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HomeMy WebLinkAbout03-19-2015 Airport Commission Meeting Minutes Airport Commission March 19,2015 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION MARCH 19, 2015—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline (left at 7:00 P.M.), David Davis, Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren Staff Present: Michael Tharp, Sue Dulek Others Present: Matt Wolford, David Hughes, Melissa Underwood, Jeff Edberg RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: Chairperson Ogren called the meeting to order at 6:03 P.M. She noted that the first item on the agenda is the election of officers. ELECTION OF OFFICERS: Ogren nominated Gardinier for the Chair position. Odgaard seconded the motion. The motion carried 5-0. Ogren the nominated Odgaard for the Secretary position. Assouline seconded the motion. The motion carried 4-0, Odgaard abstaining. APPROVAL OF MINUTES: Newly-elected Chair Gardinier then took over the meeting. Minutes from the February 19, 2015, meeting were reviewed. Ogren moved to accept the minutes of the February 19, 2015, meeting as presented. Assouline seconded the motion. The motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Commerce Park—Jeff Edberg with Lepic-Kroger spoke to Members first. He noted that they had extended the listing agreement authorizing him to market the property for the Airport and to accommodate the two closings. He stated that with the change in plans, they will now have Lot#7 back on the market, and he now needs another extension to the listing agreement. Edberg is requesting that this be done through the end of the year. Airport Commission March 19,2015 Page 2 Responding to Member questions, Edberg stated that the interested party for Lot #7 basically disappeared, and that Lots 11, 12, and 13 are still pending sale and expected to go through as planned. After some discussion, Members agreed to have the listing agreement amendment run through the end of this year. i. Consider a resolution approving amendment to listing agreement with Lepic-Kroger—Ogren moved to approve Resolution#A15-04 to amend the listing agreement with Lepic-Kroger as discussed. Odgaard seconded the motion. The motion carried 5-0. Edberg then spoke to the real estate transaction with Tamarack Materials, stating that they have been in a 'due diligence period.' It has become a somewhat difficult transaction, according to Edberg, especially when Tamarack decided that it would be better financially for them if they leased versus purchased, as far as both the lots and the building they need. He further explained the process they are going through, noting that even with the delays, ultimately the deal is expected to go through. Edberg responded to Member questions, giving further detail of the three-lot sale for Tamarack at $585,000. The anticipated closing date for this sale will be dependent on the FAA's approval of the proposed building. b. Airport Master Plan—Melissa Underwood spoke to Members next about the Master Plan process. She noted that the open house took place on March 5 and was very well attended with 50 to 60 participants. Everyone agreed that it was an excellent turnout and that it went quite well. Continuing, Underwood stated that today they received some of the obstruction data from Quantum and that she had some preliminary maps to share. She spoke to some of the findings and responded to Member questions, as the group reviewed the preliminary maps. Tharp noted that they will need to have further discussions regarding these findings and the approaches for the Airport. Underwood stated that now that they have this data, it will be taken to the Advisory Group so each runway end can be looked at individually to see if it can meet the goals of the Master Plan Group first, before going to the FAA. c. FAA/IDOT Projects: AECOM (David Hughes)— i. FY15 Obstruction Mitigation— Hughes stated that once this data has been analyzed by Underwood and her group, they can start to move forward here. ii. Fuel Tank Rehabilitation— Hughes noted that these projects went out for bid and have come back. There are now two resolutions for the Commission to consider. On the fuel tank rehab, the request was sent to seven contractors. Two requests were received, both lower than the estimate, according to Hughes. This project can be completed for $52,881 and covers the fuel tank painting and coating, as well as some miscellaneous pipe replacement. Members then briefly discussed how they will have to handle this project, such as bringing in trucks to hold the fuel. Gardinier asked what the expected timeframe is to complete one tank. Tharp responded, noting that the outside painting will be around two weeks, with the interior liner taking extra time to complete. Airport Commission March 19,2015 Page 3 1. Consider a resolution approving contract—Ogren moved to consider Resolution#A15-05 approving the contract for the fuel tank rehabilitation. Assouline seconded the motion. The motion carried 5-0. iii. North T-hangar Electrical Service & LED lighting— Hughes stated that they sent proposal for this project out to three contractors. They received all three back, with the low proposal from Neumiller Electric at $57,225. Tharp and Hughes responded to Member questions, especially those concerning the huge dollar amount difference in the proposals. Gardinier asked what the expected timeframe is on this project, and Hughes stated that they will be aiming for completion prior to fall. 1. Consider a resolution approving contract—Ogren moved to consider Resolution#A-15-06 approving the contract for north t- hangar electrical service and LED lighting. Assouline seconded the motion. The motion carried 5-0. d. Airport Operations—Tharp noted that the window replacement project is scheduled for the week of the March 30. He further explained what they can expect as windows and blinds are replaced. As for the gate security question, he noted that he finally received the extra security bids, so now they can move forward with adjusting the codes and getting this project completed. Tharp noted that the gates are currently coded as 'pass through,' and people can just walk in. (Assouline had to leave the meeting at this point) Tharp continued to explain the window replacement project and responded to Member questions. i. Strategic Plan-Implementation— ii. Budget— iii. Management— 1. Application for event at Airport(wedding reception)— Tharp noted that they have received a request from a couple that would like to host their wedding reception at the Airport. They want to use one of Jet Air's hangars, who would be renting the hangar. Tharp further explained that they would like to serve alcohol at their reception, and that the Airport policy requires the Commission to approve any such requests. This is what the Members will be approving this evening. Matt Wolford with Jet Air spoke to this request as well, stating that he will be working with the couple on timing, set-up, clean up, etc. Members spoke to the alcohol policy and how this has been handled in the past. After further discussion, Members agreed to approve this request with the conditions of having extra portable bathrooms available and a reserve deputy on site. e. FBO/Flight Training Reports— i. Jet Air—Wolford shared the monthly reports with Members. He asked Tharp if the pilot-activated lighting problem had been addressed yet. Tharp noted that the electricians have been working with the manufacturer on this, but that he is not sure if it has been resolved yet or not. Gardinier asked Wolford what fence repair is noted in the monthly reports, and he explained what this is. The March report shows that the pilot's lounge was painted, as was the snack room/kitchen area. Wolford Airport Commission March 19,2015 Page 4 stated that they are sprucing things up again and will be painting office areas soon. Continuing, Wolford further explained some of the maintenance issues around the Airport that they have been working on. The big item noted on the reports was the 60-amp outlets that were installed. Wolford spoke to this and why they have been upgrading here. Wolford then spoke to Jet Air's business. He stated that with the warmer weather they have seen an uptick in flying and people getting their planes ready. Air Ambulance has had an increase in flights, according to Wolford, as has their jet service. They have had an increase in medical flights using the jets, taking patients from one state to another. As for flight training, Wolford stated that this has been very steady for them. Odgaard stated that the price does not appear to be scaring potential pilots away, and that the pilots seem to like the new plane versus the older one. f. Commission Members' Reports—Gardinier reminded the group of the Girl Scouts event next weekend. She spoke to how she would like to set up the event, with the girls being at the Airport from 11:30 to 1:00. Tharp stated that he will talk to Air Care and see if they can be present during that time. Wolford also spoke to this event, noting that he will also check into what aircraft may be available at that time. g. Staff Report—Tharp stated that he will be out of the office tomorrow afternoon. h. Consider a motion to adjourn to Executive Session to evaluate the professional competency of individuals whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to individuals' reputations and those individuals requested a closed session—Ogren moved to adjourn to Executive Session at 7:40 P.M. Odgaard seconded the motion. The motion carried 4-0, Assouline absent. Gardinier moved to adjourn back to the regular meeting. Ogren seconded the motion at 8:00 P.M. The motion carried 4-0,Assouline absent SET NEXT REGULAR MEETING FOR: Ogren stated that she will be out of town on April 16 and questioned if others will be. Gardinier noted that she will be, as well. A brief discussion ensued regarding a possible change to the meeting date. Odgaard stated that he plans to be present on the 16, and it was noted that they would need to check with Assouline in order to have a quorum. Tharp noted that they will have some action items at this meeting. The next regular meeting of the Airport Commission will be held on Thursday, April 16, 2015, at 6:00 P.M. in the Airport Terminal Building, pending the determination of a quorum. (Odgaard left the meeting at this point.) ADJOURN: Ogren made a motion to adjourn the meeting at 8:08 P.M. Gardinier seconded the motion. The motion carried 3-0, Odgaard and Assouline absent Airport Commission March 19,2015 Page 5 dr-)/6/47 2_0/9 CHAIRPERSON DATE Airport Commission March 19,2015 Page 6 Airport Commission ATTENDANCE RECORD 2015 TERM 0 0 0 0 0 —• N o 0 w al 0) -4 m CD 0 NAME EXP. N 0-s m N a -s —s m a a a a a a a a cn w ci Minnetta 03/01/19 X O/ X X X 0/ X XXX X Gardinier E E Jose Assouline 03/01/16 X XX X X 0/ X X 0/ X X/E E E Chris Ogren 03/01/18 XXX X X X X X X X X A. Jacob 03/01/17 NNX XXX 0/ XXX X Odgaard M M E David Davis 03/01/17 N N N 0/ X X 0/ X X 0/ X MMM E E E Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time