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HomeMy WebLinkAbout03-18-2010 Airport Commission Meeting Minutes w 1 Airport Commission March 18,2010 MINUTES FINAL IOWA CITY AIRPORT COMMISSION MARCH 18, 2010 -6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Greg Farris, Minnetta Gardinier, Howard Horan, Janelle Rettig Members Absent: Steve Crane Staff Present: Sue Dulek, Michael Tharp, Jeff Davidson Others Present: Phillip Wolford, Rick Mascari, Kirk Hyland, Van Miller, Craig Albrecht, John Cunningham RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): CALL TO ORDER: Chairperson Rettig called the meeting to order at 6:05 P.M. FY11-15 STRATEGIC PLAN: a) Review Draft FY2011-FY2015 Plan -Davidson handed out additional color copies of the draft plan for members and audience to look at. Davidson then discussed the steps that had been taken to prepare the draft and summarized the activity of the Airport Commission over the last several meetings. Davidson reiterated the purpose of the plan is to be a road map for where the Airport Commission wanted the airport to be in 5 years. Rettig asked that John Staley's name be included in the report for his work in putting the plan together. b) Public Comment—Rettig opened the period for Public Comments. Wolford commented that he thought the plan was straight to the point. Members discussed how to present the plan to City Council and decided to present the plan during a formal meeting. Members asked Staff to work with the City Clerk to place the plan presentation on the Council's formal agenda. Executive Session— Horan moved to enter into executive session to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation.,seconded by Farris;Motion carried 4-0. Executive Session began 6:18pm Members resumed open session at 6:22pm ELECTION OF OFFICERS: Rettig open the floor for nominations for Chair;Rettig nominated Horan for chair, seconded by Farris;Motion carried 3-0 (Crane Absent,Horan 2 Airport Commission March 18,2010 Abstained). Rettig then opened the floor the nominations for Secretary. Rettig nominated Gardinier for Secretary, seconded by Horan. Motion carried 4-0(Crane absent) APPROVAL OF MEETING MINUTES: The minutes from the February 28'" meeting were reviewed. Farris moved to accept meetings as presented, seconded by Gardinier; Motion carried 4-0; Crane Absent PUBLIC DISCUSSION: Rick Mascari addressed members to announce that he was the new AOPA(Aircraft Owners and Pilots Association)Airport Support Network volunteer. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park—Tharp noted that the parties had not arrived yet, but were expected. Farris moved to defer this item until parties arrived, seconded by Rettig; Motion carried 4-0 (Crane Absent) b. Consider a resolution approving lease for Hangar#34—Tharp described the lease to Members, state this lease was for a corporate style hangar, and that the lease term was for a shorter period than normal because of the attempts to align the lease ending time with other leases that end in the month of September. Rettig asked if the lease rate was increased. Tharp responded that the lease rate was remaining the same as the previous lease, and that was due to inflation factors. Tharp noted that unlike other T-hangars which the airport pays for the utilities, the tenants of these hangars pay for the utilities, so when you remove that from the equation, the inflation rate was still flat. Rettig moved resolution A10-01 to approve lease for Hangar#34, seconded by Gardiner; Motion carried 4-0 (Crane Absent) c. FAAIIDOT Projects-AECOM -Tharp noted that David Hughes would not be at the meeting due to minimal activity for the winter season. 1. Runway 7/25 &12/30 a. Iowa Concrete Paving Association - Tharp noted that due to a miscommunication not all of the parties had arrived and asked to defer this item until they arrived. Farris moved to defer item until parties arrive, seconded by Rettig; Motion carried 4-0 (Crane Absent) 2. Obstruction Mitigation—Tharp noted that the contractor that demolished the United Hangar still had some outstanding paperwork to submit in order for that project to be closed out. 3. 2010 Pavement Rehab a. Consider a resolution approving engineering services agreement with AECOM Tharp noted that he had placed this item on the agenda in anticipation of receiving the contract from AECOM, but that it had not arrived. Tharp stated that the contract would be for the pavement rehabilitation and that the funds had been awarded by the state last summer. Tharp discussed the option of deferring the item until next month due to the short 3 Airport Commission March 18,2010 construction period this project would have, or to have a special meeting when the contract was received. Farris asked about authorizing the Chair to sign when the contract instead which the Commission had done in the past. Farris moved resolution A10-02 to authorize the chair to sign the agreement, seconded by Rettig; motion carried 4-0 (Crane absent) d. Building H—University of Iowa Expansion—Tharp noted that this project was nearly complete, but the contractor would need to come back and finish grading and seeding. Tharp stated that the lease agreement had been given to the University for execution and that they were waiting for the lease to get signed and returned. Dulek noted that the lease had been dated to start January 1, 2010 and that the University had agreed to pay the rent differential for the previous months. e. 2011 Air Race Classic- Gardinier told members that she had been able to secure the Iowa Chapter of the 99s to sponsor the Air Race Classic, and that they would be responsible for the$10,000 fee. Members asked Tharp if he had been able to resolve the insurance questions. Tharp stated that he had been in contact with the Risk Manager, and that the response from the city insurer was that the Air Race Classic group had sufficient coverage that the Airport Commission would not be required to obtain additional amounts. Members then discussed ways to help the 99s to fundraise and asked Gardinier if the group was going to seek a donation from the Airport Commission. Aviation Commerce Park—item deferred from earlier Kirk Hyland introduced himself to the Airport Commission and stated that there had been a change in staff and that Peggy Slaughter and Randy Miller were no longer with the firm. Hyland introduced Van Miller who would be working in the Iowa City office and be the lead realtor working on the Aviation Commerce Park. Miller addressed the Commission stating that he would like to continue with the group, and that Iowa Realty had a long relationship with the Airport Commission. Miller discussed some of the potential reporting methods he could use to keep the Commission up to date on the marketing efforts. Members introduced themselves. Rettig asked if Miller was working solely in Iowa City. Miller responded that he worked out of both the Cedar Rapids and Iowa City offices. Horan stated that he didn't feel that they need to be at every meeting unless there was something exciting that Miller wanted to bring to the Commission's attention. Gardinier asked about any of the pending interests that had been previously working on, and Hyland responded. Miller did say that there was call that day with an interested party in Lot 6 or Lot 10. Members discussed how Iowa Realty was dealing with parties that would seek lots in the middle. Hyland responded that they were in the process of updating their signage. Iowa Concrete Paving Association -item deferred from earlier. John Cunningham introduced himself to Members. Cunningham described the Iowa Concrete Association's award selection process in determining whom to give their awards to. Cunningham noted these awards are given annually and stated that there are about 60- 80 projects a year that are nominated for awards. Craig Albrecht from Metro Pavers thanked the Commission for being a part of the airport projects for the last couple of years. Cunningham presented the award for the Runway 7-25 Phase 2 Reconstruction and Reconstruction of Runway 12-30 project as"Iowa's Best General Aviation Airports PCC Pavement Project"for 2009. Horan accepted on behalf of the Commission. 4 Airport Commission March 18,2010 f. Corporate Hangar "L" —Tharp noted that the state senate subcommittee had released their legislation, and that it did not contain funding for general aviation infrastructure. Tharp noted that what they were encountering on the federal level wasn't necessarily the lack of dollars, but a lack of a high ranking priority project. Whereas the state projects were at this point due to a lack of dollars. Rettig asked about using the funds available from the City's CIP program and the funds that were available from the commerce park land sales and using those, what could the airport build, rent and pay back. Members discussed looking at the funds available and putting together a payback plan which they might want to discuss with the city. Wolford asked about building something smaller instead of trying to build the biggest hangar. Tharp told members that the RFP associated with this project had been advertised, but that he had not received any responses. Rettig discussed the possibility of the state budget having similar constraints next year, and the desire to build something to help ease the space. Rettig then brought up the planning for any construction that might impact the chances of building the larger desired structure in the future. Tharp stated that there had been previous discussions about expanding the south hangars to build King Air type hangars or extending a building with additional T hangars. Woolford discussed the size requirements for jet aircraft storage. Gardinier discussed her concerns with the overall General Aviation community not putting their names on the hangar waiting list due to the length of time it takes to get a hangar at Iowa City. g. Airport Operations: Strategic Plan-Implementation; Budget; Management— Rettig asked Tharp about when the income from the farm lease payments were expected. Tharp noted that the payments had been made to Farmer's National and that he had relayed instructions to send the payment to the airport. Rettig asked about the fuel sales. Tharp noted that Jet Air's fuel supplier had been bought out and there were some issues during the transition that the payments hadn't been getting made to the airport. Tharp noted he was working with Jet Air and the new supplier to get the issues resolved. Sue discussed how the new lease with the University was written and that it would have some rent due from the beginning of the year. Tharp noted that the City Council was planning to adopt the new budget and the payment for the Economic Development coordinator was still in the budget for the airport. Tharp noted that the he and the Commission should come up with some items they would like to present to the Economic Development Coordinator for assistance in completing. Rettig asked about the general levy amount. Tharp noted that the General Levy about was $100,000 for FY11. Tharp noted that he had been working with the Public Works Department to put an estimate together for the parking lot rehabilitation project. He noted that the estimate was over the available dollar amount so that the project would get scaled back to be tailored to the funds available. Tharp noted that he had met on with city staff regarding the VA parking lot proposal, and that based on the discussion with city staff and with the VA, it was determined that there were several issues that could not be worked before the proposal deadline. i. City naming policy - Members discussed the naming policy and had no recommendations. Tharp noted that there had been comments received on the policy from other boards. 5 Airport Commission March 18,2010 h. FBO Report -Wolford gave Members a monthly report of maintenance activity. Wolford mentioned they were excited that something was able to be worked out to get the Air Race Classic. Woolford suggested some comments on the strategic plan. i. Subcommittees' Reports— Members asked Tharp to prepare a subcommittee list for future reference. j. Commission Members' Reports—Gardinier suggested sending a letter to Jay Honeck in recognition of his service to the airport and the community. Rettig announced her intention to resign from the Commission pending the City Council's ability to appoint a new member. Rettig expressed her appreciation to the Commission. k. Staff Report—Tharp noted that the Iowa Aviation Conference was going to take place in Des Moines on April 21-22. Tharp noted that this year there was going to be a short session for airport boards and commission members and that it might be beneficial to members to attend if they can. SET NEXT REGULAR MEETING: The next regular meeting is set for Thursday, April 15, 2010, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Meeting adjourned at 8:03pm l (v CHAIRPERSON DATE 6 Airport Commission March 18,2010 AIRPORT COMMISSION ATTENDANCE RECORD YEAR 2010 TERM 1/21 2/18 3/18 4/15 NAME EXP. Greg Farris 3/1/13 X X X Minnetta 3/1/15 X X X Gardinier Howard 3/1/14 X X X Horan Janelle Rettig 3/1/12 X X X Steve Crane 3/1/14 — — O/E John Staley 3/1/10 X X --- NAME TERM EXP. Greg Farris 3/1/13 Minnetta 3/1/15 Gardinier Howard 3/1/14 Horan Janelle Rettig 3/1/12 Steve Crane 3/1/14 John Staley 3/1/10 KEY: X = Present O = Absent OIE= Absent/Excused NM = No meeting — = Nota Member