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HomeMy WebLinkAbout07-21-2016 Airport Commission Meeting Minutes July 21,2016 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION JULY 21, 2016—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Julie Bockenstedt, Minnetta Gardinier, Robert Libby, A. Jacob Odgaard, Chris Ogren Staff Present: Michael Tharp, Sue Dulek Others Present: Matt Wolford, Melissa Underwood, Harrel Timmons, Philip Wolford RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 6:08 P.M. by Odgaard. APPROVAL OF MINUTES: Minutes of the June 16, 2016, meeting were reviewed. Tharp noted that Dulek gave him a couple of corrections—on the front page of the minutes she suggested making it clear how often the University plans to do their testing, which will be 12 to 18 times total per year. Then on page 3 of the minutes, second paragraph—where the conversation was centered on there being an inflatable car and pedestrians being used in the testing. Ogren moved to accept the minutes of the June 16, 2016, meeting as amended. Libby seconded the motion. The motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: * Motion to move Item 4f up in the agenda—Odgaard noted that there is a desire to move Item 4f—Jet Air—up in the agenda as Matt and Philip Wolford need to leave early. Ogren moved to allow Item 4f to be moved up in the agenda. Odgaard seconded the motion. The motion carried 5-0. f. FBO/ Flight Training Reports - i. Jet Air— Matt Wolford with Jet Air shared the monthly maintenance reports with Members. He noted that there has been a lot of grass mowing this season with the rain and heat. There have also been several storms that left debris needing to be picked up around the grounds. He July 21,2016 Page 2 added that with the storms they have had to replace some door seals as water was coming in. The bushes in front of the terminal have been trimmed, new plants have been planted, and mulch has been laid down. Wolford continued, noting other odds and ends that staff took care of. The self-serve pump is down currently and parts have been ordered to repair this. Gardinier suggested that a large sign be posted when the self-serve pump is not working so pilots know this. Referring to the July report, Wolford noted that there was more of the same—mowing and debris pick up. A fuel filter was replaced, as well. Wolford noted that earlier today they purchased some nice Rubbermaid tables for the Congressional meeting. These will come in handy for other activities as well. Philip Wolford noted that with some of the storms that came through a couple of airplanes that were outside were damaged. He also spoke to the t-hangar that Jet Air would like to build. He stated that the sub- committee has met to review the new plans, with the change being that the Airport would be buying hangar M at a reduced rate, and then do a lease on it with Jet Air. This way there would be no lost funding for the Airport. Tharp stated that they will need to move forward with this and get the paperwork together in order to have the Commission review the plans. Speaking to Jet Air's business, Philip Wolford noted that they did sell an aircraft that is going to be based in Iowa City and that they are working with a company that is interested in relocating their airplane to Iowa City, as well. a. Airport Master Plan—Melissa Underwood spoke next, bringing Members up to date on the Master Plan process. She noted that last Friday they did receive the FAA's comments on the Airport layout plan. They have addressed these comments, according to Underwood, and she shared some of the changes that were recommended. The main change involved taxiway and taxilane connections, and Underwood further clarified these changes. She added that none of these changes need to be handled immediately, that it will probably be something they could do when the parallel taxiway is reconstructed or the runway —some major pavement project. The changes are basically safety measures, according to Underwood. Members reviewed these changes and asked questions of Underwood. Continuing, Underwood spoke to the location of the ASOS. The FAA is questioning the location being close to where planes are parked and possible interference with the ASOS and wind data. Underwood stated that she sent back a response to the FAA saying she disagreed with this, that you can have objects 15-feet below the sensor in the 500-foot radius circle of the ASOS with no interference. In addition, the planes that would be in this area would be smaller planes, not the bigger jets. She noted that Tharp is looking for the ASOS sighting study that was done when it was first put in this location to see if they can obtain some data from this, in order to keep the conversation going with the FAA. Underwood and Tharp then responded to Member questions regarding the Master Plan process and when they can move forward with various projects. b. FAAIIDOT Projects: AECOM / David Hughes - i, FY16 Apron Expansion—Tharp stated that Hughes is not available this evening. As for the apron expansion work, Tharp noted that the apron is July 21,2016 Page 3 open and usable. He noted that they are wrapping up some punchlist items at this point and there will be some final seeding yet to come. ii. FY15 Obstruction Mitigation—As mentioned in the previous conversation, the obstruction mitigation is on hold until the Master Plan is finalized. c. FY2017 Iowa DOT Grant Application —Tharp stated that he put this in the meeting packet so that the Members could see what it looks like filled out and what levels were applied for. Both projects are on the funded list, according to Tharp, in terms of being recommended to the Transportation Commission—the taxiway extension and the north t-hangar bathrooms. Both are funded at 70%. Tharp then responded to Member questions and concerns, further explaining how these projects will be handled. d. 2016-2017 T-Hanger Rates—Tharp noted that Gardinier will need to recuse herself from this item as she has a hangar at the Airport. He explained how each year the Commission reviews the hangar rates before he sends out the yearly contracts. He noted that he looks at other airports to see what they are charging in order to compare rates. Tharp stated that the last time they raised rates was during the 2014-2015 cycle. At that time the south t-hangars had a 4% increase, with the north t-hangar rates remaining the same since 2011. Tharp stated that he still believes the north hangars are at a market cap. His recommendation is to leave all of the t-hangar rates the same at this point. Members responded to this, asking questions of Tharp regarding how often rates have increased. Odgaard moved to maintain t-hangar rates at the current levels. Libby seconded the motion. The motion carried 4-0, Gardinier recusing herself. Tharp stated that there is also a copy of the t-hangar lease in the packet. He noted that last year he was given authority by the Commission to enter into the t-hangar leases. e. Airport Operations - i. Strategic Plan —Implementation—Tharp stated that in the on-going effort to get people out to the Airport, they hosted the FAA Congressional outreach meeting recently. He noted that there were approximately 28 people in attendance, with 12 being from the FAA. He briefly shared what the meeting entailed, noting that the FAA spoke about the AIP program and also the medical reform that was part of the FAA extension. Gardinier asked if there will be minutes or some type of report available from this meeting, and Tharp stated that he will ask about this. Gardinier suggested they put out a press release regarding this visit and share with others what took place here. Regarding the strategic plan, Tharp noted that he had a conversation recently with Regenia Bailey, who runs a leadership group and does strategic planning activities. He would like to invite her to speak to the Commission regarding their strategic planning process. ii. Budget- 1. FY2017 Budget Review—Tharp stated that he put this in the packet so Members could review the FY17 budget and pose any questions they may have. Bockenstedt asked for some clarification on the total revenues and expenditures section. Tharp responded, explaining what some of the expenditures were July 21,2016 Page 4 for. Members continued to discuss the FY17 budget, questioning various line items. A discussion continued about the fuel tank and when they may need to discuss replacing it. Gardinier asked if they have given any thought to replacing the self-serve as the repairs are costing quite a bit. Tharp stated that he has begun to research the cost of upgrades and what would be needed to do this. iii. Management—None. g. Commission Members' Reports—Libby spoke to the issue of the Airport having a disaster drill. He noted that he has talked with Dave Wilson, the Emergency Manager, regarding this. The goal is to have this drill in May, with planning done on a regional basis, and he briefly explained what they would like to see take place in this drill. Members briefly discussed who all should take part in this drill. Gardinier spoke about her recent participation in the Air Race Classic, noting that they finished 22nd in the race. She stated that after the race she flew to Ottawa, which was her first time flying into Canada. Ogren stated that she was at the Airport on Saturday for the Young Eagles' event, as was Gardinier. She noted that it was quite busy at first and tumed out to be a successful event. Odgaard noted that there is interest in making the Young Eagles' events into half-day camps for the youngsters. He also shared that he helped to fly an airplane to Phoenix, one that was previously housed at the Airport. h. Staff report—Tharp stated that he too was at the Young Eagles' event. There were approximately 31 participants. He also noted that at the end of the month and early August he will be out of the office here and there. He reminded Members of the Sertoma pancake breakfast on August 28d'. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday. August 18, 2016, at 6:00 P.M. in the Airport Terminal Building. Ogren noted that she will be out of town on this date. ADJOURN: Ogren moved to adjourn the meeting at 7:40 P.M. Gardinier seconded the motion. The motion carried 5-0. \991r--ne CHAIRPERSON DATE July 21,2016 Page 5 Airport Commission ATTENDANCE RECORD 2015-2016 TERM CO 0 N -o sg o o o CIIi m V m N O — -s N -a NAME EXP. - m CO — m m ao 8 8 8 m m a) m m m m m m Minnetta 03/01119 X X X x x x0/ x Gardinier X X X X E Jose 03101116 X 0/E X NNNN N N NM Assouline X X X X MMMM MM Chris Ogren 03101/18 0/ X XX X X O/ X X X X EX E A.Jacob 03/01/18 X XX X X O/ X X Odgaard X X X X E Julie 03/01/17 N N O/ X X X X 0/ X X X Bockenstedt MMX E E Robert Libby 03/21/20 NNNN N NM NM N X XX X MMMM M M Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time