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HomeMy WebLinkAbout07-17-2014 Airport Commission Meeting Minutes Airport Commission July 17,2014 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION JULY 17, 2014—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, David Hughes RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: Chairperson Ogren called the meeting to order at 6:07 P.M. She first welcomed the new Airport Commission Member Jacob Odgaard to the group. APPROVAL OF MINUTES: Minutes from the July 14, 2014, special meeting were reviewed. Assouline stated that he was amazed at the number of people who attended Fly Iowa. Gardinier stated that the estimates are closer to 5,000 attendees. Others agreed that a note should be made of this, that the 5,000 to 7,000 estimates were too high. Gardinier noted that the number of Young Eagles attending was 102. Assouline moved to approve the minutes of the July 14, 2014, special meeting as amended, seconded by Gardinier. Motion carried 4-0. Next the minutes from the June 23, 2014, meeting were reviewed. Gardinier stated that as she was not at the meeting, she can't really speak to the minutes. Ogren moved to approve the minutes of the June 23, 2014, meeting as presented; seconded by Assouline. Motion carried 3-0; Gardinier abstained. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Commerce Park—Due to a conflict, Edberg was unable to attend the meeting. However, according to Tharp, there has not been any movement with lot sales. b. Airport Master Plan—Tharp stated that they are moving forward with getting invitations sent out to those they hope to have in the planning group. An initial kick-off meeting is tentatively set for August. Ogren asked if they weren't going to have someone from the Airport Commission serve on this group. Tharp stated that if the Members would like to do this, they can certainly discuss it and Airport Commission July 17,2014 Page 2 chose someone to serve on the planning group for the Master Plan. Ogren asked others what their thoughts are on this and if there is someone who wants to volunteer for the Master Plan Committee. Gardinier asked for some information regarding this group, and Tharp responded, noting that the group will meet roughly four times over the next year, probably an hour to two hours each time. This planning group is a review committee, essentially, that will review each section of the Master Plan as they work through it. Ogren further explained what was discussed at the last meeting about having a smaller committee review the Master Plan sections. Tharp noted that in addition to himself, other participants they hope to include would be someone from the City Managers office, a representative from the Community Development department, representatives from several neighborhood associations, someone from the Airport FBO/Jet Air, and an Airport Commission Member. Gardinier suggested that they let those pilots who lease hangars know of this opportunity, as well. After a brief discussion, Tharp stated that he would send an email to those leasing hangars; and if they get more than one pilot, he can always bring it back to the Commission for review. He did note that they are trying to keep the review committee a smaller size, but that they do want a broad spectrum of participants. Ogren suggested that in the letter Tharp let people know that there will be public forums at which they can share their thoughts, as well. Ogren asked Gardinier if she would be interested in serving on this committee, and Gardinier stated that she would if no one else is interested. c. FAA/IDOT Projects: AECOM (David Hughes)— i. Runway 7/25 Parallel Taxiway—Hughes stated that the parallel taxiway is done other than some seeding that they will complete in August. There is also some remaining paperwork to be done, but otherwise Hughes stated that they should be wrapping this project up. ii. Roofing Rehabilitation—Hughes stated that the roofing is now complete. He added that the contractor did come back out to seal around the walkway. Hughes stated that the other leak that was found was actually tied to the window itself. Ogren asked if Hughes knew anything further about the window situation. Tharp responded, stating that he has had several people out to look at it and he has one that he believes has found a solution. Gardinier asked if they can also look at the windows on the side of the building that were having some corrosion issues. Tharp stated that they will definitely relook this area to make sure there are no issues. Gardinier stated that on Tuesday evening she realized the door does not latch. Hughes noted that it has a large sweep on the bottom of it. Tharp stated that they put a new seal on it, and that this is probably part of the problem. He will have someone look at this. 1. Consider a resolution accepting project as complete— Assouline moved to approve Resolution#A14-05 accepting the roofing rehabilitation project as complete, seconded by Ogren. Motion carried 4-0. iii. 2014 IDOT Grant Projects: Hughes stated that he would address the IDOT projects as a group. He stated that they basically have the same contractor on the taxiway B rehab and the north t-hangar pavement maintenance. There are a few punchlist items that need to be completed on these projects. The lighting project is at this stage also where there are just a few items to complete. Gardinier asked Hughes to clarify what exactly needs to be completed, and he noted that they need Airport Commission July 17,2014 Page 3 to do some seeding where they had to trench in for the conduit and the cans in the pavement, as well as around the sign bases. There is also some pavement cleanup where the edges need to be smoothed out. Ogren asked what needed to be done at the north t-hangars, and Hughes stated that some sealant leaked onto the pavement and needs to be cleaned off. There is also an area that was not sealed and needs to be, according to Hughes. Hughes noted that the drainage at the gate area appears to be working okay now. Odgaard asked what was done in this area, and Hughes noted that they raised the road elevation here and put intakes on either side to catch the water. 1. Taxiway B rehabilitation and overlay— 2. Taxiway B lighting— 3. North T-hangar pavement maintenance— d. Fuel System Storage Maintenance—Tharp stated that he put this on the agenda so that he could give the Members some information on cost and possible contingency plans if the State grants don't come through. Tharp added that they are at a point where they need to do something. There is material in the sumps and things are only getting worse. Tharp stated that what he is proposing to Members is that they move forward with the lining of the low-lead tank and then if they are able to get the State grant, they can then do the painting and some of the pipe replacement. Assouline asked if there is any indication of a problem inside the tank. Tharp stated that it is difficult to trace the source of the problem. Several months ago they did a process on the tank where the sediment was removed from the tank bottom. It yielded some, but it did give them the opportunity to get some pictures of the inside of the tank. Tharp noted that it did not show any significant issues. By lining the tank, they will increase its longevity and make maintenance better, and they will also solve their contamination issue. If they are still getting contamination issues after the lining is installed, Tharp stated that they can then start to replace piping. Odgaard asked if they can tell from the sediment itself where the contamination is coming from. Tharp stated that they are not able to pinpoint the source, whether it's from the tank itself or the piping. Gardinier asked how old the fuel tank is. Tharp stated that it is approximately 20 years old. Members continued to discuss the fuel tank issues, with Tharp responding to questions regarding the State grant and what it will cover with this project. Tharp also further explained what all this project will encompass once it gets started. Wolford with Jet Air also explained to Members what they can expect and the plans they are trying to put in place before this project even begins. Members continued to discuss the State grant process and how this year's delay in the process may put projects on hold. Tharp stated that his concern is that if they don't move forward with this project, they could end up with a major issue and have no fuel at all. Ogren stated that she agrees with Gardinier, that they should wait until the State's August meeting to see if the funding comes through at that time. If it doesn't, they can then revisit the issue and decide what to do. The bottom line is that whether the grant funding comes through or not, this issue needs to be addressed as soon as possible. Gardinier stated that she is not opposed to them moving ahead with temporary measures, such as a storage tank to use in the meantime. Airport Commission July 17,2014 Page 4 Members continued to discuss the fuel tank issues, with Wolford responding to questions regarding Jet Air's fuel truck capacity and how they might approach these issues on a temporary basis. Odgaard asked if Tharp has talked with other airports about problems such as this. Tharp stated that he has talked to others about the repainting of their fuel tanks, but no one has had contamination issues like these. Wolford stated that the issues here have gotten exponentially worse over the past six months. Assouline suggested they have a plan "B"—such as an extra storage tank, so that they can be prepared for whatever may happen. Tharp stated that he would like to go ahead and begin the actual planning process on this, get some pricing on the various components, and bring that back for Members' review. Tharp reminded Members that they applied for this grant last year and were denied. The Commission agreed that Tharp needs to move ahead with the planning work at this point. Dulek asked if the Commission would want to have a special meeting after the State's decision is made in three weeks, so that they can decide how to proceed, or they can decide this evening to give the Chair the authority to proceed. Gardinier moved to give the Chair the authority to sign the grant if approved, seconded by Assouline. Motion carried 4-0. e. Gilbert Street Land Lease— Dulek gave Members some background on this lease agreement. The owner of this property has now sold the land and wants to end this lease agreement. Dulek added that it is a 10-year lease at $300 per month. It is the Commission's decision to end the lease early or not. Members discussed the issue, with Dulek responding to questions. Assouline asked how many years are left on this agreement. Tharp noted that it began in 2009, so there are five years left on the lease. Assouline suggested they split the difference with the owner. The discussion continued, with Members asking Tharp if this land could be used for anything else. He noted that it is not very big. Dulek noted that this parcel is paved with asphalt and has served no other purpose. Tharp stated that he agrees with Assouline's suggestion of 50%—or he suggested pay for a year and get out of the remaining four years. Others stated that they would agree to 50%. Members also spoke about the need to watch this parcel to make sure no one is parking on it if there is no longer a lease on the property. Assouline suggested they talk to realtor Jeff Edberg about finding someone to lease the property again. Dulek will move ahead with letting the current leasee know what the Commission's conditions are to ending the lease agreement. f. FRO/ Flight Training Reports— i. Jet Air—Matt Wolford first reviewed the monthly reports. Mowing has been a major portion of the maintenance for the month, as has weeding, mulching, and picking up sticks and branches from some of the storms that have swept through. Wolford also responded to Member questions regarding the monthly reports. He noted how busy everyone has been with the various events at the Airport. ii. Iowa Flight Training—Ogren noted that Odgaard works as a flight instructor for IFT. It was noted that a request has been made of IFT for some type of reporting at least twice a year. Gardinier stated that she would like to make this request again. Tharp responded that he will send a message to IFT. g. Airport"Operations:" Airport Commission July 17,2014 Page 5 i. Strategic Plan-Implementation—Tharp stated that they expect to get their fifth member next month. Once everyone is seated they will do a refresher on the strategic plan. Tharp added that the current plan runs through 2015, therefore, they will be working on a new five-year plan in the near future. ii. Budget—Tharp noted that the new fiscal year began with July. The budget process for FY16 will begin sometime in September. Gardinier asked if they had much money left at the end of the fiscal year. Tharp responded that they did not spend much of their capital improvement money as they were awaiting grants. Gardinier asked about the security pad on the gate, and if this is money they could use to do that. She added that there is no functional latch at this time. Wolford asked if they want this done to the gate nearby, as well, and Gardinier stated that they could put a lock on that one at night. Odgaard agreed that adding these security features shows that the Airport is conscious of their security. Wolford stated that he would like to talk about this gate issue more, that he questions having the gate locked. Others spoke to this briefly, noting that people can come when the Airport is open and will be able to access these areas then. When the Airport is closed, however, the gates should be locked. Tharp stated that he will look into their options to see what they can install that would keep everyone happy. iii. Management—Tharp reminded Members that he will be on vacation the next few weeks, and that Chris will be out of town, as well. He asked Gardinier if she would be okay with being the contact person should something arise. She asked if he has a checklist of sorts of what to do in his absence, should something arise. Others agreed, and Tharp stated that he can write this up before he leaves. h. Subcommittee Reports—Ogren stated that as she has said the past several meetings, she believes they should have ad hoc subcommittees instead of the standing ones they have. Continuing, Ogren noted that they had talked about having a Security Subcommittee, which met a couple of years ago once. Nothing else ever happened with that committee. She believes they should get this subcommittee going again, and set up a meeting with Iowa City emergency responders once a year so that everyone is ready for anything that could happen at the Airport. i. For July— None ii. For August— Budget—Ogren stated that this committee will need to meet prior to the August meeting. i. Commission Members' Reports—Ogren spoke about Fly Iowa and all of the work that everyone put into it. Assouline agreed, stating that it was a good event. Gardinier noted that she did the Air Race Classic, but did not make it to Iowa City. She shared that she heard only good things though from those who did. Gardinier also stated that Fly Iowa was a successful event. She shared that she flew back from New Orleans this past week, and that there is a really great lakefront airport there. She shared some pictures with Members. Ogren asked Odgaard if he is keeping busy with flight lessons, and he stated that he is and in fact he has a student waiting downstairs for him. He stated that on Saturday they will be doing a search and rescue exercise in Boone, Iowa. The Air Force will be there to evaluate this exercise, according to Odgaard. Airport Commission July 17, 2014 Page 6 j. Staff Reports —Tharp welcomed Odgaard to the Commission. Odgaard thanked everyone, adding that it looks exciting to him and he looks forward to being a part of the Commission. He stated that he would like to see the Airport get the appreciation it deserves. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, August 21, 2014, at 6:00 P.M. at the Airport Terminal Building. ADJOURN: Assouline made the motion to adjourn the meeting at 7:45 P.M.; seconded by Gardinier. Motion carried 4-0. _XL} ///5//S CHAIRPERSON DATE Airport Commission July 17,2014 Page 7 Airport Commission ATTENDANCE RECORD 2014 TERM o o o o o o o o o o o o o N N CO A CA 0) V CO NAME EXP. J A a) a o A o i i CA N.) i A A A A A A A A A A A A a 03/01/14 X X X X X X X NNNNN Howard MMMMM Horan Minnetta 03/01/15 XX X X X XXX X X O/ X Gardinier E Jose 03/01/16 XX X X XXX X X X XX Assouline Chris 03/01/14 X X XXX XXX X X XX Ogren Paul 03/01/17 XX XX XXX X NNNN Hofmeyer M M MM A.Jacob 03/01/17 NN NN NNNN NNNX Odgaard MM MM MMMM MMM Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time