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HomeMy WebLinkAbout08-19-2010 Airport Commission Meeting Minutes C Airport Commission August 19,2010 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION AUGUST 19, 2010—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Steve Crane, Minnetta Gardinier, Howard Horan, Jose Assouline, Greg Farris Staff Present: Sue Dulek, Michael Tharp Others Present: Harrel Timmons, John Yoemans, David Hughes, Matt Wolford RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): NONE CALL TO ORDER: Chairperson Horan called the meeting to order at 6:05 P.M. APPROVAL OF MEETING MINUTES: Minutes from the July 15, 2010, meeting were reviewed. Gardinier moved to approve the minutes of the July 15, 2010, meeting as submitted; seconded by Crane. Motion carried 5-0. Minutes from the July 27, 2010, meeting were reviewed. Crane moved to approve the minutes of the July 27, 2010, meeting as submitted; seconded by Gardinier. Motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park—Tharp noted that Members have a report from the realtor that gives an overview of happenings with Aviation Commerce Park. He added that Van Meter is moving ahead with their plans and has started the FAA's study. b. Airport Farm Management—John Yoemans addressed the Members next. He noted that the thistles are now gone. He added that one of workmen hit the phone box in that area, and that they will be repairing this. He spoke briefly about what the Commission might want to do with the area on the northwest side that is currently weeds. Tharp joined the conversation, noting what the FAA regulations are on what can and cannot be planted around the Airport. The discussion continued with Members talking about what they may want to plant in this area. Tharp will research this further and will have a recommendation at the September meeting. c. FAA/IDOT Projects—AECOM , . Airport Commission August 19,2010 Page 2 i. Runway 7/25 & 12/30— David Hughes stated that they still have a couple of outstanding items on this project before they can close it out. Farris moved to defer the resolutions in Items i and ii to the September meeting; seconded by Assouline. Motion carried 5-0. ii. Obstruction Mitigation— Hughes stated that they finally received the paperwork on the United hangar project. They have one signature left to get before this can be closed out. iii. 2010 Pavement Rehab—Hughes added that they have put the project out for bid, and they have only received one bid to date. Dulek asked that Hughes explain the bid process a bit further for the newer Members, which he did. On the pavement rehab project, it is being recommended to go ahead and reject the one bid received and to then re-bid this project for the 2011 construction season. Farris moved to reject the bids received, Resolution A10-11,,on this project and to re-bid for the 2011 construction season; seconded by Assouline. Motion carried 5-0. iv. Hangar A Drainage—Hughes next addressed this project. He briefly covered the bids they received. Four bids were within 10% of each other, according to Hughes. The discussion continued, with Members questioning Hughes on the construction bids. Gardinier moved to accept Resolution A10-12 awarding the contract as discussed to Maxwell; seconded by Farris. Motion carried 5-0. d. 2011 Air Race Classic—Gardinier noted that she sent Tharp an email today that outlines the Airport's operations during the race. e. Corporate Hanger"L"—Tharp noted that there is not much to update on this item. Once the land sale appears imminent, they can approve the grant and get things rolling. Gardinier left the meeting at 6:55pm f. 2010—2011 T-Hangar Rates—Farris recused himself from the discussion due to conflict of interest. Tharp noted that the recommendation from staff is to leave the rates as they are for another year. Tharp gave Members a brief run-down of why staff is recommending this. Assouline moved to keep the T-Hangar rates the same for another year; seconded by Crane. Motion carried 3-0; Gardinier absent and Farris recused due to conflict of interest Tharp noted that this is the time to make any changes to the contract, as well, if the Members desire to do so. He stated that he has no recommendations for this, but wanted Members to be aware of it. Tharp added that the waiting list for hangars is steadily dropping. g. Airport"Operations": Strategic Plan Implementation; Budget; Management— Tharp spoke to Members about the need for some tuck-pointing on the west side of the Airport terminal. He is gathering quotes at this time, but it looks like somewhere around $15,000 to do this project. Tharp noted that they have some money carried over for the parking lot rehab. This project starts tomorrow. New flooring in the terminal has begun too, according to Tharp. Members then briefly discussed where they are with the fiscal year budget. Tharp reminded Members of the upcoming Aviation Conference in Kansas City, September 28 and 29, which he will be attending. If anyone else would care to attend, they need to contact Tharp. Tharp then spoke to the Members about the budget for FY2012, letting the newer Members know about this process. Members agreed that a budget work session is a good idea, and Horan suggested a subcommittee. Airport Commission August 19,2010 Page 3 h. FBO I Iowa Flight Training /Whirlybird Reports — Harrel Timmons shared the month's activity report with Members. He shared a concern about incorrect information going around regarding the length and width of the runways at the Airport. This sparked a brief conversation on the need to have up-to-date information passed around. i. Subcommittees' Reports — None. j. Commission Members' Reports— Horan noted that the City has extended invitations to boards and commissions for the City Manager search. k. Staff Report—Tharp reminded everyone of the pancake breakfast on Sunday the 29th SET NEXT REGULAR MEETING: The next regular meeting will be Thursday, September 16, 2010, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Assouline made the motion to adjourn the meeting seconded by Crane. Motion carried 4- 0; Gardinier absent. The meeting adjourned at 7:27 P.M. Chairperson Date Airport Commission August 19,2010 Page 4 Airport Commission ATTENDANCE RECORD 2010 TERM .... N w a A CD CD -4 -4 -4 to N N N � -+ -' 1.`?! 8 OD OD (Si O O J 01 O NAME EXP. 03/01/13 X X X X X O/E X X XX X Greg Farris 03/01/14 X X X X X X X X XX X Howard Horan Minnetta 03/01/15 X X X X X X O/E X X X X Gardinier Jose 03/01/12 NM NM NM NM NM X X X XX X Assouline Steve 03/01/14 NM NM O/E X X X O/E X X X X Crane Janelle 03/01/12 X X X X O/E NM NM NM NM NM Rettig John 03/01/10 X X NM NM NM NM NM NM NM NM Staley Key: X = Present O = Absent O/E =Absent/Excused NM = Not a Member at this time I'