HomeMy WebLinkAbout02-18-2016 Airport Commission Meeting Minutes February 18,2016
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MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
FEBRUARY 18, 2016—6:00 P.M.
AIRPORT TERMINAL BUILDING _
Members Present: Jose Assouline, Julie Bockenstedt, Minnetta Gardinier, A. Jacob
Odgaard, Chris Ogren
Staff Present: Michael Tharp, Eric Goers
Others Present: Matt Wolford, David Hughes, Melissa Underwood, Jack Young
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order by Chairperson Gardinier at 6:02 P.M.
APPROVAL OF MINUTES:
Minutes from the January 21, 2016, meeting were reviewed first. Ogren noted that there was a
typo on page 4 of the minutes, under'Employee Review,' the last line, "...helped explained,"
should be "...help explain." Odgaard noted that on the same page under'Airport Operations,'
where it says"...the total cost between around $25,000," should be "...the total cost between
$25,000 and $30,000," instead. Ogren moved to accept the minutes of the January 21,
2016, meeting as amended. Odgaard seconded the motion. The motion carried 5-0.
Next the minutes of the February 2, 2016, meeting were reviewed. Ogren stated that for
"Others Present" it shows the same people as the January meeting. Ogren moved to accept
the minutes of the February 2, 2016, meeting as amended. Bockenstedt seconded the
motion. The motion carried 5-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Gilbert Street Leased Area (Larry Bell)—Tharp stated that he did
speak with the FAA regarding this possible sale and that the FAA would
be in agreement with moving ahead with a purchase agreement on this
property. He stated that once the Master Plan is complete, the FAA
should allow this sale to take place. Tharp noted that Jack Young is
present this evening and that he is one of the interested parties in this
sale. Young stated that he is present just to see what is occurring with
this possible sale. Tharp stated that they will need to acquire an
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appraisal in order to establish fair market value on the land, before they
would be able to move forward. Members then discussed the issue,
asking for clarification from Tharp. Goers then gave Members some
background on how the possible land sale would occur. He also
addressed the current lease with Mr. Bell on this parcel. Bockenstedt
stated that she would like to discuss the lease currently in place with Bell
and the possibility of releasing him from it. Gardinier stated that the
Commission did discuss this issue and that they felt Bell should be held to
the lease. Members continued to discuss this, asking questions of Tharp
and Goers regarding the 30-year lease that is in place. Bockenstedt
again stated that she would like to release Bell from the lease. Members
agreed that they need to expedite this land sale as quickly as possible, in
hopes of releasing Bell from the lease early. Bockenstedt moved that
they release Mr. Bell from the lease at the end of February, 2016, and
work on the land sale as soon as possible. No second was heard.
Motion failed. Assouline stated that he is interested in releasing Mr. Bell
from the lease, but that he believes it will be terminated with the land sale.
More discussion followed at this point, with others agreeing that the
Master Plan needs to be completed first so that they are able to move
ahead with a sale. Bockenstedt then amended her motion to release
Mr. Bell from the lease upon completion of the Master Plan and
acceptance of it by the FAA. No second was heard. Motion failed.
Members again discussed the proposed motion, with Gardinier stating
that she is not in favor of setting a precedent on this issue. Tharp asked
the Members if they want him to contact Realtor Jeff Edberg regarding
this sale. Members agreed that since they have an interested buyer, they
do not see a need in doing so at this time. They also agreed that once
they move forward with the land sale that Bell could be released from the
lease agreement.
b. Airport Master Plan—Melissa Underwood then addressed Members,
sharing handouts with them. She noted that the FAA has looked at the
proposed Master Plan and that they were actually surprised at the
number of obstructions for runway 12. The FAA has asked the Master
Plan group to review this section again, noting that the amount of money
needed to mitigate these obstructions would be quite high. Underwood
noted that they looked at the runway threshold again and she further
explained what changes to this would entail. Continuing, Underwood
explained further how the FAA looks at obstruction mitigation in this
situation. Members asked questions of Underwood and she attempted to
further clarify what their findings show. The discussion continued, with
Underwood showing what changes to the threshold would mean with
regards to obstruction mitigation numbers. Underwood noted that since
the FAA has already seen the proposed plan in its entirety, it is just this
section that needs to be reviewed again. She hopes that once this is
done, they will be able to move forward. Members asked for further
clarification of any threshold changes and Underwood attempted to clarify
these for them.
c. Terry Edmonds Ground Lease—Tharp noted that this is for a 30-year
lease with Terry Edmonds and he gave Members some background on
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this issue. He stated that he will have further information at the next
meeting, when they hold the public hearing. Goers responded to Member
questions regarding this proposal. Bockenstedt questioned if they want a
30-year lease or one with renewal options and a shorter overall lease
time period. Tharp explained why the 30-year period was chosen.
i. Consider a resolution setting a public hearing for a 30-year
ground lease with Terry Edmonds—Assouline moved to
consider Resolution #A16-05 setting the public hearing for a
30-year ground lease with Terry Edmonds. Ogren seconded
the motion. The motion carried 5-0. The public hearing will be
held at the next Airport Commission meeting.
d. FAA/IDOT Projects: AECOM (David Hughes)
i. FY16 Apron Expansion— Hughes noted that this is the public
hearing and that after this they will be moving forward with plans,
specifications, and form of contract for the apron expansion. The
goal is to begin this project the first part of May.
1. Public Hearing—No comments.
2. Consider a resolution approving the plans,
specifications and form of contract for the 2016 Apron
Expansion and placing bids—Ogren moved to
consider Resolution#A16-06 approving plans,
specifications, and form of contract for the 2016 apron
expansion. Assouline seconded the motion. The
motion carried 5-0.
ii. FY15 Obstruction Mitigation— Hughes stated that this was
covered under the Master Plan section.
e. U.S. Army Reserve—Tharp stated that this is a public hearing regarding
the U.S. Army Reserve Center parking area next to that building. The
new lease rate would be $4,425 for the year.
i. Public Hearing— No Comments.
ii. Consider a resolution approving a ground lease with the
United States Government for ground located adjacent to the
U.S. Army Reserve Center—Assouline moved to consider
Resolution#A16-07 approving a ground lease with the U.S.
Government for ground located adjacent to the U.S. Army
Reserve Center. Ogren seconded the motion. The motion
carried 5-0.
f. Airport Operations—
i. Strategic Plan-Tharp stated that there is not much else to add
here, as they await the completion of the Master Plan. He noted
that he did share the City's strategic plan so Members would have
an idea of what the Council considers their priorities. Tharp noted
that he is considering an April date for a 'debt-free' party/open
house to celebrate the Airports debt-free status.
ii. Budget—Tharp stated that the boiler install should be completed
yet this week. He noted that there is nothing new to add on the
budget itself. He added that fuel sales are up at this point. This
led to a brief discussion of the price per gallon at the Airport in
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relation to other airports' pricing. Wolford also spoke to the
pricing, noting that they consistently look at area airports and their
pricing, in order to stay competitive.
iii. Management—None.
g. FBO/Flight Training Reports
i. Jet Air— Matt Wolford of Jet Air shared the monthly maintenance
reports with Members. He noted that they had a lot of ice this past
month to deal with. Other items of maintenance included light
bulb replacement and more work with the AV gas pump. Wolford
stated that they have had the contractor out to help trace the
electrical system to try and find the problem. Gardinier stated that
when she flew recently there did appear to be a problem with the
hose reel on the gas pump. Wolford stated that he would look into
this and make sure things are working properly. Discussion
continued on the problems with this system and the various
attempts to find the electrical problem. In regards to Jet Air,
Wolford noted that Odgaard is working with flight students
regularly. He stated that they also have an instructor on a part-
time basis who has several students. Charter flights have been
down somewhat, which is normal for this time of year. Wolford
continued, stating that they have been looking at upgrading their
fleet and he spoke briefly to this.
Consider a resolution to adjourn to Executive Session pursuant to Section 21.5(1)(k) and
(I) of the Iowa Code to discuss security procedures or emergency preparedness
information, and to evaluate the professional competency of individuals whose
appointment, hiring, performance or discharge is being considered when necessary to
prevent needless and irreparable injury to that individual's reputation and that individual
requests a closed session.
Odgaard moved to adjourn to Executive Session at 7:52 P.M. Ogren seconded the
motion. The motion carried 5-0.
Ogren moved to adjourn the Executive Session at 8:19 P.M. Gardinier seconded the
motion. The motion carried 5-0.
h. Commission Members' Reports—Ogren noted that former Commission
Member Dan Clay is back in the area and was recently hired as a Dean at
the University. Gardinier noted that her plane is in the shop right now.
She also stated that this will be her last meeting as Chairperson. She
reminded Members that they will need to consider who will serve next in
this position.
i. Staff Report—Tharp thanked Assouline for his work on the Commission.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, March 17, 2016,
at 6:00 P.M. in the Airport Terminal Building. Ogren stated that she may not be present for this
meeting due to travel. Odgaard added that he may be late but will do his best to attend.
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ADJOURN:
Assouline moved to adjourn the meeting at 8:30 P.M. Ogren seconded the motion. The
motion carried 5-0.
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CHAIRPE'SAN DATE
Airport Commission
February 18,2016
Page 6
Airport Commission
ATTENDANCE RECORD
2016
TERM o o o o o o o o - -• o o 0
W A a N O V CO CD O -- LJ
-% 0 W N N + N -> s - -S N O
NAME EXP. to o ut m O N O, to CO N CO
C31 m N Ot m m N N m m vt m m m
Minnetta 03101/19 X XXX 0/ X X X X X X X X X
Gardinier E
Jose 03/01/16 X 0/ X X X X X X X X X X 0/ X
Assouline E E
Chris Ogren 03/01/18 X XXX X X X X X 0/EX X X X
A.Jacob 03/01/18 X XXX X 0/ X X X X X X X X
Odgaard E
Julie 03/01/17 NNNNNNNNN X 0/ X X X
Bockenstedt MMMMMMMMM E
David Davis 03/01/17 X X 0 X 0 ON N N NM N N N NM
M M M M M M
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E =Absent/Excused
NM = Not a Member at this time