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Home My WebLink About10-17-2013 Airport Commission Meeting Minutes • Airport Commission October 17,2013 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION OCTOBER 17, 2013—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Howard Horan, Chris Ogren, Minnetta Gardinier, Paul Hofmeyer Members Absent: Jose Assouline Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, David Hughes, Jeff Edberg, Steve Eaton, Philip Wolford RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. CALL TO ORDER: Chairperson Horan called the meeting to order at 6:06 P.M. APPROVAL OF MEETING MINUTES: Minutes of the September 19, 2013, meeting were reviewed first. Ogren moved to approve the September 19, 2013, minutes as amended, seconded by Hofmeyer. Motion carried 4- 0, Assouline absent Ogren noted that under the Commission Members' Report section, it should be "School of Mines," not minds. Also she noted that Horan's trip was to the Republic of Georgia. Next the minutes of the October 1, 2013, meeting were reviewed. Ogren moved to approve the minutes as presented; seconded by Hofmeyer. Motion carried 4-0, Assouline absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Horan then asked if they could move the Jet Air item on the agenda (Item 4i. — FBO/ Flight Training Reports) up to this point in tonight's agenda. All of the Members agreed to this suggestion by Horan. 4i. FBO/Flight Training Reports - i. Jet Air— Philip Wolford with Jet Air addressed the Members, noting that Jet Air has had some personnel changes. He shared that Matt Wolford is now the General Manager of the Iowa City office. Wolford continued, noting the addition of a new mechanic and the departure of their shop manager. He also noted some of their growing customer base. Matt Wolford then spoke to Members regarding maintenance issues. First, Airport Commission October 17,2013 Page 2 Members congratulated him on his official new role. Wolford-then moved to the maintenance reports that he shared with Members, responding to Members' comments and explaining some of the maintenance issues addressed since the last meeting. b. Airport Commerce Park—Realtor Jeff Edberg spoke to Members regarding the six unsold lots in the Airport Commerce Park development. He added that Lot#9 is pending and that they are still hoping Lot#8 will become part of this deal. Edberg shared that the buyer on Lot#9 has required some extensions due to having problems with a property sale on his end. Members spoke about this briefly, making sure that this is a truly interested party. Edberg assured them that he is. The sale on Lot#6 was completed, according to Edberg. c. Fly Iowa—Tharp stated that they are still discussing fundraising ideas for this event. Gardinier added that they are working on a spreadsheet of possible donors. Hofmeyer then spoke to the format of the fundraising letter that they recently discussed, asking if others would be agreeable to have all of the Commission Members sign this letter. Members agreed that this would be a good idea. Gardinier stated that the logo is still being worked on and as of today she does not have a draft to share with Members. She does, however, hope to have this by the next meeting. Members continued to discuss the issues involved in planning for the Fly Iowa event. Tharp shared that he has had a couple of individuals contact him about taking part in the event as entertainment. d. Motion to adjourn to Executive Session—Hofmeyer moved to adjourn to Executive Session under Iowa Code, Section 21.5(1)(c)to discuss strategy with Counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation; seconded by Gardinier. Motion carried 4-0, Assouline absent. The Commission went into Executive session at 6:22 pm and returned to open session at 7:35 pm. e. FAA/IDOT Projects: AECOM/ David Hughes i. Runway 7/25 Parallel Taxiway— Horan asked if this has been completed. Hughes responded, noting that they are at the point where they need to do a final punchlist for the contractor so all of the outstanding issues can be addressed. ii. Roofing Rehabilitation—Hughes noted that they received four bids on this project. One bid form was not completed and the recommendation was to reject that bid as unresponsive and award to the lowest responsive bidder. T&K Roofing was the lowest responsive bidder, and they are approximately $7,000 over what was estimated for this project. Gardinier asked how these bids were in comparison to the original bids received. Hughes responded to this, noting that they are lower than the original bids received previously. 1. Consider a Resolution— Horan moved to accept Resolution #A13-22 Accepting Bids and Awarding Contract for Terminal and Building D Roof Rehab to T&K Roofing; seconded by Hofmeyer. Motion carried 4-0, Assouline absent. Airport Commission October 17,2013 Page 3 iii. Obstruction Mitigation— Hughes stated that they finally were able to obtain all of the necessary signatures on the contract. He will get the shop drawings to the contractor so this project can move forward. iv. 2014 IDOT Grant Projects— 1. Taxiway B rehabilitation and overlay—Hughes briefly described what this project will entail. a. Horan moved to Consider Resolution #A13-23 Setting a Public Hearing on the Plans, Specifications, and Form of Contract for Taxiway B Rehabilitation and Overlay; seconded by Gardinier. Motion carried 4-0, Assouline absent. 2. Taxiway B lighting—This entails installation of the LED lighting on the taxiway. a. Gardinier moved to Consider Resolution #A13-24 Setting a Public Hearing on the Plans, Specifications, and Form of Contract for Taxiway B Lighting; seconded by Ogren. Motion carried 4-0, Assouline absent. 3. North T-hangar pavement maintenance—Hughes briefly described the area in question here and what this project will entail. a. Hofineyer moved to Consider Resolution#A13-25 Setting a Public Hearing on the Plans, Specifications, and Form of Contract for North T-Hangar Pavement Maintenance; seconded by Gardinier. Motion carried 4-0, Assouline absent. f. Airport Master Plan Update— Planning Services RFQ—Tharp spoke to the Members regarding this issue, noting that he will also be addressing the next item on the agenda, as it relates to the same issue. Members received two draft versions of the RFQ in this week's packet, according to Tharp. He continued to explain this process and how every five years the Airport has to go through an engineering selection process. AECOM has been the resident engineer over the past five years here at the Airport. Tharp noted that the question for the Commission is primarily concerning dates. At this point he shared some handouts with Members, noting that the last time this was done, a subcommittee was formed to narrow the list down to three finalists. Tharp also explained to Members how this process was handled in the past so that interviews and meeting times did not become overly cumbersome for them. He then responded to Members' questions and concerns regarding this process. Horan encouraged Members to take a look at the Master Plan for the Airport. Members then discussed dates for candidates to give their presentations, give themselves time to review the information, and then a date for the final selection process. After some discussion, 5:00 P.M. on Tuesday, December 17 was set for the five-year engineering services RFQ presentation date. g. 2014-2018 Engineering Services RFQ—Tharp stated that a similar process for the Master Plan portion would be used. Members agreed that they would work on this at a January meeting. A meeting was scheduled for January 14 at 5:00 P.M. Tharp asked if any of the Members would want to volunteer to be a part of Airport Commission October 17,2013 Page 4 the Selection Committee for this process. Horan stated that he would be on this subcommittee. h. Airport"Operations"– i. Strategic Plan–Implementation– Horan stated that he believes they are doing an awesome job in implementing their Strategic Plan. Tharp stated that Human Resources at City Hall is updating their background check guidelines for departments. He stated that he plans to review these at next month's meeting. ii. Budget- 1. FY2015 Budget–Tharp stated that they have received some initial information from Accounting regarding the FY15 budget, but that there are still pieces 'missing,' such as personnel costs and those associated expenses. He added that he has talked with the Finance Director about this and that they will be given extra time to get their budget documents done. One of the questions that the Commission needs to answer is, does the Commission want to approve the full budget or have a subcommittee take care of this instead. After some discussion, it was decided to have the subcommittee review the budget, with the whole Commission voting on it afterwards. iii. Management–Tharp noted that the call letters are out, and that the Airport submitted basically the same documents as the previous year. Once the Master Plan is developed, the FAA can do their review. j. Subcommittee Reports - i. For October— Economic Development–Members discussed, again, the need for subcommittees and why they were developed to begin with. ii. For November—Events (Gardinier, Hofmeyer, Tharp)–Fly Iowa and the Air Race will be a part of this discussion. k. Commission Members' Reports–Gardinier shared that she took a commercial flight to San Antonio recently. She ended up losing her new i-Pad while there. On a positive note, Gardinier stated that she flew up to Traverse City, Michigan, with a 35-knot tail wind along the lake. Last weekend she flew to St. Louis and the end of this week to Memphis. Ogren shared that she flew commercially to Minot, North Dakota for work and was able to see their museum while there. Hofmeyer stated that he recently flew up to Pocahontas, Iowa, to watch his son play football. He added that the airport there has a grass runway, which was fun to land on. Horan stated that he has been enjoying the YouTube videos of Jay Honeck where he has a GoPro mounted on the wing of his plane as he does rolls. Staff Report– None. SET NEXT REGULAR MEETING FOR: The next Fly Iowa subcommittee meeting is November 5, 2013, at 5:30 P.M. The next regular meeting will be Thursday, November 21, 2013, at 6:00 P.M. at the Airport Terminal building. 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