HomeMy WebLinkAbout12-17-2013 Airport Commission Meeting Minutes Airport Commission
December 17,2013
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MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
DECEMBER 17, 2013—5:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Howard Horan, Chris Ogren, Minnetta Gardinier, Paul Hofmeyer Jose
Assouline
Members Absent:
Staff Present: Michael Tharp, Sue Dulek
Others Present: David Hughes, Steve Eaton, Doug Schindel, Terry Lutz, Andrew Maysent,
Derick Anderson, Ron Roetzel, Melissa Underwood, Mathew Ferrier,
Greg Broussard, William Bogert, Jayne DeCoste, Nick Glew
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
CALL TO ORDER:
Horan called the meeting to order at 5:12 P.M.
ITEMS FOR DISCUSSION/ACTION:
a. Airport 5-Year Engineering Services Selection
i. Presentations/Interviews - Tharp briefly described the process for the selection
stating that members were going to hear from 4 firms and that they would have a 20
minute presentation and a 10 minute question and answer period with each firm.
Tharp noted that the first candidate was from McClure Engineering.
Members from McClure Engineering presented to the Airport Commission. Following
the presentation, Members asked questions of the firm which they responded to.
Members then heard a presentation from AECOM. Following the presentation,
Members asked questions of the firm which they responded to.
Members then heard a presentation from Bolton & Menk. Following the presentation,
Members asked questions of the firm which they responded to.
Members heard a final presentation from Anderson-Bogert. Following the
presentation, Members asked questions of the firm which they responded to.
Following the presentations members began discussion regarding the selection
process. Gardinier asked when the Commission needed to make a decision. Tharp
noted that the Commission did not need to make a decision that night, and they had it
on the agenda for the regular meeting. Tharp stated that they did not have a formal
A
Airport Commission
December 17,2013
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reference survey that was used. Tharp noted that as part of the initial review process
he did call folks for references. Tharp noted that some of the questions he asked were
things like "How responsive are the firms, did it take an unusual amount of time to get
responses?" Tharp noted that members could also call references that were listed in
the submittal documents and most airports were pretty forthcoming with a
conversation. Horan discussed the initial review process and that the subcommittee
was himself, Tharp, and Ron Knoche with the City's Public Works department.
Tharp noted that he felt the initial review process worked and that they had 4 firms that
would provide a good service to the airport.
Members continued to discuss the presentations that were given. Members discussed
the decision timeline. Tharp noted that the current agreement with AECOM expires on
December 31. Tharp stated that if they didn't have a decision Thursday, they could
extend the conversation into January with no real harm.
Members continued to discuss the firms and their proposals. Hofmeyer asked about
pricing consideration, Tharp noted that due to FAA policy pricing could not be used as
part of the evaluation. Tharp noted that during the process of negotiating task orders
with a firm, they are reviewed by the Public Works document for a time comparison
and if there is large discrepancy then hours are negotiated to a resolution.
Members agreed to continue the discussion at the regular meeting.
ADJOURN: Hofmever moved and Horan seconded a motion to adjourn. Motion carried
5-0. Meeting adjourned at 8:52pm
/2, 7i
CHAIRPERSON DATE
Airport Commission
December 17,2013
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Airport Commission
ATTENDANCE RECORD
2013
TERM s
NW A CONI - \ 00 CO O 0 \ - N N
N N —' — N ...� — —s — O N) — i
NAME EXP. o rn o o N Cn o Cn o CO
W W W W W W W W W W W W W W W W W
03/01/13 O/E X NM NM NM NM NM NM NM NM NM NM NM NM NM NM
Rick Mascari
03/01/14 X X X X X X X O/E X X X X X X X X
Howard Horan
Minnetta 03/01/15 X X X O/E X O/E X X X O/E X X X X X X
Gardinier
Jose 03/02/16 X O/E O/E X X X O/E O/E X X X 0/E O/E O/E O/E X
Assouline
Chris Ogren 03/01/14 X X X X X X X X X X X X X X X X
Paul Hofineyer 03/01/17 NM NM X X X X X X X O/E X X X O/E X X
Key:
X = Present
X/E = Present for Part of Meeting
0 = Absent
O/E =Absent/Excused
NM = Not a Member at this time