HomeMy WebLinkAbout03-10-2011 Airport Commission Meeting Minutes Airport Commission
March 10,2011
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MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
MARCH 10, 2011 —6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, Steve Crane, Minnetta Gardinier, Howard Horan (left
mtg. early), Rick Mascari
Staff Present: Sue Dulek, Michael Tharp
Others Present: Matt Wolford, Jeff Edberg, Toby Myers, David Hughes
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
CALL TO ORDER:
Chairperson Horan called the meeting to order at 6:00 P.M.
ELECTION OF OFFICERS:
Horan noted that the first order of business is to elect new officers. Mascari nominated
Gardinier for the Chairperson position; seconded by Crane. Motion carried 5-0. Horan
nominated Crane for the Secretary position; seconded by Mascari. Motion carried 5-0.
APPROVAL OF MEETING MINUTES:
Chairperson Gardinier then took over the meeting. Minutes from the February 17 and February
21, 2011, meetings were reviewed. Mascari moved to approve both the February 17 and
the February 21, 2011, minutes as submitted; seconded by Crane. Motion carried 5-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Farm Management—Tharp noted that the farm manager is working on a lease
agreement for the hay portion of the farm operations. He added that it will be a type of
barter agreement and further explained what this will entail, especially in the first year or
so. Tharp responded to Members' questions, further pointing out the areas on the map
that are in question. He added that they hope to have a lease for the Commission to
review by next month's meeting.
b. Aviation Commerce Park—Jeff Edberg— Edberg noted that they have made some
progress. There is a party interested in Lot 16. He added that it is a dog-cat oriented
business that would employ three employees to begin with. Edberg has also offered lots
to several other parties, but doesn't have any definite offers yet. He noted that in
general the commercial market appears to be doing better. Edberg then brought up the
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question from last month concerning leasing. He noted that after checking into it, the
listing agreement does not contain a leasing price. He shared information from the
previous agreement, and noted that he would recommend an increase of B to 8 ''A cents
as a guide. He could then work up a schedule for the Commission's approval. Members
noted their agreement to have Edberg do this. Edberg then responded to Members'
questions regarding lease terms and other such details.
c. FAA/IDOT Projects—AECOM — David Hughes
i. Runway 7/25 & 12/30—Hughes noted that they are still completing FAA
grant closeout paperwork. They have the final paperwork from the City
and can now move forward from there. He gave Members a brief
rundown on the history of this.
ii. Obstruction Mitigation— Hughes noted that they are making the final
revisions to the ALP, and then it goes back in for airspace review. He
further updated the Members on what the FAA is saying thus far
concerning this.
iii. 7-25 Parallel Taxiway—Hughes noted that he met earlier today with
Public Works, Gardinier, and Mascari on this project. The FAA has given
a May 15 date for bid deadline, with construction beginning in July. He
added that this project will not impact either runway. The taxiway system
on the north end, however, will be impacted to some degree. There will
also be some disruption to Riverside Drive, according to Hughes, when
they install new storm sewers. Mascari brought up that at today's
meeting, it was noted that there would need to be a two-week shutdown
of the runway, while they attach the taxiway. It was suggested that they
put a time limit on this part of the project, to help ensure that the project is
completed in a timely manner.
d. 2011 Air Race Classic—Gardinier noted that the start documents are now posted on
the web site. There were 33 teams registered as of yesterday, according to Gardinier.
With the increased advertising and promotion, Gardinier stated that they hope to reach
50 teams. She then shared some of the details that are starting to come together for this
year's race. The discussion turned to having a hangar party at the Airport during this
event, and what the City rules are regarding alcohol on City-owned property, as well as
whether or not an exception could be granted for such an event. Tharp noted that
registration for the race ends April 15th. There will be a variety of activities for youth, as
well as tours for visiting pilots at Rockwell Collins, according to Gardinier.
e. Corporate Hangar "L"—Tharp stated that they are still working on the design to be
presented. He added that they will meet with the interested parties to make sure they
are still on board for leasing hangar space. Mascari asked if they could see a floor plan
once they get to that point, and Tharp stated that this would be part of the bid process
information that the Commission would need to approve. Four lease agreements, or
about 50% of the hangar space, would be enough to secure the debt payment,
according to Tharp.
f. Airport"Operations": Strategic Plan Implementation; Budget; Management—
Mascari asked Tharp to explain the memo they received in their packets. Tharp noted
that after the weekly staff meeting, he was pulled aside by the City Manager and asked
his take on the meeting with the Council. He shared that the City Manager stated that
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the City wants to see a viable Airport, and that they like the way the operations are being
handled now. Another point that was made was in regards to the payment plan that was
discussed at the recent joint meeting. Basically paying off the debt on the three hangars
would be done before going to a 50/50 split as previously discussed. Gardinier stated
that she believes they need to write up a formal memo to the Council which will lay out
the Airport's plan to pay down this debt. Mascari stated that he would still like to see
them use an accelerated payback program, rather than the 50/50 split. The discussion
continued, with Mascari stating his reasons on why they should accelerate this. Others
offered their view, disagreeing with Mascari's recommendation. A lengthy discussion
ensued, with Mascari making the first motion. Mascari moved that the proceeds of
the next three sales go toward paying off the debts on Buildings K and I; that the
rent received from K and I, along with payments made previously on K and I, go
toward the debt on Building F; and that all remaining sale proceeds be used at the
Commission's discretion; seconded by Horan. Motion failed 2-3; Crane,
Assouline, and Gardinier in the negative.
The discussion then turned to what the Commission would like to put into writing. Tharp
noted how they could handle this, with others giving their opinion. Gardinier moved to
put in writing,with assistance from Crane and Tharp, the position presented at the
recent joint meeting of the Commission and Council,with the addition of how the
proceeds will be used, and that this be the basis for a discussion with the City
Manager; Assouline seconded the motion. Motion passed 3-1; Mascari in the
negative and Horan absent.
Tharp noted that they have three months left in the budget year and things look good.
Gardinier asked where they are with Tharp's annual review. He responded that Horan is
working on this.
g. US Army Reserve Lease—
i. Public Hearing - Dulek spoke to Members regarding this lease, noting
the terms on page 4 of the lease. Members briefly discussed these
concerns, before closing the hearing.
ii. Consider Resolution #A11-07 Approving Lease with United States Army
Reserve—Gardinier asked for clarification on the lease amount. Tharp
stated it is $4,200 per year, or$350 per month. Previously the monthly
rental was at $286. Tharp recommended that the Commission accept
this lease amount. Mascari moved to recommend Resolution#A11-
07; seconded by Crane. Motion carried 4-0; Horan absent.
h. Firearms Policy—Members briefly discussed this policy. Crane moved to Approve
Resolution #A11-08 for the Firearms Policy at the Airport; seconded by Mascari.
Motion carried 4-0, Horan absent.
i. FBO/ Iowa Flight Training/Whirlybird Reports—Matt Wolford and Toby Myers with
Jet Air noted that they've been out picking up trash lately, getting ready for the mowing
season. Also noted was that business has been continuing to pick up. Gardinier asked
if things are still moving forward on replacing countertops and that type of thing. Tharp
responded that he is still getting quotes on these items.
j. Subcommittees' Reports—Gardinier stated that she would like to set up some sort of
schedule to report on subcommittee happenings.
•
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k. Commission Members' Reports—Gardinier desired to extend her appreciation to
Horan for serving as Chair the past year.
I. Staff Report—Tharp noted that the Iowa Aviation Conference was April 20 and 21 and
that the schedule conflicted with the next regular commission meeting. Members then
discussed the date and consensus was to move the meeting to April 141h
SET NEXT REGULAR MEETING:
The next regular meeting will be Thursday, April 14, 2011, at 6:00 P.M. at the Airport Terminal
building.
ADJOURN:
Meeting was adjourned at 8:04PM
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CHAIRPERSON DAT
Airport Commission
March 10,2011
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Airport Commission
ATTENDANCE RECORD
2011
TERM N N Co a
NN -s N
1 i
NAME EXP. 3 3 3 3 3
3 3 1 3 3
03/01/13 X XX X
Rick
Mascari
03/01/14 X XX X
Howard
Horan
Minnetta 03/01/15 X XX X
Gardinier
Jose 03/02/12 X X X X
Assouline
Steve 03/02/14 O/E X X X
Crane
Key:
X = Present
O = Absent
O/E =Absent/Excused
NM = Not a Member at this time