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HomeMy WebLinkAbout12-17-2015 Airport Commission Meeting Minutes Airport Commission December 17,2015 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION DECEMBER 17, 2015—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline (arrived at 6:10 P.M.), Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren Members Absent: Julie Bockenstedt Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, Melissa Underwood, Turk Regennitter RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: Chairperson Gardinier called the meeting to order at 6:04 P.M. APPROVAL OF MINUTES: Minutes from the November meeting were reviewed. Odgaard moved to accept the minutes of the November 19, 2015, meeting. Gardinier seconded the motion. The motion carried 3-0; Assouline and Bockenstedt absent PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Request to use Airport grounds - i. Iowa City Auto Club—Tharp stated that this is a continuation basically of last month's conversation. Since that time, he has had contact with Dan McGehee of the University of Iowa's Transportation & Vehicle Safety group. They would also like to use the closed runway in their work and he had planned to be at tonight's meeting to give a brief overview, according to Tharp. Tharp stated that he has been in contact with the farming groups involved at the Airport to get their feedback on such uses, as well. Tharp noted that he put a memo in the Members' meeting packet suggesting some guidelines for such uses of this area. Ogren stated that it appears this should be two separate discussions and Gardinier agreed. Ogren stated that she is somewhat surprised at how often the auto club wants to use this area and that this concerns her Airport Commission December 17,2015 Page 2 somewhat. Tharp noted that it really comes down to whether they can make it so everyone is comfortable with this usage. Ogren asked if Tharp had checked with the FAA and he noted that anything they come up with will need the FAA's approval, but that this type of use is allowed typically by the FAA. Odgaard asked what the farming operators think and Turk Regennitter stated that as long as the activities don't interfere with the farming operations, he would not be against these types of uses. Members continued their discussion, with Tharp responding to questions and concerns. Gardinier stated that Ogren brings up a good point, that the Airport is basically landlocked and that this extra runway could be needed for airplane safety, should something occur. Assouline stated that he thought the auto club was going to give them some further info, such as what type of insurance they have. Tharp noted that he has talked with the City's risk management personnel regarding this. Assouline added that other info they had requested was how many people could be expected at such events, so that the Commission could have a clearer picture of what would be taking place. Gardinier stated that she has not been persuaded yet on this type of arrangement, that further info would be needed, that she sees security issues here. Tharp noted some areas on the map that might be better used for auto club activities. Members continued to discuss their concerns, especially with safety and having people come and go at the Airport. The discussion turned to the strategic plan and the master plan and what the Commission envisions the Airport doing in the future. Members agreed that security is a major issue here. Odgaard suggested they continue this discussion and others agreed that they would be willing to do so, especially with more info being received. ii. University of Iowa—Transportation &Vehicle Safety Research -Tharp then spoke to the University's request, which is to use the same basic area of the unused runway. He gave Members further details of just what this project would entail. Gardinier asked about having a special meeting where the University could give Members a demonstration of what their research would include and how the space on the runway would be used. Assouline stated that they need some type of application for these types of request. This would give Members further information on which to base their decisions. The discussion turned to charging for these types of uses, with Tharp noting that this type of use—by the University—is more of a publicity type of use, in his view. He stated that the Commission can look at their policies and set forth policies on these types of uses and requests. Gardinier agreed that some type of application would be appropriate here, but that not every request should be treated the same. Members agreed that they need to continue this discussion. b. Airport Master Plan—Melissa Underwood spoke to Members, noting that the final draft has been completed. She asked that Members look at this document and give any feedback they may have. She briefly Airport Commission December 17,2015 Page 3 explained the timeframe they will be working with. Underwood then briefly spoke to the final draft, highlighting some sections for Members, noting how a 20-year plan is arrived at. She then responded to Member questions and concerns, especially with having a stop-way in the future. Ogren asked why this was removed from the master plan to begin with and Underwood responded, noting that it would not lower minimums as being the main reason. Underwood stated the final piece was the financial section. Underwood described the section to members. c. FAA/IDOT Projects: AECOM (David Hughes) i. FY15 Obstruction Mitigation—Tharp stated that Hughes is traveling and unable to be at this evening's meeting. He noted that the obstruction mitigation FAA pre-application has been submitted. He gave Members a brief rundown on those issues the FAA is looking at. He added that right now there is $300,000 in entitlement funds, but where the remainder would come from is unknown at this time. He stated that he and Hughes are continuing to review this situation, trying to come up with other options. Underwood provided some information, as well, on obstruction mitigation and how the FAA may deal with this particular mandate. ii. Fuel Tank Rehabilitation—Tharp stated that there is one minor outstanding issue and the resolution should be ready for next month's meeting. Ogren asked if everything was still running well and Wolford stated that it is. iii. FY16 Apron Expansion—Tharp stated that this is still going to be a first of the year bidding process with a start date in the spring. d. Airport Operations— i. Strategic Plan-Implementation—Tharp stated that in January they will be speaking to how they want to start the new planning process for the strategic plan. He noted that he can check with City Hall on who might be available to help them with this process. Members briefly discussed this. ii. Budget—Tharp stated that not much has changed here. He added that the City Council starts its budget process in early January and that he will be at City Hall to present for the Airport. He invited Members to join him if they have an interest in the process. iii. Management—None. e. FBO/Flight Training Reports i. Jet Air—Matt Wolford shared the monthly reports with Members. Everyone noted the lack of snow this December and therefore not much plowing has taken place. He noted that the snow they did get was on a football weekend so they made sure to get the runways cleared right away. Other than that, the usual picking up of trash and branches, replacing of lightbulbs, and some basic maintenance. Gardinier asked about the fuel filter usage, asking if these weren't fairly new. Wolford explained how sand and Airport Commission December 17,2015 Page 4 sediment were high during this timeframe and that several sets of filters were gone through as they attempted to clean out the system. Continuing, Wolford noted that they hired several new employees recently. He stated that they recently sold off the last of their piston powered planes and plan to go to all turbo. Wolford added that he has talked with Tharp recently about the need to discuss further hangar space for Jet Air. Gardinier asked for some clarification on the hangar needs and just what the issues are here. Tharp and Wolford responded, noting that possibly some modifications on current hangars would meet the needs, versus building new hangars. Gardinier asked how Jet Air's flight training is going and Wolford responded. He stated that they are hoping to finalize plans for a full-time instructor soon and that Odgaard has several things going on. Odgaard stated that he has a few students at this time, but that it ebbs and flows. f. Security Subcommittee Report—Gardinier spoke to Members regarding the security report, stating that she took the document that Ogren sent her and made further changes. She then met with Tharp and reviewed some of the documents, noting that there were some redundancies seen, and that Tharp is working through these changes. Members should get a draft prior to next month's meeting for further review. Gardinier added that they also talked about having an annual review of this document, such as when the Chair position changes. Others agreed that this would be a good idea. Members also spoke about having some type of drill at the Airport,just to make sure they are prepared. g. Commission Members' Reports—Ogren stated that she flew commercial the day of the snow storm and she shared her experience at O'Hare Airport. Assouline shared that he now has a second grandchild. Gardinier stated that she flew out the afternoon of the snow storm, once everything was cleared. She shared how her flights to and from Florida went. Odgaard shared that he will be leaving for Florida soon, as well, with his family and then is headed to Europe. h. Staff Report—Tharp reminded everyone that he will be out of the office from December 23 through January 4. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, January 21, 2016, at 6:00 P.M. in the Airport Terminal Building. Airport Commission December 17,2015 Page 5 ADJOURN: Ogren moved to adjourn the meeting at 7:38 P.M. Assouline seconded the motion. The motion carried 4-0; Bockenstedt absent. A � Z} 4z'/(,�, CHAIRPERSON DATE Airport Commission December 17,2015 Page 6 Airport Commission ATTENDANCE RECORD 2015 TERM - N A fir m A 0 — - Ca fV CO CD O -1. —S N N -� N -� — -a NAME EXP. Of fc fc V O h' m m O -i m fc fc m cr N N m m cn m cn N m m m Minnetta 03/01/19 X XXX X X O/ X X XXX X Gardinier E Jose 03/01/16 O/ X X 0/ X X XX X X XX X Assouline E E Chris Ogren 03/01/18 X X X X X X XX X X X0/ X E A.Jacob 03/01/18 X XXX X X X0/ X X XX X Odgaard E Julie 03/01/17 NN NN NNNN NNNX O/E Bockenstedt Mm MNIMMMM MMM David Davis 03/01/17 X0 XX 0 X 0 0 N N NN NM M M MM Key: X = Present X/E= Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time