HomeMy WebLinkAbout06-16-2016 Airport Commission Meeting Minutes June 16,2016
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MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
JUNE 16, 2016—6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Julie Bockenstedt, Robert Libby, A. Jacob Odgaard, Chris Ogren
Members Absent: Minnetta Gardinier
Staff Present: Michael Tharp, Sue Dulek
Others Present: Matt Wolford, Carl Byers, Philip Wolford, Mark Brewer, David Hughes
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 6:01 P.M. by Odgaard.
APPROVAL OF MINUTES:
Minutes of the May 19, 2016, meeting were reviewed. Odgaard stated that since he was not at
this meeting, he may recuse himself from voting. He also noted that he found a typo in the
minutes. Ogren stated that she also was not present, and she questioned what ALP is. Tharp
noted that this stands for Airport layout plan. Libby moved to accept the minutes of the May
19, 2016, meeting as presented. Bockenstedt seconded the motion. The motion carried
4-0, Gardinier absent
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Request to Use Airport Grounds -
i. University of Iowa — Vehicle Research — Tharp introduced Mark Brewer, a
member of the Vehicle Research Lab with the University. He noted that
this is a continuation of the conversation from last fall about using the
closed runway for vehicle testing. Brewer then spoke to Members, noting
that what they would like to do is use the closed runway 12 to 18 times in
total per year to perform some testing. He gave Members a brief
rundown of what this research group does. He noted that they do work
through the Public Policy Center, which hopes to enact policy or advise
on policy that gives better health outcomes in aggregate. Students from
the College of Public Health are involved in this research, as well, as are
students from the College of Engineering and the National Advance
June 16,2016
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Driving Simulator. Brewer then shared a video with Members, noting
vehicle safety features that are becoming the norm on new cars. He
explained that in their research they are testing the variances on these
new technologies. Doing such testing in adverse conditions, such as rain
and snow, will give them further data to work with.
Continuing, Brewer noted that they will be using an autonomous car with
inflatable obstacles. He added that all research would be insured through
the University of Iowa. Members then asked questions of Brewer, with
Odgaard noting that they have discussed this in the past as far as if there
would be any interference with Airport operations. Tharp agreed, noting
that this type of use, in this location, would be fairly negligible in terms of
safety issues. Bockenstedt asked if these experiments would be
approximately one time per week or just how that would work. Brewer
noted that they would most likely use the area in the fall and then again in
the spring, but that they do not foresee this being a long-term study, nor
an intensive one. Bockenstedt asked for further clarification on
who would be performing these studies, noting that in one paragraph it
talks about University employees and in another it notes using drivers that
are not employees. Weber clarified this, stating that if someone is
volunteering to drive, there would be an employee in the vehicle with
them. Otherwise they would be using University employees only, as they
have enough people to perform this research. Ogren noted that they
have had a lot of interest from other parties about using this closed
runway, as well. Bockenstedt asked if the Airport should have something
in writing so that they are not liable for anything that could happen.
Brewer stated that this would not be a problem. Libby stated that this is
his only concern — the liability — and that if they would have such a
document, he believes it would be a great opportunity. Bockenstedt
noted that another group had approached the Airport about using the
closed runway but that the Commission was not in favor of this. Ogren
stated that it was a club that wanted to use the runway and that there
would be a lot more people than this research project would generate.
Members continued to discuss this request, with Bockenstedt asking if
there is anyone monitoring the radio at the Airport for things such as an
emergency landing, and if so would they be able to clear an area quickly
— such as the closed runway. He responded that they do and that this
would not be a problem. The discussion returned to the previous group
that wanted to use this area, and Tharp noted that one of the problems
there was the spectator aspect of it and being able to accommodate this.
Also the safety aspects of such a use were discussed. With Members
being agreeable to this arrangement, Tharp stated that they will begin
work on formalizing this.
b. Airport Master Plan — Tharp stated that Carl Byers is present this evening to
answer any questions Members may have. Byers stated that they have received
comments back from the FAA on the Master Plan. He stated that Underwood
hopes to get the document back to the FAA, with all of the comments addressed,
later this week. Then it should be another month or so before they hear back
from the FAA.
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c. Hangar 32 -
i. Consider a resolution approving a 3-year Use Agreement with
University of Iowa — Tharp briefly explained what this Use Agreement
covers. He noted that there is a roughly 2.6% increase, a CPI inflater,
over the present rate. Ogren stated that she saw a typo on page 26 of
the agreement, Item C, the second word. It should say "it is" instead of"it
in." Libby moved to approve Resolution #A16-17 approving a 3-year
Use Agreement with the University of Iowa. Ogren seconded the
motion. The motion carried 4-0, Gardinier absent.
d. FAA/IDOT Projects: AECOM / David Hughes -
i. FY16 Apron Expansion — Hughes stated that the apron expansion is
pretty much completed now. There is some cure time yet on the
concrete, approximately another 17 days, before they can get their test
results.
ii. FY15 Obstruction Mitigation—Hughes noted that on the obstruction
mitigation they are still awaiting approval of the Master Plan ALP before
moving forward. Bockenstedt asked what the next step will be, and
Hughes responded, noting that it will be the environmental assessment
portion of the process. Members briefly discussed the timeframes
involved in this project.
e. Airport Operations -
i. Strategic Plan — Implementation — Tharp stated that the annual report
went out in the Council packet today. He noted that the Chair typically
attends a Council meeting, along with Tharp, to briefly review the report
with Council. Tharp noted that they are waiting for the Master Plan to
get through the FAA process before delving into the strategic plan
section.
ii. Budget-
1. Budget Review—Tharp noted that June is the last month of the
fiscal year. He stated that at the end of today's meeting packet
there are several accounts that he has pulled out for Members to
review. He then further explained what he has provided for
Member review. Bockenstedt asked if they will be coming in
under budget or over, and Tharp responded that they will be pretty
much right in line with what they expected. Referring to page 60,
Tharp noted that he responded to questions raised at the last
meeting. For instance, on page 60, this shows the details of the
Equipment Rental account. He noted that normally they do not
have much in this area. However, this fiscal year they rented the
lift used to restore the old jet, and then they also rented heaters
during the winter when the boilers were acting up. Tharp then
responded to Member questions and gave further clarification of
the accounts he shared with them in this meeting packet.
iii. Management—Tharp noted that with this being the end of the fiscal year,
things are still working their way through accounting. By August they
should know exactly where they stand. Once this is done, it will be time
to start the FY18 budget process.
•
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f. FBO/ Flight Training Reports -
i. Jet Air — Matt Wolford shared the monthly maintenance reports with
Members. He briefly reviewed some of the items that were taken care of,
noting that they have used a lot of weed killer this season in various
places. He noted that there are several spots where they have been
reseeding, where the grass has been killed off. He stated that they have
purchased ceiling tiles for the lobby area and hope to begin working on
this soon. They will move the current tiles around to other areas. Wolford
stated that today they were able to trim the bushes out front and put
mulch down around the area. He added that they plan to work on the
side of the building next and plant some bushes there where others have
died off. They also plan to do some landscape work around the Airport
sign on Riverside Drive. Libby stated that it looks really nice out there
now.
Speaking next to the Jet Air side of things, Wolford noted that they have
several students in their flight training right now. Charter flights have
been busy, according to Wolford. He added that they have been in the
process of building a reception counter for the front office of the
shop, as opposed to having an open room with desks. Philip Wolford
added that aircraft sales have been staying pretty busy for them. He
stated that on the maintenance side they are also keeping busy, and they
have a new shop mechanic who will be starting in another month or so,
after he graduates. He also spoke briefly to the runway length, noting
that he had a call recently from a crew asking how long the runway is.
They then opted to land in Cedar Rapids instead. Wolford stated that he
cannot stress enough that the runway distance is extremely important and
that they need to get the category C and D approaches fixed, as well.
Members continued to discuss this issue, noting the importance of having
the necessary approaches. Bockenstedt asked if Wolford could further
explain his concern over this issue. Wolford noted that not only is it fuel
sales, but also bringing traffic to the Airport. The larger planes will not
attempt to land if they are unsure of the runway length.
g. Commission Members' Reports—None.
h. Staff report—Tharp noted that he, Bockenstedt, and Ogren met to talk about the
maintenance issues at the Airport and ways to possibly improve some of the
reporting mechanisms. Tharp then reminded everyone that July 21St is the next
planned meeting, which is also the day the FAA regional administrator is coming
to the Airport. He briefly explained what this may entail, and Members spoke to
who should take part in this visit.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, July 21, 2016, at
6:00 P.M. in the Airport Terminal Building.
ADJOURN:
•
June 16,2016
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Bockenstedt moved to adjourn the meeting at 7:17 P.M. Ogren seconded the motion.
The motion carried 4-0, Gardinier absent.
CHAIRPERSON DATE
June 16,2016
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Airport Commission
ATTENDANCE RECORD
2015-2016
TERM o o o -0 - - o o o w o.th 0 o0 o
CO mi. NI - 3 - M - -' N 3 3 aV
NAME C - 0 CO y m o
EXP. vl o CO CD
0▪ 1 tl1 til 01 X71 Oi Cl 0) C) Cl 0) 0) C) 0)
Minnetta 03/01/19 X X XX X X O/E
Gardinier X X X X X X
Jose 03/01/16 X O/E X NM NM NM NM
Assouline X X X X X X
Chris Ogren 03/01/18 X X X X O/E X X X X X X O/E X
A.Jacob 03101/18 X X X X X O/E X
Odgaard 0/EX X X X X
Julie 03/01/17 X X X X O/E X X
Bockenstedt NM NM NM NM X O/E
Robert Libby 03/21/20 NM NM NM NM NM NM NM NM NM NM X X X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E =Absent/Excused
NM = Not a Member at this time