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Home My WebLink About01-19-2017 Airport Commission Meeting Minutese January 19, 2017 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION JANUARY 19, 2017 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Julie Bockenstedt, Minnetta Gardinier, Robert Libby, A. Jacob Odgaard, Chris Ogren Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, David Hughes, John Yeomans RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: Chairperson Odgaard called the meeting to order at 6:06 P.M. APPROVAL OF MINUTES: The minutes from the December 15 meeting were reviewed. Gardinier asked about the attendance record for these minutes, noting that there is a highlighted column from last August with no data in it. Tharp stated that he would fill this in for the final copy. Bockenstedt stated that she noted the attendance record shows her term as expiring March 1St. Tharp stated that he would update this as well. Ogren moved to accept the minutes of the December 15, 2016, meeting as amended. Bockenstedt seconded the motion. The motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Farming Operations — i. 2017 Lease — Tharp noted that this is the agreed upon farm lease for the upcoming season. He added that the total will be $30,500, which is a little less than last year. He further explained why this is happening, noting the drop in farm prices recently. Gardinier asked how much less this amount is, and Tharp noted that last year they were at $31,000, so it is $500 less. John Yeomans also spoke to Members' concems. Ogren asked Yeomans how he arrives at these amounts, and he further explained the process. He also further explained the farm lease process and how the operation works. Yeomans stated that if the Commission has no objections, he will go ahead and have the farm manager sign the lease. January 19, 2017 Page 2 b. FAA/IDOT Projects: AECOM / David Hughes i. Obstruction Mitigation — Hughes spoke first to obstruction mitigation, noting that they received the agreed upon scope back from FAA and this now begins some 'cultural resource' of the area that they are requiring. Hughes explained to Members what this entails. ii. South Taxiway Extension — On this project, Hughes stated they are about halfway done with the design. This should be ready for the Commission's approval at next month's meeting. iii. North T -Hangar Restroom — Hughes stated that there have been some problems back and forth with the City on providing video of the usage of this restroom, but that he hopes to resolve the issues soon and to obtain the variance needed to make this a single facility. C. Airport Operations I. Strategic Plan — Implementation — 1. Request for proposals for Strategic Plan — Tharp stated that he would like to walk through this with the Commission briefly to see if they are interested in moving forward. He asked what type of criteria the Commission wanted to use in selecting the person or persons to facilitate this strategic planning process. He shared ways they could obtain public input, or noted that they could have a Commission -created document as well. Tharp reviewed the criteria he would include in this RFP, giving Members a brief rundown on each area. Continuing, Tharp noted how the process would work and what Members could expect. Members continued to review Tharp's recommendations, asking questions of the strategic planning process. The issue of cost was discussed at some length, with Tharp noting that it really depends on what the Commission is looking for. He stated that this will encompass possibly six hours of active on-site time, and then the amount of time it would take to disseminate the information and put it into report form. Bockenstedt and Gardinier both spoke to hiring someone with an aviation background. Gardinier suggested they put this under the 'preferred' section so as not to scare someone away with the addition of 'aviation' here. Goers then spoke to the selection criteria in the RFP process and how 'aviation' would be used here. He added that most people who would be reading such an RFP would not see 'aviation' as a requirement, but that it is something they might be judged on. Ogren suggested taking out the public input session part of this, noting that they just did these during the master planning process, and that this would take away that extra cost. Odgaard suggested using Airport tenant input during this process. Gardinier stated that she would still like to have public input, that politically she believes it to be the right way to go. Members continued to discuss the process they need to go through to obtain a facilitator for their strategic planning process. Goers explained the process that the City will go through from the Purchasing department standpoint. Members further defined how they would like this RFP to read: Proposals not to exceed 20 pages, including cover letter and appendices; 10 -page proposal, 12 -point font, appendix to contain resume, principle references, and examples of previous work in this area, as well January19, 2017 Page 3 as acceptance of .pdf files. Tharp stated that he will work with Purchasing to finalize this RFP, with the March meeting tentatively scheduled for a final presentation. He asked if Members wanted to create an evaluation committee, consisting of himself and one or two Members, along with someone from Purchasing. ii. Budget — Tharp stated the Council recently had their budget meetings and that he did the Airport presentation. He noted that there were no major comments from the Council. He stated that he did highlight the Airport's anniversary in 2018 and that a celebration is being planned. Tharp stated that the subcommittee does need to discuss fundraising ideas and possible corporate sponsorships, before moving forward. Members spoke briefly to how they might want to handle this issue, with Tharp noting how they have handled this activity in the past. iii. Management - 1. Airport Operations Specialist performance review — Tharp noted that next month is his evaluation month. He briefly explained how they have handled this process in the past. Ogren asked if Tharp could also send Members a copy of last year's evaluations to help them as they prepare for this year's review. d. FBO / Flight Training Reports L Jet Air — Matt Wolford from Jet Air began with the monthly maintenance reports. Since last month's report, he noted that there was one fairly large snow event. He explained how they have to cover a larger area of runway now, therefore using more de-icing mixture. Wolford then responded to Member questions regarding snow and ice removal procedures at the Airport. Continuing, Wolford noted the usual maintenance items like replacing light bulbs, painting, hangar sealing, runway trash pickup, hanging of pictures in the terminal building, etc. In regards to Jet Air's business, Wolford noted that the new hangar construction is moving slowly. He stated that right now Jet Air's maintenance shop is full with airplanes in for annuals and other things. Sales have also been running high, according to Wolford, as have charter flights. e. Commission Members' Reports — Libby stated that he wanted to let the Commission know he is still committed to being a Member. He added that he has been going through a rough period with his business and he further explained the details to Members. L Staff Report — Tharp stated that he plans to be out of the office between March 3`tl and the 10'". He has an opportunity to go to Houston and check out the Space Center and is therefore trying to make arrangements to do so. Gardinier then asked if the idea of putting in concrete pads and then letting others build hangars on them has ever been discussed. Tharp stated that for many years the Airport did not have the financial means to build such pads, but that they could certainly look at this as an option in the future. SET NEXT REGULAR MEETING FOR: January 19, 2017 Page 4 The next regular meeting of the Airport Commission will be held on Thursday, February 16, 2017, at 6:00 P.M. in the Airport Terminal Building. ADJOURN: Libby moved to adjourn the meeting at 7:28 P.M. Bockenstedt seconded the motion. The motion carried 5-0. CHAIRPERSON DATE January 19, 2017 Page 5 Airport Commission ATTENDANCE RECORD 2016-2017 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERMW A N O�_1 -� o NAME EXP. p N > > N Cn m N o S .�3 m a m 01 07 Of s N 01 S Of O! W 3 Oi Of OJ Of OI V Minnetta 07101119 O Gardinier 1 X X X X X E X X X X X X X X Chris Ogren 07101/18 O O 1 1 X X X X E X X X E X X X X X A.Jacob 07101118 O Odgaard 1 X X X X E X X X X X X X X X Julie 07101117 O O O Bockenstedt 1 1 I X X X E X X X E X E X X X X Robert Libby 07121120 O O N N N 1 1 M M M X X X X E X X O O E X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time CITY OF IOWA CITY TIME RECORD NAME: Michael Tharp EMPLOYEE 0: 88681 SUPERVISOR SIGNATURE: PAY PERIOD ENDING: March 25, 201 EMPLOYEE SIGNATURE: SUN M SUN M TU W TH F SAT Leave Without Pay 399 Injury Leave 560 Sick Bank SB Jury Duty 570 Military 1540 Suspension 395 SUN M TU W TH F SAT • • �� • �� 00000 � •' SUN M TU W TH F SAT 0000000 SUN MM®®®M® _m____m M TU W TH F SAT ___m___ SUN M TU W TH F SAT EMPLOYEE SIGNATURE: SUN M TU W TH F SAT Funeral Leave 550 Leave Without Pay 399 Injury Leave 560 Sick Bank SB Jury Duty 570 Military 1540 Suspension 395 SUN M TU W TH F SAT 0000000 SUN MM®®®M® _m____m M TU W TH F SAT ___m___ TOTALS I I JOID1010101010]10101101-0101010 0.00 "* Comp Time Accrued entered in as straight time OTHER ATTENDANCE CODES Stand By Pay 830 Minimum Call in 865 Sick Leave Incentive 425 Funeral Leave 550 Leave Without Pay 399 Injury Leave 560 Sick Bank SB Jury Duty 570 Military 1540 Suspension 395