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HomeMy WebLinkAbout07-19-2012 Airport Commission Meeting Minutes , Airport Commission July 19,2012 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION JULY 19, 2012—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Minnetta Gardinier, Howard Horan, Rick Mascari Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Jeff Edberg, Eric Scott, David Hughes RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): none CALL TO ORDER: Chairperson Assouline called the meeting to order at 6:00 P.M. APPROVAL OF MEETING MINUTES: Minutes of the June 21, 2012, meeting were reviewed. Horan moved to approve the minutes of the June 21, 2012, meeting as submitted; seconded by Mascari. Motion carried 4-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Commerce Park—Jeff Edberg spoke to Members regarding the marketing plan for the Commerce Park lots. He shared several handouts with them while reviewing the plan. Edberg clarified how these lots are listed in both the Iowa City area MLS and the Cedar Rapids MLS, and are also listed on internetwebsites. The conversation continued, with Edberg further sharing how his various contacts in the commercial real estate business are beneficial in marketing the Airport Commerce Park lots. He also responded to Members' questions and concerns regarding the marketing plan. Edberg noted that the recession has affected the amount of interest in such lots, but that he believes things will pick up again. As the conversation continued, Edberg noted the various tools that he uses to market these lots. Signage is the most important tool, andthe MLS listing is also very important. Mascari suggested they share some of Edberg's handouts with the Council. Horan then suggested they have some type of presentation in order to share this information with the Council. Others noted that the minutes themselves will reflect the efforts being made to sell these lots. b. FAA/IDOT Projects: AECOM— i. Obstruction Mitigation—David Hughes addressed the Members next, noting that he has no update on the obstruction mitigation issue. ii. 7/25 Parallel Taxiway Grading & Drainage—A pre-final inspection was done last week, according to Hughes. The contractor is working on the punchlist this week and is close to being done on this project. Airport Commission July 19, 2012 Page 2 iii. 7/25 Parallel Taxiway Paving & Lighting — Hughes noted that they have put this project out for bid. There were four bids received, and these were shared with the FAA, according to Hughes. The low bid was from Metro Paving at $2.5 million. Members briefly discussed the four bids and the noted difference in costs. Hughes noted that the FAA has concurred with his recommendation to award the contract to the low bidder. Tharp noted that as an alternate bid item they added the 75-foot wide connections for north and south, where the closed runway was. That alternate came in around $48,000, and would need to be funded locally, according to Tharp. He briefly explained how they could cover this expense. Tharp then briefly explained what the task order entails. 1. Horan moved to consider Resolution #Al2-23 to Accept Bids and Award the Contract, With the Alternate Bid Item, to Metro Paving; seconded by Mascari. Motion carried 4-0. 2. Mascari moved to consider Resolution #Al2-24 to Authorize the Chair to Sign the FAA Grant; seconded by Horan. Motion carried 4-0. 3. Mascari moved to consider Resolution #Al2-25 to Authorize the Chair to Sign Task Order#10 With AECOM for Construction Observation Services; seconded by Gardinier. Motion carried 4-0. iv. Airport Electrical Rehab— Hughes noted that they had a pre- construction conference last week with the contractor on this project. The contractor is basically ready to go, and once contracts are executed work can begin. c. Iowa DOT—Tharp noted that these are the two grant awards the Airport applied for earlier this year. The first one is for funding to do roof rehabs on the terminal building and also on building D, where Care Ambulance has its office. This is a roughly $100,000 project, according to Tharp. Tharp then responded to Members' questions regarding these projects and the accompanying grants. i. Mascari moved to consider Resolution #Al2-26 Accepting IDOT Grant for Terminal and Building D Roof Rehabilitation; seconded by Horan. Motion carried 4-0. ii. Mascari moved to consider Resolution #Al2-27 Accepting IDOT Grant for Hangar L taxiway and Utility Construction; seconded by Gardinier. Motion carried 4-0. d. Hangar L Taxiway —Tharp noted that now that the grants have been accepted they have money to fund the projects. Tharp noted that these next contracts were necessary to start the taxiway project. He briefly explained the three resolutions needing the Commission's approval. i. Horan moved to consider Resolution #Al2-28 Approving Contract With MidAmerican Energy for Placement of Electrical Transformer; seconded by Mascari. Motion carried 4-0. ii. Mascari moved to consider Resolution #Al2-29 Approving Contract With MidAmerican Energy for Placement of Gas Main Utility Service; seconded by Gardinier. Motion carried 4-0. iii. Mascari moved to consider Resolution #Al2-30 Approving Contract With Foth for Consulting Services Related to Hangar L Taxiway Construction Design and Observation; seconded by Horan. Motion carried 4-0. e. Airport Operations — i. Strategic Plan-Implementation Airport Commission July 19, 2012 Page 3 1. Review of Strategic Plan —Tharp began the discussion by stating that he had hoped to have the fifth Member of the Airport Commission present for this review. He stated that he would like to walk through the goals and strategies with the Commission. Tharp noted that he and Assouline need to make a visit to a Council meeting to bring them up-to-date on what the Airport is doing. Tharp continued to review the plan, noting how the Annual Report is prepared each year. Gardinier suggested they invite the Councilors to important events at the Airport, giving them ample time to plan to attend such events. Tharp continued through the goals and strategies, noting how the Airport is meeting their objectives. Gardinier asked if anything has been done with the Airport's emergency operations plan. Tharp responded, noting that he does keep it updated with current contact information, that type of thing, but that there has not been a thorough review done in some time. Gardinier asked that they look into the process for updating this plan. She added that she believes they should review this plan annually. Tharp continued to review the Strategic Plan with Members, emphasizing those issues that he will be working on now that his position is full time. Gardinier noted the issue of tracking flights. She stated that she emailed Tharp earlier this week regarding the fuel pump and whether the 'N' number could be made part of this process. She briefly explained how this is done at other airports and how it could assist in tracking flights. The topic of where privately- built hangars could be located was touched on next. Tharp continued his review, noting that the goal is to give visitors to the Airport a good experience so they return. He reviewed the improvements and upgrades that have already been completed, as well as those issues that still need to be addressed. The discussion turned to upkeep and cleaning of the plane by Riverside Drive. Members discussed the various groups in the area that might be willing to help in this endeavor. ii. Budget—Tharp noted that the new fiscal year began on July 1. iii. Management— 1. Purchasing Policy Review—Tharp shared what the City's new purchasing policy is now, noting that the Airport should follow this, as well. Members briefly discussed the existing policy regarding Tharp's spending authority that has a $2,000 limit and whether they need to amend this or not. After some discussion, Members agreed to keep the limit at $2,000. A resolution adopting the purchase manual will be on the agenda next month. f. FBO / Flight Training Reports — i. Jet Air— Matt Wolford of Jet Air spoke to Members next. He shared the monthly maintenance report with the Commission, noting that everything has been pretty standard. Of course the mowing has dropped off dramatically due to the dry weather. Members reviewed the maintenance items listed and asked questions of Wolford on a couple of items. Gardinier brought up a couple of problems with the fuel pump that need to be addressed. Wolford continued, noting that Jet Air is still doing well. Their building is coming along with some delays. ii. Iowa Flight Training - • Airport Commission July 19, 2012 Page 4 g. Subcommittee Report— i. For July — No Report ii. For August— Budget— Members of this subcommittee will make plans to meet. h. Commission Members' Reports— Gardinier spoke first. She stated that the Air Race Classic was a 'blast' this year. She came in 30th out of 49 planes. Gardinier stated that she was speaking with someone at the University today who asked why there are so many planes landing in the middle of the night, adding that the person claims it wakes her up. She added that she looked into the issue of noise abatement, specifically what Ames has done. Members began to discuss this issue, with Gardinier stating that she would like to review this issue. Tharp will put something together for Members' review. Gardinier also shared upcoming events —July 31st, pilot and author, Carol Ann Garrett will be giving a talk for EA33. She added that they would like to use the meeting room at the Airport for this event. The Fishbaughs are hosting this event and are planning to do a cookout, as well, that evening. Gardinier also shared that on August 28th the Barnstormers will be coming in for the night. Mascari shared that he is now settled into his `new' hangar. He also shared that he will be heading to Oshkosh this week. Horan shared that he has two hours of dual instruction left to do. i. Staff Report—Tharp noted that he will be out of the office the week of the 30th for vacation. He shared that there was one applicant for the Commission opening and the person should be appointed at the next Council meeting. SET NEXT REGULAR MEETING FOR: The next regular meeting will be Thursday, August 16, 2012, at 6:00 P.M. at the Airport Terminal building. ADJOURN: The meeting adjourned at 8:01 P.M. Assouline made the motion to adjourn the meeting at 8:01 P.M.; seconded by Horan. Motion carried 4-0. r(06 ' CHAIRPERSON DATE • Airport Commission July 19,2012 Page 5 Airport Commission ATTENDANCE RECORD 2012 TERM o 0 c o o o o N CO 41. . CP 0) o m NAME EXP. 8 c5 m ryr 3 N N N N N N N 03/01/13 X XX X X X X X Rick Mascari 03/01/14 X XXX X X X X Howard Horan Minnetta 03/01/15 X X XX X X O/E X Gardinier Jose 03/02/12 O/E X XX X X X X Assouline Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time