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HomeMy WebLinkAbout06-16-2016 Airport Commission Meeting Minutes June 16,2016 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION JUNE 16, 2016—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Julie Bockenstedt, Robert Libby, A. Jacob Odgaard, Chris Ogren Members Absent: Minnetta Gardinier Staff Present: Michael Tharp, Sue Dulek Others Present: Matt Wolford, Carl Byers, Philip Wolford, Mark Brewer, David Hughes RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 6:01 P.M. by Odgaard. APPROVAL OF MINUTES: Minutes of the May 19, 2016, meeting were reviewed. Odgaard stated that since he was not at this meeting, he may recuse himself from voting. He also noted that he found a typo in the minutes. Ogren stated that she also was not present, and she questioned what ALP is. Tharp noted that this stands for Airport layout plan. Libby moved to accept the minutes of the May 19, 2016, meeting as presented. Bockenstedt seconded the motion. The motion carried 4-0, Gardinier absent PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Request to Use Airport Grounds - i. University of Iowa — Vehicle Research — Tharp introduced Mark Brewer, a member of the Vehicle Research Lab with the University. He noted that this is a continuation of the conversation from last fall about using the closed runway for vehicle testing. Brewer then spoke to Members, noting that what they would like to do is use the closed runway 12 to 18 times in total per year to perform some testing. He gave Members a brief rundown of what this research group does. He noted that they do work through the Public Policy Center, which hopes to enact policy or advise on policy that gives better health outcomes in aggregate. Students from the College of Public Health are involved in this research, as well, as are students from the College of Engineering and the National Advance June 16,2016 Page 2 Driving Simulator. Brewer then shared a video with Members, noting vehicle safety features that are becoming the norm on new cars. He explained that in their research they are testing the variances on these new technologies. Doing such testing in adverse conditions, such as rain and snow, will give them further data to work with. Continuing, Brewer noted that they will be using an autonomous car with inflatable obstacles. He added that all research would be insured through the University of Iowa. Members then asked questions of Brewer, with Odgaard noting that they have discussed this in the past as far as if there would be any interference with Airport operations. Tharp agreed, noting that this type of use, in this location, would be fairly negligible in terms of safety issues. Bockenstedt asked if these experiments would be approximately one time per week or just how that would work. Brewer noted that they would most likely use the area in the fall and then again in the spring, but that they do not foresee this being a long-term study, nor an intensive one. Bockenstedt asked for further clarification on who would be performing these studies, noting that in one paragraph it talks about University employees and in another it notes using drivers that are not employees. Weber clarified this, stating that if someone is volunteering to drive, there would be an employee in the vehicle with them. Otherwise they would be using University employees only, as they have enough people to perform this research. Ogren noted that they have had a lot of interest from other parties about using this closed runway, as well. Bockenstedt asked if the Airport should have something in writing so that they are not liable for anything that could happen. Brewer stated that this would not be a problem. Libby stated that this is his only concern — the liability — and that if they would have such a document, he believes it would be a great opportunity. Bockenstedt noted that another group had approached the Airport about using the closed runway but that the Commission was not in favor of this. Ogren stated that it was a club that wanted to use the runway and that there would be a lot more people than this research project would generate. Members continued to discuss this request, with Bockenstedt asking if there is anyone monitoring the radio at the Airport for things such as an emergency landing, and if so would they be able to clear an area quickly — such as the closed runway. He responded that they do and that this would not be a problem. The discussion returned to the previous group that wanted to use this area, and Tharp noted that one of the problems there was the spectator aspect of it and being able to accommodate this. Also the safety aspects of such a use were discussed. With Members being agreeable to this arrangement, Tharp stated that they will begin work on formalizing this. b. Airport Master Plan — Tharp stated that Carl Byers is present this evening to answer any questions Members may have. Byers stated that they have received comments back from the FAA on the Master Plan. He stated that Underwood hopes to get the document back to the FAA, with all of the comments addressed, later this week. Then it should be another month or so before they hear back from the FAA. June 16,2016 Page 3 c. Hangar 32 - i. Consider a resolution approving a 3-year Use Agreement with University of Iowa — Tharp briefly explained what this Use Agreement covers. He noted that there is a roughly 2.6% increase, a CPI inflater, over the present rate. Ogren stated that she saw a typo on page 26 of the agreement, Item C, the second word. It should say "it is" instead of"it in." Libby moved to approve Resolution #A16-17 approving a 3-year Use Agreement with the University of Iowa. Ogren seconded the motion. The motion carried 4-0, Gardinier absent. d. FAA/IDOT Projects: AECOM / David Hughes - i. FY16 Apron Expansion — Hughes stated that the apron expansion is pretty much completed now. There is some cure time yet on the concrete, approximately another 17 days, before they can get their test results. ii. FY15 Obstruction Mitigation—Hughes noted that on the obstruction mitigation they are still awaiting approval of the Master Plan ALP before moving forward. Bockenstedt asked what the next step will be, and Hughes responded, noting that it will be the environmental assessment portion of the process. Members briefly discussed the timeframes involved in this project. e. Airport Operations - i. Strategic Plan — Implementation — Tharp stated that the annual report went out in the Council packet today. He noted that the Chair typically attends a Council meeting, along with Tharp, to briefly review the report with Council. Tharp noted that they are waiting for the Master Plan to get through the FAA process before delving into the strategic plan section. ii. Budget- 1. Budget Review—Tharp noted that June is the last month of the fiscal year. He stated that at the end of today's meeting packet there are several accounts that he has pulled out for Members to review. He then further explained what he has provided for Member review. Bockenstedt asked if they will be coming in under budget or over, and Tharp responded that they will be pretty much right in line with what they expected. Referring to page 60, Tharp noted that he responded to questions raised at the last meeting. For instance, on page 60, this shows the details of the Equipment Rental account. He noted that normally they do not have much in this area. However, this fiscal year they rented the lift used to restore the old jet, and then they also rented heaters during the winter when the boilers were acting up. Tharp then responded to Member questions and gave further clarification of the accounts he shared with them in this meeting packet. iii. Management—Tharp noted that with this being the end of the fiscal year, things are still working their way through accounting. By August they should know exactly where they stand. Once this is done, it will be time to start the FY18 budget process. • June 16,2016 Page 4 f. FBO/ Flight Training Reports - i. Jet Air — Matt Wolford shared the monthly maintenance reports with Members. He briefly reviewed some of the items that were taken care of, noting that they have used a lot of weed killer this season in various places. He noted that there are several spots where they have been reseeding, where the grass has been killed off. He stated that they have purchased ceiling tiles for the lobby area and hope to begin working on this soon. They will move the current tiles around to other areas. Wolford stated that today they were able to trim the bushes out front and put mulch down around the area. He added that they plan to work on the side of the building next and plant some bushes there where others have died off. They also plan to do some landscape work around the Airport sign on Riverside Drive. Libby stated that it looks really nice out there now. Speaking next to the Jet Air side of things, Wolford noted that they have several students in their flight training right now. Charter flights have been busy, according to Wolford. He added that they have been in the process of building a reception counter for the front office of the shop, as opposed to having an open room with desks. Philip Wolford added that aircraft sales have been staying pretty busy for them. He stated that on the maintenance side they are also keeping busy, and they have a new shop mechanic who will be starting in another month or so, after he graduates. He also spoke briefly to the runway length, noting that he had a call recently from a crew asking how long the runway is. They then opted to land in Cedar Rapids instead. Wolford stated that he cannot stress enough that the runway distance is extremely important and that they need to get the category C and D approaches fixed, as well. Members continued to discuss this issue, noting the importance of having the necessary approaches. Bockenstedt asked if Wolford could further explain his concern over this issue. Wolford noted that not only is it fuel sales, but also bringing traffic to the Airport. The larger planes will not attempt to land if they are unsure of the runway length. g. Commission Members' Reports—None. h. Staff report—Tharp noted that he, Bockenstedt, and Ogren met to talk about the maintenance issues at the Airport and ways to possibly improve some of the reporting mechanisms. Tharp then reminded everyone that July 21St is the next planned meeting, which is also the day the FAA regional administrator is coming to the Airport. He briefly explained what this may entail, and Members spoke to who should take part in this visit. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, July 21, 2016, at 6:00 P.M. in the Airport Terminal Building. ADJOURN: • June 16,2016 Page 5 Bockenstedt moved to adjourn the meeting at 7:17 P.M. Ogren seconded the motion. The motion carried 4-0, Gardinier absent. CHAIRPERSON DATE June 16,2016 Page 6 Airport Commission ATTENDANCE RECORD 2015-2016 TERM o o o -0 - - o o o w o.th 0 o0 o CO mi. NI - 3 - M - -' N 3 3 aV NAME C - 0 CO y m o EXP. vl o CO CD 0▪ 1 tl1 til 01 X71 Oi Cl 0) C) Cl 0) 0) C) 0) Minnetta 03/01/19 X X XX X X O/E Gardinier X X X X X X Jose 03/01/16 X O/E X NM NM NM NM Assouline X X X X X X Chris Ogren 03/01/18 X X X X O/E X X X X X X O/E X A.Jacob 03101/18 X X X X X O/E X Odgaard 0/EX X X X X Julie 03/01/17 X X X X O/E X X Bockenstedt NM NM NM NM X O/E Robert Libby 03/21/20 NM NM NM NM NM NM NM NM NM NM X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time