. Passion and desire of users and supporters. Community education and public relations Initiatives: 1. Promote benefits of the facility to those who hold power to vote on impacting actions. 2. Dispel negative perceptions of facility. 3. Cultivate next generation of airport supporters. Actions: 1. Obtain from Iowa DOT Office of Aviation a copy of"Iowa Airports Give Us a Lift" video. Show to city decision makers, community groups, education groups, entertainment groups, etc. Have it aired on local community access and city government channels. Place it in school libraries. If equipment is available, have it shown in lobby of City Hall, Chamber of Commerce, DOT facility, travel agents, etc. Take to appropriate trade shows for viewing. 2. Obtain from Iowa DOT Office of Aviation copies of promotional literature (Why an Airport brochure, or its substitute) and distribute throughout community. Obtain any literature they have that promotes community benefits of the airport. Seek out restaurants, motels and any associated businesses to help distribute. Implore representatives of these businesses to act as spokespersons regarding how the airport benefits their businesses. 3. Invite state aviation professionals to speak to influential community groups. 4. Send press releases to local media regarding any positive activity at airport.Have someone "prepped" to handle interview. 5. Partner with local schools to use the airport as a teaching tool. It is a wonderful "hands-on" site to complement classroom learning regarding weather, spatial correlation, lift and thrust, etc. 6. Sponsor community events on airport property (not just aviation-related). These could include: antique auto rallies, bazaars, swap meets or Gold Wing reunions. 7. Assist high profile agencies. If the fire department gets a new piece of equipment and needs a place to practice using it, step forward. 8. If a community business suffers a tragedy and needs space to store equipment, inventory, etc., be the one to help out. 9. Remind community that the airport is the portal to the nationally recognized learning hospitals located there. A healthy airport is a community asset in time of emergency. 10. Lobby the educational system to include aviation-related professions in career counseling programs. The idea here is to dispel the notion that a general aviation airport is a rich person's playground. You want to attract people to the airport who typically would never be there. You want them to touch it and feel it. You want them to have a personal connection with it so it isn't just"that place out there where planes land". ANYTIME something positive or interesting happens at the airport, get it in the local press. This you have control over, negative coverage you do not. Total cash outlay of these 10 action items: $0. Business Considerations Initiatives: 1. Appeal to decision makers with empirical data. 2. Clearly show nexus of airport with economic impact and development. Actions: 1. Promote aviation's economic impact on Johnson County(Iowa DOT survey: $17.8 million, 210 jobs. Take a conservative approach, as there may be some "bleed" from Linn County). AOPA has a GA formula for economic impact available to members. 2. There is a multitude of industry surveys and periodicals you can access that show that one of the primary considerations of a business seeking relocation or expansion is the close proximity of a healthy airport. 3. Determine the number of people whose livelihoods are directly supported by the airport. This puts a real face on things, not just a number. Show how these people support the local tax base and buy other services and products,which in turn, multiplies the power of the dollar. Encourage the local media to do an expose on it. 4. Profile any business that exists because of the airport(FBOs, aviation mechanics, aviation-themed hotel adjacent to airport) and seek owners/operators as spokespersons. 5. Drive the idea that only the airport can spawn an industrial park, thus leading to even more economic/development and tax base relief. Examples: Ankeny and Council Bluffs. The GA airports in these cities have spurred tremendous economic growth. Both have appeared on the cover of Airport Business Magazine, an internationally distributed industry publication. Wouldn't it be nice if Iowa City were next? 6. If you were to make your facility available to a periodic or transient business event at a rate lower than the typical venue, the airport would not only produce revenue, but would save that business venture expenses,thus multiplying resources. (Example: one of the previously mentioned meets or bazaars, or a kids' carnival.) 7. Trumpet businesses that use the airport for transporting personnel or clients in a timely manner. Also, showcase those whose delivery of components or finished products is time critical. These are unique marketing positions for the airport.No land-based transportation could fill the bill. 8. Have local businesses create coupons for any airport user to redeem. This will provide documented proof that the airport is generating collateral impact. The bottom line here is: any city monies directed to the airport are not subsidies,but investments. If, in 2000, this airport spurred the level of economic impact that it did, what could its contribution be today with proper backing and attention? As other cities are investing in their airports as generators of economy, Iowa City is losing ground if it doesn't do the same. Total cash outlay for these eight action items: minimal, probably $0. Passion and Desire of users and supporters Initiatives: 1. To provide no/low cost manpower to support marketing efforts. 2. To put real people,who have expertise and vested interests, in contact with those you need. 3. To provide the users and supporters a concerted effort to promote something of importance to them. Actions: 1. Carefully recruit and select pilots, mechanics, businesspeople, educators, etc. to become the human resources needed for your endeavors. Minimize exposure of someone who appears to have only a monetary gain at stake. You want a posse of those who truly want the best interest of the airport and community to be served. 2. Divide required duties based on interest and skills.Not everyone is a great public speaker or has a way with kids. But, they may be good at creating written materials. 3. Ask these people to take the lead in producing anything that may cost you otherwise: brochures, advertising costs, etc. They may already the resources you need and be willing to absorb the expense. 4. Recruit associated businesses and entities to engage in a reciprocal Web site link with you. You both multiply your resources through exposure. If the airport does not have a Web site, have the city give a page on its site. 5. If the airport has a newsletter, advertise the services or products of those who assist you. If those entities produce any communications, ask to be a part of those. 6. Write and submit stories about the airport to local and regional industry publications, or other appropriate vehicles. This costs you nothing and if your story is printed, you could not afford to buy that coverage. 7. Act as a facilitator for a group of small business that could band together to obtain advertising buying power that none, separately, could afford. 8. Reach out to area trade schools that offer aviation related training. They need hands-on classrooms and, in turn,you need other passionate people. 9. Don't be reluctant to ask for help from prominent aviation activists outside your area. Utilize all the organizations available to you: AOPA, IPAA,NATA, EAA. 10. Pay the registration fee for and provide the transportation to get an influential decision maker to the state Aviation Conference. The output here is obvious: nothing produces energy like energy. Make the case to all who have even a passing connection to the airport that if EVERYONE doesn't proactively ensure you win, all will certainly lose. The professor who has the simulator on property is a great story. Those who provide flight training or skydiving services are high profile. Total cash outlay for these 10 action items: probably less than $500. Submitted: Roy Criss A 12 a'O IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone (319) 356-5045 b 3. 27 October 2004 To: City Council Re: Strategic Plan Dear City Council, • The purpose of this letter is to update the status of our strategic plan. As you know we hoped to have a draft available by November 1. With the loss of one commissioner and the need to address many day to day issues at the airport we will not make this date. I believe our progress is good however and that we can produce a draft within the coming month. Should you have any questions please feel free to contact any of us on the Commission and/or Jeff Davidson. Thank you for your support. Sincerely, Randy Hartwig Iowa City Airport Commission Cc: Steve Atkins �_,..,m � C I`"T Y" `O F ' IOWA` ' CITY • ' '� MEMORANDUM • DATE: November 2,2004 TO: Mayor and City Council FROM: Marian K.Karr,City Clerk & at RE: 2005 Meeting Schedule and Budget Work Sessions Council agreed to the following schedule at the November 1 work session: Monday,January 3 - Regular Work Session(6:30 PM) Tuesday,January 4 - • Regular Formal(7:00 PM) Thursday,January 6- Special Budget Work Session(8:30 AM-5:00PM) Monday,January 10- Special Budget Work Session(6:30 PM) Board/Commission/Organization Tuesday,January 11 - Budget Work Session(noon-7:00) Monday,January 17- City Holiday Tuesday,January 18- Special Work Session(TBA) Regular Formal(7:00 PM) Tuesday.February 1 - Regular Formal(set budget public hearing) Tuesday,February 15 - Regular Formal(hold budget public hearing) Tuesday,March 1 - Regular Formal(approve budget) [have attached 2005 regular meeting schedule(first and third Tuesday)for reference. Attachment: 2005 Meeting Schedule U:2005schedule.doc • �� .® CITY OF IOWA CITY ' ; � MEMORANDUM DATE: November 3, 2004 TO: Airport Commission FROM: Marian K. Karr, City Clerk Y" s‘b RE: Records Management As noted in your October 14, 2004 minutes my office is assisting the Commission with records management. Currently we are working with agenda, minutes, and packets and are interested in borrowing packets. All materials will be returned. I am interested in establishing a procedure for transporting documents from your file to my office. I am available to discuss this matter with the Commission at your convenience. In addition I would like to remind you of two vacancies on the Airport Zoning Board of Adjustment. Copies of the postings are attached. NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENT TO THE FOLLOWING BOARD: AIRPORT ZONING BOARD OF ADJUSTMENT One vacancy- Unexpired Term Ending December 31, 2006 The powers and duties of the Airport Zoning Board of Adjustment are: 1. To hear and decide appeals where it is alleged there is an error in any order, requirement, decision, or determination made by an administrative official in the enforcement of the Airport Zoning Chapter. 2. To hear and decide special exceptions to the terms of the Airport Zoning Chapter upon which such board is required to pass under the Airport Zoning Chapter. 3. To authorize upon appeal in specific cases such variance from the terms of the Airport Zoning Chapter as will not be contrary to the public interest,where owing to special conditions a literal enforcement of the provisions of the Airport Zoning Chapter will result in unnecessary hardship, and so that the spirit of the Airport Zoning Chapter shall be observed and substantial justice done. Iowa City-appointed members of boards and commissions must be eligible electors of the City of Iowa City. The Board meets at the call of the Chairperson. Applications must be received by 5:00 p.m., Wednesday, December 1, 2004. The City Iowa City encourages diversity in the appointment of citizens to boards and commissions. Persons interested in being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms are available from the Clerk's office upon request or on the City website at www.icgov.org. Questions about the Johnson County/Iowa City Airport Zoning Board of Adjustment should be directed to Randy Hartwig, Airport Commission Chair at 337-2101. NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENT TO THE FOLLOWING BOARD: AIRPORT ZONING BOARD OF ADJUSTMENT One vacancy- Unexpired +5-yr Term Ending December 31, 2008 The powers and duties of the Airport Zoning Board of Adjustment are: 1. To hear and decide appeals where it is alleged there is an error in any order, requirement, decision, or determination made by an administrative official in the enforcement of the Airport Zoning Chapter. • 2. To hear and decide special exceptions to the terms of the Airport Zoning Chapter upon which such board is required to pass under the Airport Zoning Chapter. 3. To authorize upon appeal in specific cases such variance from the terms of the Airport Zoning Chapter as will not be contrary to the public interest,where owing to special conditions a literal enforcement of the provisions of the Airport Zoning Chapter will result in unnecessary hardship, and so that the spirit of the Airport Zoning Chapter shall be observed and substantial justice done. • Iowa City-appointed members of boards and commissions must be eligible electors of the City of Iowa City. The Board meets at the call of the Chairperson. Applications must be received by 5:00 p.m., Wednesday, December 1, 2004. The City Iowa City encourages diversity in the appointment of citizens to boards and commissions. Persons interested in being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms are available from the Clerk's office upon request or on the City website at www.icgov.org. Questions about the Johnson County/Iowa City Airport Zoning Board of Adjustment should be directed to Randy Hartwig, Airport Commission Chair at 337-2101. IOWA CITY AIRPORT COMMISSION MEETING AGENDA (REVISED) AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, NOVEMBER 11, 2004 - 5:45 P.M. 1. Determine Quorum 2. Approval of Minutes from October 14, 2004 meeting 3. Public Discussion - Items not on the agenda 4. Unfinished Items for Discussion/Action 5. Items for Discussion/Action: A. Runway 07 Project - Earth Tech B. Strategic Plan C. Aviation Commerce Park D. Airport Budget E. Airport Management F. Obstruction Mitigation Project- Stanley Consultants (1) Consider a Resolution awarding contract for tree removal (2) Project Update G. Airport Park 6. Chairperson's Report 7. Commission Members' Reports 8. Staff Report 9. Set next regular meeting for December 9, 2004 at 5:45 p.m. 10. Adjourn I Prepared by: Susan Dulek,Assistant City Attorney,410 E.Washington St., Iowa City, IA 52240-319-356-5030 RESOLUTION NO. RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE CHAIRPERSON TO SIGN AND THE SECRETARY TO ATTEST TO A CONTRACT FOR THE REMOVAL OF TREES AS PAR OF THE OBSTRUCTION REMOVAL PROJECT. WHEREAS, Peterson Contractors, Inc. has submitted the lowest responsible bid of $14,790.00 to remove trees. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT: 1. The contract for the removal of trees is hereby awarded to Peterson Contractors, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Chairperson is hereby authorized to sign and the Secretary to attest the contract for the removal of trees, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this day of , 2004. CHAIRPERSON Approved by ATTEST: SECRETARY City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Clay Hartwig Robnett Staley Williams q I l , -tatitgi -- ek sie Nit EICIE CITYIOWA CITY www.icgov.org NOV — 5 2004 OFFICE OF THE November 5, 2004 CITY MANAGER Stephen J.Atkins Mr. Jeff Edberg City Manager Coldwell— Banker steve-atkins@iowa-city.org 44 Sturgis Corner Drive Dale E.Helling Iowa City, IA 52240 Assistant City Manager dale-helling@iowa-city.org Dear Jeff: Enclosed is a copy of a letter I recently received requesting an exception to the City Council's policy with respect to the sale of land in Aviation Commerce Park. Apparently your office has represented these interests. This issue was recently discussed and reaffirmed by the City Council's Economic Development Committee. They have reiterated the desire of the City with respect to the Aviation Commerce Park that tax-paying businesses • be located in this new commerce park. It is their desire to have a vital, active commercial area as well as generating income to repay the significant capital investment made by the City. Furthermore, it is the desire of the Airport Commission to create revenue for Airport operations. The sale of the land for non-taxpaying purposes would be contrary to this policy. Sincerely, Steph- J. • ins City Manager cc: City Council Airport Commission Chair Sue Dulek-Assistant City Attorney 410 E.Washington Street Iowa City,IA 52240 mgr/Itrs/11-2aviation.doc Phone: (319)356-5010 Fax: (319)356-5009 • - Iowa City Mosque Al-Iman Center 114 E.Prentis Street Iowa City, IA 52240 (319)354-6167 • October 15, 2004 Steve Atkins City Manager of Iowa City 410 E. Washington Street Iowa City, IA 52240 Re: Offer on Lot 17, Aviation Commercial Park Dear Mr.Atkins: We are writing this letter on behalf of the Iowa City Mosque(AI-Iman Center)regarding the city's recent rejection of our offer to purchase Lot 17 of Aviation Commercial Park.The reason for this rejection, as we were told, was based upon the city's desire to develop the area commercially in order to increase its revenue. While we duly understand this stated goal, we hope that an exception might be made, in lieu of our situation, for the following reasons. For over fifteen years we have resided at 114 E. Prentis Street, as the only house of worship for Muslims in the Iowa City area. Our community consists of a continual influx of students, professors, and immigrants—most recently,refugees coming from Sudan. Due to increased growth in recent years,the number of members in our community greatly exceeds the capacity of our current building, and we routinely have to make other arrangements in order to hold community gatherings. After a long search for either a new building or land, we came across lots that the City is selling as Aviation Commercial Park. The Aviation Commercial Park offers an ideal location for our community to build a mosque. It is conveniently located with proximity to both the University of Iowa campuses, and residential areas including student housing, and is within walking distance to Iowa City Transit bus stops. In requesting that an exception be made for our situation, please know that by building a mosque, we are seeking to fulfill a vital social need for an increasing number of Iowa City residents. While we are not asking for special treatment, we hope you will consider the fact that we represent the only religious gathering place for an increasing number of Muslims that have decided to make Iowa City their home. Please do not hesitate to contact us either directly, or via our agent Jeff Edberg at Coldwell Banker.Thank you for your consideration and we hope that we might come to an agreement soon. Sincerely, AY( 4- ash •• . Tarek Asghar Bhatti Khurram Qadir