HomeMy WebLinkAbout01-21-2016 Airport Commission Meeting Minutes ' v
January 21,2016
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MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
JANUARY 21, 2016—6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, Julie Bockenstedt, Minnetta Gardinier, A. Jacob
Odgaard, Chris Ogren
Staff Present: Michael Tharp, Eric Goers
Others Present: Matt Wolford, Carl Byers, Larry Bell, David Hughes
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order by Chairperson Gardinier at 6:03 P.M.
APPROVAL OF MINUTES:
The first order of business was to review the minutes of the December 17, 2015, meeting.
Ogren noted that under approval of minutes, it shows Assouline and Ogren as being absent,
and it should be Assouline and Bockenstedt absent, although Assouline did show up a bit late
for this meeting. Odgaard stated that on page 4, top paragraph, the last sentence is not clear to
him. Tharp stated that he would need to go back and listen to the recording to see what exactly
Underwood said here. Odgaard also noted that under the FAA obstruction mitigation
conversation, it states that Underwood provided some information regarding mitigation. He
questioned what the options are. Tharp tried to clarify what Underwood was referring to here.
He stated that he could clarify this by going back to the recording here, as well. Odgaard stated
that he believes they did not come to any final conclusions on this. Ogren moved to accept
the minutes of the December 17, 2015, meeting as amended. Odgaard seconded the
motion. The motion carried 5-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Request to use Airport grounds -
i. University of Iowa—Tharp stated that he has not heard back
from Dan McGehee yet and that if he does not hear from him soon,
he will drop this item from the agenda. Continuing, Tharp noted that he
has been working on an application for these types of requests, so that
they are ready for any future ones. Gardinier asked if Tharp has
considered a web-based form, and Tharp stated that he can look into this
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as well. Gardinier stated that anything like this should be available online
as well. Bockenstedt asked if there is any conflict of interest for her since
she does work at the University, and Goers addressed the legality of this
type of situation, noting that in most instances there is no conflict.
b. Airport Master Plan—Tharp noted that Melissa Underwood was unable
to attend this evening, but he shared the information she asked him to
pass along. He spoke to the master plan and mitigation projects, and that
the FAA has asked them to go back and review this, do some more cost
benefit analysis in terms of the number of obstructions northwest of the
Airport and compare the impact and operational effects that would be
seen. Tharp added that Underwood has started working on this. There
will be some delay, therefore, in the acceptance of the master plan.
Members then discussed the obstruction mitigation issues, asking
questions of Tharp along the way. Hughes added that the FAA is wanting
them to make sure that all obstructions are identified and that every
avenue to mitigating them is reviewed. Tharp stated that he hopes to
have further information for Members to review at next month's meeting.
Gardinier asked Tharp to let the master plan group know that they will be
scheduling another meeting with them in the near future.
c. FAA/IDOT Projects: AECOM (David Hughes)
i. FY15 Obstruction Mitigation— Hughes then spoke to Members
about the FAA's new process on analyzing approaches and responded to
Member questions regarding this. He explained how the GIS data has
been reviewed and what the FAA is asking them to do an analysis of.
Members continued to discuss how the obstructions are identified using
the runway approaches at the airport. The master plan was also
discussed here, with Gardinier asking if it is going to cost them more now
for the master plan, due to the increased data the FAA is requesting, and
thus the delay in completing the master plan. Hughes stated that the plan
is to review the data again this coming week and to then resubmit it to the
FAA. Members continued to discuss this issue, asking for further
clarification from Hughes.
ii. Fuel Tank Rehabilitation—
1. Consider a resolution accepting work for Fuel Tank
Rehabilitation Project— Hughes stated that everything has been
completed and accepted with this rehab. The recommendation is
for the Commission to accept the work on the fuel tank project.
Ogren moved to accept Resolution#A16-01 for work on the
fuel tank rehabilitation project. Assouline seconded the
motion. The motion carried 5-0.
iii. FY16 Apron Expansion—
1. Consider a resolution setting a public hearing on the
plans, specifications and form of contract for the 2016 apron
expansion—Tharp spoke briefly to what is included in this
project, phase one. He stated that the plan is to then apply for a
grant to rehab the front portion. Hughes noted that all told, this
will allow eight more spaces for tie-downs. Gardinier asked if they
shouldn't review the tie-down spots to see if they can better utilize
the space they have. The timeframe is to have the public hearing
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in February, go out for bids in March, receive bids the end of
March, and hopefully finalize things at April's meeting. This would
probably be a May construction start, according to Tharp.
Odgaard moved to consider Resolution #A16-02 to set the
public hearing for the 2016 apron expansion project Ogren
seconded the motion. The motion carried 5-0.
d. Gilbert Street Leased Area (Larry Bell)—Larry Bell then spoke to
Members regarding the Gilbert Street lease area. He gave a brief history
of his situation, noting the new Members who may not be aware of what
has taken place in the past. Tharp then spoke to the issue, noting that
with the new master plan, they should be able to seek FAA approval on
selling this piece of property. He further explained how the FAA may
handle this type of request. Tharp also responded to Member questions
regarding the history behind this lease. Gardinier suggested they move
forward as soon as possible on this. The conversation then turned to
what the zoning in this area is and how the flood plain rules play into what
can and cannot be done there. Members continued to discuss the
property, debating if selling it or leasing it would be better in the long run.
Tharp stated that he would like to see it sold. Bockenstedt asked for
further clarification on the current lease and whether or not they could
release Mr. Bell from it. Gardinier explained how the Commission came
up with the lease terms of paying half the lease amount versus the entire
amount. Tharp noted that the Commission does not have to make a
decision this evening, but that he is trying to see how they might want to
move ahead with this. Gardinier stated that they should definitely start
looking into this, starting with contacting the FAA. Assouline agreed,
stating that if they don't move forward now in the right manner, they will
never come to an agreement. Members noted that they would like to get
more information on this matter so that they can start making the needed
decisions. Tharp stated that he will contact the FAA and explain the
situation to them. Gardinier reiterated that they need to move forward
quickly on this matter.
e. Airport Operations—
i. Strategic Plan-Tharp stated that they need to address this once
the master plan is complete.
ii. Budget—Tharp noted that a boiler failed in Jet Air's shop over the
weekend. He responded to Member questions regarding this and
what recent expenditures have been in this area. Tharp stated
that he is working with the City's HVAC coordinator on getting
quotes for replacement of this boiler, and he asked that
Chairperson Gardinier be given the authority to accept the quotes
for this project so that they can move forward quickly. He further
explained what this project might entail, noting that it will be
roughly $10,000 for a boiler. Tharp stated that they would also be
looking at replacing the 2nd boiler at this time which would put the
total cost of work between $25,000-$30,000. On a temporary
basis a couple of heaters have been rented at $60/day plus the
gas to run them. Members continued to discuss this issue, with
Tharp and Wolford responding to concerns. There was
January 21,2016
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unanimous agreement that Gardinier go ahead and accept the
quotes so that they can move forward quickly on this replacement.
As for the Airport budget, Tharp noted that the Council has gone
through its initial conversations and he does not see any changes
being made at this point. He also noted that he and Gardinier
have discussed the issue of their current fund balance amounts
and the need to do some brainstorming over projects that they
could try to accomplish with these extra funds. Goers suggested
Members do a vote on the boiler purchase. Ogren moved to
allow Gardinier to authorize a purchase up to$30,000 for a
boiler system, based on the recommendation of the HVAC
coordinator. Odgaard seconded the motion. The motion
carried 5-0.
iii. Management—
1. Employee Review—Tharp noted that his review is due in
February and that typically the Chair will collect feedback from
other Members and then do a final review after that. Tharp will
send his previous review to Members for their review. Goers
helped explain for new Members what this would entail.
f. FBO/Flight Training Reports
Jet Air—Matt Wolford shared his monthly reports with Members,
noting what took place in December and January. He noted that
they have had very little snow removal and have spent some time
trying to get birds out of the area. Gardinier asked about the
hangar damage notation and Wolford explained what employees
were looking for during this review. For January, Wolford
explained that they were able to use the new ice melting mixture.
He shared where they used it and how they experimented with it
to get the best results. Wolford noted that they also were able to
remove a couple of trees that were considered obstructions.
Members briefly spoke to the garbage that gets left by the
dumpsters that they then have to get rid of, and whether a camera
in this area would help to stop this problem. Continuing, Wolford
spoke to Jet Air's business. He stated that with the boiler
malfunctions they have had some messes to clean up with the
antifreeze leaks. Speaking to Jet Air's shop, he noted that they
have been keeping very busy lately, with a small slowdown in the
charter side of the business. They now have three small turbo
prop planes and seven Citations for use. Wolford then noted that
he has been reviewing their hangar space and how they might
better use what they have, as they continue to need more room.
g. Security Subcommittee Report—
Consider a motion to adjourn to executive session pursuant
to Section 21.5(1)(k) of the Iowa Code and Resolution No.
A06-14 regarding security procedures or emergency
preparedness information— Members decided to convene an
executive session at this point. Ogren moved to adjourn to
executive session at 8:10 P.M., as noted above. Odgaard
seconded the motion. The motion carried 5-0. The executive
January 21, 2016
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session ended at 8:44 P.M. Gardinier moved to adjourn the
executive session. Odgaard seconded the motion. The
motion carried 5-0.
h. Commission Members' Reports— None.
i. Staff Report—Tharp noted that the State Legislature is back in session.
The Governor's office is recommending a cut to the aviation budget, so he
noted they are paying particular attention to this. Members then briefly
spoke to Member terms and whether they have others waiting to get onto
the Airport Commission. Assouline noted that with his term expiring, he
would be happy to let others join the Commission in his place.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, February 18,
2016, at 6:00 P.M. in the Airport Terminal Building.
ADJOURN:
Ogren moved to adjourn the meeting at 8:48 P.M. Odgaard seconded the motion. The
motion carried 5-0.
AZ ?a
CHAIRPERSON DATE
Airport Commission
January 21,2016
Page 6
Airport Commission
ATTENDANCE RECORD
2015-2016
TERMia -+ -1 o
N o A o 1071 o V CO010D O -- N
— O W IQ N - N s
NAME EXP. a co co V o -a 171 0 o V Of CO 1D `
171 e1 N ca Q1 N N 1n N o CA 0 a c
Minnetta 03/01119 X XX X X X O/ X X X XX X X
Gardinier E
Jose 03/01/160/ X X 0/ X XXX X X XX X X
Assouline E E
Chris Ogren 03/01/18 X XXX X X XX X X X O/ X X
E
A.Jacob 03/01/18 X XXX X X X O/ X XXX X X
Odgaard E
Julie 03/01/17 NN NN N N N N N N N X O/E X
Bockenstedt MM MM MMMM MMM
David Davis 03/01/17 X0 X X 0 X 00 N N NN NM NM
M M MM
Kew
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E =Absent/Excused
NM = Not a Member at this time