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Home My WebLink About12-15-2011 Airport Commission Meeting Minutes Airport Commission December 15, 2011 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION DECEMBER 15, 2011 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Minnetta Gardinier, Howard Horan, Rick Mascari, Jose Assouline, Steve Crane Members Absent: Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Philip Wolford, Jeff Edberg, David Hughes, Tim Busch, John Yeomans, Chuck McDonald, Daryl Smith, Eric Scott RECOMMENDATIONS TO COUNCIL: Approve Amendment#2 to listing agreement with Skogman Realty to extend the term of the listing agreement CALL TO ORDER: Chairperson Gardinier called the meeting to order at 6:02 P.M. APPROVAL OF MEETING MINUTES: Mascari moved and Assouline seconded a motion to approve the minutes from the November 17 meeting. Motion passed 5-0 PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: A. Airport Farming Operations — John Yeomans stated he had given Tharp a lease agreement for the packet. Yeomans discussed the details of the lease agreement Crane asked if the price was changing, Tharp noted that the base rent increased from $25,000 to $31,000. Yeomans mentioned that the rates at Iowa City were similar to the rates at the Cedar Rapids airport. B. Airport Commerce Park — Edberg mentioned that the listing agreement was due to expire and that he has signed the amendment to extend the agreement. Edberg stated the purchase agreement for Lots 16 and 17 had been approved by City Council. Edberg stated he had contacted the individual that made a previous offer on Lot 17 to discuss moving to a different lot and that he was going to meet Monday with him. Edberg said he would be suggesting Lot #12. Assouline asked about leasing the other lots and the vetting process for lease offers. Edberg responded to his questions. i. Consider a resolution approving amendment#2 to listing agreement with Skogman Realty— Mascari moved and Horan seconded resolution #A11-27. Motion passed 5-0. C. Privately Constructed and Owned Corporate Hangar—Tharp stated that he and Gardinier had been involved in some discussions with a group interested in building their own hangar at the airport. Tharp noted the Airport Commission needed to set some policy decisions regarding privately constructed facilities. Tharp noted that one of these is a policy regarding self-fueling systems. Tharp stated that he had been researching Airport Commission December 15, 2011 Page 2 airports around the state. The pattern he saw was that if the airport had a full-time Fixed Base Operator then generally the self-fueling operations were not allowed. If there was not a full time FBO, then they were treated on a case-by-case basis. Tharp stated that there was one underground storage tank on the field that was attached to a building leased by the University of Iowa. Tharp commented that as the Airport Commission considered whether to allow more of these systems, they need to focus on the liability issues associated with the facilities. Tharp noted that today there are significantly more regulations in play and having some controls over the handling would be critical. Tharp noted that if the Airport Commission was to allow these self-fueling facilities they should be above ground systems. Members discussed different options regarding the storage tanks. Mascari asked about the possible location of the hangar. Tharp responded that the best area available now is just east of the university hangar. Gardinier questioned whether the Commission wanted to set the precedent of allowing these tanks or to consider giving priority to supporting the FBO on the field. Horan asked Wolford about how much fuel is in a typical delivery. Wolford responded to his experience with fueling. Wolford mentioned that Jet Air would be willing to work with any potential group to provide fuel services. Wolford mentioned Jet Air has a similar operation with the airline operating out of the Burlington Airport. Members continued to discuss the options of supporting the FBO versus self-fueling. Horan asked about development in the south area regarding folks putting in facilities there. Tharp noted that there are plans in place for service roads to serve the south area until a time that traffic might justify a second facility on the field. Gardinier stated that she would not like to see self-fueling systems. Mascari stated he agreed with Gardinier's position. Members agreed to a consensus not to allow self-fueling systems. Tharp mentioned the other item of concern was infrastructure to the area. Tharp noted that if there is a group that does lease ground getting taxiway infrastructure to the area would be something that needed to be done. The immediate apron area for any private hangar would be the responsibility of the hangar owner and part of their construction costs. Tharp noted that in the immediate future, they would be able to work within the Hangar L project to extend the taxiway to the area. Crane asked about how much cost they'd be looking at. Tharp mentioned he had asked Eric Scott to put some costs together and stated the estimate is about $80,000 to build the taxiway out to the building. Mascari asked about road access to the area. Tharp mentioned that initially the entrance point would be the common gate by the maintenance shop. He mentioned that phase 2 of the Hangar L project does finish the area with a parking area for direct access from the south. Gardinier restated she wanted to express that the Commission would be happy to have these facilities at the airport. D. Hangar L— i. Consider a resolution setting public hearing for plans and specification for Phase 1 construction —Tharp stated he had the plans and specifications in hand. Crane moved and Assouline seconded resolution #A11-28. Motion passed 5-0. E. Terminal Building Brick Repair— i. Consider a resolution setting public hearing for plans and specifications for the Terminal Brick Rehabilitation Repair Project—Tharp stated he had the plans and specifications in hand. Mascari moved and Crane seconded resolution #A11-29. Motion passed 5-0. F. FAA/IDOT Projects: AECOM — i. Runway 7/25 & 12/30— Hughes stated that they did finally get closure of the grants for the previous work. Tharp noted they did get their final payment from FAA. Airport Commission December 15, 2011 Page 3 ii. Obstruction Mitigation - Hughes stated they were working with Dulek and the attorney for the Hargrave property to lower some light poles. iii. 7/25 Parallel Taxiway- Hughes stated they have hit winter shutdown. He stated the contractor needs to do some stabilization work to complete that process. Horan asked about when the project would be restarted. Hughes stated they'd be looking toward mid-March. Hughes stated the contractor has about 50 working days expired out of the 80 days allowed in the contract. a. Consider a resolution approving Task Order#8 with AECOM for design and construction services for Airport Electrical and Lighting Rehabilitation - Horan asked about what all was in the project. Tharp responded that the project would consist of LED light replacements for fthe entire airport's exterior lighting. Tharp noted that originally he had rk k been working with the Public Works department, but due to the work and e knowledge AECOM has from previous electrical work, he wanted to pull i ek-.and ask the _for assistance. Horan moved and Assouline seconded resolu A11-Motion approved 5-0. ) b. Consider a resolution approving Task Order#9 with AECOM for 1/ design services agreement for construction of Runway 7/25 parallel 1 taxiway paving and lighting - Mascari moved and Crane seconded Fes()u i #A11 Motion approved 5-0 G. 2011 Pavement Repairs i. Consider a Resolution Accepting Work for concrete replacement by All American Concrete - Hughes stated the repair work had been completed by All 4/f -* American concrete. Mascari stated he liked the work. Mascari moved and /21 '1L Horan seconded resolutio�i`�#A11-3�3 '' Motion approved 5-0. H. FY2013 FAA Airport lmprovemenT-Program Application - Hughes handed out the summary sheets from the program application. Hughes stated the sheets go along with the comments from the last meeting. Gardinier asked about the Master Plan section and the process for it. Tharp noted this would be a large process for the 20-year plan, with the last plan completed in 1996. Members discussed the application package items. Horan stated they need to begin planning for the south development now. Hughes stated that would also be a component of the master plan. I. Airport "Operations": Tharp noted that there was some electrical repair work to still be done. i. Strategic Plan-Implementation - No discussion. ii. Budget- Crane asked about the land rental account noting the revenue planned and paid to date did not appear to be in line. Tharp noted that the bulk of the account is the farm lease payment. iii. Management- a. FY2011 Annual Report-Tharp noted that he had placed a draft of the report into the packet for review. He noted that with the budget schedule set up they could approve the report with revisions in January. Gardinier asked if Tharp would send the report electronically. Tharp noted he would send the electronic file to everyone. b. Consider a resolution approving contract amendment to Airport Maintenance Agreement with Jet Air- Mascari asked what services Jet Air provides to which Tharp responded. Tharp stated the desire to extend the contract in two parts. Tharp noted that if the contract were not renewed at the end of the year, the Airport would be scrambling to provide for winter services in the middle of the season. Tharp noted that Airport Commission December 15,2011 Page 3 ii. Obstruction Mitigation— Hughes stated they were working with Dulek and the attorney for the Hargrave property to lower some light poles. iii. 7125 Parallel Taxiway—Hughes stated they have hit winter shutdown. He stated the contractor needs to do some stabilization work to complete that process. Horan asked about when the project would ne restarted. Hughes stated they'd be looking toward mid-March. Hughes gated the contractor has about 50 working days expired out of the 80 days all•wed in the contract. a. Consider a resolution approving Task Or,er#8 with AECOM for design and construction services for Air•ort Electrical and Lighting Rehabilitation—Horan asked about what =11 was in the project. Tharp responded that the project would consist 'f LED light replacements for the entire airport's exterior lighting. Thar. noted that originally he had been working with the Public Works de•artment, but due to the work and e knowledge AECOM has from prey•us electrical work, he wanted to p it back and ask them for assista e. Horan moved and Assouline sec,nded resolution#A11-29. M-.tion approved 5-0. b. Cons •er a resolution approvin. Task Order#9 with AECOM for design ervices agreement for onstruction of Runway 7/25 parallel taxiway ' lying and lighting— ascari moved and Crane seconded resolution • '.11-30. Motion ap•roved 5-0 G. 2011 Pavement Repairs i. Consider a Resolutio Accepting ork for concrete replacement by All American Concrete- ghes st- ed the repair work had been completed by All American concrete. Masc- ' stag d he liked the work. Mascari moved and Horan seconded resolution •1 -31. Motion approved 5-0. H. FY2013 FAA Airport Improvement • ogram Application— Hughes handed out the summary sheets from the program a.• ation. Hughes stated the sheets go along with the comments from the last meeting Ga inier asked about the Master Plan section and the process for it. Tharp noted this ould b- a large process for the 20-year plan,with the last plan completed in 1996. embers di-cussed the application package items. Horan stated they need to begin •lanning for th- south development now. Hughes stated that would also be a corn'orient of the ma ter plan. I. Airport"Operations": Tharp oted that there wa- some electrical repair work to still be done. i. Strategic Plan-Imps mentation—No discus 'on. ii. Budget—Crane as,ed about the land rental account noting the revenue planned and paid to date di• not appear to be in line. Thare noted that the bulk of the account is the far' lease payment. iii. Management— a. FY201 Annual Report—Tharp noted that he =d placed a draft of the report to the packet for review. He noted that w kh the budget schedule set u• they could approve the report with revisions January. Gardinier ask-d if Tharp would send the report electronically. harp noted he w. Id send the electronic file to everyone. b. •nsider a resolution approving contract amendme t to Airport aintenance Agreement with Jet Air—Mascari asked hat services Jet Air provides to which Tharp responded. Tharp stated the desire to extend the contract in two parts. Tharp noted that if the contract were not renewed at the end of the year, the Airport would be scrambling to provide for winter services in the middle of the season. Tharp noted that • Airport Commission December 15,2011 Page 4 the other reason was to clean up and clarify some of the language in the contract to better outline the responsibilities of each party. Members It° discussed the extension. Mascari noted that the monthly maintenance �}/ generated b . should be completed by Tharp. Crane moved e resolutio. -d seconded by Mascari. Motion carried 5-0. c. Airport Operations Specialist Position 1. Evaluation Process -Tharp noted that he was due for evaluation in February, and he put this on the agenda for the Commission to have an opportunity to discuss the evaluation process. Gardinier asked if Tharp would send the evaluation form to her, and she would forward to members. [Shouldn't Mike forward this to members and request that their input be forwarded to Minnetta? then I would take their input and complete a review document. Can I communicate this to all of the Commission?] J. FBO / Flight Training Reports— i. Jet Air/Air Care—Matt Wolford handed out the maintenance activity list. Wolford noted the hangar door seals were completed [on how many hangars? He mentioned that, and it's better than giving the impression that all hangar doors were completed.] prior to Thanksgiving. Wolford noted they were waiting for the tractor blade. Tharp noted he had talked with the equipment shop and that it was due yet within the week. Mascari asked about how the purchases work. Wolford noted they usually purchase via their business credit card and then give receipts to Tharp. Tharp noted that Jet Air does have some purchasing authority in the contract to allow them to purchase things on behalf of the airport. Wolford stated that they were working on some international aircraft sales. Philip Wolford stated they had sold 4 corporate jet aircraft recently. He stated that one went to Germany, but the others stayed locally. Philip Wolford mentioned that a number of previously frequent charter customers are looking at purchasing their own aircraft. Philip Woolford brought up the declared distances on the runway and how they impact the airport operations. Members discussed the runway distances with Wolford. Horan asked about the changes in the computer weather station. Tharp noted that the default website is set to the National Weather Service aviation site. Mascari stated that when the weather service was installed it was cutting edge, but now due to other technology, it wasn't as popular. Tharp noted the subscription cost was $2100 per year. ii. Iowa Flight Training Tharp noted that both instructors appeared to be flying a lot. Gardinier noted they had two simulators online for use. K. Subcommittee Reports Gardinier noted that no subcommittee was due to report. She noted that the infrastructure committee was due to report in January. L. Commission Members' Reports— Mascari thanked Dulek for her work on recent correspondence. M. Staff Report—Tharp noted that he had been in contact with the owner of Whirlybird Helicopters and that they were interested in having an opportunity to discuss with the Commission a return to operation. Airport Commission December 15,2011 Page 4 the other reason was to clean up and clarify some of t e language in the contract to better outline the responsibilities of each p rty. Members discussed the extension. Mascari noted that the mo thly maintenance generated by Jet Air should be completed by Tharp Crane moved resolution#A11-32 and seconded by Mascari. Mo ion carried 5-0. c. Airport Operations Specialist Position 1. Evaluation Process -Tharp noted that a was due for evaluation in February, and he put this on the age da for the Commission to have an opportunity to discuss the eve ation process. Gardinier asked if Tharp would send the evaluaon form to her, and she would forward to members. [Shouldn't Mike forward this to members and request that their inp t be forwarded to Minnetta? then I would take their input and c• plete a review document. Can I communicate this to all oft - Commission?] J. FBO/ Flight Trainin,• Reports— i. Jet Air!Air Ca - —Matt Wolford handed out e maintenance activity list. Wolford noted th- angar door seals were co pleted [on how many hangars? He mentioned that, :nd it's better than giving the impression that all hangar doors were complete. prior to Thanksgivi g. Wolford noted they were waiting for the tractor blade. T' -rp noted he had alked with the equipment shop and that it was due yet within e week. Ma ari asked about how the purchases work. Wolford noted they .ually purc -se via their business credit card and then give receipts to Tharp. arp no ed that Jet Air does have some purchasing authority in the contract to allo the , to purchase things on behalf of the airport. Wolford stated that they were wo ' g on some international aircraft sales. Philip Wolford stated they had sold 4 cot.orate jet aircraft recently. He stated that one went to Germany, but the others ta' -d locally. Philip Wolford mentioned that a number of previously frequent • arter ustomers are looking at purchasing their own aircraft. Philip Woolford trought u• the declared distances on the runway and how they impact the air.•rt operation Members discussed the runway distances with Wolford. H. an asked abou the changes in the computer weather station. Tharp n• ed that the defaul' ebsite is set to the National Weather Service aviatio site. Mascari stated at when the weather service was installed it was culling :dge, but now due to oth- technology, it wasn't as popular. Tharp noted he subscription cost was$ 00 per year. ii. Iowa Flight Trainin Tharp noted that both instruct• appeared to be flying a lot. Gardinier note, they had two simulators online fo use. K. Subcommittee Reports ardinier noted that no subcommitte- was due to report. She noted that the infrastru ure committee was due to report in Jan :ry. L. Commission Membe ' Reports—Mascari thanked Dulek for he ork on recent correspondence. M. Staff Report—Thar, noted that he had been in contact with the owner •f Whirlybird Helicopters and t :t they were interested in having an opportunity to dis• ss with the Commission a r> urn to operation. Airport Commission December 15,2011 Page 5 SET NEXT REGULAR MEETING FOR: Members set the next meeting for January 19, 2012. ADJOURN: Gardinier moved to adjourn. Meeting adjourned at 7:40pm A14111P- Zc7c-cg 2o/ CHAIRPERSON DATE • Airport Commission December 15,2011 Page 6 Airport Commission ATTENDANCE RECORD 2011 N W A o c0 co ...► R3 N 0 — CD — s TERM - N N N o o N NAME A EXP. o O NCD „ cn Rick 03/01/13 x x x x x x X x X/E x x x X X X X Mascari Howard 03/01/14 X X X X X X X X X X X X X X X X Horan Minnetta 03/01/15 X X X X X X X O/E X X X X X X X X Gardinier Jose 03/02/12 X X X X O/E O/E X X X X X X X X O/E X Assouline Steve Crane 03/02/14 0/Ex X X X O/E X X X X X X O/E X O/E X Key: X = Present X/E=Present for Part of Meeting O = Absent O/E=Absent/Excused NM=Not a Member at this time