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Home My WebLink About08-16-2012 Airport Commission Meeting Minutes Airport Commission • August 16,2012 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION AUGUST 16, 2012—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Minnetta Gardinier, Howard Horan, Rick Mascari, Chris Ogren Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Jeff Edberg, Eric Scott RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): recommend acceptance of purchase offer on Airport Commerce Park lots 14 and 15 and option to purchase on lot 13 CALL TO ORDER: Chairperson Assouline called the meeting to order at 6:00 P.M. APPROVAL OF MEETING MINUTES: Minutes of the July 19, 2012, meeting were reviewed. Gardinier moved to approve the minutes of the July 19, 2012, meeting as submitted; seconded by Mascari. Motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Commerce Park—Jeff Edberg with Skogman Realty addressed the Members. He noted that they currently have an offer on two lots, with an option to purchase a third lot, similar to the Deery Brothers' recent offer. He gave Members a brief history on lot sales to date and responded to questions. Edberg shared that this recent offer, from Carousel Motors, will involve an automobile-based activity. The discussion continued, with Edberg noting the timeframe involved with this sale. Members then discussed the current offer, agreeing that they would like to proceed as discussed with a sale price of $336,936 for Lots 14 and 15, with an option to purchase Lot 13 for$166,617. Horan moved to recommend approval of a purchase agreement for Lots 14 and 15,with an option to purchase Lot 13; seconded by Gardinier. Motion carried 4-0; Mascari recused himself due to conflict of interest. Edberg noted that other than the above offer, there has been little interest recently. The possible bakery project has not come together, but he believes there may be renewed interest next year. b. FAA/IDOT Projects: AECOM— Airport Commission August 16, 2012 Page 2 i. Obstruction Mitigation — Tharp noted that David Hughes was unable to attend this evening's meeting. He noted that currently they are in a holding pattern on most of the projects, with not much happening at this point in time. ii. 7/25 Parallel Taxiway Grading & Drainage —Tharp stated that on this project they are waiting for the contractor to provide closing documents. iii. 7/25 Parallel Taxiway Paving & Lighting — On this project. Tharp noted that they are waiting for the FAA grant before they can move forward. iv. Airport Electrical Rehab —Tharp a electrical rehab project is slated to begin this comin responded to Members' questions regarding the de " — m 1l �! season. He explained further how these delays ha ' 7 ktiVL" without the FAA grant money they would be unablE 1 S c. Hangar)2Taxiway — Tharp noted that quotes were opene received. He added that Eric Scott has a recommendatior c Y„ approval. Scott then addressed the Members, noting that _._ _ then responded to Members' questions, noting that they do have past experience with the recommended contractor. /.y/ Consider a resolution approving contract for construction of the Hangar, taxiway — Mascari recommended Resolution #Al2-31 for approval of a /1// E construction contract as discussed; seconded by Horan. Motion carried 5- 0. d. T-Hangar Rates and Fees —Tharp began the conversation by noting that T-hangar leases expire the end of September. Mascari and Gardinier both recused themselves due to conflict of interest. Tharp noted that he did do a survey of other airport's rates, and that given that they raised rates last year, he is recommending that they keep lease rates the same for another year. Ogren moved to keep lease rates the same; seconded by Horan. Motion carried 3-0; Gardinier and Mascari recused themselves due to a conflict of interest (they are hangar tenants). e. Airport "Operations": Strategic Plan-Implementation — ii. Budget— Tharp noted that countertops in the restrooms have been replaced. He then stated that they had an air conditioner unit go down recently and were able to get this replaced for about $4,400. Other items that will need attention soon, according to Tharp, include several hangar door motors and opening fixtures. He then responded to Members' concerns and questions regarding these types of maintenance issues. iii. Management—Tharp gave Members a brief update on this topic. He noted that he is authorized to spend up to $2,000 and the Chairperson is authorized up to $10,000. As for the purchasing manual, Tharp explained the bid and quote processes and how they deal with these. Dulek then responded to Members' questions, further explaining the purchasing issue and the need for the resolution. 1. Consider a resolution approving purchasing manual and authorized purchasing levels as discussed — Mascari recommended Resolution #Al2-32 for approval of a purchasing manual and authorized purchasing levels; seconded by Horan. Motion carried 5- 0. Airport Commission ' August 16,2012 Page 3 f. Consider a motion to adjourn to Executive Session — Mascari moved to adjourn to Executive Session; Horan seconded. Motion carried 5-0. (Commission adjourned to Executive Session at 6:47 P.M.; reconvened regular meeting at 7:28 P.M.) g. FBO / Flight Training Reports — i. Jet Air I Air Care— Matt Wolford with Jet Air addressed the Members next. He shared the latest maintenance/monthly report, noting some of the more important tasks, such as brushing the taxiways, repairing the fuel pump hose leak, replacing the fuel pump screen, and weed abatement. Wolford then responded to Members' questions as they reviewed the July and August reports. Wolford then noted that Jet Air has received their hangar, albeit in pieces at this time. They plan to start putting it together in the next week, with a contractor from Tipton doing the work. He also shared that Jet Air recently hired another pilot and has plans to hire another mechanic. Sales of planes are up for Jet Air, according to Wolford. ii. Iowa Flight Training —Tharp stated that he received an email update recently from IFT. They currently have three full-time instructors. h. Subcommittee Reports— i. For August: Budget— Mascari noted that the subcommittee was unable to meet, but that Tharp has a report. Looking ahead at FY14, Tharp shared some budget numbers, adding that they will have a substantial amount of money to use for maintenance and other high priority items. Gardinier then asked for some clarification on the land sales and the percentage that will be available to the Airport after meeting their loan obligations. ii. For September: Community Liaison - i. Commission Members' Reports— Mascari asked if during the recent heavy storm they had problems with water coming in the windows. He asked if this could be due to the recent tuckpointing they had done. Tharp noted that it is possible and that he has been looking into this. Mascari also welcomed the new Commission Member, Chris Ogren. Gardinier noted that on Tuesday, August 28, is when the Barnstormers will be making a stop in Iowa City. Plans are in the works for a bar-b-que or some other type of event. Horan added that he will be making some more student flights in the next week. Ogren shared that they have been receiving various parts for their airplane, with the propeller arriving this past week. Mascari then added that he will be unable to attend the Sertoma breakfast due to other obligations. Assouline encouraged others to attend the breakfast if possible. j. Staff Report— None. SET NEXT REGULAR MEETING FOR: The next regular meeting will be Thursday, September 20, 2012, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Mascari made a motion to adjourn the meeting at 8:05 P.M.; seconded by Horan. Motion carried 5-0. 4/(07 /3 CHAIRPERSON DATE Airport Commission August 16,2012 Page 4 Airport Commission ATTENDANCE RECORD 2012 TERM o 0 0 0 0 0 0 0 0 —u W .P � (fl O) —1 CO EXP. - rn - - - NAME — — m — N N N N N N N N N 03/01/13 X X X X X X X X X Rick Mascari 03/01/14 X X X X X X X X X Howard Horan 03/01/15 X X X X X X O/E X X Minnetta Gardinier 03/01/16 O/E X X X X X X X X Jose Assouline 03/01/14 NM NM NM NM NM NM NM NM X Chris Ogren Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time • Julie Voparil From: Michael Tharp Sent: Tuesday, October 30, 2012 3:31 PM To: Julie Voparil Subject: RE: Resolution question Contract actually says"M" Michael Tharp, C.M. Operations Specialist Iowa City Municipal Airport 1801 S. Riverside Dr Iowa City, IA 52246 Phone: (319) 356 5045 ext. 5 Fax: (319)351 1290 Original Message From:Julie Voparil Sent:Tuesday, October 30, 2012 3:27 PM To: Michael Tharp Subject: RE: Resolution question Just curious...what does the contract say? Original Message From: Michael Tharp Sent:Tuesday,October 30,2012 3:21 PM To:Julie Voparil Subject: RE: Resolution question Yeah, It's really the L&M taxiway, and I think that got folks. But it's the same project so if you want to edit for L to match the agenda,that's fine. Michael Tharp, C.M. Operations Specialist Iowa City Municipal Airport 18015. Riverside Dr Iowa City, IA 52246 Phone: (319) 356 5045 ext. 5 Fax: (319) 351 1290 Original Message From:Julie Voparil Sent:Tuesday,October 30, 2012 3:13 PM 1 To: Michael Tharp Subject: Resolution question Michael, Please see attached. I noted the following when doing some filing: The resolution 12-31 refers to Hangar"M", however,the minutes from 8/16 meeting refer to as Hangar"L". See item c attached minutes. The agenda also referred to Hangar"L". Does resolution need to be corrected? Julie Voparil Deputy City Clerk City of Iowa City 410 E. Washington Street Iowa City, IA 52240 (319) 356-5040 2