The URL can be used to link to this page

Home My WebLink About10-01-2013 Airport Commission Meeting Minutes r • Airport Commission October 1,2013 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION October 1, 2013—5:30 P.M. AIRPORT TERMINAL BUILDING Members Present: Chris Ogren, Minnetta Gardinier, Paul Hofmeyer, Howard Horan Members Absent: Jose Assouline, Howard Horan Staff Present: Michael Tharp, Sue Dulek Others Present: Chuck McDonald RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: Tharp called the meeting to order at 5:34 P.M. ITEMS FOR DISCUSSION/ACTION: a) Airport Property cleanup—Tharp noted that he was working to clean up airport property on the east side of the Iowa River. Tharp noted that this was an area they had cleaned up before, but it doesn't get regular upkeep. Hofmeyer asked for clarification on where the area as and Tharp referenced the wall map to describe the location. Tharp noted that he had spoken with the contractor who has previously been contracted to do this work and that it would cost$4100. Tharp also stated that he would be working with the contractor to provide for a contract that would include recurring upkeep. Members agreed by consensus to have Tharp proceed. b) Fly Iowa— Dulek stated that she had a friend who was an author from Cedar Rapids that written a book about Nile Kinnick. Dulek stated that if the planning group desired she believed the author would be willing to be a part of the Fly Iowa activities and discuss the book and his research regarding Nile. Dulek mentioned the author had used letters from Nile to his family. Dulek read a couple of passages from the book which demonstrated the style of the book as well as a sense of the person that Nile Kinnick was. Members discussed having some type of lecture or discussion area, as well as recruiting other speakers. Tharp noted that they were still talking about fundraising. He stated that Chuck McDonald was at the meeting and that Tharp had previously attended an Iowa Aviation Promotion Group meeting to give members an update of the Fly Iowa planning, as well as to drop off the information showing that the Airport Commission had raised the initial $5000 which would trigger the Iowa Aviation Promotion group's match. McDonald delivered a check to the group and members began to discuss the best way to accept donations. Gardinier asked about the tax exempt status and how checks should be written to group. r Airport Commission October 1,2013 Page 2 Members discussed the best way to accept checks and to get the donating entity their receipt for tax purposes. Tharp stated he would work with accounting to both get a method to accept checks as well as to ensure the charitable tax donation rules. Gardinier gave an update on her meeting with Mary Moye-Rowley, Gardinier state she had given Mary images from the last few Fly Iowa events and then discussed the types of aircraft that might be at Iowa City for Fly Iowa 2014. Gardinier stated that they agreed that by Mid-October there would be some draft logos to review and then at a later date the cover art would be completed for the program guide. McDonald has mentioned that the IAPG group had also been looking at a Fly Iowa logo and shared a couple of ideas with the group. Ogren stated that she had researched the grant opportunities that were given to her. She noted that one of the grants had a deadline of September 25th and then after reviewing the site again the date deadline had changed to October 1. Ogren stated that she had written the group asking about another round of applications and hadn't heard anything. Members then continued discussions on who to target for fundraising. McDonald talk about airport suppliers or entities that frequently use the airport. Members discussed other entities to target. Ogren noted that when they previously discussed who to target for fundraising it was suggested to target some media for in kind advertising donation. Tharp handed out some examples of fundraising rates and benefits. Tharp noted that as part of the fundraising package, there are typically additional benefits to advertise during the event. Tharp suggested that they now had to donors who each contributed $5000 and that have a few more key sponsors could complete a high tier amount. Members discussed levels of donation as it related to advertising in the program guide. Gardinier shared the rates that were used with the Air Race Classic and what other benefits entities received with certain contributions. McDonald stated he could put together some of the past budgets for comparison of what the group was looking for. Members discussed having everyone submit their donation prospect list to Tharp. Tharp would compile the lists and then send back portions of the list that might need additional contact information. Tharp will send members a beginning template for the contact list and members can complete info based on that format. Members discussed a few more options for fundraising and discussed a focus for the next meeting. Tharp will send out the template for members to create their donor lists. ADJOURN: Ogren moved to adjourn, seconding by Hofmeyer. Motion carried 4-0. Assouline absent. Meeting adjourned at 6:34P.M. ti Airport Commission October 1,2013 Page 3 0( / CHAIRPERSON DATE Airport Commission August 12,2013 Page 4 Airport Commission ATTENDANCE RECORD 2013 TERM o o o Oda ( CS o4 ao a m N N NJ — N UI O NAME EXP. CO rn 0 CO CO w w CI w CO CO w CO w 01 03/01/13 O/E XNNNNNNNN Rick MMMMMMMM Mascari 03/01/14 X XX X X X X 0/ X 0/ Howard E E Horan Minnetta 03/01/15 X X X 0/ X 0/ XX X X Gardinier E E Jose 03/02/12 X O/ O/ X X X O/ O/ X 0/ Assouline E E E E E Chris 03/01/15 X X XX X X XX X X Ogren Paul 03/01/15 NM N X X X X XX X X Hofmeyer M Key: X = Present X/E = Present for Part of Meeting 0 = Absent O/E =Absent/Excused NM = Not a Member at this time