HomeMy WebLinkAbout10-15-2015 Airport Commission Meeting Minutes Airport Commission
October 15,2015
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MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
OCTOBER 15, 2015—6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline (left at 7:00 PM), Minnetta Gardinier (arrived at 6:05 PM),
A. Jacob Odgaard, Chris Ogren
Staff Present: Michael Tharp, Eric Goers
Others Present: Matt Wolford, David Hughes, Melissa Underwood
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Secretary Odgaard called the meeting to order at 6:03 P.M.
APPROVAL OF MINUTES:
Minutes from the September 17, 2015, meeting were reviewed. Ogren moved to accept the
minutes of the September 17, 2015, meeting as presented. Assouline seconded the
motion. The motion carried 3-0; Gardinier absent
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Unmanned Aerial Systems—(Gardinier arrived at this time.)
i. Discussion —Tharp then spoke to this issue, noting that
Members have an updated version of the UAS policy with
revisions being made after last month's discussions. He briefly
reviewed the changes that were made, noting that specific
attention was given to the Aerohawks and their field, and the
Operator Performance labs. Assouline asked what frequency
these users are on, and Tharp noted that they are using a different
spectrum than the pilots using the Airport are on. Tharp then
responded to Member questions and concerns, further explaining
how this policy will be applied. Gardinier then spoke to the
wording "...not withstanding the prohibited areas," stating that she
would suggest removing this completely. Goers noted why he
inserted this language, stating that they are trying to avoid conflict
within the policy and he further explained why this was done.
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October 15,2015
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Other wording was suggested, with agreement on using "despite
the prohibited areas" in place of"not withstanding...". Discussion
continued, with Members debating if the wording gets to the
original intent here. Gardinier suggested adding a sentence to
address the OPL uses themselves. Members continued to
discuss the wording being used in this policy, with Gardinier
suggesting wording as it applies to how she believes this policy
will be applied. Goers suggested that Gardinier write up a draft of
the changes she would like to see, and he suggested they
approve the policy as amended by Gardinier, per the discussion.
Members agreed to these small changes. Gardinier suggested
they table this issue until later in the meeting, when she can then
present her desired changes to the policy.
b. Airport Master Plan—Melissa Underwood addressed the Members on
the status of the Master Plan process. She shared some handouts with
Members, stating that a major issue is the obstruction removal in the 20-to-I
visual surface area. Underwood stated that they are currently looking at how
many trees would have to be removed and that in her handouts it shows
Members the various scenarios of removal. One would be that there are 74 trees
that would need to be removed, affecting 48 homeowners. Members discussed
this issue, noting that some homeowners may be glad to have someone else
remove a tree for them. Another scenario would involve 52 trees, affecting 37
homeowners. Underwood further explained how this impacts the displaced
threshold of the runway, and the need to weigh this with how many homeowners
they would need to contact regarding this. Tharp stated that they need to also
consider who uses this specific runway, noting that in terms of this they do have
the ability to add to this displaced threshold. He noted that the Commission
needs to decide at what level they would like to begin so that they can move
forward with this. Gardinier stated that she would like to see the runway stay at
3,500 feet long. Underwood stated that a basic figure would be around $4,000
per tree, taking into account the acquisition, the removal, and planting of a
replacement. She further explained how the FAA will handle this project and
what they typically cover for these removals. Gardinier stated that she could go
with the 3,700 or 3,800 foot runway length plans. Members continued to discuss
tree removal and just what number they feel comfortable with, referring to the
map that Underwood provided. Goers then spoke to—depending on the specific
zones— how some of these removals could be mandatory. Members began to
compare the various numbers, with Underwood and Goers further clarifying the
zones in question. Tharp suggested that he and Goers, as well as several
Council Members, talk to City officials regarding this issue, to further clarify how
they may want to address this obstruction mitigation issue. The discussion
continued, with Members asking questions of Goers in regards to zoning and City
involvement. They also discussed the various runway lengths and to what extent
they would be willing to cut back on these lengths. Underwood stated that she
would put together a zoning and approach surface map for the Commission's
review as they further discuss this issue. Tharp stated that what he is hearing
from Members is 200 feet or less for the displaced threshold. Ogren stated that
she would say 200 feet, that she would not want to go less than 200 feet.
Gardinier stated that she would be okay with 3,700 or 3,800 feet on the runway
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October 15,2015
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length. Tharp stated that he will have further information regarding this at next
month's meeting. (Assouline left the meeting.)
c. FAAIIDOT Projects: AECOM (David Hughes)
i. FYI5 Obstruction Mitigation—Hughes noted that they have
basically already covered this in the previous discussion. Tharp
and Hughes then spoke to runway 30, referring to a handout in the
meeting packet. They noted that everything is being cleared here,
with the neighboring trailer park being in the major area of
obstruction removal. A general discussion ensued, with Tharp,
Hughes, and Underwood responding to Member questions.
Gardinier stated that if they need to have a special meeting prior
to next month's regular meeting, she would have no opposition to
this. She believes they need to move this issue forward as soon
as possible.
Item a.i continued: The Commission returned to this issue, with Goers asking
Gardinier for some clarification on her recommended wording. She read her
suggested changes to the policy wording, with Members agreeing to this.
ii. Consider a resolution adopting the UAS policy—Ogren
moved to consider Resolution#A15-16, to adopt the UAS
policy as discussed. Odgaard seconded the motion. The
motion carried 3-0; Assouline absent
ii. Fuel Tank Rehabilitation—Hughes stated that there is still a
valve they are having problems with, but otherwise they are
nearing completion. Matt Wolford also spoke to problems with the
self-service pump and what Jet Air has been dealing with.
iii. FY16 Apron Expansion—Hughes stated that this is the State
project for 2016. Tharp added that this will be Phase 1 of the
terminal apron rehab. He explained what will be involved in this
project.
1. Consider a resolution approving task order with
AECOM for engineering and construction related
services for the FY2016 Terminal Apron Expansion—
Odgaard moved to consider Resolution#A15-17 to
approve the task order with AECOM for engineering
and construction related services for the FY2016
Terminal Apron Expansion. Ogren seconded the
motion. The motion carried 3-0; Assouline absent.
d. Airport Operations—
i. Strategic Plan-Implementation—
ii. Budget-
1. 2015-16 Winter Operations—Tharp stated that the
budget process has begun. He noted that he would like to
start a better snow removal platform, which is to buy a
material spreader that they can use on the red truck. This
would be around $11,000—$6,000 for the spreader and
then two ton of material. He further explained what this
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October 15,2015
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material is and why it needs to be used on runways and
taxiways. Then as part of the '17 budget, according to
Tharp, they would add more material as they learn to work
with this process. Ogren pointed out that this will be quite
an expense and Tharp agreed, noting that previously they
did not have room in the budget for this type of material,
but that the need is definitely there. Members continued to
ask questions of Tharp, such as storage of this material
and whether it would keep throughout the summer, and if
any additional training would be necessary.
2. FY2017 Budget—Tharp then spoke to the 2017 budget.
He stated that the subcommittee met a few weeks ago to
discuss this. The biggest change is where the $40,000 is
going —$20,000 to upgrade the fuel tank by the University
hangar, $5,000 for chair replacement and additions in
the conference room, and the remainder to various
maintenance issues. Tharp stated that if the Commission
is agreeable, he will turn in the information to Finance.
iii. Management—
e. FBO/Flight Training Reports
i. Jet Air—Wolford shared the monthly maintenance reports with
the Commission. He noted that September was a busy month
with mowing, air conditioner filters, new gaskets for the low-lead
tanks, light bulb replacements, trash pickup, wind sock
replacement, repairs in the women's restroom, and filter
replacements on the fuel pumps. Wolford also noted the charge
for cement for a sidewalk and he further explained where this was
located. Gardinier asked about the two different lines for filters,
and Tharp addressed this. On the October report, Wolford further
explained several of the charges listed. He noted that Jet Air has
been keeping busy in all areas of its business. He added that they
are still looking for mechanics and instructors, and Gardinier
suggested checking with Quincy University in Illinois.
f. Commission Members' Reports—Ogren stated that she helped with
two 'young eagles' events recently. Gardinier stated that she just got
back from Daytona where she attended an Air Race Classic meeting.
Odgaard then shared how some of his student pilots are doing with their
training.
g. Staff Report—Tharp stated that he will be out of the office tomorrow.
Ogren noted that the new window coverings look nice.
Motion to go into Executive Session under Iowa Code Section 21.5(1)(c)to discuss
strategy with Counsel in matters that are presently in litigation or where litigation is
imminent where its disclosure would be likely to prejudice or disadvantage the position
of the governmental body in that litigation.
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October 15, 2015
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Gardinier Motioned to enter executive session, seconded by Ogren. Motion carried 3-0
(Assouline absent). Entered 8:20pm
Ogren motioned to exit executive session, seconded by Odgaard. Motion carried 3-0
(Assouline absent). Exited 8:29pm
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, November 19,
2015, at 6:00 P.M. in the Airport Terminal Building. Tharp stated that the Commission's fifth
Member should be present at the next meeting.
ADJOURN:
Gardinier moved to adjourn the meeting at 8:30 P.M. Ogren seconded the motion. The
motion carried 3-0, Assouline absent.
--7/ —
CHAIRPERSON DATE
Airport Commission
October 15,2015
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Airport Commission
ATTENDANCE RECORD
2015
TERM o o o o o o o o o o — --
-� e1 W a a N OI V CO CO O
-�+
at 0 W N N + N i — -1.
NAME EXP. Ca CO CO V 0 — nl as 0 V N CO
tll UI rr OI O7 V7 CA N N O N N
Minnetta 03/01/19 X X X X X X O/ X X X X
Gardinier E
Jose 03/01/16 O/ X X 0/ X X XX X X X
Assouline E E
Chris 03/01/18 X X X X X X XX X X X
Ogren
A.Jacob 03/01/18 X X X X X X X O/ X X X
Odgaard E
David 03/01/17 X0 X X O X 00 N N N
Davis M M M
Key:
X = Present
X/E = Present for Part of Meeting
0 = Absent
O/E =Absent/Excused
NM = Not a Member at this time