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HomeMy WebLinkAbout05-19-2016 Airport Commission Meeting Minutes • May 19,2016 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION MAY 19, 2016—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Julie Bockenstedt, Minnetta Gardinier, Robert Libby Members Absent: A. Jacob Odgaard, Chris Ogren Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, Melissa Underwood RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): Recommend granting utility easement to MidAmerican Energy. (Discussion item e) DETERMINE QUORUM: The meeting was called to order at 6:04 P.M. by Libby. Gardinier asked about the temporary secretary situation. Tharp stated that they would need to appoint a temporary secretary. Bockenstedt noted that she would be temporary secretary. Members agreed to Bockenstedt being temporary secretary 3-0 APPROVAL OF MINUTES: Next the minutes of the April 21, 2016, meeting were reviewed. Libby moved to accept the minutes of the April 21, 2016, meeting as presented. Gardinier seconded the motion. The motion carried 2-0, Bockenstedt abstaining as she was not at this meeting. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Request for Event- i. Rotary Club of Iowa City—Tharp noted that John Ockenfels facilitated this request as a Member of the Rotary Club of Iowa City. He noted that the Rotary Club is asking for.permission to hold their event where they transition in their new District Governor. They have done this in the past, using Ockenfels hangar. Tharp stated that the event will be serving alcohol and this is why the Commission must approve the request. The club has the necessary insurance in place, so this will not be an issue. Libby moved to approve the Rotary Club of Iowa City's request as discussed. Gardinier seconded the motion. The motion carried 3-0. May 19,2016 Page 2 b. Airport Master Plan—Tharp noted that he does not have much of an update on this topic, but that Melissa Underwood may have some comments. She noted that they have submitted the Master Plan and ALP to the FAA for their review. Underwood briefly reviewed what the next steps will be in this process and responded to Member questions. c. FAA/IDOT Projects: AECOM / David Hughes - i. FY16 Apron Expansion—Tharp noted that Hughes is not present this evening. He continued, stating that the apron extension has just gotten started. Survey work was done earlier today and tomorrow should see the dirt starting to be removed, before the project begins in earnest. ii. FYI5 Obstruction Mitigation—Tharp noted that as Underwood stated, they are waiting for the ALP to receive the FAA's approval before moving forward with this project. Gardinier asked about the various flags she has seen in the area. Tharp responded, noting that these have to do with elevations mainly. d. Jet Air Hangar Proposal Deferred—Tharp noted that he is still working with Jet Air on this proposal and therefore he is asking that the Commission defer both resolutions at this point in time. Matt Wolford with Jet Air stated that after a meeting with their accountants, they realized they needed to rethink this project and make some changes. He noted that they will most likely need the subcommittee to meet at least once to discuss these changes. Jet Air still plans to move forward with this plan, they just need to look at how they go about it. Wolford continued, noting that they would have to begin work by mid-July if they plan to complete this project yet this year. Otherwise they would have to wait until the next construction season begins. He then spoke to the need for the subcommittee to meet in the next week or so. Members spoke briefly about the participation for this subcommittee, in light of Odgaard's absence until mid-June. i. Consider a resolution setting a public hearing to amend the FBO agreement-Gardinier moved to defer the Jet Air Hangar proposal public hearing to amend the FBO agreement, as per the discussion. Bockenstedt seconded the motion. The motion carried 3-0. ii. Consider a resolution setting a public hearing for a 30-year ground lease -Gardinier moved to defer the Jet Air Hangar proposal public hearing for a 30-year ground lease, as per the discussion. Bockenstedt seconded the motion. The motion carried 3-0. e. South T-hangar Utility Construction—Tharp stated that this is tied in with their ongoing hangar project. He noted that they have Mid-American lined up to do the utility work; however, they are requesting an easement before moving forward. He then shared a late handout with Members regarding this. Tharp further explained what this will entail, noting that the City Council will need to grant this easement to Mid-American. May 19,2016 Page 3 i. Consider a resolution recommending Council approve an easement with Mid-American Energy for gas and electric utility line placement at the Iowa City Municipal Airport— Gardinier moved to recommend Resolution#A16-15 to the City Council to approve an easement to Mid-American Energy. Libby seconded the motion. The motion carried 3-0. f. Airport Operations i. Strategic Plan—Implementation—Tharp stated that there isn't much of an update at this time. ii. Budget—Tharp noted that the fiscal year will end June 30th. Regarding the budget, he noted that on page 15 of the electronic document, invoices for the boiler repairs can be found. There is also a charge from Seneca for one of the self-serve motors. Bockenstedt asked Tharp why some of the percentages are so far over budget. He noted that it could be the way things were coded when they did the line items. He then reviewed some of the charges and responded to Member questions regarding these. Gardinier stated that she too questions why they have so many areas of overages. Tharp stated that he will go over the areas in question and give Members some detail on them. Gardinier pointed out some that she would like further explanation on. Tharp stated that he would prepare a memo and highlight the accounts and the charges. Bockenstedt then noted on page 33 that 'Total Revenues' is higher than 'Total Expenses,' and that this is a good thing. Tharp agreed, noting that they should expect to have some money left at year-end. 1. Annual Report—Tharp noted that he incorporated the comments received from Members and he then shared a newly updated version with them. The report will be presented to the City Council sometime this summer. Libby volunteered to do this in Odgaard's absence. iii. Management—Tharp stated that he did attend the Iowa Aviation Conference last week and received some good information regarding a new set of rules from the FAA for drone operators. They should hear something in June on this. He also noted that FAA news regarding funding for the upcoming year was somewhat on the negative side. This may impact the obstruction mitigation projects, according to Tharp. The State news was not much better as far as funding possibilities. g. Airport Commission By-Laws—Tharp noted that they touched on this at last month's meeting. He briefly explained the reason the City Clerk's office brought this issue forward, in hopes of aligning the various boards and commissions better. For the Airport Commission, this means extending the existing terms to July and changing the meeting at which officers are elected. i. Consider a resolution amending the by-laws—Gardinier moved to recommend approval of Resolution #A16-16 to amend the current by-laws per the discussion. Libby seconded the motion. The motion carried 3-0. May 19,2016 Page 4 h. FBO/ Flight Training Reports - i. Jet Air— Matt Wolford shared the monthly maintenance reports with Members. He noted that in April they had problems with both the large tractor and the small tractor, plus the rain kept them from keeping up with mowing. He then talked about the fire extinguishers at the Airport, and Gardinier asked about these and whether they are weather resistant or not. Wolford stated that anymore they are all plastic and don't have metal pieces that can rust. Continuing, Wolford stated that they performed repairs on a picnic table and the roof at the public viewing area. They also worked on cleaning up building G and hauled some old things to the landfill. Gardinier noted that when she fueled up recently, the motor on the self-serve hose was making a terrible grinding noise. Wolford stated that they are watching this to see what is happening as they have had problems with this motor for some time now. Gardinier suggested they pull the maintenance records on this self-serve for the past few years to see just what they have done. Continuing,Wolford noted that Jet Air has been keeping busy, especially the past few weeks. He shared some of the things happening within Jet Air. i. Commission Members' Reports—Gardinier shared that she did the handicap flight for the Air Race Classic and they passed her handicap ride. She further explained what this entailed. Libby noted that they have begun planning for a disaster drill at the Airport. He added that this coming Saturday there will be a disaster drill with the bomb squad here in Johnson County. j. Staff report—Tharp stated that at the recent Aviation Conference he was elected to the board of directors for the Public Airports Association. He noted that this group is basically legislative in nature, where they advocate for legislation and bills that support aviation. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, June 16, 2016, at 6:00 P.M. in the Airport Terminal Building. Tharp noted that Odgaard will still be gone and that Gardinier will also be gone. Ogren is expected to return for this meeting, however. ADJOURN: Libby moved to adjourn the meeting at 7:05 P.M. Gardinier seconded the motion. The motion carried 3-0. sem--- 7//s12e)i�_ CHAIRPERSON DATE May 19,2016 Page 5 Airport Commission ATTENDANCE RECORD 2015-2016 TERM o op a -• a — a a o aCr) ,o a N -) N m). -a It -) N O a a. N -a NAME EXP. a 0) o -1 a co co a co 1 — co at a 01 a a 01 01 0) 0) 0) 0) 0/ 0> Minnetta 03/01119 0/ Gardinier E X X X X X X X X X X X x Jose 03/01/16 0/ N N N Assouline X X X X X X X X E X M M M Chris Ogren 03101/18 0/ 0/ X X X X X E X X X X X X E A.Jacob 03/01/18 0/ 0/ Odgaard X E X X X X X X X X X X E Julie 03/01/17 NNNNN 0/ 0/ Bockenstedt MMMMMX E X X X X E X David Davis 03/01/17 NNNNNNNNNN N 0 0 MMMMMMMMMMM Robert Libby 03/01120 NNNNNNNNNNN MMMMMMMMMMM X X Key: X = Present X/E = Present for Part of Meeting 0 = Absent 0/E =Absent/Excused NM = Not a Member at this time