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HomeMy WebLinkAbout09-17-2015 Airport Commission Meeting Minutes September 17,2015 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION SEPTEMBER 17, 2015—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren Staff Present: Michael Tharp, Eric Goers Others Present: Carl Byers, Philip Wolford, David Hughes RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: Chairperson Gardinier called the meeting to order at 6:05 P.M. APPROVAL OF MINUTES: Minutes from the August 20, 2015, meeting were reviewed. Ogren stated that she noticed two items. One on page 2 of the minutes, where it states that Ames is the only other city dealing with the issue—she would suggest adding that they are the only other city 'in Iowa' dealing with this issue. Then on page 5, at the end of the strategic plan area, where it says "Gardinier stated that she would be and Odgaard." She suggested adding 'interested' or something to that effect. Others agreed with these changes. Ogren moved to accept the minutes of the August 20, 2015, meeting as amended per the discussion. Odgaard seconded the motion. The motion carried 4-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Unmanned Aerial Systems - i. Discussion —Tharp stated that following last month's meeting, he updated the policy per the Commission's discussion. He added that in the last 30 days the FAA has put out an update to their policy for such systems. He further explained how this will be incorporated into the Airports policy. Tharp also spoke about the University's Operator Performance Lab and the desire on their part to eventually move some of these types of operations to the Airport field. He then responded to Member questions regarding this. Ogren noted that she believes the policy should be more specific, that it needs to say something other than 'carry a radio.' This led to some discussion by Members on whether or not they September 17,2015 Page 2 need to add more information to this policy with regard to responsibilities that are expected. Under the fourth bullet point, Tharp suggested adding 'and comply with' or at the end add 'the Letter of Agreement will...". Gardinier agreed with the first suggestion, 'to comply with FAA regulations.' Members agreed that this would further clarify this point. Discussion continued regarding the Iowa City Aerohawks field and how to incorporate this into the policy. Gardinier stated that they need to be more consistent throughout the document when referring to the' Airport's reference point,' to use ARP throughout after defining it at the beginning of the document. She then reviewed each bullet point, noting the need to clarify things a bit more.' The discussion then turned to 'conditional approval' and what this means. Tharp further explained how this applies to the OPL. Gardinier suggested adding 'all operations must be approved by the Operations Specialist,'which led to further discussion. Members shared their concerns with the OPL bullet of the policy and asked that Tharp clarify this specific issue. Having the OPL sign a Letter of Agreement for such use was also discussed. Tharp attempted to clarify what he would be comfortable with in regards to such usage at the Airport. Members, however, asked that this specific issue be clarified in the policy, and that a proposal of some type be presented by the OPL. Tharp stated that in terms of restrictions, the Commission does have the prerogative to add these. Gardinier stated that the Members need to know what OPL may want to do before they can address the Airport's policy. She used the current situation where the individual came in and explained how he would be using the airspace, thus giving the Commission a clear picture of what to expect. They are unable to do this with the OPL, as they have no idea what uses may be requested. Ogren stated that she believes they should remove this bullet point altogether. Others agreed and discussion continued on the OPL's current usage and whether requests for drone usage may be forthcoming. Gardinier asked Odgaard if he, as a pilot, would be comfortable with drones being used on active runways. Odgaard agreed that he would not be comfortable with this, both using the term 'active runways.' Tharp asked what they consider to be an active runway, as he considers it to be which one is favoring the wind. The discussion continued, with Members asking questions of Tharp on just how this policy would be handled and what changes or additions they would like to have made to it. Tharp tried to clarify what the FAA regulations are on these types of operations and how every safety policy would be carried out during such events. Ogren expressed her concerns regarding the wording of the OPL bullet point and how she believes they need to be very clear in their policy. Goers stated that he could work with Tharp on the wording, having listened to the Commission's discussion this evening, and try to clarify those points that appear to be under scrutiny. September 17,2015 Page 3 ii. Consider a resolution adopting the UAS policy—Assouline moved to defer approval of the UAS policy as discussed. Ogren seconded the motion. The motion carried 4-0. b. Airport Master Plan—Tharp stated that there was a Master Plan group meeting last night and that there is an open house planned for September 30 at 5:30 P.M. This will allow for public comment and input, and then allow the group to put a final document together that can then be presented to the Commission in October for their approval. c. FAA!DOT Projects: AECOM (David Hughes) i. FY15 Obstruction Mitigation—Hughes addressed the Commission, sharing a summary with them regarding the survey results. This data was presented to the FAA, and Hughes noted their response. Trees and vegetation will have to be cleared now and will no longer be allowed to be lit up to achieve the desired result. He further explained the various levels of risk and responded to Member questions regarding the obstruction mitigation plan. Hughes noted that he and Tharp will be attending the upcoming conference and hope to review some of these issues with the State for their input. He added that he would like to meet with the planner on these issues, as he believes they can rectify this situation in a better manner than removing all of the identified trees. Members continued their discussion, voicing their concerns for removing trees from established neighborhoods. ii. Fuel Tank Rehabilitation—Tharp then spoke to the fuel tank rehab project. He stated that they are still having a problem getting fuel into the low-lead tank. There appears to be a problem with the valve, according to Tharp, and they have a few things they are supposed to try in order to get this to work correctly. If things go as planned, things should be up and running by the end of next week. iii. North T-hangar Electrical Service & LED lighting —Tharp noted that this was deferred from last month. Hughes stated that the work has been completed now and everything is done and ready for the Commission to accept as complete. 1. Consider a resolution accepting project—Ogren moved to approve Resolution #A15-14, accepting the north T-hangar electrical service and LED lighting project as complete. Assouline seconded the motion. The motion carried 4-0. d. Airport Commission attendance—Tharp noted that this was just an oversight and was merely a carryover from last month. e. Airport Operations—Tharp noted that they have installed a new wind sock, as had been requested at last month's meeting. This wind sock is higher than the previous one, according to Tharp, though it is still not lit up at night. Gardinier asked if they could use a solar light to do this, and Tharp responded that the FM would not consider that official. i. Strategic Plan-Implementation— September 17,2015 Page 4 ii. Budget—Tharp noted that budget data will be due to the City Finance Director soon and that it would be helpful to have the subcommittee meet to discuss projects and items to consider for the next budget. iii. Management—Tharp reminded members of next week's FAA conference that he will be attending on Monday and Tuesday. f. Airport Commission By-Laws—Tharp noted that this is a follow-up from last month's meeting regarding attendance language in the by-laws. I. Consider a resolution amending by-laws—Ogren moved to approve Resolution M15-15 amending the Airport Commission By-Laws. Odgaard seconded the motion. The motion carried 4-0. g. FBO/Flight Training Reports i. Jet Air—Phil Wolford addressed Members regarding monthly reports. He briefly reviewed what has been going on, noting that with the fuel situation the last few months, they have spent a great deal of time on that. Regarding charters, Jet Air has been keeping very busy. The flight training side is also progressing, with the search for a full-time instructor still on. Gardinier asked about the entry for'jet canopy' being listed twice. Tharp explained what the replacement, maintenance issues were on this. Odgaard asked about the asphalt project shown and Tharp noted what this entailed. Gardinier noted a rusting door on the far hangars, asking if this could be painted. Tharp stated that they would add this to the list. She asked that they perhaps look around for other items like this. Members discussed briefly the window updates, asking questions of the project, to which Tharp responded. He noted that the window dressings still need to be installed, and he further explained what Members can expect to see. h. Commission Members' Reports—Ogren asked how Sertoma went. Tharp stated that it was foggy until almost 10:30 that day. Gardinier asked if Tharp had had a chance to check with Sertoma on the rumor that they are not going to be hosting Sertoma at the Airport any longer. He stated that he had not yet had a chance to do so, and Members briefly discussed the issue. Gardinier noted that she attended the Dubuque Fly- In breakfast recently. i. Staff Report—Tharp noted that he would be leaving Sunday for the FAA conference being held in Kansas City on Monday and Tuesday. SET NEXT REGULAR MEETING FOR: Ogren asked if this date works for everyone, in light of needing to have a quorum at the meetings. The rest of the Members stated they would be available. The next regular meeting of the Airport Commission will be held on Thursday, October 15, 2015, at 6:00 P.M. in the Airport Terminal Building. ADJOURN: Gardinier motioned to adjourned, seconded by Assouline. Motion carried 4- 0. Meeting adjourned at 8:45pm September 17,2015 Page 5 Gardinier moved to adjourn the meeting at 8:14 P.M. Assouline seconded the motion. The motion carried 4-0. CHAIRPERSON DATE Airport Commission September 17,2015 Page 6 Airport Commission ATTENDANCE RECORD 2015 TERM o o o 0 o o a a a a s r. to A A cn of V CO 10 0 -a -a ..a 0 W N N a N NAME EXP. N to to -4 0 a N m 0 V CJD a m a m N o N N N cn a Minnetta 03/01/19 X X X X X X 0/ X X X Gardinier E Jose 03/01/16 0/ X X 0/ X X XX X X Assouline E E Chris 03/01/18 X X X X X X XX X X Ogren A.Jacob 03/01/18 X X X X X X X 0/ X X Odgaard E David 03/01/17 X0 X X 0 X 00 N N Davis M M Key: X = Present X/E = Present for Part of Meeting 0 = Absent 0/E =Absent/Excused NM = Not a Member at this time