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HomeMy WebLinkAbout02-19-2015 Airport Commission Meeting Minutes Airport Commission February 19,2015 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION FEBRUARY 19, 2015—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Minnetta Gardinier (left at 8:15pm), A. Jacob Odgaard (arrived 6:12 P.M.), Chris Ogren Members Absent: David Davis Staff Present: Michael Tharp, Eric Goers, Jeff Davidson Others Present: Matt Wolford, David Hughes, Greg Broussard, Jeff Edberg RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: Chairperson Ogren called the meeting to order at 6:06 P.M. APPROVAL OF MINUTES: Ogren asked if everyone had had a chance to review the minutes. On page 4, she noted that it says, The debt is $600,000 pending the land sale.' In speaking to Tharp about this, Ogren noted that he has told her that after the land sale is complete, the debt will be wiped out. She would like this to be clearer in the minutes. Ogren moved to accept the minutes of the January 15, 2015, meeting as amended. Gardinier seconded the motion. The motion carried 3-0, Davis and Odgaard absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Strategic Plan—Tharp stated that he asked Jeff Davidson from the City to attend tonight's meeting. He explained to Members that after speaking with Davidson and Ogren, they are of the opinion that the Strategic Plan can be delayed until the Master Plan is nearly complete. This will help to alleviate any conflicts between the two plans. Davidson then gave Members some history of his involvement in helping the Airport develop these plans and what the process looked like as they worked through it. Davidson agreed that the Commission could wait until the Master Plan is almost complete before proceeding, noting that he is learning some things himself from the Master Plan process and believes it will be beneficial to the Strategic Plan process. Gardinier asked if this type of planning benefits from having different individuals doing it Airport Commission February 19,2015 Page 2 each time, as a way of getting varying viewpoints, etc. Davidson responded that actually there is some benefit to having the continuity of the same individuals doing the plan, but that if the Commission felt another facilitator would be beneficial, he would take no offense to that. Members discussed this briefly, speaking to both sides of the argument. Continuing, Davidson noted that he is encouraged to see that Tharp will be giving an update to Members on how the existing Strategic Plan has progressed over the past five years. Davidson then asked if Members were in agreement to delay the Strategic Plan process until the Master Plan process is done. Members agreed with this idea wholeheartedly. (Odgaard arrived at this point in the meeting.) b. Airport Commerce Park—Jeff Edberg gave Members an update, stating that all of the remaining lots are under contract at this time. One is going to fall out though. There are two buyers among the four available lots. Lot#7 was under contract and was extended once, and once the construction detail stage was reached, too many problem arose. Therefore, the buyer is going to look elsewhere. Edberg stated that he now needs to prepare a cancellation on Lot #7. He stated that on the positive side, in just the last week, he has had two brokers contact him about available lots. Continuing, Edberg noted that the buyer of Lot#s 11, 12, and 13 has changed plans several times, but have in the past few weeks decided to go ahead with the purchase of the three lots. However, they now want someone else to buy the lots and to lease them back to them. Edberg responded to Members' questions regarding this sale, further explaining what the company would like to see happen. He added that he has found an investor willing to buy the lots, build the building needed, and then lease it back to the company. Edberg stated that he feels pretty confident that this sale will continue as planned. A brief discussion ensued regarding land uses at the Airport, with Edberg noting that if they were to build something like a five-acre building, they could probably get it filled fairly quickly, especially if it were for an aviation-related business. c. Airport Master Plan—Greg Broussard addressed Members next. He reminded everyone of the public open house on March 5. He also noted that there will be a survey crew at the Airport next week, finishing their work, and then Quantum will be able to complete their section, as well. This report will then be forwarded to the FAA, and will also be a part of the public hearing on March 5. Members spoke briefly to who might attend this public hearing. d. FAAIIDOT Projects: AECOM (David Hughes)— i. FY15 Obstruction Mitigation—Hughes stated that they haven't done a whole lot here. They have started some initial paperwork and have been reviewing the mapping before they send out letters. ii. Runway 7/25 Parallel Taxiway— Hughes noted that they are coming up on a 30-day release on retaining, so they will process the final paperwork to the FAA next week and get this project closed out. iii. Taxiway B lighting— Hughes stated that the final fixture has been installed and he is recommending acceptance on this project tonight. Tharp stated that this is a late handout for Members, but that Airport Commission February 19,2015 Page 3 everything is done now and they do need to consider a resolution this evening. 1. Consider a resolution accepting work as complete— Gardinier moved to accept Resolution#A15-03, accepting the work as complete on this project. Odgaard seconded the motion. The motion carried 4-0, Davis absent iv. Fuel Tank Rehabilitation—Hughes stated that this project and the next one listed are both State-funded projects. He explained how they will be putting these out as competitive quotations to vendors they know that do this type of work—the same process that they have followed in the past. Hughes noted that a spec has been put together for the fuel tank project. Gardinier asked if they aren't already doing something here, and Hughes responded, further clarifying what the project entails and what they have done so far. Matt Wolford of Jet Air also spoke to this project, asking several questions of Hughes. Ogren asked about the timing of this project, and if there would be any reason to try to take action at the March meeting on this, so that they can move forward as soon as possible. Hughes agreed, stating that he will work on having proposals in prior to the next meeting. Gardinier asked about the exterior of these tanks, asking if they shouldn't repaint them periodically, to perhaps keep them from getting so bad again. Hughes stated that this is something they can address. v. North T-hangar Electrical Service & LED lighting —Continuing, Hughes noted that there have been concerns with the wiring in this area and that this project will replace the cabling that runs out to these hangars, as well as replace electrical panels as needed. This will also expand the light project, with seven new lights being added and improvements being made to some of the existing ones. Gardinier then spoke to how some of the newer lights are actually too bright. Hughes explained how the LED lights appear brighter than the older lights. e. Airport Operations— i. Strategic Plan-Implementation— 1. Review of Strategic Plan—Tharp noted that this was an accidental repeat from last month's agenda. ii. Budget—Tharp noted that they should plan to meet again sometime during late March, early April to walk through the final budget numbers. Ogren agreed that a short review would be a good idea. 1. Annual Report—Tharp stated that everyone received a copy of the Annual Report in their meeting packet. He noted that he added some additional pictures. He stated that if there are no other changes, they can submit this to the City Council. Tharp stated that typically the Chair presents this to the Council at one of their meetings, during the public comment period. iii. Management— f. FBO/Flight Training Reports— Airport Commission February 19,2015 Page 4 i. Jet Air—Matt Wolford of Jet Air spoke to Members next, sharing the monthly maintenance reports with them. He noted that snow has been a major factor. There has also been a nuisance problem with some birds. Gardinier asked why there has been a change in how the snow is plowed in certain areas, and Wolford responded, further explaining why the conditions have been such. Members spoke further to this issue, noting that with such heavy, wet snow it makes it difficult to get things cleared off effectively. Ogren asked to what extent the City can help them, and both Tharp and Wolford responded, noting that when they have needed help, the City has always responded to their needs, but that the Airport is basically responsible for their own facility and grounds. Wolford continued, stating that Members should stop in the pilot's lounge to see the new paint job and furniture. Ogren asked how the purchase of furniture works in conjunction with their budget. Wolford explained how the Airport and Jet Air worked together to complete the lounge and to replace Jet Air's power cart. Gardinier asked how the flight-training portion of Jet Air is doing, and Wolford noted that things are going quite well for them. g. Commission Members' Reports—None. h. Staff Report—Ogren asked about the progress on the windows and blinds. Tharp responded that they are waiting for warmer weather. Everything is ready to go—they just need warmer temperatures. Odgaard asked what the progress is on the fence locks. Tharp stated that he needs to follow up with the vendor on this. i. Consider a motion to adjourn to Executive Session to evaluate the professional competency of individuals whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to individuals' reputations and those individuals requested a closed session— Ogren moved to enter to Executive Session. Assouline seconded the motion. The motion carried 4-0, Davis absent Assouline moved to exit Executive Session. Seconded by Ogren. Motion carried 3-0, Gardinier and Davis Absent. SET NEXT REGULAR MEETING FOR: Before setting the next meeting, Tharp recapped what the Commission just went through. The decision was to allow Ogren to finish the evaluation and then turn it in. Goers stated that if the Commission decides to defer the matter of compensation that they have a formal motion to this effect. Assouline moved to defer decisions regarding the Airport Operations Specialist's compensation modifications to the March 19 meeting. Ogren seconded the motion. The motion carried 3-0, Davis and Gardinier absent Goers responded to Member questions regarding what they need to do in this matter. Airport Commission February 19, 2015 Page 5 Ogren asked that Tharp email the Commission Members regarding the March date to make sure they will have a full Commission. Goers noted that he will not be in attendance, but that Attorney Dulek will be. The next regular meeting of the Airport Commission will be held on Thursday, March 19, 2015, at 6:00 P.M. in the Airport Terminal Building, unless otherwise noted. ADJOURN: Odgaard made a motion to adjourn the meeting at 8:30 P.M. Ogren seconded the motion. The motion carried 3-0, Davis and Gardinier absent. , )-j4t7s2 /i CHAIRPERSON DATE • Airport Commission February 19,2015 Page 6 Airport Commission ATTENDANCE RECORD 2015 TERM o o o o o s o o N.) —1 N.) NAME EXP. .s CD C.n 01 m ? A_ A A A A A to C; Minnetta Gardinier 03/01/19 X O/E X X X O/E X X X X Jose Assouline 03/01/16 X X X X X O/E X X O/E X Chris Ogren 03/01/18 X X X X X X X X X X A. Jacob Odgaard 03/01/17 NM NM X X X X O/E X X X David Davis 03/01/17 NM NM NM O/E X X O/E X X O/E Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time