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HomeMy WebLinkAbout03-21-2013 Airport Commission Meeting Minutes V Airport Commission March 21,2013 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION MARCH 21, 2013—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Howard Horan, Chris Ogren, Minnetta Gardinier, Paul Hofmeyer Members Absent: Jose Assouline Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Philip Wolford, Eric Scott, David Hughes RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: Tharp noted that due to chair's absence and the secretary's term having expired on February 28, he would act as temporary chair, and he called the meeting to order at 6:07 P.M. a. Hangar UM Tour: Tharp asked the Commission to move the tour to the first item. Ogren moved to amend the agenda, seconded by Horan. Motion carried 4-0 (Assouline absent). Tharp escorted members and members of the public to the Hangar L and M buildings fora tour and description of the recently completed projects. Members then returned to the conference room for the remainder of the meeting. ELECTION OF OFFICERS: Tharp noted that they need to open the floor for nominations for Chair. Horan nominated Gardinier. Gardinier suggested they nominate Horan. Ogren asked how long Horan has been on the Commission. Horan noted that he has been on the Commission the last 19 years, with three years off at one point. Others asked if he would accept the Chair nomination, to which he responded that he would. Horan moved to nominate Gardinier for Chair; no second given. Motion died. Gardinier moved to nominate Horan for Chair; seconded by Ogren. Motion carried 3-0. (Assouline absent, Horan Abstained) At this point Horan asked for nominations for Secretary. Horan moved to nominate Ogren for Secretary; seconded by Gardinier. Motion carried 3-0. (Assouline absent Ogren Abstained). Ogren asked for a brief rundown of just what this position will entail, and Members responded. APPROVAL OF MEETING MINUTES: Minutes of the February 21, 2013, meeting were reviewed. Ogren stated that under item b, toward the bottom of page 1, "...when there were active," should read "...when they were active." Also, the last line of item b, "...when they a couple days away," should be "...when they are a couple days away." Moving to the last page, Ogren noted under j, "...let people know about these and upcoming availability for the Commission." She questioned what this was meant to be. Tharp stated that at this time they were talking about the open seats on the Commission and recruiting new Members. Tharp will review this to be sure. Ogren then noted Airport Commission March 21, 2013 Page 2 on page 2, under item e, she questioned it having David Hughes' name here since he was not able to make the meeting. Dulek noted that the agenda has his name on it and that the minutes are taken from this. She also noted that the wording does show Hughes was absent. Ogren moved to approve the minutes as amended; seconded by Horan. Motion carried 4-0, Assouline absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: b. Airport Commerce Park —Tharp noted that Edberg is not present this evening. Dulek added that Carousel Motors has submitted building plans now, so the last two lots are now beginning to see some progress. She added that there is one issue going before Council regarding an access easement, but that this will most likely move forward with no problems. Gardinier asked if there has been any interest in the remaining lots. Tharp stated that there has not been any, to his knowledge. c. Fly Iowa — Ogren stated that she believes they need to make an official decision on this event if they are going to host it or not. She asked new Member, Hofmeyer, if he was familiar with this event and she briefly filled him in on what has taken place so far. Gardinier noted that McDonald did send her an email recently, asking if there was interest by Iowa City to host the 2014 Fly Iowa event. She stated that she responded that there was interest, but that they needed to get some solid commitments. She added that she believes each of them needs to take on some role to make this event happen. Horan asked if Gardinier and Ogren could identify the major tasks that need to be done. Members continued to discuss the Fly Iowa event, with Gardinier and Ogren asking others to step forward and play a part in the planning for this. Jet Air also verbalized their interest in taking a part in this. Gardinier added that raising money will also be an issue. She asked if Jet Air would be willing to contribute, such as they did with the Air Race Classic event. The conversation continued with members discussing what all will need to be done in order to host this event. Contacting local groups, such as the Barnstormers, is something that Gardinier has done to see if they would like to collaborate on this event. Gardinier stated that she did hear back from the Barnstormers group and that they would be interested in some capacity. Horan asked if they shouldn't break down the tasks so they can get a feel for just what they will need to do. There was a list around from the 2001 event that Tharp will attempt to locate. Gardinier began to break down some of the areas as she remembers them: youth aviation piece — Deb Dunkcase would be able to handle this piece. Media —they need to get people from the media involved, such as Chuck Peters who owns the Gazette, as he is a pilot. Other ideas for collaboration were to get someone from the City involved, as well as the Fire Department and Police Department, and others around the community from various backgrounds engaged, as well. Another idea was to contact Rockwell Collins and request flight simulators and possibly even a grant to help with the financing. Airport Commission March 21. 2013 Page 3 The discussion continued, with Members looking at every aspect of hosting the 2014 Fly Iowa event. Parking at the Fairgrounds with some type of shuttle to the Airport was one issue raised. Tharp stated that he could make some calls to see if the Fairgrounds was available. Members agreed that at this point they need to give an official `yes,' review the contract, and get a committee together for the Fly Iowa 2014 event. Tharp suggested having McDonald to the next meeting to answer Members' questions and to get things rolling. Gardinier suggested they wait another meeting, until they have time to review all of the data they have thus far. She will get this information together and can also create more of a committee structure for the next meeting, as well. Members agreed with this plan of action. d. FAA/IDOT Projects: AECOM / David Hughes 7/25 Parallel Taxiway Paving & Lighting — Hughes stated that hopefully one day soon it will stop snowing and the ground will thaw out. They have been in contact with the contractor and are getting things laid out, but it all depends on the weather. Horan asked what the next step is, and Hughes responded briefly. Gardinier stated that she noticed some cracks starting in the paving by her hangar. Hughes noted that this is something they need to discuss, as far as DOT maintenance money, as it does need some maintenance in this area. Jet Air will look into this further, to sweep away the chunks of asphalt. ii. Airport Electrical Rehab —On this item Hughes noted there are several punchlist items that need to be finished up before they can release this, but this is also weather-dependent. iii. FY2014 Iowa DOT Grant Application — Hughes stated that he has been working with Tharp on this. They have come up with a list of several items. This is due in early May. Tharp stated that by next meeting they will have this formalized. One of the main items is the fuel tank repainting and rehab; overlaying the north-south taxiway after the other rehabs are complete; and then rehabbing the pavement around the hangars. Tharp continued, explaining the various items that need to be addressed in this application. Ogren asked for some clarification of the local match amounts and Tharp explained how this is typically handled. Members continued to discuss the grant application and the projects that could be covered under this. Tharp stated that they will put together several options, depending on the money available, and should have something for Members to approve at the next meeting. The deadline is May 9th e. Airport Operations i. Strategic Plan — Implementation —Tharp noted that he doesn't have anything new here to share. Going back to this topic, Gardinier asked if there has been a serious discussion regarding this plan lately. Tharp noted that there has not been. She suggested they review this yearly and perhaps move a project or two forward. Members agreed to add this to next month's agenda. ii. Budget —Tharp stated that they are doing well budget-wise. He added that with regards to the budget, they did go ahead with the fuel tank cleaning, as mentioned in last month's meeting. The estimate was $2,800 and the final bill was at $2,650, according to Tharp. Horan added that the accounting sheets are very difficult to read. Tharp stated that the City is updating a lot of its software and it should be online in July. iii. Management Airport Commission March 21. 2013 Page 4 1. Operations Specialist Evaluation —Tharp noted that since Assouline is not present, and he is the main one responsible for this year's review, that they defer one more meeting. Horan asked if Tharp had emailed this information to Hofmeyer, stating that it would help him to understand the process they go through to do this. f. FBO / Flight Training Reports Jet Air— Matt and Philip Wolford were present from Jet Air. Matt reviewed the maintenance reports to date. For February, he noted the large snowstorms they have had and all of the work they've had to put into plowing and de-icing. A fuel vent on the AV tank was replaced due to some possible leakage. March has brought another snowstorm, and also a run on light bulbs around the Airport. Philip shared that there isn't much to report right now. With spring approaching, he hopes to see increased activity. ii. Iowa Flight Training — Gardinier suggested Tharp contact IFT to see how things are going since they have not heard from him in quite some time. g. Subcommittee Reports i. For March: Members began to review the various subcommittees, with new Members receiving some history on the various committees. Tharp explained who is typically on each subcommittee and how they work on items such as the budget, community liaison, and economic development. This led to a discussion about the Air Race Classic making Iowa City a stop in their 2014 event. Gardinier added that she thought this had been taken care of, and Tharp noted that he has been in touch with them, and plans are being finalized. Members continued to discuss the open seats on the subcommittees, with Ogren stating that she would be glad to sit on several. Horan switched himself around on several different committees. The discussion turned to how they might collaborate with area businesses. such as the motels on Riverside Drive, or even host a monthly steak fry or something similar to bring more traffic to the Airport. Tharp noted that they are looking at acquiring a grill and a picnic bench for the Airport. Gardinier suggested they revisit the viewing area plans and perhaps set these things up there. The newer Members joined in on the subcommittees, as well. h. Commission Members' Reports — Horan asked Hofmeyer to share something about himself with the Committee. Hofmeyer introduced himself, adding that he earned his private pilot's license while in college. After several years away from flying, last summer he got back into aviation and is currently just renting the 172 from Iowa Flight Training. Hofmeyer continued, sharing that he has a mechanical engineering background. He currently works at Rockwell Collins as a Senior Quality Engineer. Ogren shared the progress of their airplane that her husband is building at home. Gardinier stated that she just got back from a flight to Tennessee this past weekend. She shared a story of how when she was leaving for Tennessee the other day, she accidentally ran off the runway into some mud. Horan shared that he heard the City received an award recently for their "open government" and he congratulated the staff. Horan then shared that he returned safely to the ground with his 14th CFI (certified flight instructor) in three years. Horan now has somewhere around 45 flight hours under his belt. Staff Report—Tharp noted that the Iowa Aviation conference is next month — April 24th and 25th. The format has changed somewhat, so this year, according to Tharp, the 25th is the day where everything is happening, and the 24th is the Iowa Public Airport Association's general meeting and a pilot seminar that evening. Airport Commission March 21. 2013 Page 5 He shared that he has been asked to be a speaker this year, and this sparked a discussion by Members on attending this year's conference. Tharp asked that Members let him know if they plan to attend. He will get the information about the meeting and the daily agendas to Members so they can make their decision about attending. Tharp then mentioned some zoning issues that have come up regarding building heights, the FAA, and that type of thing. Dulek further explained the history behind this and how the Airport Zoning and Board of Adjustment Commissions may need to be revived. Members were encouraged to talk to members in the community about serving on these newly revived committees. Dulek noted that there will be more on this issue in upcoming agendas. Gardinier added that she will draft an email and have Dulek review it before she sends it out to the EAA, for example, to recruit new committee members. SET NEXT REGULAR MEETING FOR: The next regular meeting will be Thursday, April 18, 2013, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Horan adjo ned the meeting a1 .M.; CHAIRPERSON DATE Airport Commission March 21,2013 Page 6 Airport Commission ATTENDANCE RECORD 2013 TERM 0 0 -A UJi 0) —4 000 2 0 — N O N W 42, NAME EXP. 8 v 1.2 8 rn 0 OD cr o v 12 1 Oo N N N N N N N N N W W W W 03/01/13 Rick X X X X X X X X O/E O/E X NM Mascari 03/01/14 Howard Horan X X X X X XXXX X X X Minnetta 03/01/15 Gardinier X X O/E X X O/E X X O/E X X X Jose 03/02/16 Assouline X X X X X X XX X X O/E O/E Chris 03/01/14 Ogren NM NM NM NM X XXXX X X X Paul 03/01/17 Hofmeyer NM NM NM NM NM NM NM NM NM NM NM X Key: X = Present X/E = Present for Part of Meeting 0 = Absent O/E =Absent/Excused NM = Not a Member at this time