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Home My WebLink About09-19-2013 Airport Commission Meeting Minutes Airport Commission September 19,2013 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION SEPTEMBER 19, 2013—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Howard Horan, Chris Ogren, Jose Assouline Members Absent: Minnetta Gardinier, Paul Hofmeyer Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, David Hughes, Jeff Edberg, John Yeomans RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. CALL TO ORDER: Chairperson Horan called the meeting to order at 6:04 P.M. APPROVAL OF MEETING MINUTES: Minutes of the August 15, 2013, meeting were reviewed first. Ogren moved to approve the August 15, 2013, minutes as presented; seconded by Assouline. Motion carried 3-0, Gardinier and Hofineyer absent Next the minutes of the September 3, 2013, meeting were reviewed. Horan asked for others to fill him in on this meeting as he was not able to attend. Ogren noted that they approved the resolution for the FAA grant. They also had Chuck McDonald present to talk about the Fly Iowa event. He shared how the event went in Perry, Iowa, and shared the brochure from that event. Ogren noted that they also discussed possible fundraising for the Fly Iowa event and how they should proceed from here. Horan moved to approve the minutes as presented; seconded by Ogren. Motion carried 3-0, Gardinier and Hofineyer absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Commerce Park—Jeff Edberg was present to speak to Members regarding interest in the Airport Commerce Park lot sales. He shared that the buyer of Lot#9 is still very much interested; however, he has to sell a property downtown first so he did need an extension. Edberg continued, noting that this party may also be interested in Lot#8, as well. He added that there continues to be interest in the remaining lots, although some of the uses proposed would not be a good match for the area. Airport Commission September 19,2013 Page 2 b. Farm Operations—Tharp noted that John Yeomans is present this evening. He added that this is the time of year when the Airport renews the agreement with Farmers National, and that Yeomans is here to give Members an update. Tharp stated that everything has been going well with this arrangement. Yeomans spoke to Members next, sharing how well things are looking now that much of the overgrowth has been cut back. He also shared details of the farming operation that takes place on Airport land and responded to Members' questions. Ogren then asked if the radio situation has been working for the guys working around the Airport grounds. Tharp responded to this, noting that everything has worked out well. The discussion continued with Yeomans talking to Members about the management agreement and what it entails. Horan asked if there were any changes to this year's management agreement. Yeomans stated that there are not any changes. Horan then asked Tharp what type of revenue they see with this agreement. Tharp stated that they receive around $30,000 from the farmland rental. Yeomans continued to respond to Members' questions regarding the farming operations. i. Management Agreement—Assouline moved to approve continuation of the Management Agreement with Farmers National, seconded by Ogren. Motion carried 3-0, Gardinier and Hofmeyer absent. c. Fly Iowa—Ogren stated that things are moving forward. The subcommittee is meeting the second Tuesday of the month at 5:30. She invited others to attend when they can. Tharp shared that he recently attended the Aviation Promotion group meeting in Ankeny. He also dropped off the Airport's letter and documentation that show they have paid their$5,000 portion. d. FAA/IDOT Projects: AECOM / David Hughes i. Runway 7/25 Parallel Taxiway— Hughes noted that the contractor still has some grading work to do, as well as some repair of the joint sealants. Ogren asked when this issue will be resolved and Hughes responded, noting that the contractor has not received payment yet. Members briefly discussed this issue, asking how they can get the pavement issues resolved once and for all. ii. Roofing Rehabilitation— 1. Public Hearing— Horan opened the public hearing. Hughes spoke about the roofing rehab with Members, noting that they have researched various roof systems. He noted that currently they are about $120,000 over in the funding for the two roof projects—the terminal building and building D. Tharp further clarified this, noting that they will have the funds to cover such a project. The hope is to receive some competitive bids for this combined project. Horan then closed the public hearing. 2. Consider Resolution #A13-21 Approving the Plans, Specifications, and Form of Contract for Terminal And Building D Roof Rehabilitation—Assouline moved Resolution #A13-21 as discussed, seconded by Ogren. Motion carried 3-0, Gardinier and Hofmeyer absent. iii. Obstruction Mitigation—Hughes stated that the contractor involved in this project has stated that he found the missing paperwork and that it is on its way to Hughes. iv. 2014 IDOT Grant Projects— Hughes noted that they did get the DOT grants out this past week for these projects. All of the surveying has been Airport Commission September 19,2013 Page 3 completed. Hughes added that they hope to get several of these back in time for the Commission to set the public hearings soon. Tharp then responded to miscellaneous questions from Members. Hughes briefly touched on the three projects below. 1. Taxiway B rehabilitation and overlay 2. Taxiway B lighting 3. North T-hangar pavement maintenance e. Airport "Operations"— i. Strategic Plan —Implementation ii. Budget—Tharp noted that with the new system he no longer has to write check requests. Therefore he does not have the typical spreadsheet for Members to review. He is working on a new summary for Members and hopes to have this available soon. Tharp continued, pointing out some of the major monthly expenses the Airport incurs. iii. Management—Tharp noted that he will need signatures from Horan and Ogren for the FAA grants going out soon. He is expecting a Fed Ex package tomorrow with the necessary documents. f. FBO/Flight Training Reports - i. Jet Air— Matt Wolford with Jet Air spoke to Members next. He shared the monthly report showing what Jet Air has been accomplishing around the Airport. He reviewed some of the maintenance items that were completed and responded to Members' comments. Wolford noted that they did get the AV gas self-service pump fixed and he briefly explained what the problem was. The issue of having a collection system for waste oil was discussed briefly, as Wolford noted that they are seeing more and more left by the dumpsters. Horan suggested they address this issue perhaps next spring, and try to come up with a way to provide this for their tenants. Wolford then shared how Jet Air's business has been going. ii. Iowa Flight Training g. Subcommittee Reports - i. For September—Community Liaison —Tharp shared that Horan and Hofmeyer did speak at the Kiwanis meeting. He added that the Kiwanis sent a card to the Airport thanking them for their presentation. ii. For October— Economic Development- h. Commission Members' Reports—Ogren shared that she flew over the weekend with some friends and they went up to Prairie du Chien. Assouline shared that he gave a couple of lectures in Denver at the School of Mines. Horan stated that he dropped by Air Care recently and was given a tour. He also shared with Members about his recent plane trip and vacation in the Republic of Georgia. i. Staff Report—None. SET NEXT REGULAR MEETING FOR: The next meeting to discuss the Fly Iowa event will be on Tuesday, October 8, 2013, at 5:30 P.M. The next regular meeting will be Thursday, October 17, 2013, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Airport Commission September 19,2013 Page 4 Ogren made the motion to adjourn the meeting at 7:16 P.M.; seconded by Assouline. Motion i- • 3-0, G rdi Hofmeyer absent. (0(15 00 CHAIRPERSON DATE Airport Commission September 19,2013 Page 5 Airport Commission ATTENDANCE RECORD 2013 TERM o o o o o o 0 0 0 0 - N W a Cst 0) V CO CO (0 - N N N) .-. -S --S .... NAME EXP. CO 0) 0 CO N cn co CO w CO w w w CO w w CO 03/01/13 O/E XNNNNNNNN Rick MMMMMMMM Mascari 03/01/14 X XXX X X X X X Howard Horan Minnetta 03/01/15 X X X 0/ X 0/ X X 0/ Gardinier E E E Jose 03/02/12 X 0/ 0/ X X X 0/ X X Assouline E E E Chris 03/01/15 X X XX X X X X X Ogren Paul 03/01/15 NM N X X X X X X 0/ Hofmeyer M E Key: X = Present X/E = Present for Part of Meeting 0 = Absent O/E =Absent/Excused NM = Not a Member at this time