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HomeMy WebLinkAbout03-13-2003 Airport Commission RECREATED FROM COMMISSION MEMBER MEETING PACKET Item: n mo rc.(ti 18 , a3 Mee,-h 1�0.c e IOWA CITY AIRPORT COMMISSION AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE THURSDAY, MARCH 13, 2003 -5:45 P.M. I. Determine Quorum IL Election of Officers III. Changes/Amendments to Minutes of the February 13, 2003 meeting IV. Payment of Expenditures V. Public Discussion—Items Not on Agenda VI. Items for Discussion/Action: a. Aviation Commerce Park(ACP) 1. Iowa Realty March report 2. Other issues b. Obstruction mitigation project • c. Environmental Assessment d. Strategy plan project e. Hangar#31 &#33 leases <, 1"4 ' VII. Chairperson's Report VIII. Commission Members' Reports IX. Administrative Report X. Set Next Regular Meeting for April 10, 2003 at 5:45 p.m. XI. Adjournment anyorttscacagddoc • \Je - tti of MAC o=. " Agenda summary- 13 March 03 a. Aviation Commerce Park-Tracy Overton will present his monthly marketing report to the Commission.O'Neil will update the Commission on the fill dirt project. b. Obstruction removal project—Mike Donnelly,from Stanley Engineering,will update the Commission on the project and answer questions concerning the project. c. Environmental Assessment-. If there are any issues to update,someone from H.R. Green could be there to answer questions. If any Commission member has questions concerning the project,I will arrange to have someone at the meeting from H.R.Green. d. Strategic planning—subcommittee report—The subcommittee will report. A time schedule,and selection of a facilitator should be discussed. O'Neil and Dulek are preparing the contract. e. Hangar#31 &#33 leases—The leases for hangar#31 and#33 expired on February 28. The tenants disagree with several parts of the new lease and requested using the old lease, with the rent and term updated. The amount of the rent is not in question. Hangar#31 would like a longer term. A copy of the lease is in the info packet MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY,FEBRUARY 13,2003—5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Michelle Robnett,Mark Anderson,Alan Ellis,Baron Thrower,Rick Mascari STAFF PRESENT: Sue Dulek,Ron O'Neil CALL TO ORDER: Chairperson Anderson called the meeting to order at 5:46 p.m. APPROVAL OF MINUTES: The minutes of the January 6 and January 9,2003,Commission meetings were approved as submitted. AUTHORIZATION OF EXPENDITURES: Mascari made a motion to pay the bills. Ellis seconded the motion.The motion passed 5—0. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: Larry Blake,from Hills Bank,and Ron Duffe,from Jet Air,presented information. Hills Bank would like to have a customer appreciation day at the Airport. The day would have an aviation theme. He said they have the basic idea and would have to decide what specific events to have if the Commission approved use of the facilities. O'Neil told Blake that the Commission had an application form for use of airport property. O'Neil said he would send them an application. O'Neil suggested a Young Eagles event could be scheduled in conjunction with the event Dick Blum,from H.R.Green,said there is a power point presentation on the history of the Airport. O'Neil introduced Dave Hughes,from Earth Tech. O'Neil said Earth Tech is the engineering firm working on the Mormon Trek project. He said Hughes was in town and decided to attend the Commission meeting in case there were any questions about the road project. Mascari asked how long Runway 36 would have to be closed while the earthwork is being done on the road? Hughes said it would probably take about a week and would most likely be in the early Fall. ITEMS FOR DISCUSSION/ACTION: a. Environmental Assessment project—Blum said that the project is moving forward. Most of the technical information had been compiled and the noise study is being completed. Blum said that work is being completed on the issue of the Airport being a historic district. He said Green's investigation has convinced them that there may be historic buildings but not a historic district. Mark Schenkelberg,the FAA Environmental Planner,will be visiting Iowa City to discuss the issues. Blum said H.R.Green is on schedule to meet the timeline that was discussed at the meeting with the FAA in Kansas City in December. All of the information is to be in Kansas City by April in order to make the deadline for FY 2003 grant funding. Blum said there was a noise 1 study done about 16 years ago. Sensors were set in neighborhoods around the Airport and a noise concern was identified. The noise study indicated that the City buses produced more noise in the neighborhoods than any aircraft. b. Aviation Commerce Park(ACP) February report—Tracy Overton,from Iowa Realty,presented information to the Commission. He said the restrictive covenants were passed by the City Council and now it was time to lease and sell the property. Mascari asked about the building restrictions for a potential ILS? O'Neil said that the required air space study application must note that any structure must be reviewed as to its effect on navigational aids. An air space study must be completed before a building permit is issued. Overton said he is in active negotiations with one potential tenant and there have been several serious inquiries. Overton said that with the fill dirt activity,people are making more inquiries. He said the prices range from$3.00 per square foot to$4.50 per square foot, depending on the size of the lot. c. Obstruction mitigation project- Anderson said this issue would be deferred. He could not meet with the project manager from Stanley. Mike Donnelly was out of the U.S.for a while on another project. d. Hagen property- Bob Downer was introduced. He represents Ann Hargrave,owner of Hargrave-McEleney,Inc. Ann Hargrave was also present. Downer said Hargrave-McEleney was interested in a parcel of property that the Airport purchased as part of their land acquisition project a couple of years ago. The preference would be for Hargrave to buy the property,as opposed to leasing it. Downer said there might be interest also in the property west of the Hagen ProPerty- Hargrave asked about restrictions on the property. O'Neil said that the total parcel was purchased even though not all of it was needed for the Runway Protection Zone. The owner wanted to sell the entire parcel and the FAA agreed to participate in the purchase. If the Commission wanted to sell the parcel,a release would need to be obtained from the FAA. O'Neil said that if the back portion of the lot was sold or leased,an easement for an access drive could be given across the front portion of the property. If the front part of the lot inside the RPZ is outside the Obstacle Free Area extended,it may be possible to lease it for parking. O'Neil said the easiest way to get an idea of whether or not a project is feasible is to send in an airspace study application. Anderson asked what length of lease would be wanted if the property is leased? Hargrave said she had not considered that yet. Ellis asked if the property would have to be sold through a realtor? O'Neil said the property could be sold in-house. An appraisal would be done and the price negotiated. The first decision would have to be if the Commission wanted to recommend to the Council to sell the property. A grant assurance waiver like that received for the Aviation Commerce Park would have to be applied for. The final decision to sell the property would be made by the Council. If the property is leased,that would be a Commission decision. Robnett said she wanted to make sure the property is not needed for the safety area if an ILS is installed on Runway 25. Robnett said if the property was not needed for the safety area,she would be inclined to lease it as opposed to selling it. Mascari agreed with Robnett. Anderson 2 and Ellis said they would probably recommend selling the property. Thrower said he would like more time to study the issue. d. Strategic planning—subcommittee— Robnett said she did not have anything new to report. She said MP funding could be applied for to pay for the strategic plan. O'Neil said funding for planning grants could be reimbursed. Construction projects can not. O'Neil said that funding requests for FY 2003 MP money were due several months ago. He said that of the projects that the Commission is asking funding for,the planning project would be a low priority. O'Neil said he thought the Commission should definitely ask for funding,but based on past experience,he did not think a grant would be offered. Anderson suggested O'Neil and Dulek review the contract as soon as it is received from Airport Business Solutions. O'Neil said he would circulate the contract to the Commission when he receives it from ABS and the Commission should send him their comments as soon as they have time to review it. When the contract is approved,the Notice to Proceed can be issued. Robnett said the Commission needs to discuss the selection of a facilitator. She said the University of Iowa Institute of Public Affairs might have a facilitator. Ellis said there should be at least two public meetings to receive input. Robnett said she was concerned about the costs over the$15,000 base cost. Ellis said that the cost for travel and other expenses would be up to 20%or up to$3000. Ellis said he has discussed this with ABS and they will try to keep costs down as much as possible. CHAIRPERSON'S REPORT: Anderson asked O'Neil if any repairs had been done to the DTN weather computer? O'Neil said a new data box was installed. Anderson asked about the Mayor's request to inquire about moving the manager's office to the Terminal Building? O'Neil said he was working on a plan to provide office space for the Civil Air Patrol and for making the airport manager's office more visible and assessable. The manager's office and airport operations would be moved to Building D and the CAP would move to the manager's office in Building G. Baron suggested writing a letter to Jet Air,asking if they would be willing to release some of the office space in the Terminal. O'Neil will send a letter to Jet Air. Thrower said there might be some money through FEMA to pay for some office space in relation to Homeland Security.Mascari and Thrower will be a subcommittee to investigate what might be needed for community service groups involved with Homeland Security. Anderson said it has been an interesting six years and although he did not reapply for the Commission,he planned to stay active in Airport issues. COMMISSION MEMBERS'REPORTS: Mascari said he wants written confirmation from the FAA that the City can put a road along the south property line of the Airport. Ellis said he has that same concern and wanted to know if the City would compensate the Airport for use of that property? O'Neil will send a letter or e-mail and ask the FAA for written confirmation of Mascari's concern. The road is displayed on the ALP,which is approved by the FAA. 3 Mascari said the Commission should limit the number of lots to be sold in the ACP. He said the Commission should sell enough to be in the black and then lease the rest. He said the Commission needs to know how much the Council thinks the Commission needs to pay back. Mascari said the numbers given by the City Manager were not what the Commission thought was owed. O'Neil will ask the City Manager for a budget report. Robnett said those numbers are important for the strategic plan. Mascari said the Commission should strongly consider selling enough property to pay off the debt and enough to purchase an ILS. He said he was in a meeting with the FAA when they said they would not object to Iowa City purchasing their own ILS. Blum said the issue is not purchasing the ILS,but the ongoing cost of maintenance. The ILS that the Commission researched would not be maintained by the FAA. Ellis said that should be reviewed with the strategic planning. Ellis presented Anderson with a plaque for his six years of service and thanked him for his service and dedication to the Airport. Mascari asked about advertising the Airport, somewhat like the Library advertises. Robnett said that is an issue that will be discussed with the business plan. Mascari asked what IOW Aero is doing with Building D? O'Neil said it is being used to store aircraft. Mascari wanted to know if there was any lease violations? O'Neil said IOW is in compliance with their lease. Mascari wanted to know if there was anything that could be used in front of his t-hanger for ice control. He said it is difficult to move aircraft by hand when there is ice on the ramp. O'Neil said he does not use salt because it is too corrosive to aircraft and he does not use sand because pilots complain that it damages the propellers. Robnett said the Commission would need to compile a list of all the things they would like to include in the strategic/business plan. Thrower asked about the self-service pump that was not approved in the FY 2004 budget. O'Neil said the request was for a self-service jet fuel pump. The idea was to have both aviation gas and jet fuel available 24 hours a day. O'Neil suggested the Commission ask for the project again in the next year's budget. Ellis said the Council and Commission need to come to terms on what the Council expects the Commission to repay. Ellis said the FAA should be asked what kind of back charges the Council could charge. Thrower said he thought that sounded like a question for the local jurisdiction to decide,not a FAA question. Ellis asked O'Neil if the State AIP funding would be reinstated this year? O'Neil said he discussed this with the local representatives in Des Moines on February 11. They said it would be discussed but they did not have much hope that it would make it out of committee. O'Neil said the Vertical Infrastructure fund may pass but the AIP money would probably not be reinstated. ADMINISTRATIVE REPORT: O'Neil said there was a letter in the packet concerning use of the parcel on South Gilbert Street. 4 O'Neil said the leases for hangars#31 and#33 expire at the end of February. New leases were sent to the tenants in December. A memo was sent to the City Manager concerning the jet on display at the Airport. The new annual agreement with the Air Force mentions some security requirements. If the City wants to continue to have the jet on loan, it is the Mayor or City Manager's responsibility to sign for the aircraft.O'Neil said it is not actually part of the Veteran's memorial,although there are some that confuse it with the memorial stone and plaque that are near the jet. O'Neil said he would like to see the jet moved to the other end of the Airport frontage,near the Reserve Center. The security requirements could be better met because the jet could be inside a fenced area and would still clearly be visible. O'Neil said someone who has a glider wanted to know if the Commission would lease some property to put up their own hangar. O'Neil said he is on a State committee to select a consultant and monitor the update of the Iowa Department of Transportation's Aviation System Plan. It is the State's Master Plan for the 114 public airports in Iowa. Dulek said the Council would appoint the new Commission member at their meeting on February 18. Ellis said he thought at least one of the Commission members should go to the meeting. O'Neil said the FAA AEP Conference is scheduled in Kansas City for June 3 and 4. Commission members that plan to attend should let him know. O'Neil said he wanted to mention a concern he has for whomever the Commission has conduct the strategy/business plan. He said the Scope of Services should be very clear so the company knows what is expected of them. It should be a turnkey operation. The Commission and the City staff should not be doing all the research work for them. O'Neil said he needs to know from the Commission how much they expect him and Dulek to do and how much they are expecting the consultant to do. Robnett said she agreed with O'Neil and would like the subcommittee to meet sometime next week to give some direction to him. The committee will meet on February 17 at 12:30 p.m. O'Neil said that since there are three Commissioners that are going to be at the meeting,he would post it as a public meeting. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for March 13,2003,at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 7:48 p.m. Mark Anderson,Chairperson 5 IOWA CITY AIRPORT COMMISSION March 2003 Airport Expenditures Account 46110 Amount 116473 Commercial Towel Service-Jan 63.15 116474 Larew Company Heater repair-#35 70.00 116475 Overhead Door Knox lock&gate keypad 284.00 116476 Midwest Janitorial February service 185.00 116477 Harry's Trophies Plaque-Anderson 51.73 116478 Johnson County Recorder Recorder fees-ACP 112.00 116479 Johnson County Sheriff Service delivery-Goodwin 16.50 116480 City of Iowa City Sewer&water—Feb. 209.91 116481 State of Iowa Elevator inspection&2003 permit 84.00 116482 Larew Company m B1dg.E,north heat exchanger 429.61 The above listed expenditures were approved for payment at the Iowa City Airport Commission meeting on March 13,2003. Chairperson Vice-chairperson AVIATION COMMERCE PARK NM IOWA REALTY COMMERCIAL Status Report By Tracy K. Overton, 319-354-0989 March, 2003 Executive Summary: We continue to receive inquiries and requests for information on the Sale of ACP lots. We currently have two prospects that have an on-going interest in a couple of the lots. Although,we have seen a slight slow-down in commercial real estate activity,I continue to believe that ACP is well positioned to take advantage of commercial activity as it emerges in southwest Iowa City. Administrative Issues: New Issues Marketing Issues: Advertising On-going advertising continues for the leasing and/or sale of the ACP. 1. ACP sale information has been sent to our offices in Cedar Rapids,Waterloo and Des Moines. 2. Information on the local MLS system has been revised to include sales. 3. Information on the lot sales has been directly sent to each of the local real estate offices. 4. Sale information on ACP has been included on our website (www.iowacommercial.com). 5. We are advertising ACP every two weeks in the Iowa Realty Buyers Guide. 6. Sale information on ACP will be included on ICAD's"Available Land Database". Prospects Two prospects have a continued interest on various lots. • • I . see s a • on airport $15,000to help the facility son. " you don't know where ..• "It seems to me that until the facility in recent years—a allocated consultant "Ifmeet Mal goal.. . ' you're going,. how can you.;they have their financial house fact not lost on council mem- • for study on how spending. �15,00o to fund •a . know how. to get there?" ' In order, there's'little project- hers. • , study by consultant Airport Inst night's discussion fol o_r�predicting'you can do,' • Still, most believe there's lit- to increase revenue Business Solutions of Denver is' s"a +' Rnm tt tie chance theAirport can ever necessary for the airport to get Cws receag� comments t from - • City. Manager Steve. Aurins,-` In fiscal year 2004, which totally wean itself from budget- By Frank Gluck its financial.hoµse in order, who urged the council to seta begins July-1, the city is likely m'y support. , ' The Gazette Airport Comnjission'ehairman firm date.by which the airport ,'tp.extend $103,000.in subsidies • "I don't think the airpoit can IOWA' CITY — The City Mark Anderson told.the coup- must support itself financially, ,to•the airport. lily the end of • be. totally self-sntfieient,'" said Council stopped short last cu. . - Atkins also.opposed hiring the::this:fiscal year, the city will council member Connie Cham- night of imposing a deadline "Unless we really know consultant arguing; such a have spent about $167,000 to pion. "But I think,the goal of for the .Iowa City Municipal where were-going,.how are we' move would be expensive anti.'.help fund its operations. These the council should be to Make Airport to become self- to kdow*hat kind of:business misdirected in ..its proposed' .numbers are well more than • sufficient but agreed to hire a plan we'need?'.' :asked Ander- scope of analysis. • double the amount funneled to . is Turn to 5B:Airport $ . • Airport: Debt weighs on facility - ■ From page 1B. ' . i the airport as self-sufrient as cul members want the. commis- -_ possible." • sion to try'to.lPace as much of The airport commission be- the land as,possible to ensure a ftZ-e_.c e_ Heves financial health is con- continuous revenue stream • tsngent on ifs paying down the from the commerce park. The facility's debt That may soon council will decide at' a later c5-. start to happen now that the data how much•of that $5.3 l t t ' Federal Aviation Administra- mon debt is the airport's tion has given its blessing to. responsibility. ' the sale of some or all of the 54 The commission blames.the acres just north of the facility, airport's problems on a slug- City officials estimate that gish economy and the doper- land, known as Aviation Corn- tore of fixed-based operator Io- 'merce Park, is worth about$5.5 .wa City Flying Service In 2001. million. All airf ort debt,, as While it did find another FBO, calculated by totaling expends- Jet Air Inc., the commission ' tures funded by general oblige-. has been `unable to .attract tion bonds, comes to about$53 enough high-revenue tenants to million. make hp the difference, • The airport is not responsi- ..cad=the writer:019)3393175 a ' ble for all that debt, and coun- frac k.gluc ttecunz, cau«ns.com Section IV CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into this day of , by and between the Iowa City Airport Commission, of Iowa City Iowa, hereinafter referred to as the `Commission`, and Airport Business Solutions, of Roswell, Georgia, hereinafter referred to as"ABS". WHEREAS, the Commission and City Council have agreed that it is in the best interest of the Iowa City Airport to develop a business and strategy plan for the Airport, and; WHEREAS, the Commission has researched consultants and has selected ABS as the most qualified consultant to provide the required technical assistance, and; WHEREAS, in consideration of the terms and conditions listed in this agreement, the Commission has agreed to employ ABS to develop a business and strategy plan for the Iowa City Airport. NOW THEREFORE, it is agreed by and between the parties hereto that the Commission does now contract with ABS to provide services as set forth herein. I. SCOPE OF SERVICES ABS agrees to perform the following services for the Commission, and to do so in a timely and satisfactory manner. The Scope of Services is described as Attachment A— Scope of Services and is hereby considered part of this agreement II. TIME OF COMPLETION ABS shall complete the following phases of the Project in accordance with the schedule shown. A. Within 90 days from the Notice to Proceed, a draft Airport Strategic Business Plan will be presented to the Commission for review and public comment. B. Within 30 days of receipt of the final comments from the Commission, ABS will provide 10 copies of the final Airport Strategic Business Plan to the Commission. III. GENERAL TERMS A. ABS shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. 1. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the Commission terminate this Agreement, ABS shall be paid for all work and services performed up to the time of termination. However, such sums shall _2_ Section IV • not be greater than the "lump sum" amount listed in Section IV. The Commission may terminate this Agreement upon seven (7) calendar days' written notice to ABS. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D. It is understood and agreed that the retention of ABS by the Commission for the purpose of the Project shall be as an independent contractor and shall be exclusive, but ABS shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the Commission that all Commission records and files pertaining to information needed by ABS for the project shall be available by said Commission upon reasonable request to ABS. The Commission agrees to furnish all reasonable assistance in the use of these records and files. F. It is further agreed that no Party to this Agreement shall perform contrary to any state,federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. At the request of the Commission, ABS shall attend meetings of the Commission relative to the work set forth in this Agreement. My requests made by the Commission shall be given with reasonable notice to ABS to assure attendance. H. ABS agrees to furnish, upon termination of this Agreement and upon demand by the Commission, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by ABS pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, ABS shall not be liable for the Commission's use of such documents on other projects. The Commission agrees to tender ABS all fees in a timely manner, excepting, however, that failure of ABS to satisfactorily perform in accordance with this Agreement shall constitute grounds for the Commission to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. J. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. K Original contract drawings shall become the property of the Commission. ABS shall be allowed to keep mylar reproducible copies for ABS's own filing use. L. Upon signing this agreement, ABS acknowledged that Section 362.5 of the Iowa Code prohibits a Commission member from having an interest in a contract with the Commission, and certifies that no member of the Commission, has an interest, either direct or indirect, in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. -3- Section IV M. ABS agrees at all times material to this Agreement to have and maintain professional liability insurance covering ABS's liability for ABS's negligent acts, errors and omissions to the Commission in the sum of$1,000,000. IV. COMPENSATION FOR SERVICES Based on the Scope of Services defined in this agreement, the Commission agrees to pay ABS a not-to-exceed total of$15,000.00, exclusive of travel and project-related expenses. Project-related expenses include, but are not limited to, telephone and fax charges, shipping/postage, travel/meals, meeting facilities, and/or materials, and document preparation. Project and travel related expenses are not to exceed $3000.00. V. MISCELLANEOUS A. All provisions of the Agreement shall be reconciled in accordance with the laws of the State of Iowa. C. It is further agreed that there are no other considerations or monies contingent upon or resulting from the execution of this Agreement, that it is the entire Agreement, and that no other monies or considerations have been solicited. FOR THE COMMISSION FOR ABS By: By: Ti le: Title: Date: Date: ATTEST: Approved by: Commission Attorney's Office Date pM(a'ms 5agndmn ATTACHMENT A—SCOPE OF SERVICES STRATEGIC BUSINESS PLAN IOWA CITY MINICIPAL AIRPORT Project overview Research In addition to reviewing information from pertinent state and national aviation organizations, Airport Business Solutions (ABS)will review information from, but not limited to the following: a. Historical based and itinerant aircraft information b. FAA form 5010 Master Record c. Historical fuel sales data d. Five to ten year flight operations reports e. Facility inventory f. Property inventory g. Airport equipment h. Airport assets i. Property leasing trends j. Comparison to regional and national statistics k. Review of airport operational history I. Evaluation of current rent structure m. Analysis of all existing leases n. Ten year economic analysis(revenues and expenses o. Examination of current Master Plan Statistical anal sis ABS will provide teasonable activity projections based on research from national local and state aeronautical trends, including review of the following: a. General aviation flight activity b. New pilot licenses issued c. Aircraft registrations d. Local demographics e. Financial modeling f. Community profiling g. Industrial development trends and activities Plan goals ABS will determine a set of goals for the airport based on immediate and long-term priorities. Criteria used to determine goals will be base on: a. Financial capabilities b. Services c. Infrastructure d. Federal grants as part of the Master Plan e. Training f. Community involvement g. Flight Activity h. Commercial development i. Economic development Plan implementation ABS will prepare a well-defined implementation plan as part of the five-year plan. The plan will include: a. Implementation schedule b. Milestones/benchmarks c. Flexibility d. Scheduled review e. Need for workshops f. Community involvement g. Options and alternatives h. Commercial development Economic development The following tasks will be performed by ABS— Task 1 -Identify best management practices for the airport ABS will analysis the airport's strengths and weaknesses and advise the appropriate techniques to maximize the strengths and minimize the weaknesses. ABS will review the capital improvement plan, through information including but not limited to: a. Policy documents b. Leases and or operating/use agreements c. Capital improvement plans d. Operating procedures e. Lessons learned f. Staffing history • g. Operational activity trends h. Five to ten year budget analysis i. Legal issues j. Staff In addition,ABS will identify the various types of management documents that may need to be developed or updated for efficient airport operations. ABS will provide assistance in developing or updating selected operation documents. Analysis will help identify deficiencies in the following areas: a. Leasing policy b. Standard lease language c. Rates and charges policy d. Minimum standards e. Rules and regulations f. Communications policy • g. Media response policy h. Request for proposal language Task 2—Financial analysis ABS will provide financial projections for a five-year planning period. The analysis will include: a. Benchmarks for projected financial milestones b. Key financial indicators c. A break-even analysis d. Projected profit and loss e. Cost recovery detail f. Cost/benefit analysis g. Projected annual cash flows Task 3—Market plan ABS will provide a complete market analysis and provide a series of marketing strategies to maximize airport revenues. The strategy will include price structures, promotional actions, marketing programs and sales forecasts. Marketing recommendations may include a. Airport open houses b. Media plan c. Hosting charitable events d. Fly-ins e. Community relations f. Young Eagle program g. EAA events h. Static air shows i. Airport tours Deliverables In addition to the on-site meeting to initiate the project,ABS will meet with the Airport and City Council to present the final Strategic Business Plan. Ten (10) copies of the final report will be delivered to the Commission upon completion of the project. HANGAR LEASE THIS LEASE made and entered into this 13 day of March 2003, by and between the IOWA CITY AIRPORT COMMISSION of Iowa Johnson County, Iowa (hereinafter called the "LESSOR"), and Harry Hinckley, Interwest Equities, (hereinafter called "LESSEE") 886 Park Place, Iowa City, Iowa 52240, contains the following terms and agreements: WITNESSETH 1. PROPERTY LEASED. The Lessor agrees to rent to the Lessee and the Lessee agrees to rent from the Lessor Hangar No. 31 and adjoining office area) located at the Iowa City Municipal Airport("Airport") in Building G (hereafter"Leasehold Premises"). 2. TERM. The term of this lease shall be from March 1, 2003, through February 28, 2008. 3. RENT. Lessee agrees to pay to Lessor a monthly rent of $358.00, payable in advance on the first day of each month beginning with March 1, 2001. The rent amount shall be pro-rata for any rental period less than one (1) month. A 1.5% late fee for rent not received by Lessor will be charged after the fifteenth (15) day of each month. 4. POSSESSION. Lessee shall be entitled to possession on the first day of the term of this lease, and shall yield possession to the Lessor at the date and close of this lease term, except as herein provided. Should Lessor be unable to give possession on said date, Lessee's only damages shall be a pro rata reduction and rebate of the rent otherwise due. All leased property is to be returned to the Commission upon termination of the lease in the same condition as it was leased to Lessee, except for what would be considered ordinary wear and tear. 5. USE OF PROPERTY. Lessee agrees during the term of this lease to use and to occupy the Leasehold Premises only for storage and maintenance of aircraft owned by Lessee or for automobile parking while said aircraft is in use. In the hangars that include offices, the office area is to be used for aviation-related uses only. Sublease of office and or hangar space shall have written approval from the Lessor. Vehicle and equipment parking shall be limited to approved hard-surfaced areas and access to other areas of the Airport shall not be obstructed. It is assumed that only the aircraft hereinafter described will be stored in the Leasehold Premises. In the event of an exchange of aircraft by the Lessee, Lessee shall advise the Lessor of said exchange in writing within a reasonable time, not to exceed twenty (20) calendar days. If such exchange requires additional liability coverage, Lessee shall also provide Lessor with evidence of such coverage with the written notice of exchange. In any event, Lessor's liability, if any, shall not exceed the value of the aircraft herein described. 6. BUILDING MAINTENANCE. Lessor agrees to be responsible for the structural maintenance and the exterior upkeep of the hangar building covered by this lease. Lessor shall be responsible for snow removal and grounds keeping around said building, and agrees to do so in a prompt and efficient manner at no expense to Lessee. Lessee agrees to be responsible for the interior maintenance of the hangar building covered by this lease during the lease term. Without limiting the scope of Lessee's obligation herein, Lessee agrees to keep faucets closed so as to prevent waste of water 2 and flooding of the premises, to promptly take care of any leakage or stoppage in any of the water, gas, or waste pipes inside the hangar building, to repair any damage to electrical circuits due to overloading and replace light bulbs. Lessee agrees to maintain adequate heat to prevent freezing of pipes and is responsible for minor plumbing repairs. For hangars with offices, Lessee at its own expense may paint and carpet the office space. Lessee shall make no structural alterations or improvements without first obtaining the Lessor's written approval of the plans and specifications. Lessee also agrees not to construct or attach any fixtures without first obtaining the Lessor's written approval. Any interior alterations or improvements the Lessee elects to make during the term of this lease shall comply with Title II, 42 U.S.C. 12231("Americans with Disabilities Act") 7. AIRFIELD MAINTENANCE. The Lessor reserves the right, but shall not be obligated, to maintain and keep in repair the landing area of the Airport and all publicly owned facilities of the Airport. Lessor also reserves the right to direct and control all activities of the Lessee that relate to safe operation of aircraft. 8. DESTRUCTION OF LEASEHOLD. If, during the term of the lease, any of the property or Leasehold Premises are destroyed by fire or the elements, or are partially destroyed so as to render them wholly unfit for occupancy, and in the event the Leasehold Premises cannot be replaced within two hundred and seventy (270) days from the occurrence, then this lease shall be null and void from the date of such damage or destruction, and the Lessee shall immediately surrender the destroyed premises and all interest therein to the Lessor. In the event of such surrender, the Lessee shall have no obligation to pay rent for said destroyed Leasehold premises from the date of destruction. In the case of partial destruction, wherein the Leasehold Premises can be repaired within two hundred and seventy (270) days,the Lessee may continue to occupy the premises while the repairs are being made, and the Lessor shall repair the same with all reasonable speed. If the Lessee chooses not to occupy said premises during the repair period, no rent shall be due Lessor. Immediately after said repairs have been completed, Lessee agrees to pay rent to Lessor, as provided in paragraph 4 above. In the event the premises shall be only slightly damaged so as not to render them unfit for occupancy, Lessor shall repair the same with all reasonable speed, and the rent shall not cease during the period of repair. 9. UTILITIES. Lessee agrees, at its own expense, to pay for the monthly costs of all utilities, except water and sewer, for Leasehold Premises under this lease. Lessor agrees to furnish monthly water and sewer service at no expense to the Lessee. Lessee is responsible for his own refuse disposal. 10. REASONABLE CARE OF PROPERTY. Lessee agrees not to permit or allow any of the Leasehold Premises to be damaged by any negligent act or omission of the Lessee or its employees, and agrees to surrender all rights, privileges and Leasehold Premises at the expiration of this leave in as good condition as at the commencement of this Lease, normal wear and tear excepted. Lessee agrees to commit no waste and to permit no illegal act on the Leasehold Premises, and further agrees to allow Lessor free access to inspect the Leasehold Premises at all reasonable times. 11 INSURANCE. Lessee covenants and agrees that it will at its own expense procure and maintain general liability and casualty insurance in a company or companies authorized to do business in the State of Iowa, in the following amounts: 3 Type of Coverage a. Comprehensive General Liability (1) Bodily Iniury & Property Damage Each Occurrence$1,000,000 Aggregate $2,000,000 Lessee's insurance carrier shall be A rated or better by A.M. Best. Lessee shall name the Commission, its employees and the City of Iowa City, as additional insured. Lessee shall deliver to the Commission, within thirty (30) days of execution of this agreement, Certificates of Insurance or copies of said policies. Lessee shall provide fifteen (15) days notice to the Commission before cancellation of said insurance. 12. INDEMNIFICATION. (a) Except as to any negligence of the Commission, arising out of roof and structural parts of the building, Lessee will protect, indemnify and save harmless the Commission, the Commission's employees and the City of Iowa City from and against any and all loss, costs, damage, and expenses occasioned by, or arising out of, any accident or other occurrence, including fire, causing or inflicting injury and/or damage to any person or property, happening or done, in, upon or about the leased premises, or due directly or indirectly to the tenancy, use or occupancy thereof, or any part thereof by Lessee or any person claiming through or under Lessee. 13. SUBROGATION. Subrogation rights are not to be waived unless a special provision is attached to this lease. 14. GRANT ASSURANCES. This Agreement shall be subordinate to the provisions of any outstanding agreement between the Lessor and the United States Government and/or the State of Iowa relative to the maintenance, operation, or development of this Airport. Lessee specifically acknowledges and agrees that the rights granted by this Agreement will not be exercised in such a way as to interfere with or adversely affect the use, operation, maintenance, or development of the Airport. 15. CODE COMPLIANCE. It is agreed that the Lessee shall comply with all applicable provisions of the Code of Ordinances of the City of Iowa City, Iowa. It is further mutually agreed that the Lessee shall observe and obey all reasonable and uniformly applied Airport rules and regulations for all airport users promulgated by the Iowa City Airport Commission and/or the Airport Manager, together with any amendments or changes thereto, which have application to the operations and storage of Lessee's aircraft. 16. FUEL STORAGE. It is mutually agreed that no gasoline or other fuel or lubricating oil, or any other flammable fluids, will be used or stored in or on Leasehold Premises, unless properly contained in a parts-cleaning machine or metal cabinet and as permitted by the Code of Ordinances of the City of Iowa City, excepting the fuel or oil that may be contained within the functional parts of the aircraft itself or fuel distribution equipment. 17. MECHANIC SERVICES. Lessee agrees that the services of mechanics required by Lessee on the Airport, other than the services performed by the Lessee itself, will be secured through a service agency holding an agreement with the Airport Commission or by permission of the Airport Manager, however, nothing herein shall be construed to 4 preclude the Lessee from performing services on its own aircraft, including but not limited to maintenance and repair. 18. SEVERABILITY. In the event any covenant, condition, term or provision herein contained is held to be invalid, the remaining portions shall be deemed severable and shall remain in full force and effect. 19. ASSIGNABILITY. This lease shall not be modified, waived or abandoned except in writing duly executed by both parties. This Lease contains the whole agreement of the parties, and is not assignable without the written consent of Lessor. Lessee shall not sublet this agreement without written consent of the Lessor. 20. NON-DISCRIMINATION. The Lessee covenants, in consideration of the right to lease property at the Iowa City Municipal Airport, that the Lessee, its employees, and agents shall not discriminate against any person in employment or public accommodation because of race' religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status, or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, upgrading, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. The Lessee shall remain in compliance with all requirements of 49 CFR Part 21, Non-Discrimination in Federally Assisted Programs of the Department of Transportation. 21. FAA Provisions. For purposes of paragraphs (a) through (k) below, the Commission shall be referred to as the Lessor and Lessee shall be referred to as the Lessee. (a) The lessee, for himself, his heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree as a covenant running with the land that in the event facilities are constructed, maintained, or otherwise operated on the said property described in this (license, lease, permit, etc.) for a purpose for which a Department of Transportation program or activity is extended or for another purpose involving the provision of similar services or benefits, the (licensee, lessee, permittee, etc.) shall maintain and operate such facilities and services in compliance with all other requirements imposed pursuant to 49 CFR Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation, and as said Regulations may be amended. (b) The lessee, for himself, his personal representative, successors in interest, and assigned, as a part of the consideration hereof, does hereby covenant and agree as a covenant running with the land that: (1) no person on the grounds of race, color, or national origin shall be excluded from participation in, denied the benefits of, or be otherwise subject to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land and the furnishing of services thereon, no person on the grounds of race, color, or national origin shall be excluded from participation in, denied the benefits of, or otherwise be subject to discrimination, (3) that the lessee, shall use the premises in compliance with all other requirements imposed by or pursuant to 49 CFR Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation, and as said Regulations may be amended. 5 (c) It in understood and agreed that nothing herein contained shall be construed to grant or authorize the granting of an exclusive right within the meaning of Section 308 of the Federal Aviation Act of 1958. (d) Lessee agrees to fumish service on a fair, equal and not unjustly discriminatory basis to all users thereof, and to charge fair, reasonable and not unjustly discriminatory prices for each unit or service; provided, that lessee may make reasonable and non-discriminatory discounts, rebates, or other similar types of price reductions to volume purchasers. (e) Lessor reserves the right (but shall not be obligated to Lessee) to maintain and in repair the landing area of the airport and all publicly-owned facilities of the airport, together with the right to direct and control all activities of the Lessee in this regard. (f) Lessor reserves the right further to develop or improve the landing area and all publicly-owned air navigation facilities of the airport as it sees fit, regardless of the desires or views of Lessee, and without interferences or hindrance. (g) Lessor reserves the right to take any action it considers necessary to protect the serial approaches of the airport against obstructions, together with the right to prevent Lessee from erecting, or permitting to be erected, any building or other structure on the airport which in the opinion of Lessor would limit the usefulness of the airport or constitute a hazard to aircraft. (h) During time of war or national emergency Lessor shall have the right to enter into an agreement with the United States Government for military or naval use of part or all of the landing area, the publicly-owned air navigation facilities and/or other areas or facilities of the airport. If any such agreement is executed, the provisions of this instrument, insofar as they are inconsistent with the provisions of the agreement with the Government, shall be suspended. (i) It is understood and agreed that the rights granted by this agreement will not be exercised in such a way as to interfere with or adversely affect the use, operation, maintenance or development of the airport. (j) There is hereby reserved to (name or Lessor), its successors and assigns, for the use and benefit of the public, a free and unrestricted right of flight for the passage of aircraft in the airspace above the surface of the premises herein conveyed, together with the right to cause in said airspace such noise as may be inherent in the operation of aircraft, now known or hereafter used for navigation of or flight in the air, using said airspace or landing at, taking off from, or operating on or about the airport. (k) The lease shall become subordinate to provisions of any existing or future agreement between the Lessor and the United States of America or any agency thereof relative to the operation, development, or maintenance of the airport, the execution of which has been or may be required as a condition precedent to the expenditure of federal funds for the development of the airport. 6 Description of Aircraft Owner Make Model Serial No. "N" No. Value Owner Make Model Serial No. "N" No. Value LESSOR: LESSEE: IOWA CITY AIRPORT COMMISSION By: By: By: By: Approved By: City Attorney 7 LESSOR'S ACKNOWLEDGEMENT STATE OF IOWA ) SS: JOHNSON COUNTY ) On this• day of 20 , before me, , a Notary Public in and for the State of Iowa, appeared and , to me personally known, and, who, being by me duly sworn, did say that they are the Chair and Secretary, respectively, of the Iowa City Airport Commission and that the instrument was signed and sealed on behalf of the Commission, by authority of Resolution No. passed adopted by the Commission, on the day of , 20_, and that and , acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the Commission, by it voluntarily executed. Notary Public in and for the State of Iowa LESSEE'S ACKNOWLEDGEMENT STATE OF IOWA ) SS: JOHNSON COUNTY ) On this_day of , 20 , before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared and to me personally known, who, being by me duly sworn, did say that they are the and respectively, of said corporation executing the within and foregoing instrument to which this is attached, that (no seal has been procured by the said) corporation; that said instrument was signed (and sealed) on behalf of (the seal affixed thereto is the seal of said) said corporation by authority of its Board of Directors; and that the said as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public in and for said County and State airport hangarls.doc Ron O'Neil From: Michelle.McEnany@DOT.STATE.IA.US Sent: Thursday, February 20,2003 6:40 AM Subject: ALERT-NEW TAX Proposed on AIRCRAFT HF 219 proposes to impose an excise tax on aircraft subject to registration and purchased for use at the of 6%. See the language below. 14 28 Sec. 13. Section 423.2, Code 2003, is amended to read as 14 29 follows: 14 30 423.2 IMPOSITION OF TAX. 14 31 An excise tax is imposed on the use in this state of 14 32 tangible personal property, including aircraft subject to 14 33 registration under section 328.20, purchased for use in this 14 34 state, at the rate of (strikethrough: five) six percent of the purchase price 14 35 of the property. An excise tax is imposed on the use of 15 1 manufactured housing in this state at the rate of (strikethrough: five) six 15 2 percent of the purchase price if the manufactured housing is 15 3 sold in the form of tangible personal property and at the rate 15 4 of (strikethrough: five) six percent of the installed purchase price if the 15 5 manufactured housing is sold in the form of realty. An excise 15 6 tax is imposed on the use in this state of vehicles subject to 15 7 registration or subject only to the issuance of a certificate 15 8 of title at the rate of five percent. An excise tax is 15 9 imposed on the use of leased vehicles at the rate of five 15 10 percent of the amount otherwise subject to tax as calculated 15 11 pursuant to section 423.7A. The excise tax is imposed upon 15 12 every person using the property within this state until the 15 13 tax has been paid directly to the county treasurer or the 15 14 state department of transportation, to a retailer, or to the 15 15 department. An excise tax is imposed on the use in this state 15 16 of services enumerated in section 422.43 at the rate of (strikethrough: five) 15 17 six percent. This tax is applicable where services are 15 18 rendered, furnished, or performed in this state or where the 15 19 product or result of the service is used in this state. This 15 20 tax is imposed on every person using the services or the 15 21 product of the services in this state until the user has paid 15 22 the tax either to an Iowa use tax permit holder or to the 15 23 department. 1 • IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone(319)356-5045 February 19, 2003 Mr. Ron Duffe Jet Air, Inc. Iowa City Municipal Airport 1801 South Riverside Drive Iowa City, Iowa 52246 Dear Ron: At the City Council meeting on February 10,the Mayor raised the question of why the Airport Manager did not have an office in the Terminal Building. It was explained that Jet Air leases all of the non-public building space. He asked that I inquire if Jet Air needed all the space they lease and if any would be available for an office. He would like the Airport Manager to be more assessable. As you and I discussed a couple of weeks ago, the Civil Air Patrol would like to locate their eastern Iowa Wing at the Iowa City Airport. They are inquiring about a small office and a T-hangar for one aircraft One scenario to accommodate them would be to locate them in the Airport Manager's office in Building G and to move the Airport operations to the office and the south part of the hangar in Building D. This would allow the Airport to locate all of our equipment in one area and would provide better access to the Airport Manager's office. Some remodeling in Building D would be required for this to work. I would like to schedule a time to discuss this with you. I should hear back from the CMI Air Patrol this week on what space they would like to have. Please stop by my office or contact me at 356-5045 when it is convenient for you. This would be a project for this spring and summer. Sincerely, n Ronald J. O'Neil Airport Manager Cc: Airport Commission✓ j Ron O'Neil From: Roy.Criss@DOT.STATE.IA.US Sent: Friday, February 21, 2003 1:18 PM To: sharonl@brlairport.com; posgood@netconx.net; BradAHagen@aol.com; larrym@cedar- rapids.org;wfflannery@dsmairportcom; mrsalamone@dsmairportcom; fdairport@dodgenetcom; bsloniker@siouxlandchamber.com; gjanuska@sioux-city.org; aperry@cityofdubuque.org; rclegg@po-2.clinton.k12.ia.us;fourwinds@prairieinet.net; REAVESB@CI.OTTUMWA.IA.US; nasalroadlisa@hotmail.com; akwikkel@mctcnetnet yostaviation@mcleodusa.net; ofs@pcsia.com;4winds@onebox.com; agcat@metc.net airtmi@iaconnect.com; airtrni@iowaconnectcom; albiacity@albia.com; axa@ncn.net; barts@iowaone.net; basi@mahaska.org; belleplaineair@msn.com; bewitek@grm.net blb@ci.davenportia.us; brandt@clinton.net; brianwfisch@cs.com; cbairport@aol.com; ccaero@netconx.net; cchall@mddc.com; cityhall@osage.net; citykeo@netins.net; cityoc@orangecitycomm.net cityofrc@cal-netnet citywl@netins.net ckkerr@netins.net; connavi@sbtek.net; craigc@cityothawarden.com; cunningco@heartland.net dave@growthland.com; davidsr@steinlawoffice.com;djoens@co.polk.ia.us; dnbball@netins.net; eddraayer@bluebunny.com; elsejeff@pcpartner.net estavtn@rconnectcom;flyiowa@inay.net; ginakaye@goldfieldaccess.net hasifly@aol.com; surveyor@iowatelcom.net; incredibill@hotmail.com; information@maquoketaairport.f2s.com; janetlewis@carveraero.com;jeff@execlaviation.com;jsander@onawa.com; jschweitzer@bedford.heartiand.net; cityhall@grm.net; lindav@mwci.com; lindavia@interl.net Imwinc@midlands.net Ipersl@pionet.net (waltzing@fiai.net manch@mwci.net; magcityhall@caves.net michelle.mcenany@dotstate.ia.us; mikeroe@lisco.com; mwfs@rconnectcom; mwfs@rconnect.com; mxoavia@soli.inay.net; nhelmke@featherliteay.com; phd@ci.davenportia.us; plainman@frontiemetnet pwshell@gcmuni.net randyvw@mtcnetnet rantar25@msn.com; rononeil@iowa-city.org; salvo@city.ames.ia.us; sandra.barrett@carveraero.com; seatonok@netins.net; shanew@cdsi.net shanty@cdsi.net; spencer@nwiowa.com; ssalvo@city.ames.ia.us; steffson@alpinecom.net suestorm@prairieinetnet surveyor@iowatelecom.net taero@netins.net tateroli@yahoo.com; tegair@alpinecom.net; tcox@harlannet.com; tcrandel@grm.net;tvk@iowatelecom.net woodmuni@pionetnet; Impublirworks@wctatel.net Subject: DOT news release-Iowa Transportation Commission schedules public input meetings The attached press release was issued today by the DOT. Please mark these dates on your calendar and plan to attend the public input meeting in your area. This is an excellent opportunity for you to let the DOT Commissioners know your issues regarding aviation policies and programs in Iowa. Given the fact that the press is also present at the meetings, there is the potential for more exposure for your issues. The last paragraph gives you contact information and guidelines for presentations and questions. Forwarded by Roy Criss/DOT/StateIA on 02/21/03 11:49 AM Tracey Bramble To: 02/21/2003 08:58 cc: AM Subject: DOT news release - Iowa Transportation Commission schedules public input meetings • Iowa Transportation Commission schedules public input meetings AMES, Iowa, Feb. 21, 2003 - The Iowa Transportation Commission intends to conduct four public input meetings around the state this year. The meetings will give Iowans opportunities to present ideas and comments directly to the commissioners concerning transportation policies and programs without 1 traveling to Ames. The four public input meetings are scheduled for April 15 in Cedar Rapids, June 3 in Mason City, Aug. 12 in Fort Dodge, and Oct. 14 in Osceola. Commissioners are encouraging representatives of regional and metropolitan planning organizations, as well as Iowa cities, counties, chambers of commerce, economic development groups and modal transportation providers to voice their comments concerning transportation policies and programs at the meeting. All other interested groups and individuals are also encouraged to attend. Items that may be discussed at the meetings include the State Transportation Improvement Program; transportation policies; and highway, aviation, rail, river and transit issues. To obtain a scheduled time on the agenda for one of the commission's public input meetings, contact the Iowa Department of Transportation's Office of Program Management, 800 Lincoln Way, Ames, IA 50010, telephone 515-239-1148, fax 515-239-1975, e-mail donald.tebben@dot.state.ia.us. Please include the time period you prefer and general topic you wish to discuss. These meetings are not intended to address issues regarding specific projects or projects under construction. The statements, presentations, suggestions or questions should be 20 minutes or less. (Contact Jon Ranney, 515-239-1500 or ejon.ranney@dot.state.ia.us) 2 CITY OF IOWA CITY ADVISORY BOARD/COMMISSION i' °PLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St, Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL" THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME A)Q20g l C 0itt,M(fi)nrJ TERM 6 NAME%kink-et-1 . {d AA41.11J I c HOME ADDRESS 1flS ASML./ as kw is your home address(listed above)within the corporate Emits of Iowa City? . -Yes _No How long have you been a resident of Iowa City? 42 y 94, 1 I si _ OrCUPATION �ta%0A(yfl_- S4 S ; $4141 C _ EMPLOYER L1aw & MDnS.s LI,1c. PHONE NUMBER: HOME 33%. tnt. BUSINESS 331.' 24 o I n, EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSIT - Dias "Twit wr piss IN ap[.aa ('t�';AIL 3us) sites U A1i.9)rti {3 iaj LKijTDpleas 4i£MNSayres ,;� Urfw:3crrt OF TOwift 40.a1 _ s it Lab"- FDO. bV&P h Mcst.1 C pa-s i.j as Ab, tin 1 C113Gs ' WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? "Tt4M Tt}f — pu$AS6' -Thil. O t(1atr.s is-ND NiVtW ►lea t r9A1 or. -11-C 4 IQ Nile Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Council will not consider your application. cdeddbdmmpa1).doe April 2002 (1) V 4T CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? r` rl:, k • e O+D! , ! xi_ • , ' • ' ' :• ' • . I••••• - I , it . /i .1 t 11 , I !:L J J / I. J. . I • i aiMtib4 2 114,<< Igo tom.).) 33i; A ?Ai Sal✓� wa7 7D wait 1 Tali- 4,4144.41 ICY • POTENTIAL CONFLICTS OF INTEREST Please identify any potential conflicts between membership on the advisory board and your personal interests, Including financial interests and your duties to an employer. In particular, if you are applying to be a member of a board or commission which makes recommendations to the City Council about the allocation of City funds,please list any present affiliations you have with agencies that apply for funding from the City. 'Affiliation'includes being a board member or employee of the agency. Other types of affiliations must be examined on a case by case basis by the City Attorney's office. You should also know that Section 362.5 of the Code of Iowa generally prohibits,with certain important exceptions,a member of a city Board or Commission from having an interest In a city contract. A copy of Section 362.5 is attached. It ,ou are uncertain whether a potential conflict of interest exists or have questions about Section 362.5 of the Code of Iowa, please contact the City Attorney's office at 356-5030. N 0 Ow —. •0 rte1 ","it �C. • r- _J N IF YOU ARE NOT SELECTED,DO YOU WANT TO BE NOTIFIED? ✓YES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES /NO (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) IIMisrepresentations on this application will constitute just cause for removal of an appointee. 11 If you fail to answer all the questions, Council will not consider your application. cae.tbdor•acp(1).doc • April 2002 (2) Ir0Iowa Department of Transportation Office of Aviation 515-239-1468 800 Lincoln Way, Ames, IA 50010 Fax: 515-233-7983 e-mail: michael.man(aldot.state.ia.us www.iawings.com February 14, 2003 r Ron O'Neil FEB 19 2003 Manager Iowa City Municipal Arpt a I 1. 1801 S. Riverside Iowa City, IA 52246 Dear Ron: As some of you know, the current waiting period for the approval of an instrument approach is approximately two years. In an effort to accelerate this approval process, the DOT will be operating as a conduit for the FAA. As the FAA conduit for instrument approaches,we are requesting all approach requests are sent to our office. We will review the requests and work with the FAA to expedite the process for Iowa airports. As requests are sent in,priority will be given to those airports that do not have existing approaches or to those areas that are in high demand. Forms for Instrument Approach Procedures (IAP) may be obtained at the FAA website at: www2.faa.gov/arp/ace/aip/aip-960.cfin. These forms are to be completed by the consultant or the airport sponsor and sent to: Federal Aviation Administration Iowa Department of Transportation ATTN: Mr. Chuck Hawkins and ATTN: Mike Man 901 Locust Avenue Office of Aviation Kansas City,Missouri 64106 800 Lincoln Way Ames, Iowa 50010 If you have any questions or need any additional information, please contact me at 515- 239-1468 or email me at michael.man(2Idot.state.ia.us. Sincerely, 442 Michael Man Airport Inspector IOWA CITY MUNICIPAL AIRPORT z u Q 1801 South Riverside Drive Iowa City, Iowa 52246 aOffice Phone (319) 356-5045 30 r 1 36 . DATE: March 3, 2003 TO: Airport Commission FROM: Ron O'Neil,Airport Manager 0_6_ RE: Vacation I will out of the office March 19 through March 24, 2003. In the case of an emergency, contact one of the following persons: 1. Randy Hartwig Work: 337-2101 HOME: 338-4372 2.Alan Ellis HOME: 338-1051 3. Michelle Robnett Work:335-7380 HOME: 341-7807 4. Rick Mascari Work:354-1000 HOME: 338-2993 5. Baron Thrower HOME:338-2231 -1)-1)1 -�u 1)1 "P 6. Gerry Kaefring Work:330-2287 HOME: 828-4253 Emergency repair numbers Fort Dodge flight service: 1-800-458-4459 (NOTAMS) Cedar Rapids Navaid repair: 363-7175 Plumbing: Larew Co. 337-9681 Electrical:Advanced Electric 351-6452 Pat Moore Heating and Air.AAA Mechanical: 351-1843 NDB service: John Butlers: 335-5730/643-2217 Iowa City Police Department: 356-5275 Ron O'Neil From: Michelle.McEnany@DOT.STATE.IA.US Sent: Monday, February 10, 2003 11:10 AM Subject: DOT news release-Airfreight movement in Iowa increasing We sent this press release out to the media today. It is great news for aviation in Iowa. You may want to pass this on or work with your media on a local angle to this story. Especially, the Eastern Iowa Airport and the Des Moines Int'l Airport may want to get a lot more mileage out of this! ! ! Legislators might also be interested in hearing about this. . . Michelle Forwarded by Michelle McEnany/DOT/StatelA on 02/10/2003 11:07 AM Tracey Bramble To: 02/10/2003 09:58 cc: AM Subject: DOT news release - Airfreight movement in Iowa increasing Airfreight movement in Iowa increasing AMES, Iowa - Feb. 10, 2003 - The Iowa Department of Transportation's Office of Aviation reports that airfreight movement in Iowa has outpaced the national rate in the last 20 years. Iowa has seen nearly a 600 percent increase in air cargo since 1980, from 22,568 to 155,758 tons. The U.S. Department of Transportation's Bureau of Transportation Statistics reports a national increase of 200 percent from 1980 to 2000. These substantial increases are the result of more cargo being transported on flights dedicated to freight movement. Prior to the 1980s, passenger carriers with limited cargo space handled most airfreight. Airports that have accommodated facilities/services dedicated to airfreight movement have been rewarded for their forward thinking. Iowa's central geographical location, coupled with its highway and rail systems, positions the state to be a leader in intermodal cargo handling. Iowa's air transportation system contributes $834 million annually to the state's economy and supports nearly 10, 000 jobs. Air cargo plays a significant role in this contribution, with Des Moines International and Eastern Iowa (Cedar Rapids) airports representing 99 percent of the state's total cargo handling. Des Moines reported 124,048 tons in 2000 and the Eastern Iowa Airport reported 32,279 tons. For more information regarding Iowa's air transportation system, visit iawings.com. (Contact: Roy Criss at 515-239-1689) 1 • City of Iowa City,Iowa-umciaf weo sue -- çiçpov.org your link to City Nan welcome ig=kbusiness calendarcal Y lobs departments visitors search f 7 city services 7 city facts 7 council 7 documents 7 city code 7 non-city links Good Morning! Wednesday, Feb. 19, 2003 2003 State of the City Address Presented by Mayor Ernest W. Lehman Public officials are continually identifying, developing, and managing the resources made available to us. Some of these are determined by forces totally outside our control,while others come about as a result of our efforts to develop and utilize the resources we have. In Iowa City we experience a combination of both, and as a result, we continue to experience a quality of life second to none in the State of Iowa and indeed one of the finest in the Country. Taxable property in Iowa City is valued at approximately $2.1 billion, balanced almost evenly between residential and commerciaUndustrial properties. However, of particular interest is that we are unique in having an estimated one third of all property in Iowa City being tax exempt-owned by the State, the City or not-for-profit organizations.Approximately one third of the taxable land area within the City is developed commercially or industrially while approximately two-thirds is residential. Thus, we are neither an industrial city nor a bedroom community. Most of our citizens enjoy living and working in the city without having long commutes. Our development and growth policies are aimed at maintaining this relationship while growing our tax base. Both current and future capital projects reflect this emphasis and focus heavily on development within the City and immediate growth area. Development of the Peninsula area in northwest Iowa City is starting to occur. Construction has begun and it is exciting to watch this new and innovative neighborhood design take shape. This project represents a commitment by the Council to a design concept which includes a mixture of residential types with a unique and progressive neighborhood design and it will be a welcome addition to both our tax base and life style. The construction of the Scott Park trunk sewer on the East side will open up land for development east of Scott Boulevard and north of and around Lower West Branch Road. Growth in both this area and the Peninsula will be accomplished in a sustainable fashion. The openings of North First Avenue and Scott Boulevard have probably had the most dramatic positive effect for the general public of any projects which have occurred since I have been on the Council. This • project provides opportunities for both residential and commercial development of property already within our city limits, further adding to our tax base. These streets greatly facilitate direct travel to and between all areas of northeast and east Iowa City. A statistical analysis performed by our Transportation Planning staff yields some interesting findings. Utilizing vehicle counts, average miles per gallon figures, and estimated times of travel within current speed limits, traffic controls, etc., motorists using the new, shorter more direct routes to and through northeast Iowa City will collectively save approximately 1,000 gallons of fuel per day, will drive about 15,000 fewer miles each day, will spend an equivalent of 29.5 fewer years in their vehicles annually, and will save about$1.8 million a year in their transportation costs. South Iowa City should also experience some significant economic activity. The North Airport Commercial area is available for sale and indeed there are negotiations taking place as we speak. The extension of Mormon Trek Boulevard from Highway 1 South to Riverside Drive will begin this year, creating opportunities for commercial, industrial, and residential development in that area. Its proximity of the Municipal Airport should make this property particularly attractive to business and industry. On http://www.icgov.org/spotlight/2003statecity.htm 2/19/2003 the far west side, the Camp Cardinal Road project from Melrose Avenue north to Highway 6 West in Coralville will facilitate the private development of both residential and neighborhood commercial uses. Particularly noteworthy is the cooperative effort that will involve the City of Iowa City, the City of Coralville, and the private developer. This is just one of many projects where the City partners in some fashion with other governmental entities or with the private sector to further our economic development efforts. Our judicious use of jointly funded projects, tax increment financing, industrial revenue bonds, and tax abatements enable us to enjoy sustainable growth in our tax base and to provide more efficient services to our community. We regard The University of Iowa as a significant resource for our community. We have embarked upon several projects in cooperation with the University, including selling them the old water plant site and vacating streets in the area to allow for their optimal use of that site. We have also vacated portions of streets just east of the river south of Burlington Street for use by the University in conjunction with their facilities in that area. Construction of the Arts Campus area storm sewer also involved partnering with the University, and reconstruction of the north segment of Mormon Trek Boulevard involved not only the University, but also the City of Coralville and the Iowa Department of Transportation. Finally, if we agree to participate in the joint feasibility study for a municipal electric utility, we will share the local costs of the study with the University. We enjoy the highest level of cooperation between the City and The University of Iowa which is in our mutual best interest as we move this community forward. We have agreed to sell tax increment financing bonds to help construct the multi-use facility on the last remaining urban renewal parcel, 64-1a, a project that will eventually add over$20 million to our commercial tax base. Construction of the Near Southside Ground Transportation Center, if sufficient federal funding is made available,will provide parking and interstate transportation services, along with much-needed childcare in the downtown area. Revenue from this facility will help support our local transit system. We will continue to work with federal officials to secure the necessary financial assistance. Indeed, much of what we do in terms of capital projects is done with economic growth in mind. Capitalizing on our existing resources to develop new growth in our tax base, we can effectively ensure our ability to support and serve the needs of all our citizens. Those needs certainly include maintenance and replacement of our existing infrastructure, as well as upgrading City facilities to meet changing Federal and State regulations. We are in the process of bringing online the new water purification facility and have completed a major upgrade of our wastewater treatment facility. We repair or rebuild deteriorating streets and other infrastructure on an ongoing basis and continue to enhance our parks and other public facilities. All this requires that we raise capital through borrowing and, again, we take advantage of our resources to secure very favorable rates for general obligation and revenue bonds. Our most recent bond sales have received the highest ratings, Aaa for general obligation debt, Al for revenue bond issues. We are thus able to accomplish more with the limited debt revenue available to us, and we take pride in having earned the AAA rating for every general obligation bond issue that we have sold since 1973. Economic growth comes about primarily when people are willing to invest their private capital in their homes, their businesses and their commercial and industrial properties. We can influence their decisions to invest or reinvest locally by providing a safe and attractive community in which to live, work, and enjoy their leisure time. There are certainly indications that we are doing something right in that regard. In the past four years we have issued building permits for construction totaling nearly a half-billion dollars in value. Owens-Illinois and Alpla most recently joined our local family of major employers while Seabury&Smith, Procter&Gamble, ACT, Chezik-Sayers Auto, made major expansions to their businesses last year. Other local businesses also made significant improvements to their facilities or invested in new ventures to expand their markets and create new jobs. In the wake of shrinking federal and state assistance, we will continue to place a strong emphasis on our efforts to foster local economic growth and to provide a supportive and welcoming community to business and industry. http://www.icgov.org/spotlight/2003statecity.htm 2/19/2003 • City of Iowa City,Iowa-Official Web bite Quality of life in a community doesn't just happen. Every single citizen, every visitor, and every person with any legitimate interest in a community can and does have an effect on its ultimate viability. There is one group of such people I would like to highlight this evening.All the policy decisions we make, all our efforts to foster community growth and development, and all the direction we provide to the City Manager and staff would be lost were it not for those individual employees who serve this community throughout the many facets of our operations. We are extremely fortunate to have competent and dedicated people at all levels of the City organization. Some 35 operating divisions, functioning under the direction of 12 department heads and the City Manager, provide a wide variety of services. 625 permanent employees combine their expertise and individual abilities to deliver these services, many of which are unique to City government and quite dissimilar from one another. These 625 employees have a total of nearly 6,700 years of service with the City. Our City Manager and 12 department directors alone have an average tenure of 22%years, and they average 13%years in their current positions. A large number of our employees are career public servants who genuinely care about their community and who take great pride in the accomplishments we, as a City, are able to achieve through their efforts. City employees are there when we need them. If your water pressure suddenly drops in the middle of a cold winter night, a group of Water Division employees will be digging in a cold,wet hole to seal off a broken water main so that you will be able to have a hot shower when you get up in the morning. If you fall ill at any time of the day or night and need immediate assistance, a fire company trained in emergency medical services will respond to assist you and to help ensure that you receive adequate care until you can be transported to a medical facility. If you feel you are in danger or threatened in any way, a police officer will hasten to your assistance and will risk his or her own well-being, if necessary, to protect you in your situation. If you believe your apartment or rental home is not habitable or that your personal safety is threatened by some existing condition, a Housing Inspector will perform an objective assessment and will take enforcement action, where appropriate, to ensure that the situation is properly remedied.When you turn on your faucet, you expect clean, potable water and you can open your drain with confidence that the water you use, now probably polluted in some fashion,will be adequately processed and treated before it is returned to our environmental waterways. These are but a few examples of how our quality of life is enhanced through the efforts of your City employees. Safe streets with effective traffic controls and enforcement, the regular weekly disappearance of your household refuse and recyclables from the curbside in front of your home, and the arrival of a City bus at scheduled times at a bus stop near your home are others. In each case you will see one or more dedicated employees providing those services. But keep in mind that, in addition to the folks you see when you call for a service or visit a City office or facility,there are technicians, mechanics, accountants, investigators, inspectors, program coordinators, librarians, maintenance workers, planners, engineers, clerical staff, and a host of others who are working mostly behind the scenes so that you can rely on City services when you need them.And they are all guided by very capable supervisory staff who ensure that the policies established by this Council are translated into dependable services to our citizens. Given the diversity of jobs and of the services we provide, it is surprising that turnover among our approximately 625 permanent employees has averaged only 7.29% over the past eight years and stood at under 6% last year. I believe this is partially due to the City being a good employer which provides an attractive and challenging work environment. But even more importantly, it reflects in large measure the dedication of our employees, citizens like ourselves,who take a great deal of pride in what they do. The role of this government is two-fold:to develop a vision, a picture if you will, of what Iowa City should be, and then to put together the pieces of the puzzle that results in that picture. The difficult part is realizing that every piece, no matter how small, is essential to the complete picture. No puzzle is complete until every piece is in its place. We have been able to add some critical pieces to that puzzle in the past year and our goals for this year are ambitious, yet attainable. This is a great community and our single most important charge is to make it even better, to be as good as we can be. We recognize the financial and political obstacles before us. We know that we will never all agree on any issue and many of our decisions will not come easy. Our greatest assets are you, our citizens, and our greatest http://www.icgov.org/spotlight/2003statecity.htm 2/19/2003 Iowa City Fire Department "Serving with Pride and Professionalism Since 1872" DATE: February 19, 2003 TO: Department Directors FROM: Andrew J. Rocca, Fire Chief RE: Homeland Security Actions Attached to this memorandum you will find a copy of the Homeland Security Advisory System— Reconunended Actions for your review. For additional information on homeland security, you can check the U.S. Department of Homeland Security's web site at www.dhs.ciov. AJR/bdm Attachment cc: Stephen J. Atkins, City Manager FIRE DEPARTMENT • 4/0 E. Washington Street • Iowa City.IA 52240 Phone:(319)356-5260 FAX- (3/9)356-5263 www.icfd.org Office of the Fire Chief Office of the Fire Marshal Battalion Chiefs Fire Training HazMat Public Education Fire Administration Fire Prevention Bureau Station/ Station/ Station 2 Station 3 (319)356-5256 (319)356-5257 (319)356-5262 (319)356-5258 (319)356-5266 (319)356-5265 4444l/Qy'. `•7 Homeland Security Advisory System Recommended Actions Provided by the International Association of Fire Chiefs based upon recommendations from the American Red Cross and U.S Department of Homeland Security SEVERE Complete recommended actions at lower levels, and: • Work with local community leaders,emergency management, (RED) government agencies,community organizations and utilities to meet immediate needs of the community • Assign emergency response personnel and pre-position and mobilize specially trained teams or resources • Be prepared to work with a dispersed or smaller work force • Increase or redirect personnel to address critical emergency needs • Monitor,redirect,or constrain transportation systems • Adhere to any travel restrictions announced by local governmental authorities • Contact businesses/schools to determine status of work/school day • 100%identification check(i.e.-driver's license retained at front office) and escort of anyone entering fire station • Close public and government facilities • Be alert to suspicious activity and report it to proper authorities immediately • Ensure mental health counselors available for employees • Listen to radio/TV for current information/instructions HIGH Complete recommended actions at lower levels,and: • Contact other key emergency response organizations to confirm their (ORANGE) emergency response plan procedures • Coordinate necessary security efforts with Federal, State and local law enforcement agencies or any National Guard or other appropriate armed forces organizations • Have emergency supplies on band,shelters readied,and review procedures • Ensure communication plan is understood/practiced by all department members • Review emergency plans to include continuity of operations and media materials • Determine need to restrict access to fire department property,fire stations and other key local business facilities. • Determine whether private security firm support/reinforcement is required • Take additional precautions at public events and possibly consider alternative venues or even cancellation • Prepare to execute contingency procedures,such as moving to an alternate site or dispersing workforce • Be alert to suspicious activity and report it to proper authorities • Exercise caution when traveling • Complete recommended actions al lower levels,and: • Coordinate emergency plans as appropriate with nearby jurisdictions • Assess whether the precise characteristics of the threat require the further refinement of preplanned Protective Measures • Implement,as appropriate,contingency and emergency response plans Significant risk • Check telephone and pager numbers and e-mail addresses in your communication plan and update as necessary of terrorist • Develop alternate routes of transit for emergency evacuation and attackspractice them • Contact private security firm for security risk assessment and to determine availability of support/reinforcement • Increase surveillance of critical locations • Be alert to suspicious activity and report it to proper authorities GUARDED Complete recommended actions at lower level, and: • Establish alternate staging locations (BLUE) • Ensure emergency communication plan updated and needed equipment is purchased • Check communications with designated emergency response or command locations • Review and update emergency response procedures • Provide the public with any information that would strengthen its ability to act appropriately r • Be alert to suspicious activity and report it to proper authorities LOW ' • Develop a comprehensive disaster/emergency response plan • Refine and exercise as appropriate preplanned Protective Measures • GREEN). , m • Ensure personnel receive proper training on the Homeland Security • Advisory System and specific preplanned department or agency Protective Measures _ • Institutionalize a process to assure that all facilities and regulated sectors are regularly assessed for vulnerabilities to terrorist attacks and i all reasonable measures are taken to mitigate these vulnerabilities, .. ..-m,Y... ,.