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HomeMy WebLinkAbout01-21-2016 Airport Commission Meeting Minutes ' v January 21,2016 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION JANUARY 21, 2016—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Julie Bockenstedt, Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, Carl Byers, Larry Bell, David Hughes RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order by Chairperson Gardinier at 6:03 P.M. APPROVAL OF MINUTES: The first order of business was to review the minutes of the December 17, 2015, meeting. Ogren noted that under approval of minutes, it shows Assouline and Ogren as being absent, and it should be Assouline and Bockenstedt absent, although Assouline did show up a bit late for this meeting. Odgaard stated that on page 4, top paragraph, the last sentence is not clear to him. Tharp stated that he would need to go back and listen to the recording to see what exactly Underwood said here. Odgaard also noted that under the FAA obstruction mitigation conversation, it states that Underwood provided some information regarding mitigation. He questioned what the options are. Tharp tried to clarify what Underwood was referring to here. He stated that he could clarify this by going back to the recording here, as well. Odgaard stated that he believes they did not come to any final conclusions on this. Ogren moved to accept the minutes of the December 17, 2015, meeting as amended. Odgaard seconded the motion. The motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Request to use Airport grounds - i. University of Iowa—Tharp stated that he has not heard back from Dan McGehee yet and that if he does not hear from him soon, he will drop this item from the agenda. Continuing, Tharp noted that he has been working on an application for these types of requests, so that they are ready for any future ones. Gardinier asked if Tharp has considered a web-based form, and Tharp stated that he can look into this I Y January 21,2016 Page 2 as well. Gardinier stated that anything like this should be available online as well. Bockenstedt asked if there is any conflict of interest for her since she does work at the University, and Goers addressed the legality of this type of situation, noting that in most instances there is no conflict. b. Airport Master Plan—Tharp noted that Melissa Underwood was unable to attend this evening, but he shared the information she asked him to pass along. He spoke to the master plan and mitigation projects, and that the FAA has asked them to go back and review this, do some more cost benefit analysis in terms of the number of obstructions northwest of the Airport and compare the impact and operational effects that would be seen. Tharp added that Underwood has started working on this. There will be some delay, therefore, in the acceptance of the master plan. Members then discussed the obstruction mitigation issues, asking questions of Tharp along the way. Hughes added that the FAA is wanting them to make sure that all obstructions are identified and that every avenue to mitigating them is reviewed. Tharp stated that he hopes to have further information for Members to review at next month's meeting. Gardinier asked Tharp to let the master plan group know that they will be scheduling another meeting with them in the near future. c. FAA/IDOT Projects: AECOM (David Hughes) i. FY15 Obstruction Mitigation— Hughes then spoke to Members about the FAA's new process on analyzing approaches and responded to Member questions regarding this. He explained how the GIS data has been reviewed and what the FAA is asking them to do an analysis of. Members continued to discuss how the obstructions are identified using the runway approaches at the airport. The master plan was also discussed here, with Gardinier asking if it is going to cost them more now for the master plan, due to the increased data the FAA is requesting, and thus the delay in completing the master plan. Hughes stated that the plan is to review the data again this coming week and to then resubmit it to the FAA. Members continued to discuss this issue, asking for further clarification from Hughes. ii. Fuel Tank Rehabilitation— 1. Consider a resolution accepting work for Fuel Tank Rehabilitation Project— Hughes stated that everything has been completed and accepted with this rehab. The recommendation is for the Commission to accept the work on the fuel tank project. Ogren moved to accept Resolution#A16-01 for work on the fuel tank rehabilitation project. Assouline seconded the motion. The motion carried 5-0. iii. FY16 Apron Expansion— 1. Consider a resolution setting a public hearing on the plans, specifications and form of contract for the 2016 apron expansion—Tharp spoke briefly to what is included in this project, phase one. He stated that the plan is to then apply for a grant to rehab the front portion. Hughes noted that all told, this will allow eight more spaces for tie-downs. Gardinier asked if they shouldn't review the tie-down spots to see if they can better utilize the space they have. The timeframe is to have the public hearing • January 21,2016 Page 3 in February, go out for bids in March, receive bids the end of March, and hopefully finalize things at April's meeting. This would probably be a May construction start, according to Tharp. Odgaard moved to consider Resolution #A16-02 to set the public hearing for the 2016 apron expansion project Ogren seconded the motion. The motion carried 5-0. d. Gilbert Street Leased Area (Larry Bell)—Larry Bell then spoke to Members regarding the Gilbert Street lease area. He gave a brief history of his situation, noting the new Members who may not be aware of what has taken place in the past. Tharp then spoke to the issue, noting that with the new master plan, they should be able to seek FAA approval on selling this piece of property. He further explained how the FAA may handle this type of request. Tharp also responded to Member questions regarding the history behind this lease. Gardinier suggested they move forward as soon as possible on this. The conversation then turned to what the zoning in this area is and how the flood plain rules play into what can and cannot be done there. Members continued to discuss the property, debating if selling it or leasing it would be better in the long run. Tharp stated that he would like to see it sold. Bockenstedt asked for further clarification on the current lease and whether or not they could release Mr. Bell from it. Gardinier explained how the Commission came up with the lease terms of paying half the lease amount versus the entire amount. Tharp noted that the Commission does not have to make a decision this evening, but that he is trying to see how they might want to move ahead with this. Gardinier stated that they should definitely start looking into this, starting with contacting the FAA. Assouline agreed, stating that if they don't move forward now in the right manner, they will never come to an agreement. Members noted that they would like to get more information on this matter so that they can start making the needed decisions. Tharp stated that he will contact the FAA and explain the situation to them. Gardinier reiterated that they need to move forward quickly on this matter. e. Airport Operations— i. Strategic Plan-Tharp stated that they need to address this once the master plan is complete. ii. Budget—Tharp noted that a boiler failed in Jet Air's shop over the weekend. He responded to Member questions regarding this and what recent expenditures have been in this area. Tharp stated that he is working with the City's HVAC coordinator on getting quotes for replacement of this boiler, and he asked that Chairperson Gardinier be given the authority to accept the quotes for this project so that they can move forward quickly. He further explained what this project might entail, noting that it will be roughly $10,000 for a boiler. Tharp stated that they would also be looking at replacing the 2nd boiler at this time which would put the total cost of work between $25,000-$30,000. On a temporary basis a couple of heaters have been rented at $60/day plus the gas to run them. Members continued to discuss this issue, with Tharp and Wolford responding to concerns. There was January 21,2016 Page 4 unanimous agreement that Gardinier go ahead and accept the quotes so that they can move forward quickly on this replacement. As for the Airport budget, Tharp noted that the Council has gone through its initial conversations and he does not see any changes being made at this point. He also noted that he and Gardinier have discussed the issue of their current fund balance amounts and the need to do some brainstorming over projects that they could try to accomplish with these extra funds. Goers suggested Members do a vote on the boiler purchase. Ogren moved to allow Gardinier to authorize a purchase up to$30,000 for a boiler system, based on the recommendation of the HVAC coordinator. Odgaard seconded the motion. The motion carried 5-0. iii. Management— 1. Employee Review—Tharp noted that his review is due in February and that typically the Chair will collect feedback from other Members and then do a final review after that. Tharp will send his previous review to Members for their review. Goers helped explain for new Members what this would entail. f. FBO/Flight Training Reports Jet Air—Matt Wolford shared his monthly reports with Members, noting what took place in December and January. He noted that they have had very little snow removal and have spent some time trying to get birds out of the area. Gardinier asked about the hangar damage notation and Wolford explained what employees were looking for during this review. For January, Wolford explained that they were able to use the new ice melting mixture. He shared where they used it and how they experimented with it to get the best results. Wolford noted that they also were able to remove a couple of trees that were considered obstructions. Members briefly spoke to the garbage that gets left by the dumpsters that they then have to get rid of, and whether a camera in this area would help to stop this problem. Continuing, Wolford spoke to Jet Air's business. He stated that with the boiler malfunctions they have had some messes to clean up with the antifreeze leaks. Speaking to Jet Air's shop, he noted that they have been keeping very busy lately, with a small slowdown in the charter side of the business. They now have three small turbo prop planes and seven Citations for use. Wolford then noted that he has been reviewing their hangar space and how they might better use what they have, as they continue to need more room. g. Security Subcommittee Report— Consider a motion to adjourn to executive session pursuant to Section 21.5(1)(k) of the Iowa Code and Resolution No. A06-14 regarding security procedures or emergency preparedness information— Members decided to convene an executive session at this point. Ogren moved to adjourn to executive session at 8:10 P.M., as noted above. Odgaard seconded the motion. The motion carried 5-0. The executive January 21, 2016 Page 5 session ended at 8:44 P.M. Gardinier moved to adjourn the executive session. Odgaard seconded the motion. The motion carried 5-0. h. Commission Members' Reports— None. i. Staff Report—Tharp noted that the State Legislature is back in session. The Governor's office is recommending a cut to the aviation budget, so he noted they are paying particular attention to this. Members then briefly spoke to Member terms and whether they have others waiting to get onto the Airport Commission. Assouline noted that with his term expiring, he would be happy to let others join the Commission in his place. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, February 18, 2016, at 6:00 P.M. in the Airport Terminal Building. ADJOURN: Ogren moved to adjourn the meeting at 8:48 P.M. Odgaard seconded the motion. The motion carried 5-0. AZ ?a CHAIRPERSON DATE Airport Commission January 21,2016 Page 6 Airport Commission ATTENDANCE RECORD 2015-2016 TERMia -+ -1 o N o A o 1071 o V CO010D O -- N — O W IQ N - N s NAME EXP. a co co V o -a 171 0 o V Of CO 1D ` 171 e1 N ca Q1 N N 1n N o CA 0 a c Minnetta 03/01119 X XX X X X O/ X X X XX X X Gardinier E Jose 03/01/160/ X X 0/ X XXX X X XX X X Assouline E E Chris Ogren 03/01/18 X XXX X X XX X X X O/ X X E A.Jacob 03/01/18 X XXX X X X O/ X XXX X X Odgaard E Julie 03/01/17 NN NN N N N N N N N X O/E X Bockenstedt MM MM MMMM MMM David Davis 03/01/17 X0 X X 0 X 00 N N NN NM NM M M MM Kew X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time