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HomeMy WebLinkAbout12-15-2016 Airport Commission Meeting Minutes . w December 15,2016 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION DECEMBER 15, 2016—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Julie Bockenstedt, Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren Members Absent: Robert Libby Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, Todd Allyn, Ben Logsdon RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): Recommend approving Storm Water Easement with MXTE LLC, pending approval by FAA. DETERMINE QUORUM: The meeting was called to order at 6:06 P.M. by Chairperson Odgaard. APPROVAL OF MINUTES: The minutes from the November 17 meeting were reviewed. Ogren moved to accept the minutes of the November 17, 2016, meeting as presented. Bockenstedt seconded the motion. The motion carried 4-0, Libby absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Westport Easement—Tharp began an overview of this request, noting that page 81 of the pdf is the plat layout. He then showed Members, using the map, just where the area under consideration is located. The request entails the installation of a drainage pipe from the developer's site, across the Airport's land, that will then drain into the detention basin that is behind Walmart. Tharp continued, stating that the Airport essentially has to obtain approval from the FAA before they can move forward with this request. He then responded to Member questions, one of which included how the construction equipment would get to and from this site. Members continued to discuss the land in this area and what type of development might be considered in the future. The developer also spoke to future development as he responded to Member questions and concerns. Tharp noted that they have been working on an agreement and it should be ready for review soon. Goers then briefly gave Members an overview of how they can proceed with this request at this point. Odgaard noted that his December 15,2016 Page 2 only concern is the construction activity, which could affect Airport traffic and also the farming operations in the area. Gardinier asked what the anticipated timeframe is on the project. The developer noted that it would most likely be around one week's time. If approved, the developer is hoping to be able to begin the project in March. Members then discussed the timing issue of this request and subsequent approval. The developer noted that it would be helpful for them to know if this request will be granted or not, so that they can wrap up some transactions having to do with their development. Members continued to voice their concerns, with Odgaard asking if the runway would have to be closed at any time. Tharp noted that this would not be necessary, that the project is small enough in size that the equipment being used would not require a closing. i. Consider a resolution recommending approval of an easement for a storm water drain pipe; ii. Consider a resolution approving an agreement for access and work related to installation of a storm water drain pipe— Resolutions were not acted upon and instead the below motion was considered. iii. Goers then spoke to the motion that the Commission would need to make, in order to move this forward. Ogren moved to recommend that the City Council approve the sale of the storm water easement contingent on FAA approval and satisfaction of the Airport Operations Specialist and City Attorney's Office. Odgaard seconded the motion. The motion carried 4-0, Libby absent. b. Airport Master Plan—Tharp stated that the final part of this process is to accept the final Master Plan. He stated that the original contract was $329,800, and that it was finalized at $329,699.25. i. Consider a resolution accepting work as complete—Ogren moved to consider Resolution #A16-28, accepting work as complete for the Airport Master Plan update. Odgaard seconded the motion. The motion carried 4-0, Libby absent. Goers stated that John Yapp from the City was telling him that at some point the Airport would need to change zoning, based upon the plan updates. This would then mean reviving the Airport Zoning Commission, which he also briefly spoke to. Members continued to speak to the needed zoning updates and why they are needed now. c. FAA/IDOT Projects: AECOM /David Hughes i. Obstruction Mitigation—Todd Allyn with AECOM spoke to Members regarding obstruction mitigation, noting that they have been back and forth with the FAA on the scope of this. ii. South Taxiway Extension—Allyn noted that the survey has been done for this project and that they are starting the design work, with a spring construction start planned. iii. North T-Hangar Restroom—Allyn stated that they need to document the low use' of this facility in order to be granted an exception. He added that they have some camera footage that can be used to show this low usage. d. Airport Operations i. Strategic Plan—Implementation—Tharp stated that now that they have the newly updated Master Plan, he would like to have the RFP for the December 15,2016 Page 3 strategic plan on next month's agenda. Tharp gave Members a brief overview of the strategic plan process and why the Airport began doing this. Basically the strategic plan is short-term goals and objectives. Ogren stated that she was under the impression that Tharp was going to gather information from other airports of the same size and see how they approach this. Gardinier stated that she thought Tharp was going to identify someone locally who has done this type of work before. Ogren stated that she would like to have more conversation around the strategic planning process. The other Members agreed, stating that with their Master Plan in place, they question the need for a strategic plan as well. Gardinier agreed that the Master Plan is more long-term, whereas the strategic plan is something that the Commission utilizes as they move forward in the short-term. Members continued to question the strategic plan process and Tharp responded, noting that since they need to look outside the organization for a facilitator for this planning, there will be a cost involved. Gardinier suggested David Rust, noting that he works with non-profits and recently worked with Riverside Theater. Tharp again noted reasons for using an RFP to come up with a facilitator and Gardinier agreed, stating that it will help them understand what costs will be involved. She suggested they prepare a draft RFP as soon as possible, so that they can perhaps have feedback on it at the next meeting. Tharp will prepare a draft RFP for Members to review and provide feedback on. ii. Budget—Tharp noted that the next topic could be part of both "Strategic Plan-Implementation" and "Budget". He stated that he had a conversation with one of the aircraft operation counting firms, and also with the DOT's Office of Aviation, on what the Airport's plans are for collecting traffic data. The DOT asked what the objective is of the actual aircraft count. He noted that with his inquiries, he has found that it would cost approximately $10,000 per camera to achieve this type of count. In addition there would be some upfront costs to get such a system in place. Tharp stated that the Commission would need to discuss this issue further, looking at what the objectives are for gathering this information, versus using what data they currently collect. Members continued to discuss the reasons for collecting the data, noting that currently the methods they are using are limited in their scope. The conversation kept going back to cost and just what they are looking for by collecting such information. Members suggested looking into having University of Iowa engineering students help them in their efforts. Bockenstedt stated that she had a question regarding the budget. On page 105 of this month's packet, she questioned the total expenses on the revised budget of 372,709 and the YTD, which shows 420,000. Tharp noted that there was the expenditure of purchasing the hangar building from Jet Air, which has skewed the numbers as they appear. Bockenstedt also questioned the $7,000 expense. Tharp explained what was behind this expense in getting power to a hangar. Bockenstedt then questioned if they are over on the "Nursery" expenses, and Tharp responded that actually they are $15,000 under. On page 92, Bockenstedt questioned the "Lost Reserve Payment" of$5,000. She December 15, 2016 Page 4 asked if this was a one-time payment, and Tharp responded, noting that this is the Airport's portion for City insurance. iii. Management — None. e. FBO / Flight Training Reports i. Jet Air— Matt Wolford with Jet Air began with the monthly maintenance reports. He noted that in November they basically transitioned from grass equipment to snow removal. Light bulb replacement, trash pickup, and repair of the men's restroom floor were some of the items mentioned. Members asked if the restroom floor should be replaced any time soon, and Wolford noted the condition it is in. Tharp added that the next time they redo the floor, they should use the flooring they have in the lobby. Looking at December, snow removal has been a major task. Members spoke to runway braking and ice removal, with Wolford and Tharp responding to concerns. Speaking to Jet Air, Wolford noted that they have the foundation for the new hangar done, along with anchor bolts. The next step would be to put the building together, which they hope to begin later this week. This will take anywhere from four to six weeks to complete. Continuing, Wolford noted that Jet Air has remained busy. They currently bought another customs and border control Citation that was decommissioned. This will be parted out for spare parts and sale of engines, etc. f. Commission Members' Reports—Gardinier stated that she attempted a flight to Syracuse over Thanksgiving. She ended up parking the plane in Canton, Ohio and driving to Syracuse. g. Staff Report—Tharp reminded Members that he will be out of the office from December 23 to January 2, 2017. He will be in the area, however, should anyone need to contact him. Ogren asked if they should appoint a temporary Secretary, in light of Libby's absences. Tharp stated that it would be a good idea as he has some items that need signing. Members questioned Libby's absences and Tharp stated that he would have a conversation with him regarding this. He added that he was made aware of an absence for today's meeting. Ogren moved to nominate Bockenstedt as temporary Secretary. Odgaard seconded the motion. The motion carried 4-0, Libby absent. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, January 19, 2017, at 6:00 P.M. in the Airport Terminal Building. ADJOURN: Ogren moved to adjourn the meeting at 8:15 P.M. Gardinier seconded the motion. The motion carried 4-0, Libby absent. /—.27—Za/ CHAT N DATE December 15,2016 Page 5 Airport Commission ATTENDANCE RECORD 2016 TERM o o o COQ 0 0 0 0 0 -• of .t Ca A N 01 V CO CO CO O + �1 NO + -a N -� -� N 0 + -1 N NAME EXP. L� m V m 0% � to CO w 0 V N 0) 01 01 0) 0) 0) CO 01 0) CO 0+ CD W 01 Minnetta 07/011 X XX X X X 0/ X X X XX X X Gardinier 79 E Jose 03/011 X O/E X NNNN NNNNN NN Assouline 16 MMMM MMMMM MM Chris Ogren 07/01/ X X X X X 0/ X X X 0/ X X X X 18 E E A.Jacob 07/01/ X X X X X 0/ X X X X X X X X Odgaard 18 E Julie (immix X x x o/ x x x O/ x o/ x x x Bockenstedt 17 E E E Robert Libby 07101/ N NM NM N X XX X 0/ X X0 0 0/ 20 M M E E Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time