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HomeMy WebLinkAbout11-14-2010 Airport Commission Meeting Minutes Airport Commission November 14,2010 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION NOVEMBER 18, 2010—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Steve Crane, Minnetta Gardinier, Howard Horan Members Absent: Jose Assouline Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Randy Miller, Peggy Slaughter, Van Miller, Toby Meyers, Bob Libby, John Yeoman, David Hughes RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: Chairperson Horan called the meeting to order at 6:04 P.M. APPROVAL OF MEETING MINUTES: Minutes from the October 14, 2010, meeting were reviewed. Gardinier moved to approve the minutes of the October 14, 2010, meeting as submitted; seconded by Crane. Motion carried 3-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park—Tharp noted that the agreement on the Aviation Commerce Park lots with Iowa Realty expires at the end of this year. He added that either the Commission can agree to extend the contract, or they can open it up for new bids from other realty companies. Dulek gave a brief history of this agreement to the Members, noting that the previous realtors handling this contact are no longer with Iowa Realty. She reiterated that the Commission can either extend the contract with Iowa Realty, or open it up for bids. Members then discussed what they would like to do, with Dulek responding to questions. Crane stated that he would like to open it up for bids from other realty companies in town. Gardinier stated that she would most likely agree with that, to let other realty companies make a bid on the contract. The discussion continued, with Members agreeing that they would like to open up the bidding process to those realtors with commercial offices. Tharp will contact these companies, asking them to present a brief— 10 minute—presentation at the December meeting. i. Consider a Resolution Approving Contract Amendment with Iowa Realty— Horan moved to consider the Resolution; no second. Motion failed for lack of second. Horan moved to invite Iowa Realty, Airport Commission November 14,2010 Page 2 Mid-West America, Coldwell Banker, and Lepic-Kroeger to make presentations at the December meeting; seconded by Crane. Motion carried 3-0. b. Airport Farm Management—John Yeoman addressed Members, stating that he has been in contact with Tharp regarding the hay, thistle, and weed problems. He added that he has one person interested in planting wheat out there. Tharp noted that he has been talking with the FAA on what can and cannot be planted. A lot of it depends on whether or not the crop would attract large numbers of animals to it. Yeoman also talked about how they could keep this area mowed during non-growing times. The individual he has in mind could do this for$4,000 for the season. The discussion continued, with Members going over the options. c. FAA/IDOT Projects—AECOM — David Hughes addressed the Members next. i. Runway 7/25 & 12/30— Final documentation is being wrapped up, according to Hughes. ii. Obstruction Mitigation— Hughes stated that they have submitted the updated Airport layout plan to FAA. The FAA's response to this will be tied in with the obstruction mitigation finalization iii. Hangar A Drainage—The project will be complete once some repairs are made. The temperatures need to get above 40 degrees before they can do this, however. Hughes noted that tomorrow's forecast looks good for this. iv. FY2012 FAA Pre-Application—Hughes then gave Members a handout on the previous years' CIP and how they do this year to year. He then responded to Members' questions, further explaining the Master Plan for the Airport. Tharp noted that the process to update this is similar to how they approached the Strategic Plan. Hughes asked Members if he should move ahead with this and bring the documents to the December meeting for approval. The Members agreed that he should do so. v. 7-25 Parallel Taxiway— Hughes noted that around the first of November, the FAA gave an initiation letter for the first phase of this project. This involves the grading and drainage associated with it. The federal share is estimated at $1.7 million, which is what had been submitted in the CIP last year. He added that once funding is in place, this should be able to move forward. Hughes then stated that they will be moving forward in putting a task order together for the Commission and City's review. The FAA will need this returned in December, so this will coincide with the December Commission meeting. Hughes stated that the City will receive information prior to the meeting, to give them time to review. Gardinier asked when they might expect this work to begin, and Hughes stated that hopefully with the spring construction season, but that it will ultimately depend on when the funding comes together. d. 2011 Air Race Classic—Gardinier stated that in talking with the Air Race Classic people, there will be several items needed from the Airport in January. She added that the web site for the race will open in January. Rockwell-Collins has pledged some money, according to Gardinier, for the race. e. Corporate Hangar"L"—Tharp stated that there is not much to update on this until they present at the budget meeting with Council in January. He added that beyond that they do have state DOT funding secured. The land sale has also been completed, so funding Airport Commission November 14,2010 Page 3 is in place. Gardinier asked if they would be able to retain some of this revenue, and Tharp responded that they hope to have $100,000 cash after this project is complete. f. Airport"Operations": Strategic Plan Implementation; Budget; Management— Crane asked about a $4,500 for Repair and Maintenance, and$500 for Other-Bldg. Tharp noted that this is Jet Air's maintenance contract, and the $500 is for cleaning services. He explained how the accounting department divides up these charges. Tharp then addressed the upgrading of the old Hertz space. He noted that he has received some bids, and it looks like $5,500 to do what they would like to do. Tharp also spoke about some heaters that need repaired. The total for this would be around $4,000. Members agreed that Tharp should go ahead with these repairs. Gardinier commented that she still has to wait a long time to get even lukewarm water in the women's restroom. Tharp will look into this. Tharp then noted that he and Patrick with Jet Air have been looking into a truck with a plow, a possible three-quarter ton. The Airport would have to come up with about $7,500 in order to upgrade to this truck. Tharp is suggesting selling off the smaller mower, which would give them this amount. Members discussed this, agreeing it was a good idea. g. FBO/ Iowa Flight Training/Whirlybird Reports—Toby Meyers addressed the Members and introduced Bob Libby, owner of Care Ambulance. He stated that he partnered with Libby the first part of the year, creating Jet Air Care. Libby is considering renting the Hertz space for this venture. Meyers stated that he is here tonight to see if the Commission would be interested in this. The venture would bring four ambulances to the Airport, and he briefly explained what this would entail. He added that this would be quite a benefit during something such as the Air Race Classic this coming summer. Horan stated that he believes it would be a good arrangement. The discussion turned to how to proceed from here. Tharp will have a memo prepared by next month's meeting outlining this arrangement. Meyers then spoke to Members, noting that they have some new staff. He added that traffic has been picking up for Jet Air. Tharp stated that Whirlybird's has some new staff. It was suggested that he invite them to a monthly meeting. h. Subcommittees' Reports—Gardinier stated that she and Tharp met with a group of third and fourth graders at Weber Elementary recently at lunchtime to talk about aviation. This was part of the school's Extended Learning Program (ELP). i. Commission Members' Reports—Gardinier asked if anyone has applied for the Commission opening. Dulek noted that one person applied, but that due to gender balance they have to readvertise. It will probably be January before a replacement is brought in. A brief discussion ensued about how such openings are advertised. Gardinier suggested they put a posting on the bulletin board on the main level of the terminal building. She also suggested an email be sent to their hangar tenants to see if there is any interest in serving on the Commission. j. Staff Report—Tharp noted that he will be emailing the Annual Report to Members soon. He asked that they come prepared to the December meeting with any edits. Airport Commission November 14,2010 Page 4 SET NEXT REGULAR MEETING: Horan reminded everyone that attendance will be important at the next meeting since they are still down one person. The next regular meeting will be Thursday, December 16, 2010, at 6:00 P.M. at the Airport Terminal building. ADJOURN: The meeting adjourned at 7:28 P.M. Gardinier made the motion to adjourn the meeting at 7:28 P.M.; seconded by Crane. Motion carried 3-0. /40 I 2.- ZZ-icy hairperson Date Airport Commission November 18,2010 Page 5 Airport Commission ATTENDANCE RECORD 2010 TERM M w a a CJI CD -4 -4 -4 Co CD 8 f j > 8� N N .x.44 -' - N) j j 8 i NAME EXP. oo ao cn m o cn m rn 03/01/13 X X X X X OlE X X XX X NM NM NM Greg Farris 03/01/14 X X X X X X X X XX X X X X Howard Horan Minnetta 03/01/15 X X X X X X O/E X X X X X X X Gardinier Jose 03/01/12 NM NM NM NM NM X X X X X X X X O/E Assouline Steve 03/01/14 NM NM O/E X X X O/E X X X X O/E X X Crane Janelle 03/01/12 X X X X O/E NM NM NM NM NM NM NM NM NM Rettig John 03/01/10 X X NM NM NM NM NM NM NM NM NM NM NM NM Staley Key: X = Present O = Absent O/E =Absent/Excused NM = Not a Member at this time