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HomeMy WebLinkAbout09-16-2010 Airport Commission Meeting Minutes r t Airport Commission September 16,2010 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION SEPTEMBER 16, 2010—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Minnetta Gardinier, Howard Horan, Jose Assouline Members Absent: Steve Crane, Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: Chairperson Horan called the meeting to order at 6:02 P.M. APPROVAL OF MEETING MINUTES: Minutes from the August 19, 2010, meeting was reviewed. Assouline moved to approve the minutes of the August 19, 2010, meeting as submitted; seconded by Gardinier. Motion carried 3-0, Crane Absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park—Dulek stated that they were scheduled to close on Lot 10 this week; however, there was an error in the legal description that was approved by city council, and that it would have to be re-approved with the corrected description. b. Airport Farm Management—Tharp stated that he has been going through the wildlife regulations from the FAA and has a message in to the State wildlife expert. Basically he is trying to find what could be planted around the Airport that would not attract wildlife. Tharp responded to Members' questions, noting that the area in question is about 100 acres. The discussion continued, with Members debating what the best course of action would be. Assouline stated that he believes they should speak with the farm manager to see what he thinks. Tharp will continue to work on this issue and will report back to Members. c. FAA/IDOT Projects—AECOM— Horan noted that David Hughes is available via telephone if anyone has any questions. Tharp shared that the status has not changed on these issues. Airport Commission September 16,2010 Page 2 i. Runway 7/25 & 12/30—Consider a resolution accepting improvements to Runway 7-25 and Runway 12-30. Gardinier moved to defer this resolution and the obstruction mitigation resolution to the October meeting; seconded by Assouline. Motion carried 3-0, Crane Absent. ii. Obstruction Mitigation—Tharp noted they were continuing their attempts to get the final paperwork signed by the contractor iii. Hangar A Drainage—Tharp noted that this began this week. Gardinier stated that she received communication from a local pilot regarding the timing of information sent to tenants. Tharp noted that letters were sent beginning with a June mailing to provide an update and further letters were sent following the pre- construction meeting with the contractor. d. 2011 Air Race Classic—Gardinier recused herself as a commissioner. Tharp noted that they have a request from the Iowa 99's for a contribution to the 2011 Air Race Classic. He briefly explained what this entails. Gardinier then spoke, stating that there will be 40 to 50 planes, and each plane has at least two pilots. They will be in the Iowa City area for a five-day period. Gardinier also noted that she met with the Iowa Children's Museum recently to discuss a children's event in conjunction with the Girl Scouts. There will also be a Friday Night Hangar party planned. Horan stated that he would like to make the $2,000 contribution to the race. Due to not having a quorum, a special meeting will need to be held before the end of September in order to meet the deadline. e. Corporate Hanger"L"—Tharp briefly let the Members know the status of this. He added that he is comfortable getting the grant signed so that they can return it to the State, signaling that they are going to use the money. Assouline moved to consider Resolution #A10-13, accepting the IDOT Grant; seconded by Gardinier. Motion carried 3-0, Crane Absent. f. Hangar H —Tharp stated this is to clean up the lease and to readjust the 20-year window that was agreed to with the research hangar. He then responded to Members' questions regarding this lease agreement, giving some history of it as well. Gardinier moved to consider Resolution#A10-14, approving the amendment to the lease agreement with the University of Iowa; seconded by Assouline. Motion carried 3- 0, Crane Absent. g. Airport"Operations": Strategic Plan Implementation; Budget; Management—The conversation began with subcommittees, with Horan stating that he would like to see others involved in the budget committee, other than himself. He added that the viewing area is great, but that they still need to get a platform built so that people can see over the fence. Gardinier stated that her concern had more to do with whether their subcommittees should look something like the strategic plan they recently did. Assouline stated that he would help out on the budget committee. Gardinier suggested Crane, as he has a financial background. The conversation continued, with Members discussing the various subcommittees and their structure. Tharp then talked about the upcoming finance/budget meetings on the 23rd, adding that if anyone has any questions to submit ahead of time, they should email him with those. Tharp then fielded questions from Members regarding this process. A special meeting will need to be held somewhere around October 7th, according to Tharp, in order to approve a budget, and before this special meeting, a meeting will be needed to put the budget together. 4 Airport Commission September 16,2010 Page 3 Gardinier noted that she will be out of town starting the 30th of September, and Tharp will be gone the week of the 27th to Kansas City. h. FBO I Iowa Flight Training /Whirlybird Reports — Matt Wolford with Jet Air addressed the Members next. He first shared the monthly report, adding that business has been up for Jet Air. Gardinier noted that a light is out on the fuel pump, and Wolford will check into this. She also stated that part of the screen is out, as well. i. Subcommittees' Reports —Gardinier noted that she will be meeting with Tharp and some others soon to review the details for the Air Race Classic. She also asked if there is any reason they would not be able to host youth events at the Airport. Tharp will check with the City's risk manager on this. j. Commission Members' Reports — Horan noted that he took his grandson to the Children's Museum recently, and that he had to show him the aviation exhibits first. He also brought him out to the Airport. k. Staff Report—Tharp noted that the floors are done, as is the parking lot. Gardinier stated that everything is looking good. Dulek state she would get back to the Commission with the schedule for the appointment of the new member. SET NEXT REGULAR MEETING: The next regular meeting will be Thursday, October 21, 2010, at 6:00 P.M. at the Airport Terminal building. ADJOURN: The meeting adjourned at 7:19 P.M. Gardinier made the motion to adjourn the meeting at 7:19 P.M.; seconded by Assouline. Motion carried 3-0. /&" — Chairperson Date Airport Commission September 16,2010 Page 4 Airport Commission ATTENDANCE RECORD 2010 TERM w a a cn co —4 Co m N a - ---1 N N --' --• —, N — -s co co CT CD 0 V 01 v CD 0) NAME EXP. 03/01/13 X X X X X O/E X X X X X NM Greg Farris 03/01/14 X X X X X X X X XX X X Howard Horan Minnetta 03/01/15 X X X X X X O/E X X X X X Gardinier Jose 03/01/12 NM NM NM NM NM X X X XX X X Assouline Steve 03/01/14 NM NM O/E X X X O/E X X X X O/E Crane Janelle 03/01/12 X X X X O/E NM NM NM NM NM NM NM Rettig John 03/01/10 X X NM NM NM NM NM NM NM NM NM NM Staley Key: X = Present O = Absent O/E =Absent/Excused NM = Not a Member at this time