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HomeMy WebLinkAbout10-18-2012 Airport Commission Meeting Minutes Airport Commission October 18,2012 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION OCTOBER 18, 2012—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Howard Horan, Rick Mascari, Chris Ogren, Minnetta Gardinier Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Jeff Edberg RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: Chairperson Assouline called the meeting to order at 6:00 P.M. APPROVAL OF MEETING MINUTES: Minutes of the September 20, 2012, meeting were reviewed. Mascari moved to approve the minutes of the September 20, 2012, meeting as submitted; seconded by Ogren. Motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Commerce Park—Jeff Edberg gave Members an update on the Commerce Park. He noted that a closing on two lots recently took place, and that he recently brought a group through that has an interest in four lots. He gave Members a brief history of the business, stating that they are from California. Edberg then responded to Members' questions, adding that this interested party hopes to make a decision by the end of this year. b. Fly Iowa—Tharp noted that this topic was put on the agenda so that they could continue the discussion on whether or not the Airport Commission would like to host this event in 2013. He added that he has had several conversations, both internally and with Chuck McDonald, about this, and the group is also open to 2014 if the Commission feels 2013 is too soon to plan for appropriately. Tharp stated that he believes they should wait until 2014 so they have more time to plan and fundraise. Mascari stated that he also agrees with Tharp, that they should wait until 2014. He added that he spoke recently to Mark Anderson, a former Airport Commission member, about Fly Iowa. Anderson is familiar with the event as he was in charge of it in 2001. Mascari said that Anderson would be happy to share his notes and files from the 2001 event to help the Commission in their planning. Gardinier weighed in as well, stating that she does not believe that 2013 is a viable option for them, and she questions if 2014 is, unless someone takes the lead on Airport Commission October 18,2012 Page 2 it. Members then discussed their thoughts on who might be interested in helping them with such an event. Tharp stated that from the discussion this evening it is evident that the Commission is not going to be able to host Fly Iowa in 2013. He will let the Iowa Aviation promotion group know this. The discussion continued, with Members sharing their thoughts on whether Fly Iowa should be combined with another event or be held separately. Ogren asked if they should put a timeframe on making the decision for 2014. Members agreed to continue the conversation at the next meeting. c. FAA/IDOT Projects: AECOM —Tharp stated that he has some updates to share with the Commission as David Hughes is not present this evening. i. 7/25 Parallel Taxiway Grading & Drainage—Partial documents have been received on this project. Once the remainder is received this can be finished off. ii. 7/25 Parallel Taxiway Paving & Lighting—The contractor poured the first half of the middle segment of the taxiway last week, but weather this week has delayed pouring the second half. Plans are to do this in the coming week. Tharp then responded to Members' questions on this project and possible closure times. iii. Airport Electrical Rehab—The lights are installed, but there is one fixture that is not working properly. Tharp added that the rehab has gone well overall. iv. FY2014 FAA Funding Pre-Applications —Tharp shared a handout with Members, noting that the State and the FAA changed the process somewhat. Now they want to have the funding pre-apps submitted in November, which will give the FAA a chance to comment on the plan before it is sent to the State. Tharp briefly explained the FY2014 plan, noting that they want to move the Master Plan update to 2013. This would then lead into things like obstruction mitigation. The discussion continued, with Tharp clarifying for Members how some of the numbers were arrived at. d. Airport Operations— i. Strategic Plan-Implementation — None. ii. Budget—Tharp stated that he is looking into replacing the conference room carpet and finishing off the terminal building updates. in the terminal building. He has been working with Randy's Carpets, who did the bottom floor of the building, and the estimate is around $8,500. This would include flooring for the conference room, the vending room, and Jet Air's front shop office. Assouline and Mascari both agreed that they might want to put this project out for bids. Tharp stated that he could put this together for an RFP. Another budget issue, according to Tharp, is with leaking windows. He has had someone out to look at it and has been told that it is a window drain system issue. Basically the window needs to be removed and the problem fixed. The one estimate that Tharp has received is for$20,000 to remedy this problem. Members then discussed how they would like to proceed, agreeing that they need to take care of this before any more damage occurs. Tharp will move forward on getting this repair done. Tharp finished up by sharing that the FY14 budget was submitted after subcommittee approval. He shared a copy of what was submitted and asked that Members contact him with any questions. Tharp briefly explained the City's budget process and what they go through each year. Mascari stated that he would like to sit Airport Commission October 18,2012 Page 3 down with Tharp and go over the budget items, such as 'towing,' and discuss whether these items need to be in the budget or not. Tharp responded to Mascari's questions and attempted to clarify why some of the line items are in the budget to begin with. Members questioned the vehicle replacement and vehicle repairs line items, with Mascari stating that he believes they should cut these amounts in half. Tharp stated that he needs to get further information for the Commission on these items in order to better explain the budget items and amounts. Gardinier spoke to the items, as well, further explaining how the budget amounts are 'place holders.' Mascari proposed that they take 50% of these questionable line items and put it towards the debt that the Airport is paying on. iii. Management—Gardinier asked if Tharp has had a chance to start visiting other airports now that he has gone full-time. He stated that he has not yet, but has every intention to do so. Tharp added that he has gotten the newsletter going again and hopes to do this on a quarterly basis. He also invited Members to submit either stories or pictures for upcoming issues. e. FBO/ Flight Training Reports — i. Jet Air—Matt Wolford with Jet Air shared the monthly maintenance report with Members. The typical maintenance things, like mowing, have been taking place. He added that this month they have been doing more sweeping of the taxiway due to the construction. Wolford also shared that the self-serve hose has been replaced. This month they will also be doing a sump drain on the self-serve pumps. He then updated Members on light bulbs being updated to LEDs. Wolford noted that they plan to do some work on the fuel tanks due to some water. He briefly explained the filter system they have in place. Gardinier noted some areas that need to have some weeding done to them. Wolford stated that he would have his crew look into this. He then stated that things are still keeping busy for Jet Air. Their hangar is almost complete, and they hope to get their occupancy permit next week. Wolford continued, stating that they recently sent out a marketing brochure showing what the Airport has to offer. They have already gotten calls from several people referencing the brochures. Wolford asked if the Commission would look further into the issue of City buildings being able to have alcohol permits for events. Tharp stated that they need to come up with some regulations and then submit it to the Commission. Wolford asked if they could put this item on next month's agenda. ii. Iowa Flight Training—None. f. Subcommittee Reports— Mascari noted that he and Tharp met recently to discuss Economic Development and that they believe the exposure they have gotten so far with TV and mailings has been sufficient. g. Commission Members' Reports— Horan gave Members a brief rundown of his flight training to date. Gardinier stated that she hasn't flown much lately. EA Chapter 33 is having a meeting at the Airport the end of November, according to Gardinier, and she invited Members to attend. Ogren shared that they recently worked with Jet Air in getting their engine. She also noted some P-51 Mustangs they saw recently at the Airport during a game weekend. Mascari asked what the hangar wait list is like at present. Tharp explained that he has one unit he is attempting to fill. h. Staff Report—None. Airport Commission October 18, 2012 Page 4 SET NEXT REGULAR MEETING FOR: The next regular meeting will be Thursday, November 15, 2012, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Horan made the motion to adjourn the meeting at 7:19 P.M.; seconded by Mascari. Motion carried 5-0. 1V5-it CHAIRPERSON DATE Airport Commission October 18,2012 Page 5 Airport Commission ATTENDANCE RECORD 2012 TERM o 0 0 0 0 0 0 0 o to N W A =1 . = - N j 0 _a — N — — 0 NAME EXP. coo rn � � rn � oo cin N N N N N N N N N N N 03/01/13 X X X X X X X X XXX Rick Mascari 03/01/14 X XXX X X X X XXX Howard Horan Minnetta 03/01/15 X X X X X X 0/ X X 0/ X Gardinier E E Jose 03/02/12 O/E X X X X X X X X X X Assouline Chris X X X Ogren Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time