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HomeMy WebLinkAbout03-10-2011 Airport Commission Meeting Minutes Airport Commission March 10,2011 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION MARCH 10, 2011 —6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Steve Crane, Minnetta Gardinier, Howard Horan (left mtg. early), Rick Mascari Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Jeff Edberg, Toby Myers, David Hughes RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): CALL TO ORDER: Chairperson Horan called the meeting to order at 6:00 P.M. ELECTION OF OFFICERS: Horan noted that the first order of business is to elect new officers. Mascari nominated Gardinier for the Chairperson position; seconded by Crane. Motion carried 5-0. Horan nominated Crane for the Secretary position; seconded by Mascari. Motion carried 5-0. APPROVAL OF MEETING MINUTES: Chairperson Gardinier then took over the meeting. Minutes from the February 17 and February 21, 2011, meetings were reviewed. Mascari moved to approve both the February 17 and the February 21, 2011, minutes as submitted; seconded by Crane. Motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Farm Management—Tharp noted that the farm manager is working on a lease agreement for the hay portion of the farm operations. He added that it will be a type of barter agreement and further explained what this will entail, especially in the first year or so. Tharp responded to Members' questions, further pointing out the areas on the map that are in question. He added that they hope to have a lease for the Commission to review by next month's meeting. b. Aviation Commerce Park—Jeff Edberg— Edberg noted that they have made some progress. There is a party interested in Lot 16. He added that it is a dog-cat oriented business that would employ three employees to begin with. Edberg has also offered lots to several other parties, but doesn't have any definite offers yet. He noted that in general the commercial market appears to be doing better. Edberg then brought up the Airport Commission March 10,2011 Page 2 question from last month concerning leasing. He noted that after checking into it, the listing agreement does not contain a leasing price. He shared information from the previous agreement, and noted that he would recommend an increase of B to 8 ''A cents as a guide. He could then work up a schedule for the Commission's approval. Members noted their agreement to have Edberg do this. Edberg then responded to Members' questions regarding lease terms and other such details. c. FAA/IDOT Projects—AECOM — David Hughes i. Runway 7/25 & 12/30—Hughes noted that they are still completing FAA grant closeout paperwork. They have the final paperwork from the City and can now move forward from there. He gave Members a brief rundown on the history of this. ii. Obstruction Mitigation— Hughes noted that they are making the final revisions to the ALP, and then it goes back in for airspace review. He further updated the Members on what the FAA is saying thus far concerning this. iii. 7-25 Parallel Taxiway—Hughes noted that he met earlier today with Public Works, Gardinier, and Mascari on this project. The FAA has given a May 15 date for bid deadline, with construction beginning in July. He added that this project will not impact either runway. The taxiway system on the north end, however, will be impacted to some degree. There will also be some disruption to Riverside Drive, according to Hughes, when they install new storm sewers. Mascari brought up that at today's meeting, it was noted that there would need to be a two-week shutdown of the runway, while they attach the taxiway. It was suggested that they put a time limit on this part of the project, to help ensure that the project is completed in a timely manner. d. 2011 Air Race Classic—Gardinier noted that the start documents are now posted on the web site. There were 33 teams registered as of yesterday, according to Gardinier. With the increased advertising and promotion, Gardinier stated that they hope to reach 50 teams. She then shared some of the details that are starting to come together for this year's race. The discussion turned to having a hangar party at the Airport during this event, and what the City rules are regarding alcohol on City-owned property, as well as whether or not an exception could be granted for such an event. Tharp noted that registration for the race ends April 15th. There will be a variety of activities for youth, as well as tours for visiting pilots at Rockwell Collins, according to Gardinier. e. Corporate Hangar "L"—Tharp stated that they are still working on the design to be presented. He added that they will meet with the interested parties to make sure they are still on board for leasing hangar space. Mascari asked if they could see a floor plan once they get to that point, and Tharp stated that this would be part of the bid process information that the Commission would need to approve. Four lease agreements, or about 50% of the hangar space, would be enough to secure the debt payment, according to Tharp. f. Airport"Operations": Strategic Plan Implementation; Budget; Management— Mascari asked Tharp to explain the memo they received in their packets. Tharp noted that after the weekly staff meeting, he was pulled aside by the City Manager and asked his take on the meeting with the Council. He shared that the City Manager stated that Airport Commission March 10,2011 Page 3 the City wants to see a viable Airport, and that they like the way the operations are being handled now. Another point that was made was in regards to the payment plan that was discussed at the recent joint meeting. Basically paying off the debt on the three hangars would be done before going to a 50/50 split as previously discussed. Gardinier stated that she believes they need to write up a formal memo to the Council which will lay out the Airport's plan to pay down this debt. Mascari stated that he would still like to see them use an accelerated payback program, rather than the 50/50 split. The discussion continued, with Mascari stating his reasons on why they should accelerate this. Others offered their view, disagreeing with Mascari's recommendation. A lengthy discussion ensued, with Mascari making the first motion. Mascari moved that the proceeds of the next three sales go toward paying off the debts on Buildings K and I; that the rent received from K and I, along with payments made previously on K and I, go toward the debt on Building F; and that all remaining sale proceeds be used at the Commission's discretion; seconded by Horan. Motion failed 2-3; Crane, Assouline, and Gardinier in the negative. The discussion then turned to what the Commission would like to put into writing. Tharp noted how they could handle this, with others giving their opinion. Gardinier moved to put in writing,with assistance from Crane and Tharp, the position presented at the recent joint meeting of the Commission and Council,with the addition of how the proceeds will be used, and that this be the basis for a discussion with the City Manager; Assouline seconded the motion. Motion passed 3-1; Mascari in the negative and Horan absent. Tharp noted that they have three months left in the budget year and things look good. Gardinier asked where they are with Tharp's annual review. He responded that Horan is working on this. g. US Army Reserve Lease— i. Public Hearing - Dulek spoke to Members regarding this lease, noting the terms on page 4 of the lease. Members briefly discussed these concerns, before closing the hearing. ii. Consider Resolution #A11-07 Approving Lease with United States Army Reserve—Gardinier asked for clarification on the lease amount. Tharp stated it is $4,200 per year, or$350 per month. Previously the monthly rental was at $286. Tharp recommended that the Commission accept this lease amount. Mascari moved to recommend Resolution#A11- 07; seconded by Crane. Motion carried 4-0; Horan absent. h. Firearms Policy—Members briefly discussed this policy. Crane moved to Approve Resolution #A11-08 for the Firearms Policy at the Airport; seconded by Mascari. Motion carried 4-0, Horan absent. i. FBO/ Iowa Flight Training/Whirlybird Reports—Matt Wolford and Toby Myers with Jet Air noted that they've been out picking up trash lately, getting ready for the mowing season. Also noted was that business has been continuing to pick up. Gardinier asked if things are still moving forward on replacing countertops and that type of thing. Tharp responded that he is still getting quotes on these items. j. Subcommittees' Reports—Gardinier stated that she would like to set up some sort of schedule to report on subcommittee happenings. • Airport Commission March 10,2011 Page 4 k. Commission Members' Reports—Gardinier desired to extend her appreciation to Horan for serving as Chair the past year. I. Staff Report—Tharp noted that the Iowa Aviation Conference was April 20 and 21 and that the schedule conflicted with the next regular commission meeting. Members then discussed the date and consensus was to move the meeting to April 141h SET NEXT REGULAR MEETING: The next regular meeting will be Thursday, April 14, 2011, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Meeting was adjourned at 8:04PM cz0d CHAIRPERSON DAT Airport Commission March 10,2011 Page 5 Airport Commission ATTENDANCE RECORD 2011 TERM N N Co a NN -s N 1 i NAME EXP. 3 3 3 3 3 3 3 1 3 3 03/01/13 X XX X Rick Mascari 03/01/14 X XX X Howard Horan Minnetta 03/01/15 X XX X Gardinier Jose 03/02/12 X X X X Assouline Steve 03/02/14 O/E X X X Crane Key: X = Present O = Absent O/E =Absent/Excused NM = Not a Member at this time