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Home My WebLink About07-18-2013 Airport Commission Meeting Minutes • Airport Commission July 18,2013 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION JULY 18, 2013—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Howard Horan, Chris Ogren, Minnetta Gardinier, Paul Hofmeyer Members Absent: Jose Assouline Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, David Hughes, Jeff Edberg RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): Accept offer on Lot#9 CALL TO ORDER: Chairperson Horan called the meeting to order at 6:05 P.M. APPROVAL OF MEETING MINUTES: Minutes of the June 20, 2013, meeting were reviewed first. Ogren moved to approve the minutes as presented; seconded by Hofineyer. Motion carried 4-0, Assouline absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Commerce Park—Jeff Edberg addressed Members on the status of lot sales at the Airport Commerce Park. He stated that they have received an offer on lot#9 Edberg continued, noting who the interested party is, and what the offer and counter-offers have been. He said that the City Manager countered based ont$4.25 per square foot which is what the lots have sold for recently, and the counter was accepted. He noted the timeframes involved in this type of transaction and getting all of the approvals needed to move forward. Horan asked Edberg how many lots remain for sale. There will be six lots left after this sale. Edberg noted that he did receive a call recently from an interested party looking for space for an assisted living facility. Dulek noted that this type of use would most likely not fit in here, and others agreed. i. Consider a Motion to Recommend to Council the Acceptance of a Purchase Offer for Lot#9—Gardinier made the motion to accept the offer received on Lot#9; seconded by Hofmeyer. Motion carried 4-0; Assouline absent. b. Fly Iowa— Horan noted that he recently went to an air show in Missouri. He shared that he brought back some ideas for static displays for Fly Iowa. Horan Airport Commission July 18,2013 Page 2 continued, explaining to Members how he believes they could handle some of these ideas. Ogren shared some of the past events at the Airport, asking if any of these options are still available. Tharp shared that he has contracts ready for the Fly Iowa event, with June 28th as the date. He also noted that there has been some discussion of a hangar party/dance the night before, with a half day of activities on Friday, leading up to the Saturday main event. Members continued to discuss the timeframe of the Fly Iowa event, asking if Sunday should be the rain date, or if it should be the half day of events instead of Friday. Ogren suggested that in August they begin to seriously plan for this event. Others agreed, and Dulek noted that if three Commissioners wish to meet they would post such a planning meeting as a public meeting where minutes would be taken and the public could attend. Members continued to discuss what type of activities they would like to have at the Fly Iowa event—such as a pancake breakfast, a drive-in movie, a hangar dance. Hofmeyer will work on coordinating a planning meeting for August. c. FAA/IDOT Projects: AECOM /David Hughes i. 7/25 Parallel Taxiway Paving & Lighting—Tharp noted that Task Order #12 is actually an addendum to what they are currently doing. It covers the fuel tank issues and some additional time for this process. He then responded to Members' questions regarding this project. Hughes also responded to Members' concerns on the budget. Ogren asked about the resolution itself, #1, where it states, "...Task Order#11." She asked if this is a typo. Tharp noted that it is. This should say#12. She also asked for clarification on the signatures needed. After approval of the motion, Hughes noted that the contractor has been testing the concrete strength and has been very careful with his numbers on its strength. They have a sample of each day's batch, and Hughes further explained how this plays into the project's completion. Hughes pointed out the areas that will be seeing paving during the next week. 1. Consider Resolution #A13-8 Approving Task Order#12— Horan moved to consider Resolution #A13-8 as discussed; seconded by Ogren, with the additional comment that the noted changes be made. Motion carried 4-0; Assouline absent. ii. Roofing Rehabilitation— 1. Public Hearing—Horan opened the public hearing. Tharp shared the plans and specs for this project, noting that basically they are looking at roofing the terminal building and then the office above Care Ambulance. This project involves stripping everything off and starting from scratch to redo the roof systems. Hughes stated that they hope this will also alleviate the problems they have with the main window in the terminal building. Gardinier asked for some clarification of this project, with both Hughes and Tharp responding. Horan then closed the public hearing. 2. Consider Resolution #A13-9 Approving Plans, Specifications, and Form of Contract for Building D and Terminal Roofing Rehabilitation —Ogren moved to consider Resolution #A13-9 as discussed; seconded by Hofmeyer. Motion carried 4-0; Assouline absent. Airport Commission July 18,2013 Page 3 d. Hangar L—Tharp asked that Members defer this for another month. He further explained that he is working with the contractor on getting the door seals, which were to arrive that day, installed. He noted that he was also having difficulty working with the supplier while looking for some other replacement parts. Tharp stated he didn't want the Commission to accept the project until these items were finished. Hofmeyer moved to defer this resolution to the August 2013 meeting; seconded by Horan. Motion carried 4-0; Assouline absent. e. Hangar#32— i. Public Hearing — Horan opened the public hearing. Tharp responded to Gardinier's question of which hangar this is. He noted that this is the 'shop hangar,'where the Bonanza is typically housed. Tharp continued, noting that this is a three-year lease that has been rewritten to include an automatic renewal feature. He added that rent for the U of I is going from $615 to $635. Horan then closed the public hearing. i. Consider Resolution #A13-10 Approving a Resolution for the Lease Agreement with the University of Iowa for Hangar#32—Gardinier moved to approve Resolution #A13-10 as discussed; seconded by Ogren. Motion carried 4-0; Assouline absent. f. Iowa Department of Transportation —Tharp shared copies of the grants they have been given for FY14. These are for the three paving maintenance and lighting projects they identified—the overlay of the taxiway from the apron south to runway 1230; the t-hangar area for crack sealing and pavement maintenance, and then taxiway lighting for the north/south link. The fuel tank painting and repair project did not receive a grant; however, Tharp noted that he is working with Hughes to see if they can cover this in some other way. Gardinier asked what the grant request for this project was, and Tharp noted that it was close to $70,000. Matt Wolford with Jet Air asked how long this project would take, and Hughes stated that one contractor he spoke with stated it would take approximately one week per tank. Gardinier then asked for clarification of the accepted grant proposals, and Tharp responded. He asked if the Commission would be willing to hold some special meetings in order to get some of these projects rolling, so that they can still get them completed yet this fall. Members agreed that they would be willing to meet as needed in order to keep these projects moving forward. i. FY2014 Grants—Consider Resolution#A13-11 to Accept Grant Offers—Gardinier moved to consider Resolution#A13-11 as discussed; seconded by Ogren. Motion carried 4-0; Assouline absent. f. Airport Operations - i. Strategic Plan —Implementation —Tharp noted that at the end of the packet is Horan's strategic plan summary. Tharp continued, noting that yesterday he spoke at the Noon Optimist Club meeting about the Airport and what all is going on at the Airport. Next month Tharp has been asked to speak at the Kiwanis Club meeting, but he has scheduling issues. He noted that he does have a couple of volunteers to replace him if needed. Horan stated that he would be glad to go to the Kiwanis Club and he asked that Hofmeyer attend as well. Tharp noted that this is an August 15 breakfast at St. Mark's. ii. Budget—Tharp noted that they started the new fiscal year on July 1. He stated that he is still working with Accounting on transitioning budget systems. Tharp noted that in terms of spending, they had one hangar door, hangar#18, that needs a gearbox replacement after it broke and drained all of its oil. A Airport Commission July 18,2013 Page 4 partial rebuild would be around $3,000, whereas a new motor would be $6,000 plus labor. This led to a discussion about how due to the age of many of these doors, they might start seeing this more often. Members questioned how they should budget for these types of repairs, and also whether they should have parts on hand to do such maintenance. Wolford interjected at this point that Galesburg recently replaced their doors and assemblies with a grant. He noted that a 55-foot wide by 18-foot tall door is around $14,000. Hughes stated that they have done some projects like this in the recent past and he will get Members numbers from these jobs so they have an idea of what something like this might cost. Tharp then stated that in the next couple of months they will need to replace the HVAC system in building H. This will run around $3,000. Next, Tharp added that they will be spending around $5,000 on replacing hangar seal rubber on those units they didn't get to previously. iii. Management—None. g. FBO/Flight Training Reports - i. Jet Air— Matt Wolford with Jet Air spoke to Members regarding the maintenance report for the past month. There was a lot of mowing, killing weeds, floor cleaning, and filter replacements—something that is done annually. Ogren asked about the trees on Riverside Drive, and if this isn't something that the City would take care of. Wolford noted that this was something that was already down so they were able to use a chainsaw. Otherwise, Parks and Rec will come out and take care of any big trees that fall and they need help with. For July, Wolford noted that they are still mowing a lot. He briefly touched on some maintenance issues and responded to Members' questions. Horan asked when the spraying would take place, and it was noted that it would be another three weeks. As for Jet Air, Wolford noted that they are still keeping busy. They've already turned two of the jets they took on so they are excited about the pace of things. They also have two semis full of airplane parts arriving the next few days. They've hired five more pilots, as well, due to the workload. ii. Iowa Flight Training— None. h. Subcommittee Reports - i. For July— None. ii. For August— Budget. Commission Members' Reports—Ogren stated that after hearing from constituents while at a barbeque, she noted one man's concern about the closed runway. He is a glider pilot, and he relayed a situation to her concerning another time the runway was closed. He asked that they hurry up and get this runway open before something occurs. Gardinier stated that she just returned from Bozeman, Montana. She added that the Air Race was good fun this year. She shared some of the changes that have taken place for this race. Gardinier also noted that she saw her first dust storm for the first time. She shared the experience when a crosswind hit her plane and the ensuing dust that followed. Hofmeyer shared that he saw it was 35 years ago that Rockwell started tests for GPS technology. He also shared that he was in Pella earlier this month for some Dutch letters, a tasty treat. Horan shared that he was at the Airport recently and he saw several people he knew getting on a plane that was for a golf charter. He also attended the air show in Missouri that he mentioned earlier, put on by Sam Graves, a Republican from Missouri. Ogren then asked Wolford how much traffic Airport Commission July 18, 2013 Page 5 he will see from the Oshkosh air show attendees. He stated that they typically see some, but nothing large. j. Staff Report— None. SET NEXT REGULAR MEETING FOR: The next regular meeting will be Thursday, August 15, 2013, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Horan ad' ne he meetin• - :31 P.M. ,......„...„(/ CHAIRPERSON DATE Airport Commission July 18,2013 Page 6 Airport Commission ATTENDANCE RECORD 2013 TERM o COo N o o w . con rn oo :#).; -+ -� N .� NAME EXP. 8 rn 3 o o - - - - °> o °° N3 N N s N) CO 03 s CO > 03 N N N. N N) CO W co CO. CO W W 03/01/13 Rick X X X X X O/E O/E X NM NM NM NM NM Mascari 03/01/14 Howard XXX X X X X X X XX X X Horan Minnetta 03/01/15 X X O/E X X O/E X X X O/E X O/E X Gardinier Jose 03/02/12 XXX X X X X O/E O/E X X X O/E Assouline Chris 03/01/15 NM X X XXX X X X XXX X Ogren Paul 03/01/15 NM NM NM NM NM NM NM NM X X X X X Hofmeyer Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time