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HomeMy WebLinkAbout12-15-2014 Airport Commission Meeting Minutes Airport Commission December 15,2014 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION DECEMBER 15, 2014-5:30 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, David Davis, Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, Greg Broussard, Carl Byers RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: Chairperson Ogren called the meeting to order at 5:35 P.M. APPROVAL OF MINUTES: Ogren began by asking if Members had any changes to the November 20 meeting minutes. Odgaard stated that he had some questions regarding the FAA/IDOT projects section. He asked what `CIP' refers to. Tharp responded that this stands for'capital improvement program.' Ogren suggested that in minutes such as this, that such abbreviations be spelled out the first time they are used so that all readers know what they stand for. In the same paragraph, Odgaard noted that there is a reference to '17 and 18,' and he asked if this refers to 'items.' Tharp stated that this was part of the application packet that was being discussed at that time, and that this was referring to the projects for that particular fiscal year. In other words, the '17 and 18' referred to the fiscal year being discussed in the CIP. Odgaard stated that he would also like a clarification on the section regarding Airport minimum standards. He asked if this is a document that is available regarding the flight training requirements the FBO or the Airport has to adhere to. Ogren noted that this was actually in the meeting packet. Ogren moved to accept the minutes of the November 20, 2014, meeting as amended. Assouline seconded the motion. The motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Commerce Park—Tharp stated that the listing agreement with Realtor Jeff Edberg and Lepic-Kroeger Realtors ends at the end of the calendar year. The closings on the two land sales are not projected to take place until the end of January. Tharp noted that they are therefore looking to extend the current Airport Commission December 15,2014 Page 2 listing agreement for a few months, in order to cover these closings. He then responded to Member questions regarding this extension. i. Consider a resolution amending the listing agreement with Lepic- Kroeger Realtors—Gardinier moved to approve Resolution #A14-11 to amend the listing agreement with Lepic-Kroeger Realtors as discussed. Assouline seconded the motion. The motion carried 5-0. b. Airport Master Plan—Greg Broussard first introduced Carl Byers, Engineer, who has joined their team. He noted that Byers has 25 years of airport experience. Byers then spoke to Members, stating that he has been doing airport engineering in eastern Iowa for 25 years, as stated, and that his first project was on runway 17/35 back in 1989. Previously Byers was a pilot with the Air Force, and a Lt. Colonel with the National Guard. Broussard then gave Members a quick update on the Master Plan process. Currently they are getting the names of additional business users, as they only received four responses from the initial survey. He noted that they will be submitting the 'inventory' and 'forecast'for review in the next few days, and that once they have received comments back on this it will be forwarded on to Scott Tanner. From there, an open house will be planned so that they can share what they have found from this. Odgaard asked Broussard to elaborate on what is meant by 'inventory.' Broussard noted that this is a chapter required for the Master Plan that looks at all of the existing stuff that is at the Airport. This covers types of aircraft, types of navigational aids, and basically everything that is included with the Airport currently. Broussard stated that this helps them to forecast needs for the Airport into the future. Byers also addressed the 'inventory' question, noting that it covers everything from parking, hangar availability, size and shape of taxiways, the runway system, and the electrical system of the Airport. Members continued to ask questions of Broussard, with Ogren asking if there is a plan in place to publicize this upcoming open house. He stated that they do— that between the various web sites and whatever the Commission suggests, they will get the word out to the community. Tharp added that they will be doing direct mailing to Airport tenants and email alerts, as well. c. FAA/IDOT Projects: AECOM (David Hughes)— i. FY15 Obstruction Mitigation—Tharp stated that Hughes is out of the country currently and therefore unable to attend. ii. Runway 7/25 Parallel Taxiway—Tharp shared that he does have one of the final change orders on this project, so things are wrapping up. He added that they have received comments from the FAA on the obstruction mitigation engineering agreement. This will be on the January agenda. iii. Taxiway B lighting—Tharp stated that they are still waiting for a couple of the light fixtures to arrive. Once they do arrive, these will be replaced and this project will be closed out. Airport Commission December 15,2014 Page 3 d. Airport Operations— i. Strategic Plan-Implementation —Tharp stated that he would like to schedule a presentation for either January or February. This would be to give everyone a refresher and to bring new Members up-to-date. He noted that the current plan ends in 2015, so they will need to work on a new five-year plan soon. Odgaard asked Tharp how this planning is coordinated with the Master Plan process. Tharp stated that it becomes a part of it, with the Master Plan covering more of a 20-year timeframe and the Strategic Plan being a five-year plan, one that is more focused. Odgaard asked if it shouldn't be the other way around, and adapt the Strategic Plan to the Master Plan. Tharp stated that ultimately they do not want plans that contradict each other. He further explained the history of these two planning processes. Members continued to discuss this, with Byers helping to explain the Master Plan and Strategic Plan differences. Tharp further explained the Strategic Plan process to Odgaard and how they have tried to review it on an annual basis. Tharp reiterated that if all Members are present at the January meeting, he can do a presentation/refresher on the Strategic Plan. ii. Budget—Tharp stated that there is not much to update currently. They are still working on the presentation for the City Council, which will occur the first part of January. Tharp added that they are looking at some changing times, with regard to the changing tax reforms in Iowa and the expected drops to City revenue from this. Gardinier asked Tharp what 'R&M' refers to. He noted that this is 'repair and maintenance.' She asked about the references to Jet Air in this section, and Tharp further explained how the Jet Air agreement works. One invoice is for$4,500 and covers groundskeeping, building maintenance, and snow plowing. Another invoice, for$500, covers janitorial services, and the third covers the maintenance supply reimbursement. This means that if Jet Air has gone out and bought lawn chemicals to spray the weeds, for example, this invoice covers such supplies. Tharp further explained how this looks on the spreadsheet that Members have. iii. Management—None. e. FBOIFlight Training Reports— i. Jet Air— Matt Wolford with Jet Air spoke to Members about the monthly reports, stating that the self-serve fuel pump's display was recently replaced. He then briefly explained some of the miscellaneous maintenance items that were addressed during the November and December reporting period. Wolford noted that a few weeks ago Jet Air had their FM inspection for the '145 repair station.' He stated that they passed with flying colors and that the FAA will be bringing their certificate this week. Continuing, Wolford noted that Jet Air recently upgraded their crew car fleet. Gardinier asked if they have any identifiers on these cars, to let people know they are Jet Air. Wolford spoke to this issue, noting that they do not and this led to a brief discussion by Members. Airport Commission December 15, 2014 Page 4 Wolford then talked about flight training and the process for international students to obtain their pilot's license. Odgaard stated that he has one student that was concerned about switching from Iowa Flight Training to Jet Air for this very reason, but that it may be a good first-case scenario for them to work from. Wolford agreed that this would be a good idea. Members continued to ask general questions of Wolford about Jet Air and its operations. f. Commission Members' Reports—Gardinier stated that she flew down to Sarasota, Florida to visit family over the Thanksgiving holiday. She shared what the flight conditions were at the time and how she missed the icing that other areas saw. Odgaard shared that he flew the 172 for the first time. He believes learning to fly this type of aircraft will be attractive to some students. g. Staff Report—Tharp spoke to Members about the window-blind issues and how they are addressing this and moving forward. The cost of the blinds is at $2,500, according to Tharp. He then responded to Members' questions regarding the windows. Tharp then noted that he plans to be out of the office over the holidays, from December 24 through January 5. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, January 15, 2015, at 6:00 P.M. at the Airport Terminal Building. ADJOURN: Ogren made a motion to adjourn the meeting at 6:35 P.M. Davis seconded the motion. The motion carried 5-0. / (r/ � 1A 0/J CHAIRPERSON DATE Airport Commission December 15,2014 Page 5 Airport Commission ATTENDANCE RECORD 2014 TERM o o coo o o o o o o o o o N CA) a cu 0) V 03 CO O -1 N 0 N NAME EXP. a o a CD a Ni 1 ccu Ni NJ m rn 0 o, A a A A A A A A A a A A A A A A A 03/01/14 X X XXX XXN N N NNNNNNN Howard Horan MMMMMMMMMM Minnetta 03/01/15 XX X X X XXX X X 0/ X X X O/ X X Gardinier E E Jose Assouline 03/01/16 X X XXX XXX X X X X X X O/ X X E Chris Ogren 03/01/14 X X X X X XXX X X XX XXXXX Paul Hofineyer 03/01/17 XX XXX XXX N N NNNNNNN M M MMMMMMM A.Jacob Odgaard 03/01/17 N N NN N N NN N N N X X X X O/ X MM MMMMMM MMM E David Davis 03/01/17 NN NNN NNN N N N N O X X O/ X MM MM M MMM M M MM E Key: X = Present X/E = Present for Part of Meeting 0 = Absent 0/E =Absent/Excused NM = Not a Member at this time