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Home My WebLink About06-17-2010 Airport Commission Meeting Minutes ' Airport Commission June 17,2010 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION JUNE 17, 2010—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Howard Horan, Jose Assouline, Greg Farris Members Absent: Minnetta Gardinier, Steve Crane Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, David Hughes, Phillip Wolford RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: Chairperson Horan called the meeting to order at 6:02 P.M. APPROVAL OF MEETING MINUTES: Minutes from the May 20, 2010, meeting was reviewed. Assouline moved to approve the minutes of the May 20, 2010; seconded by Horan. Motion carried 2-0; Farris abstained, Gardinier and Crane absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park— Dulek discussed a delay with the closing of the Lot#10 sale. The buyer wanted to make sure the construction plans would be approved by the FAA prior to closing. Dulek noted the amended agreement provides that the Buyer must submit an FAA Airspace study application by August 18 and close within 14 days of approval or the city could terminate the purchase agreement. Tharp distributed an activity report submitted by the Realtor. b. FAA/IDOT Projects—AECOM— David Hughes a. Runway 7/25 & 12/30—Hughes stated that they weren't ready to accept the Runway reconstruction project yet. Hughes and Tharp met with an FAA inspector to do a final review of the ARRA portion of the project. Hughes stated that during the walkthrough there were a couple of items that still needed to be completed and that he would bring these to the contractor's attention. Hughes discussed some of the punch list items that were remaining to be completed. c. Executive Session— Farris made the motion to adjourn to Executive Session to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or re, , Airport Commission June 17,2010 Page 2 disadvantage the position of the governmental body in that litigation; seconded by Assouline. Motion carried 3-0; Gardinier and Crane absent. The Commission went into Executive Session at 6:10 and returned to open session at 6:19. i. Obstruction Mitigation—Hughes stated that they are working on closing out this project. He further explained what they are working on to finalize things for the FAA's report. ii. 2010 Pavement Rehab— Hughes reviewed some concerns with the Commission regarding pavement projects and how these projects will impact the Airport. He explained the various pavement projects, noting which areas will get patch work and which areas may need closure in order to complete the project. Hughes noted that they will be running into football season with some of these projects, and he added that they have talked with Jet Air about the best way to approach this, for the least amount of disruption. Hughes stated that in looking at the projects again today, they are probably over the amount of State funds that are allocated for this project. He further explained the conditions they are currently seeing in the various pavements, and how this has changed since the original bid was made. Hughes then responded to Members' questions regarding pavement projects. Horan noted that they need to be most responsive to Jet Air and how things will affect their operations. Farris moved to defer the resolution setting a public hearing to the July 1s`meeting, for the plans, specifications, form of contract, and estimate on cost for the construction of FY2010 Pavement Rehabilitation project, and directing City Clerk to publish notices of said hearing, and directing the chairperson to place said plans on file for public inspection; seconded by Assouline. Motion carried 3-0; Gardinier and Crane absent. d. Building H —University of Iowa Hangar Expansion —Tharp noted that the hangar work is finished and documentation has been received. He recommended the Airport Commission accept the work. Consider resolution A10-04 accepting improvements to Building H— Farris moved to accept the resolution; seconded by Assouline. Motion carried 3-0; Gardinier and Crane absent. e. 2011 Air Race Classic—Tharp noted that Gardinier is on her way to the 2010 Air Race Classic. He did note that he made a call the other day to the Fort Myers, Florida, Airport manager to see how they deal with the race and to introduce himself. f. Corporate Hangar"L" —Tharp noted that Members received a memo regarding this in their packet. He noted that the 2011 Aviation program does contain a recommendation to award Iowa City$200,000 for the hangar construction. He added that this is about $50,000 less than he had hoped. He asked the Commission for their guidance on how much of the land sale proceeds they want to put into this project. The overall project budget is $900,000. Tharp further explained the financing for this project, noting several scenarios for making up this gap. The discussion turned to the cost for hangars, and the various sizes that would be best utilized. Tharp brought Assouline up to date on the Commission's plans for this hangar. . Airport Commission June 17,2010 Page 3 g. Airport"Operations": Strategic Plan Implementation; Budget; Management— Tharp spoke first to the water heater issue. He noted that the options are to either spend upwards of$3,000 on a 40-gallon electric water heater that needs new wiring, or to spend $700 on a 20-gallon water heater that plugs into a regular outlet. Members agreed that the 20-gallon setup will work. Tharp also brought up a need to have the windows resealed, noting that he has one bid so far for$4,600. Farris made the motion to authorize Tharp, with the Chair's approval, to contract with a company to reseal the terminal windows; seconded by Assouline. Motion carried 3-0; Gardinier and Crane absent. Tharp noted that last month's open house saw about 600 visitors. He added that Congressman Loebsack was one of the visitors, and that he was able to speak with the congressman briefly. Tharp also noted that the carpets on the first floor are slated to be replaced. He is working with the City purchasing department on this. The discussion turned to the type of floor coverings they should use. h. FRO / Iowa Flight Training /Whirlybird Reports— Matt Wolford spoke to the Members, sharing a maintenance report with them. He noted that they have been doing a lot of mowing this season. He added that the open house was a success for them, as well. Wolford and Tharp both noted that Tony Stewart's jet landed at the Airport today. Phillip Wolford also commented on the open house's success. He added that overall things are slowly picking up in the industry. A brief discussion ensued about the air conditioning in the terminal building. i. Subcommittees' Reports — Horan noted that Members received a subcommittee list in their packet. He also added that in regards to the south commercial area, he believes this is an opportunity for them and that they should start giving some thought to the long- range planning for this area. j. Commission Members' Reports — Farris noted that he talked to the folks at the Summer of the Arts and that he would like to do a tour of the Airport with them to give them some ideas on using the Airport for one of their venues. Assouline noted that he attended the open house, and he shared some ideas on getting more traffic to the Airport. k. Staff Report— None. SET NEXT REGULAR MEETING FOR: The next regular meeting will be Thursday, July 15, 2010 at 6:00 P.M. at the Airport Terminal building. A special meeting will be held Thursday, July 1, 2010, at 6:00 P.M. to set the above- mentioned public hearing. ADJOURN: The meeting adjourned at 7:36 P.M. Farris made the motion to adjourn the meeting at 7:36 P.M.; seconded by Assouline. Motion carried 3-0; Gardinier and Crane absent. Airport Commission June 17,2010 Page 4 AIRPORT COMMISSION ATTENDANCE RECORD YEAR 2010 TERM 1/21 2/18 3/18 4/15 4/29 5/20 6/17 NAME EXP. Greg Farris 3/1/13 X X X O/E X O/E X Minnetta 3/1/15 X X X O/E X X O/E Gardinier Howard 3/1/14 X X X X X X X Horan Jose 3/1/12 -- -- --- -- X X Assouline Steve Crane 3/1/14 --- --- X X X O/E Janelle Rettig 3/1/12 X X X X O/E --- --- John Staley 3/1/10 X X --- --- --- KEY: X = Present O = Absent O/E = Absent/Excused NM= No meeting = Not a Member