HomeMy WebLinkAbout03-19-2015 Airport Commission Meeting Minutes Airport Commission
March 19,2015
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MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
MARCH 19, 2015—6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline (left at 7:00 P.M.), David Davis, Minnetta Gardinier, A.
Jacob Odgaard, Chris Ogren
Staff Present: Michael Tharp, Sue Dulek
Others Present: Matt Wolford, David Hughes, Melissa Underwood, Jeff Edberg
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Chairperson Ogren called the meeting to order at 6:03 P.M. She noted that the first item on the
agenda is the election of officers.
ELECTION OF OFFICERS:
Ogren nominated Gardinier for the Chair position. Odgaard seconded the motion. The
motion carried 5-0.
Ogren the nominated Odgaard for the Secretary position. Assouline seconded the
motion. The motion carried 4-0, Odgaard abstaining.
APPROVAL OF MINUTES:
Newly-elected Chair Gardinier then took over the meeting. Minutes from the February 19, 2015,
meeting were reviewed. Ogren moved to accept the minutes of the February 19, 2015,
meeting as presented. Assouline seconded the motion. The motion carried 5-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Commerce Park—Jeff Edberg with Lepic-Kroger spoke to
Members first. He noted that they had extended the listing agreement
authorizing him to market the property for the Airport and to accommodate the
two closings. He stated that with the change in plans, they will now have Lot#7
back on the market, and he now needs another extension to the listing
agreement. Edberg is requesting that this be done through the end of the year.
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March 19,2015
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Responding to Member questions, Edberg stated that the interested party for Lot
#7 basically disappeared, and that Lots 11, 12, and 13 are still pending sale and
expected to go through as planned. After some discussion, Members agreed to
have the listing agreement amendment run through the end of this year.
i. Consider a resolution approving amendment to listing
agreement with Lepic-Kroger—Ogren moved to approve
Resolution#A15-04 to amend the listing agreement with
Lepic-Kroger as discussed. Odgaard seconded the motion.
The motion carried 5-0.
Edberg then spoke to the real estate transaction with Tamarack Materials, stating
that they have been in a 'due diligence period.' It has become a somewhat
difficult transaction, according to Edberg, especially when Tamarack decided that
it would be better financially for them if they leased versus purchased, as far as
both the lots and the building they need. He further explained the process they
are going through, noting that even with the delays, ultimately the deal is
expected to go through. Edberg responded to Member questions, giving further
detail of the three-lot sale for Tamarack at $585,000. The anticipated closing
date for this sale will be dependent on the FAA's approval of the proposed
building.
b. Airport Master Plan—Melissa Underwood spoke to Members next about
the Master Plan process. She noted that the open house took place on March 5
and was very well attended with 50 to 60 participants. Everyone agreed that it
was an excellent turnout and that it went quite well. Continuing, Underwood
stated that today they received some of the obstruction data from Quantum and
that she had some preliminary maps to share. She spoke to some of the findings
and responded to Member questions, as the group reviewed the preliminary
maps. Tharp noted that they will need to have further discussions regarding
these findings and the approaches for the Airport. Underwood stated that now
that they have this data, it will be taken to the Advisory Group so each runway
end can be looked at individually to see if it can meet the goals of the Master
Plan Group first, before going to the FAA.
c. FAA/IDOT Projects: AECOM (David Hughes)—
i. FY15 Obstruction Mitigation— Hughes stated that once this data
has been analyzed by Underwood and her group, they can start to move
forward here.
ii. Fuel Tank Rehabilitation— Hughes noted that these projects
went out for bid and have come back. There are now two resolutions for
the Commission to consider. On the fuel tank rehab, the request was
sent to seven contractors. Two requests were received, both lower than
the estimate, according to Hughes. This project can be completed for
$52,881 and covers the fuel tank painting and coating, as well as some
miscellaneous pipe replacement. Members then briefly discussed how
they will have to handle this project, such as bringing in trucks to hold the
fuel. Gardinier asked what the expected timeframe is to complete one
tank. Tharp responded, noting that the outside painting will be around
two weeks, with the interior liner taking extra time to complete.
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March 19,2015
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1. Consider a resolution approving contract—Ogren moved
to consider Resolution#A15-05 approving the contract for the fuel
tank rehabilitation. Assouline seconded the motion. The motion
carried 5-0.
iii. North T-hangar Electrical Service & LED lighting— Hughes
stated that they sent proposal for this project out to three contractors.
They received all three back, with the low proposal from Neumiller
Electric at $57,225. Tharp and Hughes responded to Member questions,
especially those concerning the huge dollar amount difference in the
proposals. Gardinier asked what the expected timeframe is on this
project, and Hughes stated that they will be aiming for completion prior to
fall.
1. Consider a resolution approving contract—Ogren moved
to consider Resolution#A-15-06 approving the contract for north t-
hangar electrical service and LED lighting. Assouline seconded the
motion. The motion carried 5-0.
d. Airport Operations—Tharp noted that the window replacement project is
scheduled for the week of the March 30. He further explained what they can
expect as windows and blinds are replaced. As for the gate security question, he
noted that he finally received the extra security bids, so now they can move
forward with adjusting the codes and getting this project completed. Tharp noted
that the gates are currently coded as 'pass through,' and people can just walk in.
(Assouline had to leave the meeting at this point) Tharp continued to explain the
window replacement project and responded to Member questions.
i. Strategic Plan-Implementation—
ii. Budget—
iii. Management—
1. Application for event at Airport(wedding reception)—
Tharp noted that they have received a request from a couple that would
like to host their wedding reception at the Airport. They want to use one
of Jet Air's hangars, who would be renting the hangar. Tharp further
explained that they would like to serve alcohol at their reception, and that
the Airport policy requires the Commission to approve any such requests.
This is what the Members will be approving this evening. Matt Wolford
with Jet Air spoke to this request as well, stating that he will be working
with the couple on timing, set-up, clean up, etc. Members spoke to the
alcohol policy and how this has been handled in the past. After further
discussion, Members agreed to approve this request with the conditions
of having extra portable bathrooms available and a reserve deputy on
site.
e. FBO/Flight Training Reports—
i. Jet Air—Wolford shared the monthly reports with Members. He
asked Tharp if the pilot-activated lighting problem had been addressed
yet. Tharp noted that the electricians have been working with the
manufacturer on this, but that he is not sure if it has been resolved yet or
not. Gardinier asked Wolford what fence repair is noted in the monthly
reports, and he explained what this is. The March report shows that the
pilot's lounge was painted, as was the snack room/kitchen area. Wolford
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March 19,2015
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stated that they are sprucing things up again and will be painting office
areas soon. Continuing, Wolford further explained some of the
maintenance issues around the Airport that they have been working on.
The big item noted on the reports was the 60-amp outlets that were
installed. Wolford spoke to this and why they have been upgrading here.
Wolford then spoke to Jet Air's business. He stated that with the warmer
weather they have seen an uptick in flying and people getting their planes
ready. Air Ambulance has had an increase in flights, according to
Wolford, as has their jet service. They have had an increase in medical
flights using the jets, taking patients from one state to another. As for
flight training, Wolford stated that this has been very steady for them.
Odgaard stated that the price does not appear to be scaring potential
pilots away, and that the pilots seem to like the new plane versus the
older one.
f. Commission Members' Reports—Gardinier reminded the group of the
Girl Scouts event next weekend. She spoke to how she would like to set
up the event, with the girls being at the Airport from 11:30 to 1:00. Tharp
stated that he will talk to Air Care and see if they can be present during
that time. Wolford also spoke to this event, noting that he will also check
into what aircraft may be available at that time.
g. Staff Report—Tharp stated that he will be out of the office tomorrow
afternoon.
h. Consider a motion to adjourn to Executive Session to evaluate the
professional competency of individuals whose appointment, hiring,
performance, or discharge is being considered when necessary to
prevent needless and irreparable injury to individuals' reputations
and those individuals requested a closed session—Ogren moved to
adjourn to Executive Session at 7:40 P.M. Odgaard seconded the
motion. The motion carried 4-0, Assouline absent. Gardinier moved
to adjourn back to the regular meeting. Ogren seconded the motion
at 8:00 P.M. The motion carried 4-0,Assouline absent
SET NEXT REGULAR MEETING FOR:
Ogren stated that she will be out of town on April 16 and questioned if others will be. Gardinier
noted that she will be, as well. A brief discussion ensued regarding a possible change to the
meeting date. Odgaard stated that he plans to be present on the 16, and it was noted that they
would need to check with Assouline in order to have a quorum. Tharp noted that they will have
some action items at this meeting. The next regular meeting of the Airport Commission will be
held on Thursday, April 16, 2015, at 6:00 P.M. in the Airport Terminal Building, pending the
determination of a quorum. (Odgaard left the meeting at this point.)
ADJOURN:
Ogren made a motion to adjourn the meeting at 8:08 P.M. Gardinier seconded the
motion. The motion carried 3-0, Odgaard and Assouline absent
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March 19,2015
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CHAIRPERSON DATE
Airport Commission
March 19,2015
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Airport Commission
ATTENDANCE RECORD
2015
TERM 0 0 0 0 0 —• N o 0 w
al 0) -4 m CD 0
NAME EXP. N 0-s m N a -s —s
m
a a a a a a a a cn w ci
Minnetta 03/01/19 X O/ X X X 0/ X XXX X
Gardinier E E
Jose Assouline 03/01/16 X XX X X 0/ X X 0/ X X/E
E E
Chris Ogren 03/01/18 XXX X X X X X X X X
A. Jacob 03/01/17 NNX XXX 0/ XXX X
Odgaard M M E
David Davis 03/01/17 N N N 0/ X X 0/ X X 0/ X
MMM E E E
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E =Absent/Excused
NM = Not a Member at this time