HomeMy WebLinkAbout05-25-2017 Airport Commission Meeting Minutes May 25,2017
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MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
MAY 25, 2017—5:30 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Julie Bockenstedt, Robert Libby, A. Jacob Odgaard, Chris Ogren
Members Absent: Minnetta Gardinier
Staff Present: Michael Tharp, Eric Goers
Others Present: Matt Wolford, David Hughes, Laura Routh, Caroline Dieterle
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 5:31 P.M. by Chair Odgaard.
APPROVAL OF MINUTES:
Minutes from the April 20, 2017, meeting were reviewed. Bockenstedt stated that she would be
abstaining from the discussion and vote, as she was not in attendance at this meeting. Ogren
referred to Item G on the third page, under the 100-Year Anniversary Committee comments.
Where it says 'Ogren shared the draft they have so far.' She noted that she does not have a
draft and that she is unsure where this comment came from. She suggested changing this to
'Ogren suggested a process for completing the survey.' Tharp stated that he will go back and
listen to the recording to see what was actually said here and will make the needed change.
Ogren also noted under Item A, Strategic Plan, the word 'firm's' should be just'firms.' Also, on
page two, at the bottom, 'Tharp noting that it happens quite often anymore.' Ogren stated that
this sentence is constructed oddly, and that something more like '....happens quite often now,'
or'...happens quite often,' would make more sense. Ogren moved to accept the minutes of
the April 20, 2017, meeting as amended. Libby seconded the motion. The motion carried
3-0; Bockenstedt abstaining and Gardinier absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSIONIACTION:
a. Strategic Plan—Tharp first introduced Regenia Bailey and Jeff Davidson to the
Members. He noted that they are here to help the Commission with their
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Members let them know of any specific groups they would like to target. He
noted that during the previous strategic plan process, he was asked to
specifically reach out to pilots and neighborhood associations. Referring to the
recent master planning process, Bailey asked if the Commission wants them to
survey the same groups or use the information from the master plan process.
She added that this information is fairly current and that it would be pertinent to
what they are doing. Members agreed that using the information already
gathered would be a good idea, given that the master plan is the backdrop for the
strategic planning. Continuing, Bailey noted that they are planning to give
surveys to both staff and Commission Members, as well as conduct one-on-one
interviews with Commission Members, staff, and the City Manager. This will be
part of the stakeholder input. Members also discussed various boards and
commissions within the City, and the Council itself, as possible groups to reach
out to for input. The City Council and Planning and Zoning were two specific
groups discussed. Members also discussed the University of Iowa and the
relevance of the Airport to their various departments. Bailey stated that once the
survey data is collected, it will be turned into a SWOT(strengths, weaknesses,
opportunities, and threats) matrix for Members to review.
Davidson asked what Members hope to get out of this process, if anything,
besides a five-year strategic plan. Odgaard stated that he believes it comes
down to 'image' and others agreed. He and Bailey briefly reviewed their proposal
and what is included in this process. Bailey stated that looking into what other
airports are doing will be very beneficial to them as they move through this
planning process. The conversation then moved to land use. Davidson shared
some history of the Airport with Members, noting that in the 1990s there was a
perceived threat of the Airport being relocated. A study was conducted at that
time, and what came out of that study was that the Airport would remain, and that
it would stay where it is and be approximately the same size. Members agreed
that this is still the case. Davidson then moved on to the South Central District
Plan, which is the governing document for the City's Comprehensive Plan
governing the area where the Airport is located. He gave Members some history
behind the City's comprehensive planning process, specifically how the district
plans are more neighborhood-centered. In the South Central Plan, Davidson
pointed out that the Airport is the driving force to all of the other land use issues
in the district. He also spoke to the flood plain issues and how the flood of 2008
created some changes in the area. Davidson also spoke about the Riverfront
Crossings area, stating that there will be a large amount of growth in that district
in the coming years. He noted that the Airport's existence was taken into
consideration, as far as building heights, when the Riverfront Crossings Plan was
being created. He added that if FAA regulations should change in the future, so
too would Riverfront Crossings.
Bailey then wrapped up the discussion, stating that next they will be developing
the online survey, which should be launched next week. This will be heavily
promoted, according to Bailey, with outreach to the various groups that were
discussed. At the next meeting then, Bailey stated that she hopes to have the
results of those surveys. Between now and the next Commission meeting, one-
on-one interviews will be scheduled with the Commission Members, Tharp, and
the City Manager. Bailey asked if Members felt this process would work, and
Odgaard responded that he believes this is the direction they want to go.
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b. FAA/IDOT Projects: AECOM/David Hughes (MOVED ITEM UP BEFORE
STRATEGIC PLAN DISCUSSION.)
Obstruction Mitigation—Hughes stated that they are still coordinating
with the FAA planner on this item.
ii. South Taxiway Extension—Hughes noted that the pre-construction
conference took place earlier in the day. Metro Pavers is ready to start,
but they are waiting to hear from one of their subcontractors first.
iii. North T-Hangar Restroom —Hughes stated that the plans and
specifications are ready for this project. There will be some changes to
the sewer system, according to Hughes, which have added some
additional charges.
1. Consider a resolution setting a public hearing on plans,
specifications, and form of contract— Bockenstedt moved to
accept Resolution#A17-08, setting a public hearing on plans,
specifications, and form of contract Ogren seconded the
motion. The motion carried 4-0, Gardinier absent.
c. Airport Operations
Budget—Tharp stated that he does not have much to share on this, that
nothing has really changed since last month. He added that they will
have some additional expenses on the electrical supplies line, due to the
fact that they have finally used up the old lighting fixtures from the
decommissioned runway 18-30 and have had to order some new ones.
Tharp reminded Members that the fiscal year will end at the end of June.
ii.
Management—
1. Annual Report—Tharp stated that the report was in the meeting
packet and that he has incorporated those comments he received. He
asked if anyone had anything else to add, as he plans to finalize this as
soon as possible.
2. Airport—Tharp stated that this is a reminder that Bockenstedt's
term will be expiring at the end of June.
iii. Events
1. Emergency Response Drill —Tharp spoke to this item, thanking
Libby for kicking it off and getting things going. He stated that basically it
was hosted by the Airport and the Johnson County EMA, with all three
hospitals in the area participating, along with Johnson County
•
Ambulance, CARE, EMT, Southeast; a class of EMS students from
Kirkwood; the Medical Examiner's office; police; Jet Air; and even a
couple Commission Members were in attendance. Tharp stated that he
believes it was a good exercise, although there were a couple 'hiccups'
along the way. He briefly explained some of these hiccups, noting that it
began with calling 9-1-1 to begin the exercise. Ogren stated that she was
in attendance and heard some police talking about how they did not even
know the layout of the Airport, which she found troubling. She stated that
every year they should have police and fire do a visit, so that they are
aware of the layout at the Airport, should an emergency arise. Others
agreed, and Libby stated that he would like to be involved in this. Tharp
noted that codes needed for entry are a part of the County's Emergency
Response Plan, which is updated whenever something changes. Tharp
stated that he then participated in the Cedar Rapids' Airport drill as an
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observer. Members continued to discuss the need for these types of
drills, with many agreeing they should be done every three years.
2. Young Eagles—Tharp noted that this event takes place June 10.
They will be working with the EAA Chapter representing Cedar Rapids
and Iowa City. The event runs 9:00 A.M. to noon that day. Ogren stated
that she will be present at this event, and Odgaard stated that he will try
to come out as well.
d. FRO/ Flight Training Reports (MOVED ITEM UP BEFORE AIRPORT
OPERATIONS DISCUSSION.)
i. Jet Air—Matt Wolford with Jet Air shared the monthly maintenance
reports with Members. He noted that since the April meeting they have
readied all of the mowers and put the broom on the yellow truck. Other
maintenance items included branch and garbage pickup around the
Airport, painting in the lobby, and other miscellaneous tasks. Ogren
asked if it is normal for the location hosting a disaster drill to pay for the
catering afterwards. Wolford and Tharp both stated that there will most
likely be some reimbursement here from others involved. Libby agreed,
stating that Emergency Management may reimburse them some. He
added that he can look into this matter further.
As for Jet Air's business, Wolford stated that they have been keeping very
busy. They have several charter contracts that they are rebidding for
local services. The hangar construction is progressing well and he
shared his excitement over the new door that has been installed. He also
shared that Jet Air is bringing in a larger plane that will be housed in Iowa
City. Wolford also spoke briefly about an aerial survey group that is
leasing one of their 172 single-engines. The group will be strapping a
camera on the bottom of the plane and will then be flying around five or
six different states, all the while shooting crop footage. They will then
come back approximately every three weeks throughout the summer,
according to Wolford, and do the same thing. He then noted that a Lear
brought in a patient from Hawaii, after refueling in California.
e. Commission Members' Reports—None.
f. Staff Report—Tharp stated that he will be out of the office tomorrow.
g. 100 Year Anniversary Committee—Ogren stated that they have a long survey
they need to complete, and that last week she shared various portions of it with
the other subcommittee members. She also shared that she was researching
something recently at the University and came across a University news bulletin
from 1929, saying there were changes at the Airport.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, June 15, 2017,
at 6:00 P.M. in the Airport Terminal Building. Tharp noted that Gardinier will be heading out for
the Air Race Classic around that time. He will check with her to see what her availability is.
Libby stated that the following week would actually work better for him, as did Ogren.
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ADJOURN:
Ogren moved to adjourn the meeting at 6:00 P.M. Libby seconded the motion. The
motion carried 4-0, Gardinier absent.
CHAIRPERSON DATE
May 25,2017
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Airport Commission
ATTENDANCE RECORD
2017
TERM o o o — o o 000
CO N V 00 00 CO 0 + e1 " N = A 0
i N o - - N s - - - N N
NAME EXP. it) � u, m u+ o Vs CO m of ai) o m
s
0) 0) 0) 0) 0) W 0) 0) 0) V
Minnetta 07/01/19 OI o/ or
Gardinier X E X X XXX X X X X X EE
Chris Ogren 07101118 O
O1 1
E X X XEXX X X X X X X X
A.Jacob 07101/18 OI OI
Odgaard E X X X XXX X X X X E X X
Julie 07101117 0 0 OI
Bockenstedt I I
X X X EXEX X X X X X E X
Robert 07101120 0
1 O1
Libby X X X E X X O O E X X X X X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E =Absent/Excused
NM = Not a Member at this time