Loading...
HomeMy WebLinkAbout08-25-2011 Airport Commission Meeting Minutes Airport Commission August 25,2011 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION AUGUST 25, 2011 —5:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Steve Crane, Minnetta Gardinier, Howard Horan, Rick Mascari Staff Present: Sue Dulek, Michael Tharp Others Present: Jeff Edberg, Matt Wolford, Philip Wolford, Eric Scott, David Hughes, John Yeomans, Kumi Morris, Darryl Smith, Chuck Meardon RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: Chairperson Gardinier called the meeting to order at 5:08 P.M. APPROVAL OF MEETING MINUTES: The minutes of the July 21 and August 4, 2011, meetings were briefly discussed. Mascari moved to approve the July 21, 2011, minutes as submitted; seconded by Crane. Motion carried 5-0. Mascari moved to approve the August 4, 2011, minutes as submitted; seconded by Assouline. Motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Corporate Hangar L—Tharp noted that on Tuesday bids were opened for this project. He added that the bids came in very high. There were six bids in total. Tharp briefly reviewed the bids, and Gardinier explained what the various bids entailed. Members discussed the situation, asking for clarification from the consulting engineer. Members voiced their concerns regarding the disparity in costs for this hangar. Gardinier noted that she would like to get a response from Scott on the 30% discrepancy in numbers. After lengthy discussion, Members decided to reject these current bids, as there is a $200,000 gap. Tharp noted that Members will need to decide if they want to do a re-bid on this project. He added that he would like to rework the numbers to see if they can still get this project accomplished. Tharp continued, stating that he would like to report back in two weeks and tell the Members where they stand on this project before completely letting it go. Members also voiced their concern at the possibility of having to return the grant money on this project. A decision was then made to have Tharp report back to Members on this at the next regular meeting, September 15. -g Nit Airport Commission August 25,2011 Page 2 i. Consider Resolution #A11-21 Accepting Bids and Awarding Contract —Gardinier moved to reject all bids; seconded by Mascari. Motion carried 5-0. b. Terminal Building Brick Repair—Tharp introduced Kumi Morris from Public Works and Darryl Smith with VJ Engineering, noting that he asked them to attend this evening's meeting so they could hear what the Members are looking for in design ideas. i. Consider Resolution #A11-22 Approving a Contract With VJ Engineering for Design and Construction Engineering Services— Mascarimoved to consider Resolution #A11-22; seconded by Crane. Motion carried 5-0. c. Ruppert Land—Tharp spoke to Members regarding this parcel. He noted that the Ruppert family would like to sell this land to the Airport. An appraisal would need to be done first, among other things, according to Tharp. Assouline moved to authorize an appraisal of the Ruppert parcel; seconded by Horan. Motion carried 5-0. d. Airport Commerce Park—Jeff Edberg addressed Members next, stating that he just received a call about a lot and that he is still working with the other party, who has narrowed their search down to either the Iowa City Airport lot or one in Coralville. Edberg noted that he has talked with both city managers, to see if there are any financial incentive programs available for such a venture. Edberg stated that he also let the interested party know that a lease may be a possibility, as well. e. Airport Farming / Farmer's National Agreement—Tharp stated that it is time again for the Commission to decide if they want to continue this agreement or not, as it will renew automatically. He added that they also need to decide what to do with the farming leases they have. John Yeomans noted that Merschman Seeds is interested in continuing their lease. He added that they have a new product line coming out and definitely want to keep their plots at the airport. Members began a brief discussion on raising rental rates, and Tharp noted that he would like to add some other areas for upkeep and maintenance into the farming agreement. A discussion ensued regarding the areas that need some attention. f. FAA/IDOT Projects—AECOM—David Hughes - i. Runway 7/25 & 12/30—Hughes noted that there is still one grant open on this. ii. Obstruction Mitigation—Hughes noted that they are also working with the FAA on this project, mainly regarding what can and cannot be done in approaching a property owner. He will get the draft letter to Dulek for her review. iii. 7-25 Parallel Taxiway— Hughes noted that the FAA's grant on this has been delayed due to the earthquake on the east coast. They do expect to have it in the mail next week, however. He added that construction should begin in September. 1. Consider Resolution #A11-23 Approving Agreement with AECOM for Construction Related Services for the Construction of the Runway 7-25 Parallel Taxiway Grading . v Airport Commission August 25,2011 Page 3 and Drainage— Horan moved to approve Resolution#A11-23; seconded by Mascari. Motion carried 5-0. g. Airport"Operations": Strategic Plan-Implementation; Budget; Management— Mascari asked about some charges on page 4 of 21, Building Repair and Maintenance Services, to see what they are spending on maintenance, outside of what Jet Air does under their contract. Tharp explained what the charges consist of, noting that Jet Air is who provides this service. The other charge, according to Tharp, was for glass replacement. Mascari also brought up some concerns that a tenant discussed with him. The idea of a "comment box"was also brought up. Gardinier agreed that this is a good idea. i. Airport Operations Specialist Position—Gardinier asked that Members read Tharp's letter and provide feedback on this. She will then meet with the City Manager in the next month to discuss this. Mascari brought up the idea of some type of incentive system for Tharp, noting that they could use this comment box to gauge how things are going. Assouline noted that he does not necessarily agree with this idea. Horan stated that he would agree to some type of incentive program, but that the comment box is not it. Gardinier then weighed in on this issue, noting that some of these comments could be inaccurately pinned on Tharp. The conversation continued, with Mascari noting that if they make this a full- time position, he believes that Tharp should be considered the Airport Manager. He continued, explaining his stance on this. Assouline stated that he believes the Commission, as a body, should use the annual reviews for this position to handle pay increases, versus incentives throughout the year. Mascari continued to make his point, reiterating that he believes job performance should be considered here when looking at not only a normal raise, but also some type of bonus. Gardinier again asked that Members send her an email with their suggestions, comments, as she would like to move this forward in the next month. h. FBO—Iowa Flight Training/Whirlybird Reports—Matt Wolford of Jet Air addressed the Members next, noting that the Sertoma event is this weekend. They have been catching up on weeds and various maintenance things in preparation. The Wolfords also noted that with the change in the fuel supplier, to Shell, they are seeing some nice fuel incentives for pilots. There will also be some advertising perks with this change. Gardinier asked if IFT and Whirlybirds ever have anything new to share. Tharp stated that if the Commission would like them to attend once in a while, he can relay that message to them. i. Subcommittees' Reports— Budget Commission—Tharp noted that he and Crane met to discuss last year's budget. They then discussed next year's budget, with Tharp noting that budget materials won't be out for another month or so. Some of the ideas include updating Tharp's office, and the IT fiber optic and computer equipment. Once the materials are received for next year's budget, Tharp stated that they will bring this to the Commission for review. Gardinier asked if the Commission would like a synopsis of the ideas being tossed around for next year's budget. This would allow Members to give feedback to the subcommittee. Airport Commission August 25,2011 Page 4 j. Commission Members' Report— Mascari noted that with five members on this Commission, they have five different opinions. He asks that Members view ideas and suggestions with an open mind, and that they be more open to making some changes. Gardinier encouraged everyone to come out to the Sertoma event this weekend, and the following weekend to the Tri-Motor event. k. Staff Report—Tharp reminded Members of the FAA conference in Kansas City next month. SET NEXT REGULAR MEETING: The next regular meeting will be Thursday, September 15, 2011, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Gardinier made the motion to adjourn the meeting at 7:00 P.M.; seconded by Horan. Motion carried 5-0. 1=122,0// CHAIRPERSON DATE 4 / Airport Commission August 25,2011 Page 5 Airport Commission ATTENDANCE RECORD 2011 TERM N N w a a cn ° -4 Cu Co N N — N j :13-• N rn NAME EXP. o j o a C3) 03/01/13 X XXX X X X X X/E X X Rick Mascari 03/01/14 X XXX X X X X X X X Howard Horan Minnetta 03/01/15 X XXX X X X O/ X X X Gardinier E Jose 03/02/12 X X X X O/ O/ X X X X X Assouline E E Steve 03/02114 O/E X X X X 0/ X X X X X Crane E Key: X = Present X/E = Present for Part of Meeting 0 = Absent O/E =Absent/Excused NM = Not a Member at this time