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HomeMy WebLinkAbout02-18-2016 Airport Commission Meeting Minutes February 18,2016 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION FEBRUARY 18, 2016—6:00 P.M. AIRPORT TERMINAL BUILDING _ Members Present: Jose Assouline, Julie Bockenstedt, Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, David Hughes, Melissa Underwood, Jack Young RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order by Chairperson Gardinier at 6:02 P.M. APPROVAL OF MINUTES: Minutes from the January 21, 2016, meeting were reviewed first. Ogren noted that there was a typo on page 4 of the minutes, under'Employee Review,' the last line, "...helped explained," should be "...help explain." Odgaard noted that on the same page under'Airport Operations,' where it says"...the total cost between around $25,000," should be "...the total cost between $25,000 and $30,000," instead. Ogren moved to accept the minutes of the January 21, 2016, meeting as amended. Odgaard seconded the motion. The motion carried 5-0. Next the minutes of the February 2, 2016, meeting were reviewed. Ogren stated that for "Others Present" it shows the same people as the January meeting. Ogren moved to accept the minutes of the February 2, 2016, meeting as amended. Bockenstedt seconded the motion. The motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Gilbert Street Leased Area (Larry Bell)—Tharp stated that he did speak with the FAA regarding this possible sale and that the FAA would be in agreement with moving ahead with a purchase agreement on this property. He stated that once the Master Plan is complete, the FAA should allow this sale to take place. Tharp noted that Jack Young is present this evening and that he is one of the interested parties in this sale. Young stated that he is present just to see what is occurring with this possible sale. Tharp stated that they will need to acquire an February 18,2016 Page 2 appraisal in order to establish fair market value on the land, before they would be able to move forward. Members then discussed the issue, asking for clarification from Tharp. Goers then gave Members some background on how the possible land sale would occur. He also addressed the current lease with Mr. Bell on this parcel. Bockenstedt stated that she would like to discuss the lease currently in place with Bell and the possibility of releasing him from it. Gardinier stated that the Commission did discuss this issue and that they felt Bell should be held to the lease. Members continued to discuss this, asking questions of Tharp and Goers regarding the 30-year lease that is in place. Bockenstedt again stated that she would like to release Bell from the lease. Members agreed that they need to expedite this land sale as quickly as possible, in hopes of releasing Bell from the lease early. Bockenstedt moved that they release Mr. Bell from the lease at the end of February, 2016, and work on the land sale as soon as possible. No second was heard. Motion failed. Assouline stated that he is interested in releasing Mr. Bell from the lease, but that he believes it will be terminated with the land sale. More discussion followed at this point, with others agreeing that the Master Plan needs to be completed first so that they are able to move ahead with a sale. Bockenstedt then amended her motion to release Mr. Bell from the lease upon completion of the Master Plan and acceptance of it by the FAA. No second was heard. Motion failed. Members again discussed the proposed motion, with Gardinier stating that she is not in favor of setting a precedent on this issue. Tharp asked the Members if they want him to contact Realtor Jeff Edberg regarding this sale. Members agreed that since they have an interested buyer, they do not see a need in doing so at this time. They also agreed that once they move forward with the land sale that Bell could be released from the lease agreement. b. Airport Master Plan—Melissa Underwood then addressed Members, sharing handouts with them. She noted that the FAA has looked at the proposed Master Plan and that they were actually surprised at the number of obstructions for runway 12. The FAA has asked the Master Plan group to review this section again, noting that the amount of money needed to mitigate these obstructions would be quite high. Underwood noted that they looked at the runway threshold again and she further explained what changes to this would entail. Continuing, Underwood explained further how the FAA looks at obstruction mitigation in this situation. Members asked questions of Underwood and she attempted to further clarify what their findings show. The discussion continued, with Underwood showing what changes to the threshold would mean with regards to obstruction mitigation numbers. Underwood noted that since the FAA has already seen the proposed plan in its entirety, it is just this section that needs to be reviewed again. She hopes that once this is done, they will be able to move forward. Members asked for further clarification of any threshold changes and Underwood attempted to clarify these for them. c. Terry Edmonds Ground Lease—Tharp noted that this is for a 30-year lease with Terry Edmonds and he gave Members some background on February 18,2016 Page 3 this issue. He stated that he will have further information at the next meeting, when they hold the public hearing. Goers responded to Member questions regarding this proposal. Bockenstedt questioned if they want a 30-year lease or one with renewal options and a shorter overall lease time period. Tharp explained why the 30-year period was chosen. i. Consider a resolution setting a public hearing for a 30-year ground lease with Terry Edmonds—Assouline moved to consider Resolution #A16-05 setting the public hearing for a 30-year ground lease with Terry Edmonds. Ogren seconded the motion. The motion carried 5-0. The public hearing will be held at the next Airport Commission meeting. d. FAA/IDOT Projects: AECOM (David Hughes) i. FY16 Apron Expansion— Hughes noted that this is the public hearing and that after this they will be moving forward with plans, specifications, and form of contract for the apron expansion. The goal is to begin this project the first part of May. 1. Public Hearing—No comments. 2. Consider a resolution approving the plans, specifications and form of contract for the 2016 Apron Expansion and placing bids—Ogren moved to consider Resolution#A16-06 approving plans, specifications, and form of contract for the 2016 apron expansion. Assouline seconded the motion. The motion carried 5-0. ii. FY15 Obstruction Mitigation— Hughes stated that this was covered under the Master Plan section. e. U.S. Army Reserve—Tharp stated that this is a public hearing regarding the U.S. Army Reserve Center parking area next to that building. The new lease rate would be $4,425 for the year. i. Public Hearing— No Comments. ii. Consider a resolution approving a ground lease with the United States Government for ground located adjacent to the U.S. Army Reserve Center—Assouline moved to consider Resolution#A16-07 approving a ground lease with the U.S. Government for ground located adjacent to the U.S. Army Reserve Center. Ogren seconded the motion. The motion carried 5-0. f. Airport Operations— i. Strategic Plan-Tharp stated that there is not much else to add here, as they await the completion of the Master Plan. He noted that he did share the City's strategic plan so Members would have an idea of what the Council considers their priorities. Tharp noted that he is considering an April date for a 'debt-free' party/open house to celebrate the Airports debt-free status. ii. Budget—Tharp stated that the boiler install should be completed yet this week. He noted that there is nothing new to add on the budget itself. He added that fuel sales are up at this point. This led to a brief discussion of the price per gallon at the Airport in February 18,2016 Page 4 relation to other airports' pricing. Wolford also spoke to the pricing, noting that they consistently look at area airports and their pricing, in order to stay competitive. iii. Management—None. g. FBO/Flight Training Reports i. Jet Air— Matt Wolford of Jet Air shared the monthly maintenance reports with Members. He noted that they had a lot of ice this past month to deal with. Other items of maintenance included light bulb replacement and more work with the AV gas pump. Wolford stated that they have had the contractor out to help trace the electrical system to try and find the problem. Gardinier stated that when she flew recently there did appear to be a problem with the hose reel on the gas pump. Wolford stated that he would look into this and make sure things are working properly. Discussion continued on the problems with this system and the various attempts to find the electrical problem. In regards to Jet Air, Wolford noted that Odgaard is working with flight students regularly. He stated that they also have an instructor on a part- time basis who has several students. Charter flights have been down somewhat, which is normal for this time of year. Wolford continued, stating that they have been looking at upgrading their fleet and he spoke briefly to this. Consider a resolution to adjourn to Executive Session pursuant to Section 21.5(1)(k) and (I) of the Iowa Code to discuss security procedures or emergency preparedness information, and to evaluate the professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. Odgaard moved to adjourn to Executive Session at 7:52 P.M. Ogren seconded the motion. The motion carried 5-0. Ogren moved to adjourn the Executive Session at 8:19 P.M. Gardinier seconded the motion. The motion carried 5-0. h. Commission Members' Reports—Ogren noted that former Commission Member Dan Clay is back in the area and was recently hired as a Dean at the University. Gardinier noted that her plane is in the shop right now. She also stated that this will be her last meeting as Chairperson. She reminded Members that they will need to consider who will serve next in this position. i. Staff Report—Tharp thanked Assouline for his work on the Commission. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, March 17, 2016, at 6:00 P.M. in the Airport Terminal Building. Ogren stated that she may not be present for this meeting due to travel. Odgaard added that he may be late but will do his best to attend. February 18. 2016 Page 5 ADJOURN: Assouline moved to adjourn the meeting at 8:30 P.M. Ogren seconded the motion. The motion carried 5-0. ffili� ( 7 CHAIRPE'SAN DATE Airport Commission February 18,2016 Page 6 Airport Commission ATTENDANCE RECORD 2016 TERM o o o o o o o o - -• o o 0 W A a N O V CO CD O -- LJ -% 0 W N N + N -> s - -S N O NAME EXP. to o ut m O N O, to CO N CO C31 m N Ot m m N N m m vt m m m Minnetta 03101/19 X XXX 0/ X X X X X X X X X Gardinier E Jose 03/01/16 X 0/ X X X X X X X X X X 0/ X Assouline E E Chris Ogren 03/01/18 X XXX X X X X X 0/EX X X X A.Jacob 03/01/18 X XXX X 0/ X X X X X X X X Odgaard E Julie 03/01/17 NNNNNNNNN X 0/ X X X Bockenstedt MMMMMMMMM E David Davis 03/01/17 X X 0 X 0 ON N N NM N N N NM M M M M M M Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time