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Home My WebLink About10-14-2010 Airport Commission Meeting Minutes Airport Commission October 14,2010 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION OCTOBER 14, 2010—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Minnetta Gardinier, Howard Horan, Jose Assouline, Steve Crane Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: Chairperson Horan called the meeting to order at 6:03 P.M. APPROVAL OF MEETING MINUTES: Minutes from the September 16, 2010, meeting were reviewed. Crane moved to approve the minutes of the September 16, 2010, meeting as submitted; seconded by Assouline. Motion carried 4-0. Next the minutes of the September 23, 2010, meeting were reviewed. Tharp noted that Sue Dulek had emailed some typo corrections to him. Assouline moved to approve the minutes of the September 23, 2010, meeting as corrected; seconded by Crane. Motion carried 4-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park—Tharp noted that the Lot 10 sale was reapproved with the corrected language by the city council. Dulek briefly explained the process that has to take place before the final closing on this deal. Gardinier asked about the realtors for Aviation Commerce Park, and whether or not they would be returning to the Commission meetings for updates. Tharp noted that he can contact them if the Commission wishes. He added that he does receive electronic updates from them. Members discussed a quarterly showing where the realtors could give an update of what has been happening with the lot sales. Tharp stated that he did put an updated sales list in Members' packets so they could see what lots are still available. b. Airport Farm Management—Tharp stated that he is still awaiting a response from the wildlife management contact regarding what the Airport should plant. After talking with the farm manager, Tharp noted that he is planning to do another bid for this planting. Tharp responded to Members' questions, adding that they hope to realize $3,000 to $5,000 from whatever they plant. Airport Commission October 14,2010 Page 2 c. FAA/IDOT Projects—AECOM — Dulek briefly addressed the Members regarding this resolution process for accepting projects. i. Runway 7/25 & 12/30—Consider a resolution accepting improvements to Runway 7-25 and Runway 12-30. Gardinier moved to consider Resolution #A10-15; seconded by Assouline. Motion carried 4-0. ii. Obstruction Mitigation—Tharp stated that he and David Hughes spoke to the FAA in Kansas City about this, and in order to close out the project, the Commission needs to approve the final contract price, based on the final change orders. This will allow the FM to close out this project. Crane moved to consider Resolution #A10-16 accepting work for the demolition of the "United" Hangar; seconded Gardinier. Motion carried 4-0. iii. Hangar A Drainage—Tharp noted that this project is almost complete. The contractor has to return to do the final sealant work. d. 2011 Air Race Classic—Horan noted that he signed the check request for$2,000. Gardinier asked if anything had been done further with operations. Tharp noted that beyond the meeting with him, Gardinier and staff from Jet Air, he felt that a good starting plan was in place. Gardinier also noted that the Iowa Children's Museum and the Girl Scouts are onboard for the aviation activities during this time. e. Corporate Hangar"L"—Tharp noted that he and Horan met recently with Dale Helling of the City Manager's office and talked about this hangar project. The recommendation from the meeting was that the Airport Commission should meet with the City Council again to present their change in plans. Tharp responded to Members' questions regarding some of the aspects of this project. Tharp noted that he believes that if they were to build another hangar, they would be able to fill it fairly quickly. f. FY2012 Budget—Tharp noted that he, Gardinier, and Crane met recently to review the FY12 budget. He continued, stating that they are looking at similar funding levels as before. This would be the $100,000 General Levy from Council. Tharp gave Members a quick rundown of the FY12 budget, highlighting some of the projects, such as Willow Creek. Members continued to discuss the areas that need to be cleaned up around the Airport, and how they might want to make this a part of their annual budget. Tharp then briefed Members about the fiber optic network project and how he will work with the City's IT department on this. Crane moved to approve the P12012 budget as presented; seconded by Gardinier. Motion carried 4-0. g. Airport"Operations": Strategic Plan Implementation; Budget; Management— Tharp began by discussing the resolution for Hangar 42. He explained why they have to address the University's lease agreement in this manner. Gardinier asked for clarification, to which Dulek responded. Assouline moved to consider Resolution #A10-17 approving the lease agreement with the University of Iowa for Hangar #42; seconded by Crane. Motion carried 3-0; Gardinier recused herself on this vote. Tharp continued to discuss the FY12 budget. The creation of a formal plan for the Commerce Park funds was also discussed. Tharp noted that Helling had suggested this during their meeting, noting that other than paying down debt, the Commission needs to have some type of plan in place. Gardinier addressed the issue of having money set aside each year, to finance projects unbudgeted for. This led to some discussion by Members, with Tharp clarifying how the various accounts are set up through the City. Airport Commission October14,2010 Page 3 The discussion turned to having Tharp draft a memo regarding the Airport's formal plans regarding the lot sale funds. Members agreed that having some type of reserve account is a priority for them. Tharp brought the discussion back to the budget. He stated that he is working to get some miscellaneous things done on the Hertz facility, like carpeting and drywall patching, in hopes of readying it for marketing. Once he has bids he will know better what they can afford to update. i. Commission Subcommittee Use—Tharp quickly reviewed the active subcommittees, noting that Gardinier wanted to talk further about how the subcommittees are created and what they are actually looking at. In the past, subcommittees have been more 'task driven,' according to Tharp. Gardinier stated that her suggestion is to align the subcommittees to their goals and strategies as outlined in the recent 5-year plan. A budget committee, for example, could be one subcommittee, and another could be economic development. Gardinier also suggested committees for 'community liaison' and 'infrastructure.' Crane noted that he would be willing to work on economic development. Tharp suggested they contact Wendy Ford at the City to discuss this aspect. Members continued to discuss how they would like to structure these various committees. Gardinier offered to work on the community liaison aspect. Crane will work with Gardinier on this. Horan and Assouline will work on infrastructure. h. FBO/Iowa Flight Training /Whirlybird Reports—Tharp suggested members first discuss the resolution. Tharp noted that this was a change in language to have the contract insurance requirements better reflect what the Airport was expecting. Horan moved to consider Resolution #A10-18 approving the amendment with Whirlybird Helicopters LLC; seconded by Crane. Motion carried 4-0. Matt Wolford with Jet Air spoke to Members. He shared what they have been working on, noting the weeds were cleaned up as discussed. Wolford stated that on November 2, at noon, the Chamber of Commerce will be at the Airport for a luncheon. He added that they will be giving a tour and a presentation as well. Everyone was invited to attend. i. Subcommittees' Reports— None. j. Commission Members' Reports—Horan shared that he was part of an interviewing group for boards and commissions in the City Manager search. k. Staff Report—Tharp noted that the new City Manager has been hired and will begin December 1. Tharp also noted that he did not hear anything new while at the FAA Conference recently. Dulek stated the application deadlines for the Commission opening. SET NEXT REGULAR MEETING: The next regular meeting will be Thursday, November 18, 2010, at 6:00 P.M. at the Airport Terminal building. Airport Commission October 14,2010 Page 4 ADJOURN: The meeting adjourned at 8:04 P.M. Crane made the motion to adjourn the meeting at 8:04 P.M.; seconded by Assouline. Motion carried 4-0. Chairp-rson Date Airport Commission October 14,2010 Page 5 Airport Commission ATTENDANCE RECORD 2010 TERM .... w A is g2 d) J J J OD fD N 8 8 N N -1 -5 N 8 i W W (Si CD O J (5; J 8D) NAME EXP. 03/01/13 X X X X X O/E X X X X X NM NM Greg Farris 03/01/14 X X X X X X X X XX X X X Howard Horan Minnetta 03/01/15 X X X X X X O/E X X X X X X Gardinier Jose 03/01/12 NM NM NM NM NM X X X XX X X X Assouline Steve 03/01/14 NM NM O/E X X X O/E X X X X O/E X Crane Janelle 03/01/12 X X X X O/E NM NM NM NM NM NM NM NM Rettig John 03/01/10 X X NM NM NM NM NM NM NM NM NM NM NM Staley Key: X = Present O = Absent O/E =Absent/Excused NM = Not a Member at this time