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HomeMy WebLinkAbout06-20-2013 Airport Commission Meeting Minutes Airport Commission June 20,2013 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION JUNE 20, 2013— 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Howard Horan, Chris Ogren, Jose Assouline, Paul Hofmeyer Members Absent: Minnetta Gardinier Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Steve Eaton, Jeff Edberg, Eric Scott, Wendy Ford RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. CALL TO ORDER: Chairperson Horan called the meeting to order at 6:04 P.M. APPROVAL OF MEETING MINUTES: Minutes of the May 16, 2013, meeting were reviewed first. Hofmeyer asked for clarification regarding the Fly Iowa event and what was officially decided on as a theme. Members briefly discussed this and Tharp stated that he could go back and listen to the recording. Hofmeyer also brought up the third line on page five, asking if it was the inspector that spoke with them, not Hughes. Tharp and Dulek noted that there was someone with Hughes when he returned to the meeting, but they too were unsure who the other person was. Ogren moved to approve the minutes as amended; seconded by Hofmeyer. Motion carried 4-0, Gardinier absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Commerce Park—Jeff Edberg spoke with Members, noting that there have been no new transactions since last month's meeting. He is still working with a buyer who is in the automotive business. b. Fly Iowa—Tharp stated that now that they have started conversations about this event and expressed their desire to host the 2014 Fly Iowa, now they need to move forward with approving the agreement itself. June 28th is the date being looked at, and more discussion is needed as to whether this is a one- or two-day event. The discussion centered on how this might be set up, with Tharp noting that they could have a hangar dance the night before and then the main event would be the next day. Ogren questioned the operating agreement, where it states that they need to appoint an Event Chair. She asked if they need to have a specific chairperson before they sign the agreement. Tharp responded that he doesn't believe this is necessary right now, but at • Airport Commission June 20,2013 Page 2 some point in time they will probably want one person to be the main contact for the event. Members stated that they don't believe having a chair is necessary at this time. Ogren also noted that she made contact with the Quad City Air Show, Kenneth Hopper, and that he will know their 2014 date by October 1st• This led to a discussion among Members about how they would want to avoid a conflict with this air show. With parking conflicts in Iowa City, the June 28th date is their best option. i. Consider Resolution #A13-4 to Approve the Agreement With Iowa Aviation Promotion Group—Ogren moved Resolution #A13-4; seconded by Hofmeyer. Motion carried 4-0; Gardinier absent. c. FAA/IDOT Projects: AECOM / David Hughes i. 7/25 Parallel Taxiway Paving & Lighting—Tharp noted that Hughes is currently out of the country. Steve Eaton is present this evening in Hughes' place. Tharp noted that they are a bit behind on this project. Currently they are working with the contractor on some pavement strength issues. Eaton responded to Members' questions, explaining how they have been working with the contractor on this issue. He explained how they have been performing testing to see what types of strengths they have. This needs to be done before the actual pavement can be completed. He also explained how they have to follow the FAA guidelines on these projects in order to receive the federal funding, and therefore have to perform such testing. Tharp responded to Members' questions regarding the closing of runways and such at this point, and he noted that things are running as smoothly as can be expected. ii. Airport Electrical Rehab—Tharp noted that the contractor has finished up and there is a recommendation letter in Members' packets this evening. Dulek suggested that Tharp explain this process to the newer Members. He then briefly explained how once a project is completed, they have to then 'accept' this finalized project. Hofmeyer noted that this was approximately a $75,000 project. 1. Consider Resolution #A13-5 Accepting Work as Complete on the Airport Electrical Rehab Project—Hofmeyer moved Resolution #A13-5; seconded by Assouline. Motion carried 4-0; Gardinier absent. iii. Roofing Rehabilitation— Ogren asked about the need for a public hearing, and Tharp briefly explained to Members the process for this type of project, with a public hearing being held on the plans and specs for this project. 1. Consider Resolution #A13-6 Setting Public Hearing on the Plans, Specifications, and Form of Contract for Building D and Terminal Roofing Rehabilitation—Assouline moved Resolution #A13-6; seconded by Ogren. Motion carried 4-0; Gardinier absent. d. Hangar L—Tharp noted that they need to defer this item to next month. He added that there is one item left to be completed so they need to wait another month. e. Hangar#32—Horan asked if there are any operational concerns they need to consider. Ogren asked why the public hearing is necessary, and Tharp noted that it has to do with the length of the contract. Tharp responded to questions regarding rent and length of contract. i. Consider Resolution #A13-7 Setting Public Hearing for a use Agreement with the University of Iowa for Hangar#32—Ogren moved Resolution #A13-7; seconded by Hofmeyer. Motion carried 4-0; Gardinier absent. f. Airport Operations - Airport Commission June 20, 2013 Page 3 i. Strategic Plan — Implementation — Horan asked that Tharp share the jpeg he created with the other Members. ii. Budget—Tharp noted that the Accounting Department will be changing their software and thus there will be some changes on this end. He will let Members know when these changes take place. There will be more electronic participation. Ogren asked about the Budget Committee and their August report. Tharp explained what the Budget Committee typically does and the timelines they follow from Accounting. 1. Boiler replacement—Tharp noted that the cost of this replacement is just above his authorized spending level. He shared that he has received three quotes — one for $3,500. one for 4,200, and the third is at $5,000 plus. He asked the Members for their approval to go with the lowest bid. This would be the same boiler that they have. Assouline moved to approve the lowest boiler replacement bid; seconded by Hofmeyer. Motion carried 4-0; Gardinier absent. iii. Management—Tharp stated that the evaluation was processed and submitted to Human Resources. g. FBO/Flight Training Reports - i. Jet Air— Matt Wolford with Jet Air addressed Members. He shared the monthly reports with Members, noting that for May there has been a lot of mowing. He also noted the addition of a grill and a picnic table. June has seen more mowing and weed killing. Wolford also noted how they have tried to keep up with the restroom cleaning. June has also been the time to change all the filters, which can be quite expensive, according to Wolford. Wolford noted the workout the new grill got when both the Young Eagles and the Beech Nuts were at the Airport. He stated that he cooked around 80 hamburgers and 40 hot dogs that day. Overall,. Wolford stated that Jet Air has been busy. They recently acquired a hangar full of Citations in North Carolina via a bank repossession. He shared with Members how this has been going for them. They also acquired a building full of supplies, so they are continuing to sort through things. Jet Air has hired more mechanics at both their Iowa City and Galesburg locations. ii. Iowa Flight Training — None. h. Subcommittee Reports - i. For June: Infrastructure — Horan asked how everyone feels about the subcommittees they currently have. Members briefly discussed this issue, basically trying to decide how much value there is in having these standing committees. Tharp noted that the Budget is an important subcommittee, as are special event subcommittees. Assouline asked what they could possibly do in such subcommittees, if they have any real purpose. Tharp noted that they meet and discuss special issues as needed, and that standing committees may not be necessary. Horan suggested they leave these subcommittees in place in case of an emergency. Assouline stated that if they have a specific goal or task, subcommittees serve a purpose, but to have standing committees doesn't do much. Hofmeyer stated that if there is a need, they could formally reconvene whichever committee is needed. ii. For July: None. Airport Commission June 20, 2013 Page 4 i. Commission Members' Reports — Hofmeyer noted that he did get up for a flight recently, flying south towards Riverside. Ogren shared that she enjoyed the recent Young Eagles' event. She also talked about the plane they are building at home and how they hope to transport it to a hangar. She also shared her experience at the air traffic control tower tour in Cedar Rapids recently. Hofmeyer noted that he was also at the tower tour and he shared his experience with Members. Horan was at the tour, as well. j. Staff Report—Tharp shared that the DOT grants, the preliminary recommendations, will be going to the Transportation Commission for approval next month. He will be working with Hughes to find ways to still get the tank work done that they spoke about previously. Tharp then shared that he was at a recent performance of Cirque du Soleil and was chosen from the audience to perform. SET NEXT REGULAR MEETING FOR: The next regular meeting will be Thursday, July 18, 2013, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Chairper n • gran adjourned- .eeting at 7:04pm CHAIRPERSON DATE Airport Commission June 20,2013 Page 5 Airport Commission ATTENDANCE RECORD 2012-2013 TERM 0 OCD W O O > N i Ni N -s --s N NAME EXP. m co co 01 0 -J -s w am O N. N. I N -S N. N -S -S to to . N N N N N N CJ W W W W W Rick 03/01/13 N N X X X X X X O/E O/E X NM NM M M Mascari 03/01/14 Howard XXX X X X X X X X XXX Horan Minnetta 03/01/15 0/ O/ O/ Gardinier E X X O/E X X O/E X X X X Jose 03/02/12 O/ XXX X X X X X O/E X X X Assouline Chris 03/01/15 N N X X X X X X X X XXX Ogren M M Paul 03/01/15 N N Hofine er M M NM NM NM NM NM NM X X XX Y Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time