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HomeMy WebLinkAbout11-16-2012 Airport Commission Meeting Minutes Airport Commission November 15,2012 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION NOVEMBER 15, 2012—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Howard Horan, Rick Mascari, Chris Ogren, Minnetta Gardinier Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Jeff Edberg, Philip Wolford, David Hughes RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): CALL TO ORDER: Chairperson Assouline called the meeting to order at 6:00 P.M. APPROVAL OF MEETING MINUTES: Minutes of the October 18, 2012, meeting were reviewed. Ogren noted that on page two, under Airport Operations, the minutes state something about not understanding what was being said. Members agreed that the statement in parenthesis could just be removed. Mascari moved to approve the minutes of the October 18, 2012, meeting as amended; seconded by Ogren. Motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Commerce Park—Jeff Edberg addressed the Members, noting that the listing agreement is coming up for renewal at the end of December. He added that he has accepted a partnership position with Lepic-Kroeger Realtors and therefore the Commission needs to decide if they want to change the listing from Skogman to Lepic- Kroeger. He briefly explained Lepic-Kroeger's background and stated that he believes his partnership with them will be a positive for the Airport's needs. Members continued to discuss this situation, with Edberg responding to questions and concerns. Tharp stated that he believes they should continue with Edberg, that he has been very helpful in selling these lots. i. Consider a resolution recommending approval of agreement with Lepic-Kroeger Realtors to sell and lease property in Aviation Commerce Park—Gardinier moved to recommend Resolution #Al2-34, approving an agreement with Lepic- Kroeger Realtors to sell and lease property in the Aviation Commerce Park. Horan seconded the motion. Motion carried 5-0. [_ J Airport Commission November 15,2012 Page 2 b. Fly Iowa—Tharp stated that he kept this on the agenda in case there was more to discuss. Ogren stated that she emailed the Director of the Children's Museum and received a reply stating that the Iowa Children's Museum would be 'super-excited to take part in Fly Iowa 2014,' and that she would be happy to meet with Ogren at some point to discuss this. Assouline brought up that they still need someone to step up and take the lead on this event. Mascari offered to get his friend's notes on the 2001 event to help them get started. Gardinier will check with a contact in Burlington about how the event was set up when they held it. Members continued to discuss the various activities they would like to see as part of the Fly Iowa event. Ogren asked if they shouldn't talk with the Barnstormers now about participation in the 2014 event. Gardinier noted that she has already begun talking with them, and that the upcoming EAA meeting will be a good place to bring it up. Mascari suggested they set up a subcommittee to start working on the Fly Iowa issues. Horan suggested it stay with the Events Subcommittee for now. Philip Wolford with Jet Air spoke about his experiences with such events and how they can handle activities. c. FAA/IDOT Projects: AECOM — i. 7125 Parallel Taxiway Grading & Drainage— David Hughes addressed the Commission next. He stated they are still working with the contractor to get his final paperwork in. ii. 7/25 Parallel Taxiway Paving & Lighting—There was a meeting with the contractor today, and this project will be shut down for the winter, according to Hughes. iii. Airport Electrical Rehab— Hughes stated they met with the electrician this afternoon and did a punchlist on this project for all of the LED lighting. iv. FY2014 FAA Funding Pre-Applications— Hughes explained that this is the FAA's annual 5-year project list, starting in 2014. The first project is the update of the Airport Master Plan, followed with obstruction mitigation around the airfield. Expansion of the main apron and connecting it into the taxiway system that is currently be constructed is next. Snow equipment storage building is in 2017, and then development of the south area. Hughes stated that the FAA then programs it out several years based on the data provided. Hughes then responded to Members' questions. Tharp noted that with the update to the Master Plan this will help them to move forward with all of this. Members agreed that Hughes should submit this documentation to the FAA. v. Hangar L—Tharp spoke briefly to this, stating that they are just about done with this. One of the things that has been asked of the Airport by the tenant in Hangar L is what kind of break he can get on his lease as he will be building a fairly extensive office in it. Members discussed this, questioning giving such a drop in rates. Mascari and Horan both weighed in on the matter, stating they believe the original contract should be followed. Tharp further explained what the request is: that the second five years remain at the same rental rate of$650, in exchange for the office space being built by the tenant. Questions were asked about what could happen if this business closes down the road and someone else comes in. Dulek responded to questions and concerns. 1. Consider a resolution approving an amendment to hangar #71 lease— Horan moved to recommend Resolution #Al2-35 Approving an Amendment to the Hangar#71 Lease. Airport Commission November 15,2012 Page 3 Gardinier seconded the motion. Motion carried 4-1 (Mascari voting No). d. Airport Operations— i. Strategic Plan-Implementation—None. ii. Budget- 1. Tharp noted that Members have in this week's packet a spreadsheet on the Airport's chart of accounts with the equipment shop regarding the fleet replacement. He attempted to clarify for Members how the City has this set up. Mascari asked about some of the items, such as the 1995 GMC dump truck. He asked if this is used only at the Airport, to which Tharp responded it is. Mascari asked if Tharp knew the mileage of this vehicle, as he believes they need to look at this differently. In other words, why replace vehicles per a schedule if they aren't getting that much use. Mascari spoke further to his desire to pay down the Airport's debt by changing some of these budget items. Assouline reminded others that this is not a business, that they have to follow the City's lead in how they run the Airport. The conversation continued, with Mascari being adamant that he believes this is not how they should be running things. He believes they should run things as a business would. Others stated that they believe it is a good idea to put money away each year in an equipment replacement fund, that basically this is a good standard practice to have. They could, however, make some tweaks to the various accounts under'equipment.' iii. Management- 1. Alcohol in Airport Policy—Tharp spoke about this issue, noting that the City Council approved revisions to the city's alcohol policy which relaxed some restrictions and gave the ability of Boards and Commission to adopt policies to allow alcohol to be served in city buildings. Tharp stated that he and Dulek have reviewed the Library's policy and used it to craft a policy for the Airport Commission to review for approval. He asked if Members had comments or questions. Tharp explained what the process would be for approval of events that plan to serve alcohol. Members then discussed the wording of the policy. Ogren asked about the reason for the specific timing for requests, to which Tharp responded. Horan moved to approve the Airport Policy as amended. Mascari seconded the motion. Motion carried 5-0. e. FBO/ Flight Training Reports— i. Jet Air—Matt Wolford started the conversation, sharing the monthly report with Members. He noted that they are still working on the self-serve pump, as well as other minor maintenance issues. He also explained the cost of a fairly expensive hose that will get the fueling out to the taxiway in an emergency situation. Wolford then noted that their hangar is completed now and tenants have moved in, as well. They are keeping busy still and continue to see an uptick in business. Philip Wolford then spoke about their new hangar, stating that Matt did all of the leg work on getting it built. He then spoke to the Airport Master Plan and Airport Commission November 15, 2012 Page 4 the need to get the runway lengthened, stating that they need to add length in order to bring in those bigger planes. Members asked what the magic number is, and Wolford noted that 5,000 feet is what the pilots look for. Tharp noted that they may be able to come up with a way to add the length needed, that they will have to review this when they do the Master Plan. Mascari asked for some clarification on the runway length, and the Wolfords responded to his questions, explaining the limitations they are currently faced with. Tharp also clarified what they are faced with as far as being able to expand. ii. Iowa Flight Training — None. f. Subcommittee Reports — Horan stated that it looks like they need the subcommittee to tackle the Fly Iowa planning, to include static displays, Barnstormers, fly-bys, parachutists. and other activities as decided. He also noted that the subcommittee discussed the possibility of having a monthly event during the summer months, such as a bar-b-que, a steak burn, etc. Promoting the Airport is the goal here, according to Horan. g. Commission Members' Reports — Horan stated that he is pushing 44 hours in his flight training. He shared that he took some pictures recently of the taxiway progress and that he will get these to Tharp for posting. He also thanked Tharp for his presentation on the City Channel, stating that it was very well done. Tharp noted that there were several other stories done on the Airport, as well. Horan brought up that he believes they need to paint the fuel farm, as it is looking a 'tad scabby.' Gardinier stated that unofficially it is likely that Iowa City will get a fly-by in the 2014 Air Race Classic, that it would be an on- route stop. There will be a need for some volunteers at the time of the Race, but not to the extend as when Iowa City hosted the event. Mascari noted that the new lights at the Airport are 'fabulous.' He also asked if the runway lights are on a timer. Tharp noted that they run at dusk for about an hour and then after this they are pilot radio-controlled after that. Mascari stated that it doesn't appear they've been adjusted for daylight savings time, and Tharp will look into this. h. Staff Report—Tharp shared that he met with the City Manager and staff regarding the budget. One item that is being removed is the line item for the Airport's share of the Economic Development Coordinator's position. In exchange for this, however, they are also taking away that amount of general levy support. SET NEXT REGULAR MEETING FOR: The next regular meeting will be Thursday, December 20, 2012, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Horan made the motion to adjourn the meeting at 7:44 P.M.; seconded by Ogren. Motion carried 5-0. Z (‘' AkCHAIRPERS 4 DATE Airport Commission November 15,2012 Page 5 Airport Commission ATTENDANCE RECORD 2012 TERMco s N W O A of N o CO lit N 0 rN NAME EXP. co rn u, cn o CO co o co cn o 1 JN) N) IV it N N N N N N N N N N N N N 03/01/13 Rick X X X X X X X X X X XX Mascari 03/01/14 Howard X X X X X X X X X X XX Horan Minnetta 03/01/15 Gardinier X X X X X X 0/E X X O/E X X Jose 03/02/16 Assouline 0/E X X X X X X XX X XX Chris 03/01/14 Ogren NM NM NM NM NM NM NM NM X X XX Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time