HomeMy WebLinkAbout07-19-2012 Airport Commission Meeting Minutes , Airport Commission
July 19,2012
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
JULY 19, 2012—6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, Minnetta Gardinier, Howard Horan, Rick Mascari
Staff Present: Sue Dulek, Michael Tharp
Others Present: Matt Wolford, Jeff Edberg, Eric Scott, David Hughes
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action): none
CALL TO ORDER:
Chairperson Assouline called the meeting to order at 6:00 P.M.
APPROVAL OF MEETING MINUTES:
Minutes of the June 21, 2012, meeting were reviewed. Horan moved to approve the minutes
of the June 21, 2012, meeting as submitted; seconded by Mascari. Motion carried 4-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Commerce Park—Jeff Edberg spoke to Members regarding the marketing plan
for the Commerce Park lots. He shared several handouts with them while reviewing the
plan. Edberg clarified how these lots are listed in both the Iowa City area MLS and the
Cedar Rapids MLS, and are also listed on internetwebsites. The conversation
continued, with Edberg further sharing how his various contacts in the commercial real
estate business are beneficial in marketing the Airport Commerce Park lots. He also
responded to Members' questions and concerns regarding the marketing plan. Edberg
noted that the recession has affected the amount of interest in such lots, but that he
believes things will pick up again. As the conversation continued, Edberg noted the
various tools that he uses to market these lots. Signage is the most important tool,
andthe MLS listing is also very important. Mascari suggested they share some of
Edberg's handouts with the Council. Horan then suggested they have some type of
presentation in order to share this information with the Council. Others noted that the
minutes themselves will reflect the efforts being made to sell these lots.
b. FAA/IDOT Projects: AECOM—
i. Obstruction Mitigation—David Hughes addressed the Members next,
noting that he has no update on the obstruction mitigation issue.
ii. 7/25 Parallel Taxiway Grading & Drainage—A pre-final inspection was
done last week, according to Hughes. The contractor is working on the punchlist
this week and is close to being done on this project.
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July 19, 2012
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iii. 7/25 Parallel Taxiway Paving & Lighting — Hughes noted that they have
put this project out for bid. There were four bids received, and these were
shared with the FAA, according to Hughes. The low bid was from Metro Paving
at $2.5 million. Members briefly discussed the four bids and the noted difference
in costs. Hughes noted that the FAA has concurred with his recommendation to
award the contract to the low bidder. Tharp noted that as an alternate bid item
they added the 75-foot wide connections for north and south, where the closed
runway was. That alternate came in around $48,000, and would need to be
funded locally, according to Tharp. He briefly explained how they could cover
this expense. Tharp then briefly explained what the task order entails.
1. Horan moved to consider Resolution #Al2-23 to Accept Bids
and Award the Contract, With the Alternate Bid Item, to Metro
Paving; seconded by Mascari. Motion carried 4-0.
2. Mascari moved to consider Resolution #Al2-24 to Authorize
the Chair to Sign the FAA Grant; seconded by Horan. Motion carried
4-0.
3. Mascari moved to consider Resolution #Al2-25 to Authorize
the Chair to Sign Task Order#10 With AECOM for Construction
Observation Services; seconded by Gardinier. Motion carried 4-0.
iv. Airport Electrical Rehab— Hughes noted that they had a pre-
construction conference last week with the contractor on this project. The
contractor is basically ready to go, and once contracts are executed work can
begin.
c. Iowa DOT—Tharp noted that these are the two grant awards the Airport applied for
earlier this year. The first one is for funding to do roof rehabs on the terminal building
and also on building D, where Care Ambulance has its office. This is a roughly
$100,000 project, according to Tharp. Tharp then responded to Members' questions
regarding these projects and the accompanying grants.
i. Mascari moved to consider Resolution #Al2-26 Accepting IDOT
Grant for Terminal and Building D Roof Rehabilitation; seconded by Horan.
Motion carried 4-0.
ii. Mascari moved to consider Resolution #Al2-27 Accepting IDOT
Grant for Hangar L taxiway and Utility Construction; seconded by
Gardinier. Motion carried 4-0.
d. Hangar L Taxiway —Tharp noted that now that the grants have been accepted they
have money to fund the projects. Tharp noted that these next contracts were necessary
to start the taxiway project. He briefly explained the three resolutions needing the
Commission's approval.
i. Horan moved to consider Resolution #Al2-28 Approving Contract
With MidAmerican Energy for Placement of Electrical Transformer;
seconded by Mascari. Motion carried 4-0.
ii. Mascari moved to consider Resolution #Al2-29 Approving Contract
With MidAmerican Energy for Placement of Gas Main Utility Service;
seconded by Gardinier. Motion carried 4-0.
iii. Mascari moved to consider Resolution #Al2-30 Approving Contract
With Foth for Consulting Services Related to Hangar L Taxiway
Construction Design and Observation; seconded by Horan. Motion carried
4-0.
e. Airport Operations —
i. Strategic Plan-Implementation
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July 19, 2012
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1. Review of Strategic Plan —Tharp began the discussion by
stating that he had hoped to have the fifth Member of the Airport Commission
present for this review. He stated that he would like to walk through the goals
and strategies with the Commission. Tharp noted that he and Assouline need to
make a visit to a Council meeting to bring them up-to-date on what the Airport is
doing. Tharp continued to review the plan, noting how the Annual Report is
prepared each year. Gardinier suggested they invite the Councilors to important
events at the Airport, giving them ample time to plan to attend such events.
Tharp continued through the goals and strategies, noting how the Airport is
meeting their objectives. Gardinier asked if anything has been done with the
Airport's emergency operations plan. Tharp responded, noting that he does keep
it updated with current contact information, that type of thing, but that there has
not been a thorough review done in some time. Gardinier asked that they look
into the process for updating this plan. She added that she believes they should
review this plan annually. Tharp continued to review the Strategic Plan with
Members, emphasizing those issues that he will be working on now that his
position is full time.
Gardinier noted the issue of tracking flights. She stated that she emailed Tharp
earlier this week regarding the fuel pump and whether the 'N' number could be
made part of this process. She briefly explained how this is done at other
airports and how it could assist in tracking flights. The topic of where privately-
built hangars could be located was touched on next. Tharp continued his review,
noting that the goal is to give visitors to the Airport a good experience so they
return. He reviewed the improvements and upgrades that have already been
completed, as well as those issues that still need to be addressed.
The discussion turned to upkeep and cleaning of the plane by Riverside Drive.
Members discussed the various groups in the area that might be willing to help in
this endeavor.
ii. Budget—Tharp noted that the new fiscal year began on July 1.
iii. Management—
1. Purchasing Policy Review—Tharp shared what the City's new
purchasing policy is now, noting that the Airport should follow this, as
well. Members briefly discussed the existing policy regarding Tharp's
spending authority that has a $2,000 limit and whether they need to
amend this or not. After some discussion, Members agreed to keep the
limit at $2,000. A resolution adopting the purchase manual will be on the
agenda next month.
f. FBO / Flight Training Reports —
i. Jet Air— Matt Wolford of Jet Air spoke to Members next. He shared the
monthly maintenance report with the Commission, noting that everything has
been pretty standard. Of course the mowing has dropped off dramatically due to
the dry weather. Members reviewed the maintenance items listed and asked
questions of Wolford on a couple of items. Gardinier brought up a couple of
problems with the fuel pump that need to be addressed. Wolford continued,
noting that Jet Air is still doing well. Their building is coming along with some
delays.
ii. Iowa Flight Training -
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July 19, 2012
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g. Subcommittee Report—
i. For July — No Report
ii. For August— Budget— Members of this subcommittee will make plans
to meet.
h. Commission Members' Reports— Gardinier spoke first. She stated that the Air Race
Classic was a 'blast' this year. She came in 30th out of 49 planes. Gardinier stated that
she was speaking with someone at the University today who asked why there are so
many planes landing in the middle of the night, adding that the person claims it wakes
her up. She added that she looked into the issue of noise abatement, specifically what
Ames has done. Members began to discuss this issue, with Gardinier stating that she
would like to review this issue. Tharp will put something together for Members' review.
Gardinier also shared upcoming events —July 31st, pilot and author, Carol Ann Garrett
will be giving a talk for EA33. She added that they would like to use the meeting room at
the Airport for this event. The Fishbaughs are hosting this event and are planning to do
a cookout, as well, that evening. Gardinier also shared that on August 28th the
Barnstormers will be coming in for the night. Mascari shared that he is now settled into
his `new' hangar. He also shared that he will be heading to Oshkosh this week. Horan
shared that he has two hours of dual instruction left to do.
i. Staff Report—Tharp noted that he will be out of the office the week of the 30th for
vacation. He shared that there was one applicant for the Commission opening and the
person should be appointed at the next Council meeting.
SET NEXT REGULAR MEETING FOR:
The next regular meeting will be Thursday, August 16, 2012, at 6:00 P.M. at the Airport
Terminal building.
ADJOURN:
The meeting adjourned at 8:01 P.M. Assouline made the motion to adjourn the meeting at
8:01 P.M.; seconded by Horan. Motion carried 4-0.
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CHAIRPERSON DATE
• Airport Commission
July 19,2012
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Airport Commission
ATTENDANCE RECORD
2012
TERM o 0 c o o o o
N CO 41. . CP 0)
o m
NAME EXP. 8 c5 m ryr 3
N N N N N N N
03/01/13 X XX X X X X X
Rick
Mascari
03/01/14 X XXX X X X X
Howard
Horan
Minnetta 03/01/15 X X XX X X O/E X
Gardinier
Jose 03/02/12 O/E X XX X X X X
Assouline
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E =Absent/Excused
NM = Not a Member at this time