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HomeMy WebLinkAbout01-17-2013 Airport Commission Meeting Minutes Airport Commission January 17, 2013 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION JANUARY 17, 2013—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Howard Horan, Chris Ogren, Minnetta Gardinier(arrived late) Members Absent: Rick Mascari Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): CALL TO ORDER: Chairperson Assouline called the meeting to order at 6:01 P.M. APPROVAL OF MEETING MINUTES: Minutes of the November 15 and December 27, 2012, meetings were reviewed. Ogren noted a small issue on page 2 of the November 15 minutes where there is a point B and then a random C that doesn't look like it has anything with it, and then a point D follows. Tharp will make the correction to this paragraph. Ogren moved to approve the November 15 minutes as amended; seconded by Horan. Motion carried 3-0, Mascari and Gardinier not present. Ogren moved to approve the December 27 minutes; seconded by Horan. Motion carried 3-0, Mascari and Gardinier not present PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Commerce Park—Tharp noted that he has not heard anything recently from Jeff Edberg regarding the listings at the Commerce Park. (Gardinier arrived.) He suggested that they continue with the meeting and see if Edberg shows up later, but no motion was made to move this item to later in the agenda. b. Fly Iowa—Tharp stated that this is an item that is somewhat of a placeholder and he didn't have anything for the evening. Gardinier noted;however, that she and Ogren have some news to share on this. Ogren stated that they recently met with Deb Dunkase of the Iowa Children's Museum and that she is very enthusiastic about the possibility of such an event. She and Gardinier shared some of Dunkase's ideas with Members on activities and funding sources. s Airport Commission January 17,2013 Page 2 C. FAA/IDOT Projects: AECOM— i. 7/25 Parallel Taxiway Paving & Lighting—Tharp noted that they are pretty much in winter shutdown right now as far as the FAA projects. ii. Airport Electrical Rehab—Once the closeout information is received on this, Tharp noted that they will be able to accept this project and close it out. d. Care Ambulance— Tharp spoke to Members about this, stating that it is basically a renewal of the commercial operating agreement with the Airport. The fee remains $100 per month, and it runs from February to the end of January, 2014. Tharp added that everything has remained the same as last year. The space is actually subleased from Jet Air. Horan asked Wolford if things are going well with this collaboration. He responded that they have been doing well and several areas of service have doubled for Care Ambulance. Gardinier questioned the $100 fee, asking if it has been considered for an increase. Tharp suggested they move forward at this point and that over the next six months or so he can work on some figures for an increase. Gardinier stated that she would like to see them review these fees overall. i. Consider Resolution#A13-1 Approving the Commercial Business Agreement motion moved by Horan; seconded by Gardinier. Motion carried 4-0, Mascari absent. e. Airport Operations— i. Strategic Plan-Implementation — 1. Annual Report—Tharp spoke about the budget first, sharing that during the last few weeks he has been doing budget presentations to the Council on the FY14 budget. Everything went well, according to Tharp, and he shared that the Council appeared to be happy with the Airport's budget moving forward. One of the changes to the budget process this year, according to Tharp, is that there is no longer a night dedicated to boards, commissions, and community groups. This means that the annual report won't be presented to the Council in the manner it has in the past. He suggested a Commission Member attend an upcoming Council meeting to make this presentation. Members agreed that this is an important aspect for the Airport Commission in keeping the communication open between them and the City. Horan suggested they get on the agenda and just do this. Tharp noted that typically what happens is they submit the annual report for a Council Information Packet, and then during the public comment portion of a meeting, they can address the Council. Gardinier shared how she handled some of these issues in the past, when she was the Chairperson. Tharp and Assouline will plan to attend the February 5, 2013, Council meeting to present the Airport's annual report. Others were encouraged to join them. Tharp then shared some of the highlights of this report, noting that they have gone from about$1.5 million in debt principal to about$800,000. Gardinier asked if they are tracking fuel sales, and Tharp explained what information he receives on this annually. Gardinier asked that they update the fuel system so it can keep track of this information. Wolford shared what Jet Air does to collect such data. Tharp will work with him to get this done. Airport Commission January 17, 2013 Page 3 ii. Budget— 1. Fuel Tank Inspection/Cleaning —Tharp noted that they are still seeing water and debris in the tank. It is being collected by the filters, so that is not an issue. However, they need to replace some of the pipes and joint connectors, hoping that this solves these issues. If it does not, Tharp noted the next step would be to have a more professional inspection done. This could run around $3,000, according to Tharp. Wolford shared what Jet Air is seeing and what they might need to do with this tank. iii. Management— 1. Operations Specialist Evaluation —Tharp noted that it is time for his annual review. He stated that the Commission can decide how they would like to do this. Gardinier shared how this was handled last year. Gardinier stated that now that Tharp is at FTE status he needs to show what he has done with that extra time. Tharp also responded to Gardinier's question of another newsletter, adding that he is ready to send this out yet this week. e. FBO / Flight Training Reports — i. Jet Air— Matt Wolford shared the maintenance report with Members. He first reviewed December's activities, noting a couple of issues they have uncovered in cleaning out some old storage areas. He also spoke to the first snowstorm of the season and how well things went for them. For January, Wolford shared that they are still breaking up a lot of ice and have now completed fuel hose replacements. Gardinier asked some questions of Wolford on the cleaning of the runways and some of the lights being knocked over by the snowplows. Wolford then shared with Members some customer comments, showing how many people are happy with their service with the FBO and their interaction with the city itself. Wolford noted that they will be wanting to show Members their new hangar soon. He stated that things are going very well with this addition. Wolford stated that charters have been very slow over the holidays for Jet Air. Air Ambulance has been nice and steady, according to Wolford, and he shared a recent trip they made from Arizona. ii. Iowa Flight Training — No report. f. Subcommittee Reports — Horan stated Infrastructure committee did not meet. g. Commission Members' Reports —Ogren asked if the subcommittee list has been updated yet. Tharp stated that they should wait for a couple months until they have a new member in Mascari's place. Horan shared that he had a "five hour" since the last meeting. h. Staff Report—Tharp noted that Mascari's term expires the end of February. He asked if anyone has any recommendations for a replacement, and asked that they encourage them to apply soon. He also shared how these applications are handled via the City Clerk's office. SET NEXT REGULAR MEETING FOR: Airport Commission January 17, 2013 Page 4 The next regular meeting will be Thursday, February 21, 2013, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Horan made the motion to adjourn the meeting at 7:07 P.M.; seconded by Ogren. Motion carried 4-0, Mascari absent. CHAIRPERSO \ DATE r . , • Airport Commission January 17,2013 Page 5 Airport Commission ATTENDANCE RECORD 2012-2013 TERM ow 0 (nn 0) - 0) N 0 - N - NAME EXP. ; CO 8 o y N N N N N N N N N N N N W Rick 03/01/13 X X X X X X X X X X X O/E O/E Mascari Howard 03/01/14 XXXXX X XX X XXX X Horan Minnetta Gardinier 03/01/15 X X X X X O/E X X O/E X X O/E X Jose Assouline 03/02/16 x X X X X X X X X XX X X Chris Ogren 03/01/14 NM NM NM NM NM NM NM X X XX X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time