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Home My WebLink About04-20-2017 Airport Commission Meeting Minutes I April 20,2017 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION APRIL 20, 2017—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Robert Libby, A. Jacob Odgaard, Chris Ogren Members Absent: Julie Bockenstedt, Minnetta Gardinier Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, David Hughes, Laura Routh, Caroline Dieterle RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 6:00 P.M. by Chair Odgaard. APPROVAL OF MINUTES: Minutes from the March 16, 2017, meeting were reviewed. Ogren moved to accept the minutes of the March 16, 2017, meeting as presented. Libby seconded the motion. The motion carried 3-0, Bockenstedt and Gardinier absent PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Strategic Plan —Tharp spoke briefly to the strategic plan process and how the subcommittee handled this. Four proposals were received. Only one of the firms who submitted a proposal was above the 80 points assessed by the subcommittee, and this was Bailey Leadership Initiative. Tharp noted that the Commission can either accept or reject this proposal. He suggested the Commission invite Bailey Leadership Initiative to their next meeting, should they accept their proposal, so that they can get a better idea of what they are expecting from this process. Members briefly discussed the proposal that is being considered. Tharp and Libby both noted their approval of the proposal from Bailey Leadership Initiative, with Tharp adding that both Bailey and Davidson are familiar with Iowa City due to their previous involvement with the City. Tharp then responded to Member questions regarding the evaluation process. After the vote was taken, an audience member asked that the April 20,2017 Page 2 perspectives of the neighborhood and the taxpayer be included as part of the strategic planning process. Tharp noted that in the proposal it does show the use of surveys in obtaining public input. Members noted that when they meet with Bailey Leadership Initiative, they can specify what should be in the survey so that this input is gathered. Consider a resolution authorizing Chair to sign an agreement— Odgaard moved to approve Resolution#A17-05, authorizing the Chair to sign an agreement with Bailey Leadership Initiative. Ogren seconded the motion. The motion carried 3-0, Bockenstedt and Gardinier absent b. FAA/IDOT Projects: AECOM/David Hughes Obstruction Mitigation— Hughes stated that they have prepared a grant application with the FM and once approval is given, they will be able to move forward here. The grants are due to the FM on May 1, according to Tharp. ii. South Taxiway Extension—Hughes stated that they received four bids since the last meeting, with the low bid being slightly above the engineer's estimate, but still within the grant amount. The recommendation is to award the project to Metro Pavers. Tharp stated that he was in contact with Gardinier regarding this and that she shared her disapproval of the contract being awarded to Metro. Ogren spoke to the letter from AECOM that is in their packet, where it says 'extend the parking apron,' asking if this isn't from another project. Hughes agreed, noting that he had missed this when he was putting the letter together. 1. Consider a resolution accepting bids and awarding project— Ogren moved to approve Resolution #A17-06, awarding the project to Metro Pavers. Odgaard seconded the motion. The motion carried 3-0, Bockenstedt and Gardinier absent iii. North T-Hangar Restroom—Hughes stated that he expects the design team to pick up this project again in the next week, now that all of the steps have been taken to get this reduced to a single restroom. The plan would be to set the public hearing at the next Commission meeting. iv. FY2018 Iowa DOT—Office of Aviation Grant Application—Tharp stated that the call letter for the program is out now and that applications are due Friday, April 28. He noted that there are two programs they applied for—general aviation vertical infrastructure and the airport improvement program. The general aviation vertical infrastructure is something that is allocated every year by the legislature, according to Tharp, with this year's allocation expected to be around $500,000 for the state. Typically it has been around $750,000. The two projects that Tharp has applied for from this program include LED lighting for the University hangar and the maintenance shop. This is roughly a $68,000 project, with $58,000 being requested from the State. He also spoke to hangar door replacement, noting that the Airport would need to come up with a much larger match as the grant program is capped at$75,000. Tharp continued to speak to various projects around the Airport, many of which are tenant-driven, such as wi-fi, that could be achieved. Speaking to the AIP program,Tharp stated that he is going to recommend sticking with the parking lot extensions. Members spoke to how often the parking lot is full, with Tharp noting that it happens more frequently. April 20,2017 Page 3 c. Airport Operations Budget—Tharp stated that he did the math to take out the balances that were associated with hangar commitments. This puts them at about $241,000 of revenue and $243,000 of expenses. He added that the report this month does not have the farm income of about$27,000 added to it. Tharp highlighted some other areas of the budget as well. ii. Management— 1. Annual Report—Tharp stated that he will be emailing the Members a copy of the draft annual report. He noted that it will basically summarize what they have done during this time period. He asked that Members take some time to review the draft and to send him any comments or suggestions they have. Tharp stated that he would like to be able to get a consensus on this at the next meeting. d. FBO/ Flight Training Reports i. Jet Air—Matt Wolford with Jet Air addressed Members next. He shared the monthly maintenance reports first, highlighting some items for them. New fencing needs to be installed along Riverside Drive, after being hit by a motorist. Wolford stated that they put up snow fencing as a temporary barrier, as they start the process of obtaining a contractor. Continuing with the April report, Wolford noted that they are mowing almost daily right now as the grass is really growing. Then speaking to the Jet Air side of things, Wolford stated that they have been busy as usual. Sales have been going well for them still. Maintenance and flights are continuing at a good pace, as well. He noted that Jet Air will be sponsoring a conference on 'business travel'this next month at the Kirkwood campus in Cedar Rapids. e. Commission Members' Reports— Libby stated that the disaster drill is May 17 at 8:00 A.M., with a review on the 18th. Ogren asked if Members should be present at this drill and Libby noted that he will definitely be present. Odgaard suggested they obtain a video of the drill. Ogren thanked Jet Air for her husband passing his check ride. She also thanked Odgaard for being at the airport when her husband landed and reminding him to call her. f. Staff Report—None. g. 100 Year Anniversary Committee—Tharp stated that they are still at the initial survey stage. Ogren shared they received a survey from Fuel to complete. h. Consider a motion to adjourn to executive session to evaluate the professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individuals' reputations and those individuals requested a closed session—Evaluation of Airport Operations Specialist Consider a resolution to approve settlement of pending litigation—Ogren moved to approve Resolution#A17-07, approving settlement of pending April 20, 2017 Page 4 litigation. Odgaard seconded the motion. The motion carried 3-0, Bockenstedt and Gardinier absent. Ogren moved that Operations Specialist Mike Tharp be granted the cost-of-living adjustment granted to all other City employees for the period between now and his next evaluation. Odgaard seconded the motion. The motion carried 3-0, Bockenstedt and Gardinier absent. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, May 18, 2017, at 6:00 P.M. in the Airport Terminal Building. Odgaard will not be at the next meeting. Tharp will check with Bockenstedt and Gardinier on their schedules. ADJOURN: Ogren moved to adjourn the meeting at 7:20 P.M. Libby seconded the motion. The motion carried 3-0, Bockenstedt and Gardinier absent. CHAIRPERSON DATE April 20,2017 Page 5 Airport Commission ATTENDANCE RECORD 2016 -2017 TERM o o o o o o o -� — -+ o o o o o A N 01 V CO CO CD O C1 - - W A N NAME EXP. - m CDD � N 'm N 0 V N CD CO m 0) 0 CO CD 0) 0) W 0) 0) 0) Of 0) V V V V V Minnetta 07101119 0 Gardinier 1 O/ X X EX X XXX X X XX X X E Chris Ogren 07/01118 0 O/ / X E X X X EXX X X XX X X X A.Jacob 07101/18 O/ O/ Odgaard X E X X X XXX X X XX X EX Julie 07/01117 0 0 Bockenstedt O/ 1 1 O/ E X X X EXEX X XXX X X E Robert Libby 07/01/20 0 0 I I X X X X E X X O O E X X X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time