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Home My WebLink About04-19-2012 Airport Commission Meeting Minutes l Airport Commission April 19,2012 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION APRIL 19, 2012—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Minnetta Gardinier, Howard Horan, Rick Mascari Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, David Hughes, Eric Scott, Toby Myers RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): NONE CALL TO ORDER: Chairperson Assouline called the meeting to order at 6:02 P.M. APPROVAL OF MEETING MINUTES: Chairperson Assouline asked for approval of the March 15, 2012 minutes. Mascari moved to approve the minutes of the March 15, 2012, meeting as submitted; seconded by Horan. Motion carried 4-0. Mascari then moved to approve the minutes of the April 5, 2012 meeting as submitted; seconded by Horan. Motion carried 4-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. South Aviation Development—Mascari asked if there was anything happening here. Horan stated that he wanted to thank Jeff Davidson for the help with the Airport's long- range conceptual planning. Assouline added that they will continue to pursue this planning. b. Airport Commerce Park—Tharp noted that the sale with Deery closed the beginning of April. He added that he has heard they may pick up a couple of option lots. Mascari asked if they could make a request of the realtor to attend Airport meetings in order to give Members an up-to-date report. A brief conversation ensued regarding the frequency that Members would like to see. c. Terminal Building Brick Repair—Tharp stated that the work is progressing, with just a couple of weeks left on the project. He added that the contract end date is June 3, so basically the work is right on target. d. Hangar L— i. Consider a resolution approving a contract with Foth Infrastructure and Environment for construction services—Horan moved approval of Resolution#Al2-12 for a contract with Foth Infrastructure and Environment for construction services; seconded by Mascari. Motion carried 4-0. Airport Commission April 19, 2012 Page 2 ii. Hangar#71 — 1. Public Hearing —Assouline opened the public hearing. Tharp noted that the overall lease extends for 20 years, with a 5-year individual term. The tenants will have options for the additional five-year blocks, up to 20 years. He then responded to Members' questions regarding how these leases will work with regard to covering the Airport's debts. Assouline then closed the public hearing. 2. Consider a resolution approving lease for hangar#71 — Mascari moved to approve Resolution #Al2-13 for a lease for Hangar#71; seconded by Gardinier. Motion carried 4-0. iii. Hangar#72 — 1. Public Hearing —Assouline opened the public hearing. Tharp responded to Members' questions, noting any changes in the leases. The discussion turned to subleases under Jet Air and how the Airport handles these. Assouline then closed the public hearing. 2. Consider a resolution approving lease for hangar#72 — Horan moved to approve Resolution #Al2-14 for a lease for Hangar #72; seconded by Mascari. Motion carried 4-0. e. Iowa DOT— FY2013 Aviation Grant Program —Tharp requested that this item be moved to later in the agenda, after Item h. f. FAA/I DOT Projects: AECOM/David Hughes i. Obstruction Mitigation — Hughes noted that there are no updates on this. ii. 7/25 Parallel Taxiway— Hughes stated that they have a set of plans almost ready for the FAA's approval. Before they finalize these plans, however, Hughes noted that the Commission needs to discuss the connecting taxiway at Hangar H. Members discussed what they believe to be the best configuration for this. Hughes continued to detail how the pavement projects will progress, further explaining the phases and what should be accomplished in each. Members stressed the importance of keeping the runway closures to a minimum. iii. Airport Electrical Rehab— Hughes then spoke to the electrical rehab projects. This would encompass changing all of the current lighting to LEDs. Hughes continued, briefly explaining what this rehab will cover. It was noted that this project will be done through an informal bid process. g. Airport "Operations": i. Strategic Plan-Implementation — None. ii. Budget—Tharp stated that the last few months of the fiscal year will be a bit tight due to the projects they have had to undertake, but that there won't be any major problems with this. He added that the farm payments are in now so that makes the account balances look better. iii. Management—Tharp reminded Members that he will be at the Aviation Conference next week in Des Moines. He added that he is working with the Fire Department on some Airport specific training. This will take place the end of May. h. FBO / Flight Training Reports — i. Jet Air/ Care Ambulance — Matt Wolford with Jet Air spoke to Members next. He noted that mowing has started up again at the Airport. Wolford Airport Commission April 19,2012 Page 3 continued, noting that Jet Air is doing well. They are booked through next Tuesday on their charter flights. Airplane sales are still going well, according to Wolford. The Care Ambulance service is also doing well and may have 24-hour call service soon. Gardinier noted her good experience with Jet Air and the recent engine installation in her plane. 1. Mascari moved to consider Resolution #Al2-15 setting a public hearing on a ground lease with Jet Air Inc. for the May, 2012 Airport Commission meeting; seconded by Horan. Motion carried 4-0. 2. Tharp spoke about the snow removal contract and the janitorial contract under consideration this evening. He explained how the contracts have been handled and how a change has been made to the timelines. Tharp briefly touched on the changes to this contract, stating that it will go for three years. Gardinier addressed the issue of a 'checklist' that could be used, especially for those odd items that don't need addressed on a regular basis. Jet Air will look into this issue. She also brought up the issue of the restroom and some needed maintenance there. Tharp noted that he will work with Jet Air on this. Mascari moved to consider Resolution #Al2-16 approving a contract for snow removal, grounds keeping, and maintenance services with Jet Air Inc.; seconded by Gardinier. Motion carried 4-0. 3. Gardinier moved to consider Resolution #Al2-17 approving a contract for janitorial services with Jet Air Inc.; seconded by Horan. Motion carried 4-0. ii. Iowa Flight Training— Horan noted that he had a couple of flights recently. He added that IFT appears to be doing well and will be adding an instructor. * e. Iowa DOT— FY2013 Aviation Grant Program —Tharp noted that as part of the ground lease agreement, the Airport Commission is going to offer to build the taxiway for Hangar L. The best way to handle this project, according to Tharp, is to apply for a State grant. Applications are due in about two and a half weeks. The second application will be to redo the flat roofs on the Care Ambulance building and the Terminal building. Total application package will be about $200,000. Tharp then responded to Members' questions regarding these projects. i. Subcommittee Reports— i. Review assignments—Tharp noted that this would be the time to make changes to subcommittee assignments. Mascari asked if they could have page numbers on the packet, so it would be easier to find things. Gardinier stated that she would like to see them organize a bar-b-que type event at the Airport. This would be a good way to get people out to the Airport. The discussion continued, with Members agreeing that the subcommittee should come up with a plan for this event. j. Commission Members' Reports— Horan noted problems with the fuel tanks and a possible warranty on the paint. He stated that there is rust coming through. He added that he has passed the 25-hour mark in his flight hours now. Assouline noted that he has been trying to get in touch with Jeff Davidson at City Hall, and that once he does he will report back to the Members. k. Staff Report—Tharp noted that his new office furniture will be arriving soon. Airport Commission April 19,2012 Page 4 SET NEXT REGULAR MEETING FOR: The next regular meeting will be Thursday, May 17, 2012, at 6:00 P.M. at the Airport Terminal building. ADJOURN: The meeting adjourned at 7:27 P.M. Mascari made the motion to adjourn the meeting at 7:27 P.M.; seconded by Horan. Motion carried 4-0. CHAIRPER ON (ir DATE Airport Commission April 19,2012 Page 5 Airport Commission ATTENDANCE RECORD 2012 TERM o Ni COa a a 01 0 NAME EXP. co rn C cn m J 1 3 N) N N) N N N N) 03/01/13 X XX X X Rick Mascari 03/01/14 X XXX X Howard Horan Minnetta 03/01/15 X X XX X Gardinier Jose 03/02/12 O/E X XX X Assouline Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time