HomeMy WebLinkAbout08-18-2016 Airport Commission Meeting Minutes August 18,2016
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MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
AUGUST 18, 2016—6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Julie Bockenstedt, Minnetta Gardinier, Robert Libby, A. Jacob Odgaard
Members Absent: Chris Ogren
Staff Present: Michael Tharp, Eric Goers
Others Present: Matt Wolford, Melissa Underwood, John Yeomans, Philip Wolford
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Odgaard called the meeting to order at 6:02 P.M..
APPROVAL OF MINUTES:
Minutes of the July 21, 2016, meeting were reviewed first. Bockenstedt moved to accept the
minutes of the July 21, 2016, meeting as presented. Gardinier seconded the motion. The
motion carried 4-0, Ogren absent Next the minutes of the August 5, 2016, meeting were
reviewed. Gardinier moved to accept the minutes of the August 5, 2016, meeting as
presented. Odgaard seconded the motion. The motion carried 4-0, Ogren absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Farming Operations—Tharp gave Members some background on this
agreement. He noted that the agreement is with Farmers National Company, of
which John Yeomans is present, representing the farming operations. He added
that he is recommending they continue this agreement, and that Yeomans has
done a good job of finding tenants for the farming operations at the Airport.
Yeomans then addressed Members, giving the new Members some background
on what the farming operations have encompassed over the years, from
installing gates and fencing to keeping various areas around the Airport mowed
and cleaned up. Gardinier noted that recently when she was using the runway
she noticed how tall the weeds were getting. After a brief discussion, it was
noted that the area in question may typically be taken care of by the FBO.
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Yeomans, however, noted that he can add weed control to the farming
operation's contract if desired. Continuing, Yeomans noted that this is the time of
year when the farm operators try to renegotiate their contracts and that he did
receive a termination letter from the operator at the Airport. He stated that this
means the operator wants to renegotiate the rent he pays, possibly dropping it
from $266 to $250 for the farm land. Yeomans will let the Commission know how
the negotiations go. Gardinier asked what the impetus for lowering the rent
would be, and Yeomans responded that it is most likely commodity prices.
Yeomans continued to respond to Member questions regarding the farming
operations at the Airport. Tharp stated that he is recommending the Commission
approve the farm management agreement per their discussion. Members were
encouraged to let Tharp know of anything they would like the farm operator to
add to his list of maintenance type items.
i. Farm Management Agreement—Gardinier moved to continue the
farm management agreement with Farmers National Company.
Libby seconded the motion. The motion carried 4-0, Ogren absent.
b. Airport Master Plan—Melissa Underwood spoke to Members about the status
of the Master Plan. She stated that the Airport layout plan is in the final air space
review. She hopes to hear back from the FAA in a few weeks on this. At that
point, the conditional approval letter will need to be signed by the Chair.
c. FAA/IDOT Projects: AECOM — David Hughes
i. FY16 Apron Expansion—Tharp noted that Hughes was unable to attend
this evening. In regards to the apron expansion, he noted they are
awaiting some clean-up items here. The goal is to have this completed
by the next meeting.
ii. FY15 Obstruction Mitigation—Tharp stated that this is still dependent
on the Master Plan completion. Gardinier asked why Hughes has not
been at the last several meetings. Tharp responded that he has to travel
from Des Moines and that if there are no significant updates, it isn't
necessary to travel to Iowa City. He added that he can ask Hughes to
attend the next meeting, if Members would like him to do this.
d. FY2017 Iowa DOT Grants—Tharp stated that he does not yet have the grants
but that the Transportation Commission did meet August 12th and approved the
aviation program for FY17. The Airport's projects include a bathroom facility for
the north T-hangars and the taxilane extension on the south side.
i. Consider a resolution authorizing Chair to accept grant offers from
the Iowa Department of Transportation Office of Aviation —
Bockenstedt moved to approve Resolution#A16-21, authorizing the
Chair to accept grant offers from the Iowa Department of
Transportation Office of Aviation. Gardinier seconded the motion.
The motion carried 4-0, Ogren absent.
e. Jet Air Hangar— Hangar N Proposal -
i. Hangar M —Tharp noted that the next few items all deal with the
culmination of the conversation on Jet Air building a new 100 X 100
facility. He briefly ran through these issues, noting that basically the
Airport will agree to buy hangar M, which is the building Jet Air built in
2012. The cost would be $250,000. The Airport would then rent the
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facility to Jet Air. For the first 10 years it would be $500/month, and after
that the rent would go back to $1,200/month. This would be a 30-year
lease, according to Tharp. Jet Air would in turn lease ground for a new
100 X 100 facility. Tharp further explained the changes that would be
made to the FBO agreement, which include more options for Jet Air. He
then responded to Member questions regarding these various resolutions
and agreements with Jet Air.
1. Consider a resolution approving a purchase agreement with
Jet Air for Hangar M —Gardinier moved to approve Resolution
#A16-22, approving a purchase agreement with Jet Air for
Hangar M. Libby seconded the motion. The motion carried 4-
0, Ogren absent
2. Motion to enable Chair to terminate land rental agreement
with Jet Air for Hangar M—Gardinier moved to enable the
Chair to terminate land rental agreement with Jet Air for
Hangar M. Bockenstedt seconded the motion. The motion
carried 4-0, Ogren absent.
3. Public hearing—30-year rental agreement for Hangar NI—
Odgaard
—
Odgaard opened the public hearing at 6:54pm, No Comments
Received. Odgaard Closed the Public hearing at 6:55pm.
4. Consider a resolution approving rental agreement for Hangar
M —Bockenstedt moved to approve Resolution #A16-23,
approving rental agreement for Hangar M. Libby seconded
the motion. The motion carried 4-0, Ogren absent.
ii. Hangar N—Tharp then explained the Hangar N project, which will be the
new 100 X 100 facility. The rental rate will be at 20-cents a square foot,
according to Tharp, which comes to $2,000/year.
1. Public hearing—30-year ground lease for Hangar N—Odgaard
open the public hearing at 7:01pm. No comments received
Odgaard closed the public hearing at 7:02pm.
2. Consider a resolution approving 30-year ground lease for
Hangar N - Libby moved to approve Resolution #A16-24,
approving 30-year ground lease for Hangar N. Odgaard
seconded the motion. The motion carried 4-0, Ogren absent.
iii. FBO Agreement—Tharp noted that this agreement has four additional
options added to it.
1. Public Hearing—FBO Agreement Amendment—Odgaard
opened the public hearing at 7:07pm. No comments received.
Odgaard closed the public hearing at 7:08pm. Members asked
questions of Tharp and Goers concerning this amended
agreement.
2. Consider a resolution approving an amendment to the FBO
agreement—Gardinier moved to approve Resolution #A16-25,
approving an amendment to the FBO agreement.
Bockenstedt seconded the motion. The motion carried 4-0,
Ogren absent
f. Airport"Operations"
Strategic Plan Implementation—Tharp stated that he is looking for
some direction from the Commission on this. With the Master Plan
process going through the FAA, he noted that there are so far no
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substantial changes to the plan —just a few minor revisions. Tharp asked
the Commission how they would like to handle the process for the next
five-year strategic plan. He noted that the individual he is interested in
using, Regenia Bailey, was recommended by Jeff Davidson, the former
City of Iowa City employee who helped facilitate the current plan. Tharp
stated that he can invite Bailey to next month's meeting, so that Members
can have a conversation with her regarding this plan. Gardinier
suggested they also look at who other airports have used in creating their
strategic plans. Tharp asked if Members would want to put together a
subcommittee that could create an RFP to send out to some firms and
see what kind of feedback they get. After some discussion, Members
agreed to do an RFP process. Tharp will check with Marion and Storm
Lake to see who they used in their recent strategic plan processes, as
well as let Bailey know what the Commission's plan is. Gardinier and
Libby volunteered for the subcommittee.
1. Strategic Plan Process—
ii. Budget—Tharp stated that he does not have much to share here unless
someone has specific questions. He noted that the next fiscal year
budget process will begin soon, with the draft budget coming to them in
the next month or so. November is typically when he and the Chair will
meet with the City Manager's office to walk through the draft budget.
December is when the city-wide budget gets put together and is given to
the City Council to start their review. Bockenstedt then asked some
questions regarding the budget, to which Tharp replied. Gardinier asked
about budgeting for window blinds on the first floor, similar to what they
installed in the conference room upstairs.
iii. Management—None.
g. FRO/ Flight Training Reports—Matt Wolford shared the monthly maintenance
reports with Members. Quite a bit of landscaping was done prior to the
congressional meeting that was held at the Airport, as well as the purchase of
several folding tables for the event. Mowing and storm clean-up have been
constants this season. Wolford also noted replacement of ceiling tiles in the
main floor lobby area. Members briefly spoke to the overgrown bushes out by
the airplane on Riverside Drive. Philip Wolford talked to parking issues, noting
that today for example, they were unable to find parking after returning from
lunch. Speaking to Jet Air's business, Matt Wolford stated they have been pretty
busy lately. He noted that today they had a meeting with a company that will be
hangaring and maintaining their Citation VII at the Airport. Jet Air also has had
some personnel changes.
h. Commission Members' Reports—Libby stated that there was a meeting
regarding the disaster drill, but unfortunately he missed it. The date has been set
for May of 2017, after graduations.
Staff Report—Tharp reminded Members that Sertoma is August 28th. He noted
that he will be busy getting prepared for that. Then August 29th through the 31s`
he will be attending the FM Conference in Kansas City.
SET NEXT REGULAR MEETING FOR:
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The next regular meeting of the Airport Commission will be held on Thursday, September 15,
2016, at 6:00 P.M. in the Airport Terminal Building.
ADJOURN:
Bockenstedt moved to adjourn the meeting at 8:03 P.M. Odgaard seconded the motion.
The motion carried 4-0, Ogren absent.
/0/e/z0/l
CHAIRPE•N / DATE
August 18,2016
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Airport Commission
ATTENDANCE RECORD
2016
TERM o o o o aCFIrn2. o m W o
42.O
CD
N O a
NAME EXP. C ? N m v+
W C1 Of C) C) C) Q1 O) C) C) C)
Minnetta 03/01/19 X x X X X X 0/ X X X
Gardinier E
Jose 03/01116 X 0/E X NNNN NNNNN N N
Assouline MMMM MMMMM M M
Chris Ogren 03101/18 X x X X X 0/ X X X 0/
E E
A.Jacob 03/01/18 X x X X X 0/ X X XX
Odgaard E
Julie 03/01/17 X X X X 0/ X X X 0/ X
Bockenstedt E E
Robert Libby 03/21/20 N NM NM N X XX X 0/ X
M M E
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E =Absent/Excused
NM = Not a Member at this time