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HomeMy WebLinkAbout10-15-2015 Airport Commission Meeting Minutes Airport Commission October 15,2015 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION OCTOBER 15, 2015—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline (left at 7:00 PM), Minnetta Gardinier (arrived at 6:05 PM), A. Jacob Odgaard, Chris Ogren Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, David Hughes, Melissa Underwood RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: Secretary Odgaard called the meeting to order at 6:03 P.M. APPROVAL OF MINUTES: Minutes from the September 17, 2015, meeting were reviewed. Ogren moved to accept the minutes of the September 17, 2015, meeting as presented. Assouline seconded the motion. The motion carried 3-0; Gardinier absent PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Unmanned Aerial Systems—(Gardinier arrived at this time.) i. Discussion —Tharp then spoke to this issue, noting that Members have an updated version of the UAS policy with revisions being made after last month's discussions. He briefly reviewed the changes that were made, noting that specific attention was given to the Aerohawks and their field, and the Operator Performance labs. Assouline asked what frequency these users are on, and Tharp noted that they are using a different spectrum than the pilots using the Airport are on. Tharp then responded to Member questions and concerns, further explaining how this policy will be applied. Gardinier then spoke to the wording "...not withstanding the prohibited areas," stating that she would suggest removing this completely. Goers noted why he inserted this language, stating that they are trying to avoid conflict within the policy and he further explained why this was done. Airport Commission October 15,2015 Page 2 Other wording was suggested, with agreement on using "despite the prohibited areas" in place of"not withstanding...". Discussion continued, with Members debating if the wording gets to the original intent here. Gardinier suggested adding a sentence to address the OPL uses themselves. Members continued to discuss the wording being used in this policy, with Gardinier suggesting wording as it applies to how she believes this policy will be applied. Goers suggested that Gardinier write up a draft of the changes she would like to see, and he suggested they approve the policy as amended by Gardinier, per the discussion. Members agreed to these small changes. Gardinier suggested they table this issue until later in the meeting, when she can then present her desired changes to the policy. b. Airport Master Plan—Melissa Underwood addressed the Members on the status of the Master Plan process. She shared some handouts with Members, stating that a major issue is the obstruction removal in the 20-to-I visual surface area. Underwood stated that they are currently looking at how many trees would have to be removed and that in her handouts it shows Members the various scenarios of removal. One would be that there are 74 trees that would need to be removed, affecting 48 homeowners. Members discussed this issue, noting that some homeowners may be glad to have someone else remove a tree for them. Another scenario would involve 52 trees, affecting 37 homeowners. Underwood further explained how this impacts the displaced threshold of the runway, and the need to weigh this with how many homeowners they would need to contact regarding this. Tharp stated that they need to also consider who uses this specific runway, noting that in terms of this they do have the ability to add to this displaced threshold. He noted that the Commission needs to decide at what level they would like to begin so that they can move forward with this. Gardinier stated that she would like to see the runway stay at 3,500 feet long. Underwood stated that a basic figure would be around $4,000 per tree, taking into account the acquisition, the removal, and planting of a replacement. She further explained how the FAA will handle this project and what they typically cover for these removals. Gardinier stated that she could go with the 3,700 or 3,800 foot runway length plans. Members continued to discuss tree removal and just what number they feel comfortable with, referring to the map that Underwood provided. Goers then spoke to—depending on the specific zones— how some of these removals could be mandatory. Members began to compare the various numbers, with Underwood and Goers further clarifying the zones in question. Tharp suggested that he and Goers, as well as several Council Members, talk to City officials regarding this issue, to further clarify how they may want to address this obstruction mitigation issue. The discussion continued, with Members asking questions of Goers in regards to zoning and City involvement. They also discussed the various runway lengths and to what extent they would be willing to cut back on these lengths. Underwood stated that she would put together a zoning and approach surface map for the Commission's review as they further discuss this issue. Tharp stated that what he is hearing from Members is 200 feet or less for the displaced threshold. Ogren stated that she would say 200 feet, that she would not want to go less than 200 feet. Gardinier stated that she would be okay with 3,700 or 3,800 feet on the runway Airport Commission October 15,2015 Page 3 length. Tharp stated that he will have further information regarding this at next month's meeting. (Assouline left the meeting.) c. FAAIIDOT Projects: AECOM (David Hughes) i. FYI5 Obstruction Mitigation—Hughes noted that they have basically already covered this in the previous discussion. Tharp and Hughes then spoke to runway 30, referring to a handout in the meeting packet. They noted that everything is being cleared here, with the neighboring trailer park being in the major area of obstruction removal. A general discussion ensued, with Tharp, Hughes, and Underwood responding to Member questions. Gardinier stated that if they need to have a special meeting prior to next month's regular meeting, she would have no opposition to this. She believes they need to move this issue forward as soon as possible. Item a.i continued: The Commission returned to this issue, with Goers asking Gardinier for some clarification on her recommended wording. She read her suggested changes to the policy wording, with Members agreeing to this. ii. Consider a resolution adopting the UAS policy—Ogren moved to consider Resolution#A15-16, to adopt the UAS policy as discussed. Odgaard seconded the motion. The motion carried 3-0; Assouline absent ii. Fuel Tank Rehabilitation—Hughes stated that there is still a valve they are having problems with, but otherwise they are nearing completion. Matt Wolford also spoke to problems with the self-service pump and what Jet Air has been dealing with. iii. FY16 Apron Expansion—Hughes stated that this is the State project for 2016. Tharp added that this will be Phase 1 of the terminal apron rehab. He explained what will be involved in this project. 1. Consider a resolution approving task order with AECOM for engineering and construction related services for the FY2016 Terminal Apron Expansion— Odgaard moved to consider Resolution#A15-17 to approve the task order with AECOM for engineering and construction related services for the FY2016 Terminal Apron Expansion. Ogren seconded the motion. The motion carried 3-0; Assouline absent. d. Airport Operations— i. Strategic Plan-Implementation— ii. Budget- 1. 2015-16 Winter Operations—Tharp stated that the budget process has begun. He noted that he would like to start a better snow removal platform, which is to buy a material spreader that they can use on the red truck. This would be around $11,000—$6,000 for the spreader and then two ton of material. He further explained what this Airport Commission October 15,2015 Page 4 material is and why it needs to be used on runways and taxiways. Then as part of the '17 budget, according to Tharp, they would add more material as they learn to work with this process. Ogren pointed out that this will be quite an expense and Tharp agreed, noting that previously they did not have room in the budget for this type of material, but that the need is definitely there. Members continued to ask questions of Tharp, such as storage of this material and whether it would keep throughout the summer, and if any additional training would be necessary. 2. FY2017 Budget—Tharp then spoke to the 2017 budget. He stated that the subcommittee met a few weeks ago to discuss this. The biggest change is where the $40,000 is going —$20,000 to upgrade the fuel tank by the University hangar, $5,000 for chair replacement and additions in the conference room, and the remainder to various maintenance issues. Tharp stated that if the Commission is agreeable, he will turn in the information to Finance. iii. Management— e. FBO/Flight Training Reports i. Jet Air—Wolford shared the monthly maintenance reports with the Commission. He noted that September was a busy month with mowing, air conditioner filters, new gaskets for the low-lead tanks, light bulb replacements, trash pickup, wind sock replacement, repairs in the women's restroom, and filter replacements on the fuel pumps. Wolford also noted the charge for cement for a sidewalk and he further explained where this was located. Gardinier asked about the two different lines for filters, and Tharp addressed this. On the October report, Wolford further explained several of the charges listed. He noted that Jet Air has been keeping busy in all areas of its business. He added that they are still looking for mechanics and instructors, and Gardinier suggested checking with Quincy University in Illinois. f. Commission Members' Reports—Ogren stated that she helped with two 'young eagles' events recently. Gardinier stated that she just got back from Daytona where she attended an Air Race Classic meeting. Odgaard then shared how some of his student pilots are doing with their training. g. Staff Report—Tharp stated that he will be out of the office tomorrow. Ogren noted that the new window coverings look nice. Motion to go into Executive Session under Iowa Code Section 21.5(1)(c)to discuss strategy with Counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Airport Commission October 15, 2015 Page 5 Gardinier Motioned to enter executive session, seconded by Ogren. Motion carried 3-0 (Assouline absent). Entered 8:20pm Ogren motioned to exit executive session, seconded by Odgaard. Motion carried 3-0 (Assouline absent). Exited 8:29pm SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, November 19, 2015, at 6:00 P.M. in the Airport Terminal Building. Tharp stated that the Commission's fifth Member should be present at the next meeting. ADJOURN: Gardinier moved to adjourn the meeting at 8:30 P.M. Ogren seconded the motion. The motion carried 3-0, Assouline absent. --7/ — CHAIRPERSON DATE Airport Commission October 15,2015 Page 6 Airport Commission ATTENDANCE RECORD 2015 TERM o o o o o o o o o o — -- -� e1 W a a N OI V CO CO O -�+ at 0 W N N + N i — -1. NAME EXP. Ca CO CO V 0 — nl as 0 V N CO tll UI rr OI O7 V7 CA N N O N N Minnetta 03/01/19 X X X X X X O/ X X X X Gardinier E Jose 03/01/16 O/ X X 0/ X X XX X X X Assouline E E Chris 03/01/18 X X X X X X XX X X X Ogren A.Jacob 03/01/18 X X X X X X X O/ X X X Odgaard E David 03/01/17 X0 X X O X 00 N N N Davis M M M Key: X = Present X/E = Present for Part of Meeting 0 = Absent O/E =Absent/Excused NM = Not a Member at this time