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Home My WebLink About03-16-2017 Airport Commission Meeting Minutes March 16,2017 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION MARCH 16, 2017—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Julie Bockenstedt, Minnetta Gardinier(arrived 6:15 P.M.), Robert Libby, Chris Ogren Members Absent: A. Jacob Odgaard Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, David Hughes, Carl Byers, Laura Routh, Caroline Dieterle RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 6:04 P.M. by Acting Chair Libby. Ogren nominated Bockenstedt to be the Temporary Secretary for this meeting. Libby seconded the motion. The motion carried 2-0, Bockenstedt abstaining; Gardinier and Odgaard absent APPROVAL OF MINUTES: Minutes from the February 16 meeting were reviewed. Ogren moved to accept the minutes of the February 16, 2017, meeting as presented. Bockenstedt seconded the motion. The motion carried 3-0, Gardinier and Odgaard absent. PUBLIC DISCUSSION: Caroline Dieterle asked for clarification of the strategic plan that was in recent minutes, to which Tharp responded. He noted that he may have attached the Airport's strategic plan to recent minutes, as the Commission is currently looking to contract with someone to lead their strategic planning process. Dieterle continued speaking to this topic, more specifically the difference between a strategic plan and a master plan. Tharp responded, giving examples of what each plan does basically. ITEMS FOR DISCUSSION/ACTION: a. Strategic Plan—Tharp stated that the subcommittee is currently still evaluating proposals and that he would like to request they defer this to next month's meeting for discussion. Dieterle asked if Tharp could share the names of those who submitted bids and he declined to do so at this time. 1. Finalist interviews(if necessary) March 16,2017 Page 2 2. Consider a resolution approving a contract for strategic planning services - b. FAAIIDOT Projects: AECOM /David Hughes Obstruction Mitigation-Hughes stated that they heard back from the FM on some of the items they were awaiting responses to. Task Order #6 will allow AECOM to move forward with the environmental assessment portion. Dieterle asked what would be involved in this assessment and Hughes responded. 1. Consider a resolution approving task order with AECOM for an Environmental Assessment—Ogren moved to approve Resolution#A17-02, approving Task Order#6 with AECOM for an Environmental Assessment. Libby seconded the motion. The motion carried 3-0, Gardinier and Odgaard absent. ii. South Taxiway Extension—Hughes then spoke to this project, noting that they are ready to move forward with the public hearing portion so they can start the advertising. 1. Public Hearing—Libby opened the public hearing. Laura Routh spoke to this project, noting that she reviewed the documents related to this project. She asked questions of the Commission, one being what was driving this project. Tharp noted that demand is the main driver. Questions were also asked of how this project would be financed, to which Tharp responded. Routh noted that she also has several budget-related questions. First she spoke to the master plan and the dates of when certain items are expected to take place. Libby then closed the public hearing. 2. Consider a resolution approving plans, specifications, and form of contract for the South Taxiway Extension—Gardinier moved to approve Resolution#A17-03, approving plans, specifications, and form of contract for the South Taxiway Extension. Ogren seconded the motion. The motion carried 4-0, Odgaard absent. iii. North T-Hangar Restroom—Hughes stated that the variance was granted from the City and therefore a unisex bathroom can be built. 1. Consider a resolution approving task order with AECOM for design, bid, construction related services—Ogren moved to approve Resolution#A17-04, approving Task Order#7 with AECOM for design, bid, construction related services. Bockenstedt seconded the motion. The motion carried 4-0, Odgaard absent. c. Airport Operations Budget—Tharp stated that there is one major project left in this budget year, the underground fuel monitoring system for the University's hangar. He noted that if need be there will be something on next month's agenda. ii. Management—Tharp spoke to what projects might be pushed forward for the DOT's grant program. Some of the projects that might be doable under this program are: increasing parking by the terminal building; pushing a Wi-Fi signal into the hangar areas; retrofitting of doors in hangar A. March 16,2017 Page 3 d. FRO/ Flight Training Reports i. Jet Air—Matt Wolford with Jet Air spoke to Members next. He shared the monthly maintenance reports for all of February and the first part of March. He spoke to some of the highlights in these reports and responded to Member questions. He noted that the Jet Air self-service pump needed a new motherboard. In regards to Jet Air, Wolford stated that they have been keeping busy with sales and maintenance, etc. They will be picking up a plane in Italy and bringing it back to the shop. Wolford then responded to questions from Members and the audience in regards to Jet Air's business. One area under question was fuel sales and who gets a cut from the sales. e. Commission Members' Reports—Gardinier stated that they got their plane back from Spencer and everything is a 'go' for them. Libby noted that the disaster drill is set for Wednesday, May 17, from 8:00 A.M. to 11:00 A.M. He further explained what this drill will entail. f. Staff Report—Tharp shared that he took a trip to the Johnson Space Center while on his vacation. g. 100 Year Anniversary Committee—Ogren filled Members in on what the committee has done so far. Tharp stated that they are moving forward and he noted a survey that they are doing in their planning process. Members briefly discussed how they would like to handle this survey. It was decided that each Member would work on the survey and then bring it to the next meeting for review. h. Consider a motion to adjourn to executive session to evaluate the professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individuals' reputations and those individuals requested a closed session—Tharp stated that he is not sure where Odgaard is with this process and he asked Members if they would like to defer to next month. All those present agreed to do this. i. Evaluation of Airport Operations Specialist—(see above, Item h) SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, April 20, 2017, at 6:00 P.M. in the Airport Terminal Building. Gardinier noted that she will not be in attendance for this meeting. ADJOURN: Bockenstedt moved to adjourn the meeting at 6:56 P.M. Gardinier seconded the motion. The motion carried 4-0, Odgaard absent. March 16,2017 Page 4 �_ i�' Lr CHAIRPE / DATE March 16,2017 Page 5 Airport Commission ATTENDANCE RECORD 2017 TERM o o 0 o 0 C. 0 C. - -1 0 0 00 W a a 01 V CO CO CD o ` e7 + .-. W .a 1.3 1.3 0 m N . - . s NAME EXP. V m 0) at 0 CO cn o V u, m m 0) CO of of of CO W 0) CO 0) of of of V V V V Minnetta 07/01/19 0 Gardinier I XX X E X X XXX X X XX X X Chris Ogren 07/01/18 0 0 I / XX E X X X EXX X X XX X X A.Jacob 07/01118 0 Odgaard / 0/ XX E X X X XXX X X XX X E Julie 07/01/17 0 0 0 Bockenstedt / / / XE X X X E XEX X X XX X X Robert Libby 07101/20 0 0 N I l MX X X X E XXOOE XX X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time