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HomeMy WebLinkAbout10-16-2014 Airport Commission Meeting Minutes Airport Commission October 16, 2014 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION OCTOBER 16, 2014—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: David Davis, A. Jacob Odgaard, Chris Ogren Members Absent: Jose Assouline, Minnetta Gardinier Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, Jeff Edberg, Jeff Neimeyer, Melissa Underwood, Tim Busch RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): Recommend Council accepts purchase offer for Airport Commerce Park Lots 11, 12, 13 DETERMINE QUORUM: Chairperson Ogren called the meeting to order at 6:04 P.M. APPROVAL OF MINUTES: Minutes from the September 18, 2014, meeting were reviewed. Ogren stated that she gave Tharp a few edits, including that John Ockenfels' name had been misspelled in several places. She asked if others had any changes to make. Ogren moved to approve the minutes of the September 18, 2014, meeting as amended, seconded by Davis. Motion carried 3-0, Assouline and Gardinier absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Commerce Park— Edberg noted that they will be closing on lot #8 tomorrow. He stated that he has received a Letter of Intent to purchase lots 11, 12, and 13. The buyer has been working with the City Manager's office on this offer, according to Edberg, and the offer was approved yesterday. He added that the closing on this sale will probably be in early 2015. Edberg noted that he also had an inquiry on lot#8, but he told them they were too late for that particular one but that lot#7 is available. Ogren asked if this latest inquiry appears to be a serious one, and Edberg stated that the party is definitely serious, but that it is too early to tell at this point. Tharp noted that the Airport Commission, at this point, can make a recommendation to the City Council to either accept or reject the current offer. Odgaard moved to recommend acceptance of the offer on lots 11, 12, and 13 per their discussion. Davis seconded the motion. The motion carried 3-0, Assouline and Gardinier Airport Commission October 16,2014 Page 2 absent. Edberg stated that according to Dulek, the Council hearing on this will be at the November 4 meeting, with readings of the resolution following. Before moving forward, Tharp stated that he wanted to share some information for the new Members' benefit. He noted that when they sell a lot in the Airport Commerce Park, 70% of the proceeds go back to the City to pay off Airport debts. He added that with this recent sale and the new purchase agreement, it will almost wipe out the Airport's debts. He then responded to general questions from the newest Members. Tharp asked if they could move the 'terminal windows' item up at this point so that Jeff Neimeyer can speak to them before they get too involved in the rest of the meeting. 2. Terminal Windows—Jeff Neimeyer noted that they took a look at some of the leaks that Tharp identified, and assessed that from the time the windows were installed there was undoubtedly some type of leak. As the sealants have deteriorated over the years, the leak has worsened. Resealing the windows will not fix the issue at this point, according to Neimeyer. He further explained how the entire window system needs to be removed, cleaned, cut down, resealed, and new glass installed in order for the current windows to work correctly. Speaking to costs, Tharp noted that the quote he received from the glazer was for$11,300. He added that another company gave him a quote,just for the top windows, that is for$27,000. Neimeyer reiterated what he is looking for when he tests these window systems and what they could expect if he were to do the job. He added that he is often out at the Airport and does have a good relationship with everyone, and that he has asked the company to offer a good price. Ogren noted that the Committee was somewhat nervous about this issue when first discussing it, due to the fact that there appeared to only be one company available. However, now that they have heard from Neimeyer, things make a lot more sense. Ogren asked if this project is something that could be done before the end of the year. Neimeyer stated that due to projects at the Hospital, he knows right now is a very busy time. Tharp stated that they would be able to work out a schedule, as long as he knows the Airport Commission is on board with everything. Neimeyer suggested they break it into two projects—do the upper floor and lower floor separately. Members agreed unanimously that they need to move forward with this project. Davis moved to authorize the Chair to sign the necessary contract/paperwork for this project Ogren seconded the motion. The motion carried 3-0, Assouline and Gardinier absent b. Airport Master Plan—Melissa Underwood spoke to the Commission next. She stated that she brought the results of the user survey that was sent out and she shared information with the Members. Underwood noted that they do have their Master Plan Advisory Group put together now. They have members from the neighborhood, as well as some pilots, and Tharp and Gardinier, as well. Airport Commission October 16,2014 Page 3 The survey was one of the first things the group did. Underwood added that the response was very good with 51 people completing the survey. Some of the major issues noted were runway lengths and approaches, and the need for more hangars. Continuing, Underwood noted that in support of this, today they ordered the IFR flight data record from the FAA. This will be three years worth of flight plans filed to and from the Iowa City Airport. She further explained how this information will help the advisory group as they work through the Master Plan. Underwood also spoke to the work that Quantum Spatial is doing for them with the aerial survey of the Airport. Underwood noted that once they have this data, the Master Plan Advisory Group will need to meet again. They can then look over the survey results, look at what the forecast is doing, and get some input on the obstructions and that type of thing. Members briefly discussed what all is entailed in the Master Plan process, with Underwood further explaining the obstruction mitigation process and what is involved in this. Discussion continued with Members asking general questions about the issues, such as runway length and could it possibly be lengthened, and the need for more hangars. c. FAA/IDOT Projects: AECOM (David Hughes)— i. Ruppert Land Purchase—Tharp noted that Hughes was unable to attend due to illness. Continuing, he noted that with the latest FAA grant, they purchased the former Ruppert family land under the runway protection zone on runway 12. Part of this grant involved an updated FAA map. Tharp explained that the FM wants the full-blown Exhibit A map, so there is a lot of legal and other work involved in this version. The task order is for AECOM to complete this work. 1. Consider a resolution approving task order for Airport "Exhibit A" update - Davis moved to approve Resolution #A14-07 for the task order for Airport"Exhibit A" update. Odgaard seconded the motion. The motion carried 3-0, Assouline and Gardinier absent ii. Runway 7/25 Parallel Taxiway—Tharp stated that they are still working with the contractor on closeout documentation. He noted that there was some change in staff and therefore this caused some delay. iii. 2014 Iowa DOT Grant Projects 1. Taxiway B rehabilitation and overlay—Tharp stated that everything has been finished and the project is ready to be accepted as 'complete.' a. Consider a resolution accepting work as complete—Ogren moved to approve Resolution #A14- 08 accepting Taxiway B rehab and overlay work as complete. Davis seconded the motion. The motion carried 3-0, Assouline and Gardinier absent 2. Taxiway B lighting—Tharp noted that they are still working on some final punchlist items. The weather has delayed the work somewhat. 3. North T-hangar pavement maintenance—Tharp noted that they have completed extensive patching and crack sealing around the north T-hangar area. a. Consider a resolution accepting work as complete—Odgaard moved to approve Resolution Airport Commission October 16,2014 Page 4 #A14-09 accepting the north 1-hangar pavement maintenance as complete. Ogren seconded the motion. The motion moved 3-0, Assouline and Gardinier absent d. FBO/Flight Training Reports— i. Jet Air—Matt Wolford of Jet Air shared the monthly reports with Members. He highlighted some of the tasks with the self-serve and changing of filters on the fuel system. Odgaard asked if they are anticipating three filters per month. Wolford stated that it is really hard to determine this, but that the frequency has picked up somewhat. Continuing, Wolford noted that he just happened to be in hangar#14 and saw that a light bulb needed to be replaced and a door latch fixed. Wolford then spoke to some miscellaneous issues, such as the parking of aircraft at certain times. As far as Jet Air's business, Wolford noted that they have a few new employees—one a mechanic from Washington state and also his wife, who will work in the office. Charter activity has been really busy, according to Wolford. Ogren asked if Jet Air has started offering flight training yet, and Wolford stated that they are getting things ready and have recently ordered business cards and brochures. He added that they hope to buy another plane before they begin. ii. Iowa Flight Training—Tim Busch of Iowa Flight Training (IFT) addressed Members next. He began by stating that they have been seeing an increase in flight times, with planes running upwards of 450 hours. With the increase, he stated that they are having to do more engine work and overall plane repairs. He added that they are doing avionics upgrades when the planes are in for repair, so the planes do have the latest upgrades done to them. Also being completed is the Garmin upgrades of the planes. Busch stated that all but one plane has now been completely upgraded, meaning there is at least a Garmin 430 in it. Next will be 'putting glass' in the planes, according to Busch. He further explained what this means. Odgaard asked Busch if they have ever considered leasing, and Busch stated that they currently have one and are open to this. Odgaard then spoke to the fact that Jet Air will be offering flight training soon, and asked if IFT is seeking to renew their contract with the Airport. Busch stated that this is being looked into currently. Tharp added that he is working with Busch on a commercial agreement currently and that it should be ready for the Commission by next month. Busch continued, stating that he is always looking for more flight instructors. He followed this up by saying that he typically does not hire instructors right out of school, that he follows a bit of a different model in doing things. Busch stated that he did hire a new instructor in Cedar Rapids recently. e. Airport"Operations:"— i. Strategic Plan-Implementation—Tharp noted that he has not forgotten about doing this review. He would prefer to do this at a meeting where the entire Commission is present. ii. Budget— Airport Commission October 16,2014 Page 5 1. FY2016 Budget—Tharp noted that discussion of the FY2016 budget is something they need to do this evening. He stated that there is a standing subcommittee consisting of himself, the Chair, and the Secretary that meet to discuss the yearly budget. Over the past the subcommittee has met and developed a budget that has then been given to the entire Commission for their approval, before going to the City. Tharp noted that the information for this year's budget is due back to City Hall by the 24th. He briefly covered what the roughly$400,000 budget would include. The Airport's levy would remain the same at$68,415. Tharp noted that once their debt payments drop considerably, the conversation will most likely be around the amount they have been receiving. Continuing, Tharp stated that if the Commission is in agreement with the budget that the subcommittee is recommending, he and the Chair, and anyone else on the Commission who has interest, will then meet with the City Manager and the Finance Director to do a review of the proposed budget. Tharp responded to various questions from Members, giving them some history on the budget and noting that once they get through some of these land sales, they will need to have further discussions. Odgaard suggested a line in the budget for marketing, noting that he thinks the community needs to know more about the Airport and what goes on here. Commission Members unanimously agreed to the subcommittee's recommendation. iii. Management—Tharp stated that he had nothing new here. He did suggest that Members bring up anything under this item if they hear of issues at the Airport. Tharp stated that next week his schedule may be a bit messed up due to some family health issues. He added that he will let Chris and Eric know if he is not around. Odgaard spoke to the issue of locked doors, something he brought up at an earlier meeting. He added that he can come back to the Airport at 10:00 P.M. and find the door unlatched. Tharp stated that he called the door company about this the last time it was brought up, and that he will have to check into the issue again. Odgaard also asked for an update on the access gate locks. Tharp noted that he is awaiting a response from one of the companies and then he will have something for the Members to look at. f. Subcommittee Reports— i. Review use of subcommittees—Ogren briefly explained why this is on the agenda. She stated that she is suggesting having ad hoc subcommittees as they need them, rather than set subcommittees. Others agreed that this makes sense. Ogren and Tharp both agreed that the budget subcommittee, consisting of the Chair, the Secretary, and Tharp, is one that needs to stay as is. Ogren moved that they eliminate all of the standing subcommittees, except the budget subcommittee, and that they plan at the next meeting to strategize specifically about what subcommittees)they may need currently(security). Odgaard seconded the motion. The motion carried 3-0, Assouline and Gardinier absent Airport Commission October 16,2014 Page 6 g. Commission Members' Reports—Ogren stated that she has been busy working and painting rooms at home so she has not been involved in aviation much. Odgaard stated that he has several students for his flight instruction here at Iowa City. h. Staff Reports—None. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, November 20. 2014, at 6:00 P.M. at the Airport Terminal Building. ADJOURN: Davis made a motion to adjourn the meeting at 7:46 P.M. Odgaard seconded the motion. The motion carried 3-0, Assouline and Gardinier absent. t---6/7/10,1 / //s CHAIRPERSON , DATE Airport Commission October 16,2014 Page 7 Airport Commission ATTENDANCE RECORD 2014 TERM o o o o o o o o o ozzt C.3 01 0 0 N . N -S 0 NAME EXP. Cr) ? rn - o cn w .i co 22 A A A A A ? A A ? A a a A 03/01/14 X X X X X NM NM NM NM NM NM NM NM Howard Horan Minnetta 03/01/15 X X X X XX X X O/E X X X O/E Gardinier Jose Assouline 03/01/16 X X X X XX X X XX X X O/E Chris Ogren 03/01/14 X X X X XX X X XX X X X Paul Hofmeyer 03/01/17 X X X X XX NM NM NM NM NM NM NM A.Jacob Odgaard 03/01/17 NM NM NM NM NM NM NM NM NM X X X X David Davis 03/01/17 NM NM NM NM NM NM NM NM NM NM 0 X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time