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Home My WebLink About11-17-2016 Airport Commission Meeting Minutes 4. November 17,2016 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION NOVEMBER 17, 2016—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Julie Bockenstedt, Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren Members Absent: Robert Libby Staff Present: Michael Tharp, Sue Dulek Others Present: Matt Wolford, Todd Allyn RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 6:03 P.M. by Chairperson Odgaard. APPROVAL OF MINUTES: The minutes from the October 20 meeting were reviewed. Ogren moved to accept the minutes of the October 20, 2016, meeting as presented. Gardinier seconded the motion. The motion carried 4-0, Libby absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Master Plan—Odgaard noted that earlier in the week Tharp, along with the Airport Commission, gave an update to the City Council on the Master Plan. Tharp stated that he is asking the Commission to defer accepting the Master Plan until next month's meeting. He will then be able to complete all of the documentation required by the FAA. i. Consider a resolution accepting work as complete—Ogren moved to defer acceptance of the Master Plan until the December meeting. Bockenstedt seconded the motion. The motion carried 4-0, Libby absent b. FAA/IDOT Projects: AECOM/David Hughes - i. Obstruction Mitigation—Tharp noted that Todd Allyn is present this evening from AECOM. Tharp continued, stating that they are moving November 17,2016 Page 2 forward with the paperwork to get the environmental assessment underway. He is not sure if they will have something for the next meeting or not on this. Tharp then responded to Member questions regarding this process. ii. South Taxiway Extension—Tharp stated that they are in the process of getting a final survey crew out to the Airport so that they can get the bidding process going. They hope to be ready for construction in the spring. iii. North T-Hanger Restroom —Tharp stated that they have spoken with the City building inspectors, as well as architects, and they believe that now they have a better idea on the variance issue. He anticipates having news on this at next month's meeting. iv. FY2018 FAA AIP Pre-Application—Tharp noted that the package was sent to the FM for comments and that they have responded. Basically the EA can be done this fiscal year, which shifts everything forward a year. Tharp stated that if the Commission is in agreement, the Chairperson can then go ahead and sign the individual project sheets that are part of this application. c. Airport "Operations"— i. Strategic Plan-Implementation— 1. Aircraft Traffic Count Collection -Tharp spoke to this item, noting that the topic of aircraft traffic count that they discussed last month led to a meeting between Jet Air and himself to see what information is being collected. The only way to catch all of the traffic would be visually, according to Tharp. He noted that doing something with cameras would probably be the best way to go about this. Ogren asked for some clarification on what an 'acoustical system' is. Tharp responded, noting that it looks like a giant bucket, where sounds are directed into a meter. Members briefly discussed this issue, with Tharp giving further explanation as to which tracking system would be best for them. Tharp suggested a subcommittee, consisting of himself and Odgaard and anyone else interested, so that they can move forward on the best method for them to collect this information. 2. 2018—100-year anniversary committee—Tharp then spoke to the 100-year anniversary planning and the need for a subcommittee to do this. He added that after meeting with the City Manager on this item, the budgeted amount was cut from $10,000 to $5,000. He noted that there will be the opportunity to raise money through sponsorships and that type of thing, in order to have enough money for this celebration. Odgaard agreed that they should move forward with this planning. Gardinier stated that she would be happy to work on this, as did Ogren. The discussion then turned to the possibility of naming the Airport and how that might take place. ii. Budget- 1. FY2018 Budget Submittal—Tharp stated that he and Odgaard met with both the City Manager and the Finance Director at the beginning of November. They reviewed the budget at that time and Tharp added that he felt the meeting went well. Tharp stated November 17,2016 Page 3 that the Airport will still be receiving the grant matching allocation, as they have in the past. iii. Management—None. d. FBO/ Flight Training Reports— i. Jet Air—Matt Wolford with Jet Air shared the monthly maintenance reports with Members. He stated that he was reading earlier today about the history of the Iowa City Airport and that the name was Smith Field in 1920. Smith was an air mail pilot who crashed his plane and died. Reviewing the monthly reports, Wolford stated that they were able to get some painting done in the terminal building and that he has had good feedback regarding this. Other maintenance items were light bulb replacement, trash pickup, and mowing. Gardinier then spoke to Wolford regarding paving and patch work, suggesting that they lay down some pavement to help with the ruts that are happening. Continuing, Wolford noted that the switch on the UNICOM radio had to be repaired recently. Speaking to Jet Air's business, Wolford stated that they just got their building permit today for the new hangar. Trenches and footings should be done next week, according to Wolford. He then stated that since the last meeting, Jet Air attended the NBAA, the National Business Aviation Association's convention, where they were able to have a booth. Wolford stated that the recent Michigan game against the University of Iowa brought a lot of air traffic to the Airport. e. Commission Members' Reports—Odgaard asked if there was any information that Todd Allyn with AECOM would like to share with the Commission. Allyn spoke briefly to the restroom facility and what the inspectors are looking for. Ogren stated that she thought the City Council meeting was interesting. Gardinier stated that the opener on her hangar door is much quieter now and she asked what was done to it. Tharp stated that some things were tightened on it, but other than that he is not sure. He will check into this further. She then asked about the tree that was cut down, and Tharp noted that the tree was indeed dead. Ogren then suggested that when attendance is done for the meeting minutes that Tharp distinguish between excused and unexcused absences. f. Staff report—Tharp stated that he will be taking vacation time between Christmas and New Year's. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, December 15, 2016, at 6:00 P.M. in the Airport Terminal Building. ADJOURN: Gardinier moved to adjourn the meeting at 7:02 P.M. Ogren seconded the motion. The motion carried 4-0, Libby absent. November 17,2016 Page 4 ey,,z0 ,7 CHAIRPERSON DATE November 17,2016 Page 5 Airport Commission ATTENDANCE RECORD 2016 TERM o 0 0 o O o o O o 0 0 ` N N W A CO 0) V Co Co CD O -3 N O -3 -3 N -a — N 0 + -a N s NAME EXP. - N w -4 -% m — N m Da 0 4 m m CO m m CO m m m 0) 0) m rn Minnetta 03/01/ X x X X X X 0/ X X X X x x Gardinier 19 E Jose 03/01/ X O/E X NNNN NNNNN NN Assouline 16 MMMM MMMMM MM Chris Ogren 03/01/ X X X X X 0/ X X X 0/ X X X 18 E E A.Jacob 03/01/ X X X XX O/ X X X X XX X Odgaard 18 E Julie 03/01/ X X X X 0/ X X X 0/ X O/ X X Bockenstedt 17 E E E Robert Libby 03/21/ N NM NM N X XX X 0/ X X 0 0 20 M M E Key: X = Present X/E = Present for Part of Meeting 0 = Absent O/E =Absent/Excused NM = Not a Member at this time