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HomeMy WebLinkAbout08-15-2013 Airport Commission Meeting Minutes Airport Commission August 15,2013 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION AUGUST 15, 2013—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Howard Horan, Chris Ogren, Minnetta Gardinier, Paul Hofmeyer, Jose Assouline Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, David Hughes, Jeff Edberg RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. CALL TO ORDER: Chairperson Horan called the meeting to order at 6:03 P.M. APPROVAL OF MEETING MINUTES: Minutes of the July 18 and August 12, 2013, meetings were reviewed first. Ogren moved to approve the minutes as presented; seconded by Hofmeyer. Motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Commerce Park—Jeff Edberg stated that lot#9 is pending. There is one approval yet to get, but Edberg does not expect any issues. Closing on this property will be scheduled for the first part of November. Edberg continued, noting that he has had several calls regarding the available lots. Members asked about the price on lot#9. He stated that the City Manager held firm on the price and that they are getting $4.25 per foot. b. Fly Iowa—Ogren noted that the subcommittee met on Monday but that they do not have any minutes. They do have a preliminary schedule on moving forward and she shared this with Members. Horan asked if the Members are comfortable with this preliminary schedule. Horan stated that he was under the impression they needed to get contracts signed with the out-of-towners as soon as possible. Gardinier responded that there is not any real pressure,just that these folks would like to have things finalized. Ogren noted that the meetings for the Fly Iowa planning will be the first Tuesday of each month from 5:30 to 6:30 P.M. Gardinier shared that she contacted Mary Moye-Rowley and that they will meet soon to go over logo ideas for Fly Iowa. Tharp stated that he will be completing the transfer of$5,000 for the Fly Iowa account, which will then trigger the Airport Commission August 15,2013 Page 2 promotion group's $5,000 contribution. He then responded to Members' questions concerning this. c. FAA/IDOT Projects: AECOM /David Hughes Roofing Rehabilitation— Hughes first asked if he could speak to the parallel taxiway project, as it is not listed on the agenda. Dulek stated that this is not a problem since the agenda heading of"FAA/IDOT Projects" would cover this. Hughes shared with Members that the contractor is finishing up in the area by the intersection. They completed the paving last week, and lighting will be completed this week, according to Hughes. Next the shoulder work will take place, followed by pavement markings. Hughes added that the contractor is working very hard to have things reopened in time for Sertoma. He stated that there are several areas of pavement that have been identified as deficient, and that they are working with the contractor on this. Gardinier asked Hughes if they will be able to get this issue resolved, and Hughes stated that he is not sure if they will or not. He further explained that eventually this issue will be resolved if the contractor wants to get paid. This led to further discussion by Members about the parallel taxiway project. Hughes asked Tharp to email pictures of the pavement in question to Members for their review. He also offered to walk anyone out to the taxiway and show them in person what he is referring to. Hughes then turned the topic to the roofing rehab project. He stated that they took bids on Monday on the terminal building and hangar building D. However, when contractors came out to look at the site, it was noted that a different rooftop was identified in the plans and specs. Two bids were received on what was considered to be an $80,000 job— one around $140,000 and one at $360,000. Hughes stated that the recommendation is to reject the bids, and Dulek weighed in on this topic, as well. Hughes stated that they need to look at this project again and see what funds are available. He further explained what they have run into and why they should just stop and redo this entire project. Members agreed that this project was way overbid and that they should reject the bids at this time. Hughes explained how he would go about getting this project rebid and responded to Members' questions. Members shared their concerns about the grant money involved in this project and whether they would be able to use the full amount. Gardinier argued that when they are doing the legwork in order to get grant money, they should be getting several estimates at that time, as well. This would give them a better number to work with, she believes, and might help alleviate this type of response to the project. Hughes responded to questions and concerns, further explaining the initial bid process to Members. The discussion continued on what they need to do to move forward, especially if they hope to get this project completed yet this season. 1. Consider Resolution #A13-12—Gardinier moved to reject bids for the Building D and Terminal Building Roof Rehabilitation. Ogren seconded the motion. Motion carried 5-0. 2. Consider a resolution setting a public hearing on plans, specifications, and form of contract for Terminal and Building D roof rehabilitation. Tharp explained that they need to defer this item. Airport Commission August 15,2013 Page 3 Hofmeyer moved to defer setting of a public hearing. Gardinier seconded the motion. Motion carried 5-0. ii. Obstruction Mitigation— Hughes stated that they did receive the approval to lower the poles at the auto dealership. They have requested quotes from several electricians on this, but have only received one quote back. They are recommending, therefore, that Gerard Electric receive the contract. 1. Consider Resolution#A13-13 Horan moved to approve a contract with Gerard Electric for light pole adjustments. Hofmeyer seconded the resolution. Motion carried 5-0. iii. North T-Hangar Pavement Rehab—Hughes noted that the next three items will be discussed as one. Members have task orders for each of these projects in their packets. Tharp then noted that they had discussed these projects previously and everyone was in agreement that they should move forward as quickly as possible in order to get them completed yet this fall. Members then reviewed the three projects briefly. 1. Consider Resolution#A13-14—Assouline moved to approve Task Order#13 with AECOM. Hofmeyer seconded the motion. Motion carried 5-0. iv. Taxiway Lighting— 1. Consider Resolution#A13-15— Hofmeyer moved to approve Task Order#14 with AECOM. Ogren seconded the motion. Motion carried 5-0. v. South Taxiway Rehabilitation— 1. Consider Resolution #A13-16—Ogren moved to approve Task Order#15 with AECOM. Assouline seconded the motion. Motion carried 5-0. d. Hangar L—Tharp stated that everything is completed now with this project. He is recommending the Commission accept this project as finalized at this time. He responded briefly to Members' questions, noting that the issue of door seals has been taken care of. i. Consider Resolution#A13-17—Assouline moved to accept the work as completed. Horan seconded the motion. Motion carried 5-0. e. 2013 -2014 T-Hangar Rates and Fees—Gardinier recused herself from this discussion due to a conflict of interest(she is a hangartenant). Tharp began the discussion by noting that every year around this time the t-hangar rates are reviewed. In checking with other airports in Iowa, Tharp noted that everyone is keeping their rates the same. He added that his recommendation would be to keep their rates the same, as well. Tharp stated that he will probably be recommending an increase in rates at next year's review. Assouline moved to maintain the existing t-hangars rate and fee structure for 2013-2014. Ogren seconded the motion. Motion carried 4-0; Gardinier recused. f. Land Lease—Tharp noted that this is a late handout/addition to the agenda. Dreusicke Holdings Inc. is Toyota of Iowa City, and part of their dealership is on Airport property. They are currently renting this parcel. There is a provision for a 10-year extension, provided that everybody is in agreement. Tharp then responded to Members' questions concerning this lease, such as how long it has been around and what rates they currently charge. The current amount is $8,000/year, compared to $4,000/year if it were farmland. Tharp added that there is a slight increase each year through the 10-year period. Members continued to review the details of this lease. A suggestion was made to present Airport Commission August 15,2013 Page 4 a 5-year contract instead, where they would review the rates at that time. Discussion ensued on this issue, with Members questioning the increase formula being used. Tharp explained how they use the CPI inflator on other land leases with the Airport. i. Consider Resolution#A13-18—Assouline moved to approve rates for land lease extension period with Dreusicke Holdings Inc. Gardinier seconded the motion. Motion carried 5-0. g. Airport Operations— i. Strategic Plan—Implementation—Tharp noted that Horan and Hofmeyer met with the Kiwanis this morning. Horan explained what the Kiwanis clubs do, such as have all the members donate 25-cents towards the campaign to buy tetanus shots for every child on the planet. Members continued to discuss how speaking at such events helps to get the word out about what the Airport does. ii. Budget—Tharp noted that there isn't much to share on the budget. Door seals are in and several have been installed. He then noted that the new accounting system is now in effect at the City and that there is some change to the reports they normally see. Budget documents will most likely be out the end of September, according to Tharp. He added that the Budget Subcommittee met recently and was able to bring Ogren up to speed on what to expect during this process. iii. Management— None. h. FBO/Flight Training Reports - i. Jet Air—Matt Wolford of Jet Air spoke next to the Members. He shared the regular monthly reports with them, clarifying questions and comments along the way. Mowing was, of course, a major task. There was some discussion on the fuel pump problems and Gardinier asked where things are with this. Wolford noted that Gerard Electric was out to test the connectors—they are the third electrical contractor to do so—and they could not figure the problem out either. Wolford suggested they call in an expert from Des Moines in order to solve this problem. Tharp added that they are continuing their efforts to get this fixed. Hofmeyer asked how the Airport's system is different from other airports and what they need to do to resolve the issue. Wolford explained that it is an electrical connection issue somewhere that is grounding out and is very hard to track down. Members suggested that Tharp contact the people that originally installed the equipment to see if they can help them out. Wolford continued, noting the August tasks so far. The door seals, as noted earlier, were installed, as was an overhauled self-service nozzle. He then addressed how Jet Air is doing, noting all of the places they've flown to recently. Wolford also noted that Jet Air just signed a lease with the Iowa State Patrol, in which they will lease space for the next five years to the State for their plane. Ogren suggested they ask the ISP if they would be interested in having a static display at the Fly Iowa event. Another addition to the Airport is a charter service that Jet Air is attempting to put together. The discussion turned briefly to the Fly Iowa event, with Ogren asking if they need to formally ask Jet Air. Wolford noted that they are interested Airport Commission August 15, 2013 Page 5 and will be participating. He plans to attend a planning meeting, adding that they have some ideas to share for the event, as well. ii. Iowa Flight Training —Wolford briefly responded to Members' questions regarding IFT. Currently there are three or four instructors working out of the Iowa City Airport. i. Subcommittee Reports - i. For August— Budget - ii. For September - j. Commission Members' Reports — Hofmeyer shared that he was in St. Louis recently with his kids. He spoke about the City Museum and how unique it is. He also added that he will be starting instrument school soon on Thursdays and may miss a meeting here or there. Gardinier stated that she hasn't flown since her trip to Montana. She is headed to Minnesota this coming weekend though. Ogren shared that she was on a vacation in northern Minnesota recently and saw a lot of float planes. Horan noted an article he read about the Las Cruces, New Mexico, Airport and the high cost of rehabbing their fuel tanks due to the state's standards. He added that he will be gone the first week in September. k. Staff Report—Tharp noted that Sertoma is the 25th and Fly Iowa is the 24th and 25th. Tharp added that he will probably take that Monday off as this will be a busy weekend. SET NEXT REGULAR MEETING FOR: The next regular meeting will be Thursday, September 19, 2013, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Horan made the motion to a.'• rn the meeting at 7:36 P.M.; seconded by Hofmeyer. Mo - • carri-115-0. CHAIRPERSON DATE Airport Commission August 15,2013 Page 6 Airport Commission ATTENDANCE RECORD 2013 TERM o o o o o o o w m N W a 01 0) N --1 N 8— N U1 NAME EXP. s to— rn o 3 C.) CO CO w w w CO Ca w 03/01/13 O/E X N N N N N N N Rick MMMMMMM Mascari 03/01/14 X X X X X X X 0/ X Howard E Horan Minnetta 03/01/15 X X X 0/ X 0/ X X X Gardinier E E Jose 03/02/12 X 0/ 0/ X X X 0/ 0/ X Assouline E E E E Chris 03/01/15 X XXX X X XX X Ogren Paul 03/01/15 NM N X X X X XX X Hofmeyer M Key: X = Present X/E = Present for Part of Meeting 0 = Absent O/E =Absent/Excused NM = Not a Member at this time