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Home My WebLink About05-15-2014 Airport Commission Meeting Minutes Airport Commission May 15,2014 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION MAY 15, 2014—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Minnetta Gardinier, Chris Ogren Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Jeff Edberg, Jack Young RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: Chairperson Ogren called the meeting to order at 6:05 P.M. APPROVAL OF MINUTES: Minutes from the April 17, 2014, meeting were reviewed. Gardinier moved to approve the minutes of the April 17, 2014, meeting as submitted; seconded by Ogren. Motion carried 3-0. PUBLIC DISCUSSION: Jet Air requested to move Item e up in the agenda. Tharp noted that if everyone is okay with this they may do so. Ogren noted that this is fine with her, and after a brief discussion it was decided to move this item up for discussion after Item c. ITEMS FOR DISCUSSION/ACTION: a. Election of Secretary—Ogren noted that they can move ahead with electing a Secretary for the Airport Commission. She then nominated Gardinier as the Secretary, to which Gardinier agreed. Ogren moved to elect Gardinier as Secretary, seconded by Assouline. Motion carried 3-0. b. Airport Commerce Park—Jeff Edberg was present to speak with Members about lot sales in the Airport Commerce Park area. He noted that there is nothing new to report, that the commercial market has slowed currently, while the residential market continues to grow. Assouline asked if a previous buyer of a lot is still interested in purchasing a second lot. Edberg briefly explained the party's situation and where things are at this time. Ogren then asked about the theater group that had shown interest. Edberg noted that actually there are two groups, but they are not moving very quickly. He then explained what type of building one of these groups is considering building and how they would be able to use this space. Assouline then asked if there would be any safety concerns with this type of establishment being located in the Airport Commission May 15,2014 Page 2 Commerce Park. Edberg responded, saying that there are no FAA restrictions for such a use. Members continued to discuss some of the various theater groups in the Iowa City area and how such a use in the Commerce Park area might play out. There are six lots yet to be sold. c. Fly Iowa—Tharp stated that he and Matt Wolford of Jet Air met with John Moes and Christa Nelson, the fundraiser person that they had previously discussed. She is unable to do this right now due to other commitments, but Tharp added that they should be okay with what they are currently doing themselves. He added that they will still need to have people go out and make some contacts. Through these contacts they will have posters for people to display, helping to get the word out about Fly Iowa. Tharp noted that Chuck will have these posters available on Monday and has given a stack to the DOT to mail out to the various airports. Wolford stated that Deb Nash spent the whole day out and was able to raise about$600. He added that she has quite a few people to follow up with next week, as well. Wolford stated that he has five or six people to follow up with, as well. e. FBO/ Flight Training Reports— i. Jet Air—Wolford next spoke to Members about the monthly maintenance and cleaning reports. He noted that the main tasks have been mowing, picking up trash, weeding, light bulb replacement, and some painting. As for Jet Air, Wolford stated that the rainy weather slowed things down, but otherwise they are keeping busy. At this point Tharp asked if they could move Item g up in the agenda. Ogren stated that this would be fine. ii. Iowa Flight Training — g. Property North of 1565 Gilbert Street—Jack Young addressed the Commission, stating that he recently acquired the property at 1565 Gilbert Street, the Diamond Vogel Paints building. Tharp noted that the Airport owns a lot in this area, and that there was a lease agreement with the previous owners of the building to use this as a parking lot. Now the new owners would like to purchase this lot. Tharp explained that since it was purchased with FAA money, they would have to get FAA release before they could put this through for City Council approval. Tharp then responded to Member questions about this parcel, stating that it has been a small revenue generator, about$3,600 a year in rent. The new owner, however, does not intend to use it as a parking area and would not be paying this rent. Young stated that they do not have a particular use in mind for this parcel, that its purchase would be from an investment side of things. Members continued to discuss this request, with Tharp responding to what the overall plan had been for areas like this. Ogren asked what type of zoning restrictions would be in place here if someone were to build on this parcel. Tharp noted that there would be some height controls, of course. Tharp further explained what the FAA process would entail and what he believes their chances are of obtaining a release. The conversation turned to the Master Plan process that they are currently involved in and how they should possibly wait until this process is complete before considering the sale of this particular parcel. Airport Commission May 15,2014 Page 3 Members agreed that they should wait until the Master Plan process is complete. Young stated that if and when the Commission does decide to sell this parcel, he would appreciate knowing this. d. FAAIIDOT Projects—AECOM (David Hughes) i. Master Engineering Agreement—Tharp stated that Hughes is unable to attend this evening, but is available via phone if needed. Tharp stated that they have revised the Engineering Services Agreement and that it is ready for Commission approval this evening. He briefly explained what this agreement will mean for the Airport. Ogren asked what the revisions were, and Dulek noted that there are both City-related items and FAA-related items. She briefly explained what these would include. Members asked if there were any substantive changes from the last contract, and Tharp stated that it is basically the same agreement. He further clarified what the agreement says. 1. Consider a Resolution Approving an Agreement With AECOM for 5-Year Engineering Services—Assouline moved to consider Resolution #A14-03 approving an agreement with AECOM for a 5-year engineering services contract, seconded by Ogren. Motion carried 3-0. ii. Runway 7-25 Parallel Taxiway—Tharp noted that the agreement has been signed with the contractor and the taxiway has been opened. The current plan is to get them in on Monday to begin the punchlist work. This will require a three-day shutdown of 7-25 so they can work in the safety area. Ogren noted that at one point they had discussed a ribbon cutting. Tharp stated that typically you want to schedule them when Congress isn't in session. Gardinier asked if they could do this during the Fly Iowa event. Tharp stated that it might be possible but that he would need to look into this a little further. iii. Roofing Rehabilitation—Tharp reported that they are almost done with the south section of the lower tier of the terminal building roof. Then they will start the tear-off of the center tower section roof. iv. Obstruction Mitigation— Nothing to report. v. 2014 IDOT Grant Projects—Tharp stated that these are moving forward, slowly. The asphalt that is coming down looks pretty good, according to Tharp, and there is only one section left to complete. Assouline asked if there has been any movement in the ash tree field request. Tharp noted that there has been some turnover there and nothing has moved forward at this point. 1. Taxiway B Rehabilitation and Overlay— 2. Taxiway B Lighting— 3. North T-hangar Pavement Maintenance— f. Airport Operations— i. Strategic Plan —Implementation— Airport Commission May 15,2014 Page 4 ii. Budget—Tharp noted that he has had some conversations with the Finance Director and the Assistant to the City Manager regarding the CIP process and the policy for funding Airport projects. He stated that they are working through some issues with this. Tharp continued, explaining the City's process and how this would work if the Airport were to be considered a division, such as Parks or Streets, when it comes to the yearly CIP process. Members discussed this issue, with Tharp noting that the goal is to keep the$100,000 emergency reserve that has been in place. The change is more of an administrative one. iii. Management— h. Consider a motion to adjourn to Executive Session to evaluate professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to those individuals' reputations and those individuals request a closed session— Gardinier moved to enter Executive Session at 7:07 P.M., seconded by Ogren. Ogren moved to adjourn the Executive Session at 7:17 P.M. and resume the regular meeting, seconded by Assouline. i. Evaluation of Airport Operations Specialist—Tharp shared some information with Members regarding a possible increase in his step, from a 9 to a 10. He responded to Members' questions regarding the process and what it means. Dulek also provided information for Members. Gardinier moved to support a move to step 10 for the Airport Operations Specialist position, seconded by Assouline. Motion carried 3-0. Tharp stated that as a follow up to this issue, he would like to request that this raise be backdated to his evaluation date. Ogren moved to backdate the step increase to January, seconded by Assouline. Motion carried 3-0. Subcommittee Reports— i. For May— Events— Members noted that both the Air Race Classic and Fly Iowa are coming up. Ogren stated that they had decided in April to review the list of subcommittees. She believes they need to do something about them as they aren't very active at this point. She asked Members if they want to delay any decisions here until they have another Member. Tharp spoke up at this point, stating that he would recommend they hold off until they get another Member or two on the Commission. ii. For June—Infrastructure—Ogren asked who is on this committee. Tharp stated that Horan had been on this subcommittee, and possibly Hofmeyer. j. Commission Members' Reports—Both Ogren and Gardinier noted all of the work being done for Fly Iowa and the Air Race Classic. Airport Commission May 15, 2014 Page 5 k. Staff Reports—Tharp noted that the two open seats on the Commission will be readvertised for a 30-day period after Tuesday's Council meeting. He added that they have received two applications at this point. Members briefly discussed the two applicants, with Dulek responding to questions. Tharp also noted that the Airport Zoning Commission's recommendation has been completed and a public hearing will be set for June 3rd. Gardinier asked Tharp if he had looked into any security for the gate as they previously discussed. Tharp responded, noting that he has put in some phone calls but with the Fly Iowa planning he hasn't had time to follow up yet. SET NEXT REGULAR MEETING FOR: The next Fly Iowa subcommittee meeting is Monday, May 19, 2014, at 5:30 P.M. Both Assouline and Gardinier will be unavailable for a Thursday, June 19, 2014, meeting. After some discussion, Members decided that Monday, June 23, 2014, at 6:00 P.M. would work. ADJOURN: Ogren made the motion to adjourn the meeting at 7:36 P.M.; seconded by Gardinier. Motion carried 3-0. 61/)1 (-16 //Sh 5 CHAIRPERSON DATE 05/15/14 z2 X X X z2 04!17/14 z a X X X z g 0401/14 z g X X X X 03/17/14 z 2 X X X X 02/20/14 X X X X X 02/14/14 X X X X X 01/16/14 X X X X X 01/14/14 X X X X X 0 01/16/14 X X X X X c re HV 01/14/14 X X X X X E oE V N 01 /07/14 X X X X X Z M ot z N 12/19/13 X X X X X E• w Q 11/21/13 X X p w X o w Q 11/5/13 X X X X X 10/17/13 X X p w X X 10/1/13 X X X X X 09/18/13 X p w X X p w a tr. v in m v n a) • E .- _ n w W X o 0 0 0 0 0 Wm ~ 0 0 0 0 0 t to L- a) Fa X 5 c �. w c 2 w C O ` m d co a N m N tl1 a) N oN a ? c a coO ° T.) 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