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Home My WebLink About06-16-2011 Airport Commission Meeting Minutes Airport Commission June 16,2011 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION JUNE 16, 2011 —6:00 P.M. AIRPORT TERMINAL BUILDING • Members Present: Jose Assouline, Steve Crane, Howard Horan, Rick Mascari Members Absent: Minnetta Gardinier Staff Present: Sue Dulek, Michael Tharp Others Present: David Hughes, Jeff Edberg, Matt Wolford RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: As Chairperson Gardinier was unable to attend this meeting, Steve Crane chaired the meeting. He called the meeting to order at 6:00 P.M. APPROVAL OF MEETING MINUTES: The minutes of the May 12, 2011, meeting were discussed. Mascari moved to approve the May 12, 2011, minutes as submitted; seconded by Horan. Motion carried 4-0, Gardinier absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park—Jeff Edberg — Edberg addressed the Members. He stated that he will be using a different report format for the Airport. Edberg noted that the market has been slow lately. He has had a couple of meetings with interested parties, one being a local baking company. Edberg continued, stating that the real estate flyers now show lease rates. He added that the advertisement for the Press-Citizen goes out every two weeks. He then responded to Members' questions and comments regarding the lots. b. FAA/IDOT Projects—AECOM— David Hughes i. Runway 7/25 & 12/30— Hughes noted that they have not heard anything new from the FAA on closeout of this project. The FAA has received the information, but still needs to come up with a final report. ii. Obstruction Mitigation—Hughes stated that they have approached the landowner on this issue and will be working on getting the sign removed from this parcel. He also noted that he needs to meet with Dulek regarding this issue. Airport Commission June 16,2011 Page 2 iii. 7-25 Parallel Taxiway— Hughes noted that since the last meeting they have bid the taxiway grading and drainage. Ten bids were received, according to Hughes, ranging from $1.3 million to $2.3 million. The low bid was from Carter and Associates out of Iowa City. Hughes continued, stating that they are at the point where they need to move forward with the grant application with the FAA. 1. Consider Resolution #A11-12 Authorizing Chair to Execute a Grant Offer by the Federal Aviation Administration — Horan moved to consider Resolution #A11-12; seconded by Assouline. Motion carried 4-0, Gardinier absent. 2. Consider Resolution#A11-13 Accepting Bids and Awarding Contract for Runway 7-25 Parallel Taxiway Grading and Drainage—Mascari moved to consider Resolution#A11-13; seconded by Assouline. Motion carried 4-0, Gardinier absent. c. 2011 Air Race Classic—Crane asked if Tharp had any updates to share. Tharp noted that some of the racers have begun to arrive. There should be around 50 planes with 100-plus crewmembers. He then shared some of the activities that will be taking place over the weekend, including the Girl Scouts' visit and the dinner/dance. Mascari asked if Tharp felt that there might be a need for a temporary tower, as they used several years ago. A brief discussion ensued, with Members agreeing that the pilots are professional enough that they should be cognizant of all that is going on. Tharp added that the Cedar Rapids'Airport is also aware of the activities and the race schedule so that the extra traffic will be expected. d. Corporate Hangar"L"— Mascari noted that he still has not seen the plans for this project. Tharp stated that they are in his office and suggested they set up a meeting so Mascari can review them. Mascari stated that he believes they should review the plans before voting on this issue. Dulek noted that tonight is just setting the public hearing, not approving the plans. i. Consider Resolution#A11-14 Setting a Public Hearing for the Plans, Specifications and Form of Contract for the Construction of Hangar L on July 21, 2011 —Horan moved to consider Resolution#A11-14; seconded by Mascari. Motion carried 4-0, Gardinier absent. e. Hangar#32—Mascari asked what happened with this business, and Tharp noted that Mr. Roof is retiring. Tharp added that Mr. Roof did submit a termination letter for the Commission. Members briefly discussed this situation, with Mascari asking that the mobile home in this area be removed once Mr. Roof is gone. Mascari then asked if there wasn't a waiting list for hangars. Tharp explained that for this particular hangar, the University was on the list, as was Jet Air. The rent for this hangar will be $615 per month, with a two-year cycle on the corporate agreement, according to Tharp. Rent can be renegotiated after the two years. i. Consider Resolution#A11-15 Terminating Lease Agreement for Hangar #32 With Keith Roof d/b/a Iowa City Aircraft Repair—Assouline moved to consider Resolution #A11-15; seconded by Horan. Motion carried 4-0; Gardinier absent. ii. Consider Resolution #A11-16 Terminating Commercial Business Agreement With Keith Roof d/b/a Iowa City Aircraft Repair—Mascari Airport Commission June 16,2011 Page 3 moved to consider Resolution #A11-16; seconded by Assouline. Motion carried 4-0; Gardinier absent iii. Consider Resolution#A11-17 Approving a Use Agreement with the University of Iowa for Hangar#32—Mascari moved to consider Resolution#A11-17; seconded by Horan. Motion carried 4-0; Gardinier absent f. Airport"Operations": Strategic Plan Implementation; Budget; Management— Tharp noted that the fiscal year is about two weeks away. Budget-wise things are going well, according to Tharp. Operationally, he noted that the repairs to the taxiway patching are done. Crane asked if Jet Air looks for competitive fuel prices, and Tharp noted that they do. Mascari brought up the idea of using fuel incentives to get more planes into the Airport. Others agreed that this might be a worthwhile approach. Mascari then asked for some clarification on the monthly cleaning amount by Jet Air. Tharp noted that it has to do with when the bills came in. g. FBO/Iowa Flight Training/Whirlybird Reports—Tharp noted that Matt Wolford was called away, but that he doesn't believe there was anything specific to report at this time. Matt Wolford returned to the meeting. He noted that they are mowing a lot now that the season is in full swing. Things are going well, and they are busy right now, especially with the Air Race Classic happening. h. Subcommittee Report— Infrastructure: Horan noted that the subcommittee has met. Issues of concern are the north-south taxiway in front of the terminal, rutted and rough; and the troublesome, too-wide storm drain. Also discussed was the idea of reconnecting 18-36 with the north-south to facilitate parking. A brief discussion ensued, with both Horan and Mascari noting what could be done with this area. Horan continued, adding HVAC, upstairs carpeting, painting, tuck pointing, roof, and a new storage building to the list of items they need to consider for replacement, upgrading, etc. Horan noted that with the pin-lock door pad, they have met the goal of 24-hour operations. The infrastructure group also discussed t-hangars and commercial hangars in trying to plan for repairs and upgrades. Crane asked if they couldn't all receive an email with this information. Horan will pass this on to Tharp for distribution to Members. i. Commission Members' Reports—Mascari spoke to Members next, stating that he believes they should make Tharp a full-time employee. He stated his reasons as being longevity, first of all, and the fact that Tharp is fully trained now in operations. He believes that they could stand to lose this valuable experience if they don't do something. Horan stated that he would fully support this. Dulek noted that they should add this to their July agenda in order to discuss it fully. Horan stated that he now has 7.1 hours of'instruction.' j. Staff Report—Tharp noted that the State has forwarded their 2012 Aviation program to the Transportation Commission now, pending the Legislature's funding. Iowa City is on the list for everything they have requested, according to Tharp. Tharp also noted that he will be taking some vacation time once the Air Race Classic has wrapped up. He will return on July 5th . SET NEXT REGULAR MEETING: Airport Commission June 16,2011 Page 4 The next regular meeting will be Thursday, July 21, 2011, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Horan made the motion to adjourn the meeting at 6:51 P.M.; seconded by Mascari. Motion carried 4-0; Gardinier absent. 2„, CHAIRPERSON DATE Airport Commission June 16,2011 Page 5 Airport Commission ATTENDANCE RECORD 2011 TERM N r.a w a a cn a N N O -4 O a O) N W NAME EXP. 3 3 3 3 03/01/1 X X X X X X X X Rick 3 Mascari 03/01/1 X X X X X X X X Howard 4 Horan Minnetta 03/01/1 XX X X X X X 0 Gardinie 5 / r E Jose 03/02/1 X X X X O/E O/E X X Assoulin 2 e Steve 03/02/1 O/E X X X X O/E X X Crane 4 Key: X = Present O = Absent O/E =Absent/Excused NM = Not a Member at this time