HomeMy WebLinkAbout07-21-2016 Airport Commission Meeting Minutes July 21,2016
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MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
JULY 21, 2016—6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Julie Bockenstedt, Minnetta Gardinier, Robert Libby, A. Jacob Odgaard,
Chris Ogren
Staff Present: Michael Tharp, Sue Dulek
Others Present: Matt Wolford, Melissa Underwood, Harrel Timmons, Philip Wolford
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 6:08 P.M. by Odgaard.
APPROVAL OF MINUTES:
Minutes of the June 16, 2016, meeting were reviewed. Tharp noted that Dulek gave him a
couple of corrections—on the front page of the minutes she suggested making it clear how
often the University plans to do their testing, which will be 12 to 18 times total per year. Then on
page 3 of the minutes, second paragraph—where the conversation was centered on there
being an inflatable car and pedestrians being used in the testing. Ogren moved to accept the
minutes of the June 16, 2016, meeting as amended. Libby seconded the motion. The
motion carried 5-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
* Motion to move Item 4f up in the agenda—Odgaard noted that there is
a desire to move Item 4f—Jet Air—up in the agenda as Matt and Philip Wolford
need to leave early. Ogren moved to allow Item 4f to be moved up in the
agenda. Odgaard seconded the motion. The motion carried 5-0.
f. FBO/ Flight Training Reports -
i. Jet Air— Matt Wolford with Jet Air shared the monthly maintenance
reports with Members. He noted that there has been a lot of grass
mowing this season with the rain and heat. There have also been several
storms that left debris needing to be picked up around the grounds. He
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added that with the storms they have had to replace some door seals as
water was coming in. The bushes in front of the terminal have been
trimmed, new plants have been planted, and mulch has been laid down.
Wolford continued, noting other odds and ends that staff took care of.
The self-serve pump is down currently and parts have been ordered to
repair this. Gardinier suggested that a large sign be posted when the
self-serve pump is not working so pilots know this. Referring to the July
report, Wolford noted that there was more of the same—mowing and
debris pick up. A fuel filter was replaced, as well. Wolford noted that
earlier today they purchased some nice Rubbermaid tables for the
Congressional meeting. These will come in handy for other activities as
well. Philip Wolford noted that with some of the storms that came through
a couple of airplanes that were outside were damaged. He also spoke to
the t-hangar that Jet Air would like to build. He stated that the sub-
committee has met to review the new plans, with the change being that
the Airport would be buying hangar M at a reduced rate, and then do a
lease on it with Jet Air. This way there would be no lost funding for the
Airport. Tharp stated that they will need to move forward with this and get
the paperwork together in order to have the Commission review the
plans. Speaking to Jet Air's business, Philip Wolford noted that they did
sell an aircraft that is going to be based in Iowa City and that they are
working with a company that is interested in relocating their airplane to
Iowa City, as well.
a. Airport Master Plan—Melissa Underwood spoke next, bringing Members up to
date on the Master Plan process. She noted that last Friday they did receive the
FAA's comments on the Airport layout plan. They have addressed these
comments, according to Underwood, and she shared some of the changes that
were recommended. The main change involved taxiway and taxilane
connections, and Underwood further clarified these changes. She added that
none of these changes need to be handled immediately, that it will probably be
something they could do when the parallel taxiway is reconstructed or the runway
—some major pavement project. The changes are basically safety measures,
according to Underwood. Members reviewed these changes and asked
questions of Underwood. Continuing, Underwood spoke to the location of the
ASOS. The FAA is questioning the location being close to where planes are
parked and possible interference with the ASOS and wind data. Underwood
stated that she sent back a response to the FAA saying she disagreed with this,
that you can have objects 15-feet below the sensor in the 500-foot radius circle of
the ASOS with no interference. In addition, the planes that would be in this area
would be smaller planes, not the bigger jets. She noted that Tharp is looking for
the ASOS sighting study that was done when it was first put in this location to
see if they can obtain some data from this, in order to keep the conversation
going with the FAA. Underwood and Tharp then responded to Member
questions regarding the Master Plan process and when they can move forward
with various projects.
b. FAAIIDOT Projects: AECOM / David Hughes -
i, FY16 Apron Expansion—Tharp stated that Hughes is not available this
evening. As for the apron expansion work, Tharp noted that the apron is
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open and usable. He noted that they are wrapping up some punchlist
items at this point and there will be some final seeding yet to come.
ii. FY15 Obstruction Mitigation—As mentioned in the previous
conversation, the obstruction mitigation is on hold until the Master Plan is
finalized.
c. FY2017 Iowa DOT Grant Application —Tharp stated that he put this in the
meeting packet so that the Members could see what it looks like filled out and
what levels were applied for. Both projects are on the funded list, according to
Tharp, in terms of being recommended to the Transportation Commission—the
taxiway extension and the north t-hangar bathrooms. Both are funded at 70%.
Tharp then responded to Member questions and concerns, further explaining
how these projects will be handled.
d. 2016-2017 T-Hanger Rates—Tharp noted that Gardinier will need to recuse
herself from this item as she has a hangar at the Airport. He explained how each
year the Commission reviews the hangar rates before he sends out the yearly
contracts. He noted that he looks at other airports to see what they are charging
in order to compare rates. Tharp stated that the last time they raised rates was
during the 2014-2015 cycle. At that time the south t-hangars had a 4% increase,
with the north t-hangar rates remaining the same since 2011. Tharp stated that
he still believes the north hangars are at a market cap. His recommendation is to
leave all of the t-hangar rates the same at this point. Members responded to this,
asking questions of Tharp regarding how often rates have increased. Odgaard
moved to maintain t-hangar rates at the current levels. Libby seconded the
motion. The motion carried 4-0, Gardinier recusing herself. Tharp stated
that there is also a copy of the t-hangar lease in the packet. He noted that last
year he was given authority by the Commission to enter into the t-hangar leases.
e. Airport Operations -
i. Strategic Plan —Implementation—Tharp stated that in the on-going
effort to get people out to the Airport, they hosted the FAA Congressional
outreach meeting recently. He noted that there were approximately 28
people in attendance, with 12 being from the FAA. He briefly shared what
the meeting entailed, noting that the FAA spoke about the AIP program
and also the medical reform that was part of the FAA extension.
Gardinier asked if there will be minutes or some type of report available
from this meeting, and Tharp stated that he will ask about this. Gardinier
suggested they put out a press release regarding this visit and share with
others what took place here. Regarding the strategic plan, Tharp noted
that he had a conversation recently with Regenia Bailey, who runs a
leadership group and does strategic planning activities. He would like to
invite her to speak to the Commission regarding their strategic planning
process.
ii. Budget-
1. FY2017 Budget Review—Tharp stated that he put this in the
packet so Members could review the FY17 budget and pose any
questions they may have. Bockenstedt asked for some
clarification on the total revenues and expenditures section.
Tharp responded, explaining what some of the expenditures were
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for. Members continued to discuss the FY17 budget, questioning
various line items. A discussion continued about the fuel tank and
when they may need to discuss replacing it. Gardinier asked if
they have given any thought to replacing the self-serve as the
repairs are costing quite a bit. Tharp stated that he has begun to
research the cost of upgrades and what would be needed to do
this.
iii. Management—None.
g. Commission Members' Reports—Libby spoke to the issue of the Airport
having a disaster drill. He noted that he has talked with Dave Wilson, the
Emergency Manager, regarding this. The goal is to have this drill in May, with
planning done on a regional basis, and he briefly explained what they would like
to see take place in this drill. Members briefly discussed who all should take part
in this drill. Gardinier spoke about her recent participation in the Air Race
Classic, noting that they finished 22nd in the race. She stated that after the race
she flew to Ottawa, which was her first time flying into Canada. Ogren stated
that she was at the Airport on Saturday for the Young Eagles' event, as was
Gardinier. She noted that it was quite busy at first and tumed out to be a
successful event. Odgaard noted that there is interest in making the Young
Eagles' events into half-day camps for the youngsters. He also shared that he
helped to fly an airplane to Phoenix, one that was previously housed at the
Airport.
h. Staff report—Tharp stated that he too was at the Young Eagles' event. There
were approximately 31 participants. He also noted that at the end of the month
and early August he will be out of the office here and there. He reminded
Members of the Sertoma pancake breakfast on August 28d'.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday. August 18,
2016, at 6:00 P.M. in the Airport Terminal Building. Ogren noted that she will be out of town on
this date.
ADJOURN:
Ogren moved to adjourn the meeting at 7:40 P.M. Gardinier seconded the motion. The
motion carried 5-0.
\991r--ne
CHAIRPERSON DATE
July 21,2016
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Airport Commission
ATTENDANCE RECORD
2015-2016
TERM CO 0 N -o sg o o o CIIi m V m
N O — -s N -a
NAME EXP. - m CO — m m ao
8 8 8 m m a) m m m m m m
Minnetta 03/01119 X X X x x x0/ x
Gardinier X X X X E
Jose 03101116 X 0/E X NNNN N N NM
Assouline X X X X MMMM MM
Chris Ogren 03101/18 0/ X XX X X O/ X X
X X EX E
A.Jacob 03/01/18 X XX X X O/ X X
Odgaard X X X X E
Julie 03/01/17 N N O/ X X X X 0/ X X X
Bockenstedt MMX E E
Robert Libby 03/21/20 NNNN N NM NM N X XX X
MMMM M M
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E =Absent/Excused
NM = Not a Member at this time